enmu department of music - faculty handbook 2021-2022

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ENMU DEPARTMENT OF MUSIC - FACULTY HANDBOOK 2021-2022

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ENMU DEPARTMENT OF MUSIC

MISSION STATEMENT

The Eastern New Mexico University Department of Music is committed to providing:

Development of the individual student as an artist, educated member of society and expressive human being

Exceptional professional preparation

Educational and aesthetic experiences for the community and region

Response to the changing needs of contemporary society

Faculty

Mr. Dustin Seifert Chair, Director of Bands, Euphonium, Tuba Dr. Stephanie Beinlich Voice Dr. Tracy Carr Double Reeds, Music History

Dr. Mark Dal Porto Theory, Composition Dr. Gregory Gallagher Voice

Mr. Esteban Garcia Horn Dr. Spencer Hartman Flute

Dr. Bruce Keeling Trombone Ms. Kayla Liechty Vocal Coach/Accompanist

Dr. Miles Massicotte Piano Mrs. Cheryl Pachak-Brooks Studio and Class Piano Dr. Jason Paulk Director of Choral Activities Mr. Neil Rutland Percussion, Music Technology Dr. Richard Schwartz Saxophone, Jazz Studies Dr. Travis Sherwood Voice Dr. Pamela Shuler Clarinet Dr. Sidney Shuler Trumpet, Bands, Brass Choir Staff

Mrs. Chaynee Kaiser Administrative Assistant, Department of Music

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ENMU DEPARTMENT OF MUSIC

2021-2022 FACULTY HANDBOOK

CONTENTS

Mission Statement

General Information

Key Policy

Buchanan Hall

Scheduling

Stage/Seating Areas

Personnel

Non-Department Music Events

Posted Policy Statements

Forfeiture of Use & Loss/Breakage Costs

Use of Other Rooms

Recording Facilities Policy

Sound Reinforcement

Classroom Audio-Visual Equipment

MIDI Lab

Telephones

Copies, Printing Services

Purchasing Cards/Requisitions

Travel

Funds

Forms

Purchasing Card

Reimbursement

Calendar Procedures

Faculty Meetings

Publicity/Promotions

Accompanist Policies

Proposal from Ad-Hoc Faculty Enrichment Committee

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ENMU DEPARTMENT OF MUSIC 2021-2022 FACULTY HANDBOOK

______________________________________________________________________

GENERAL INFORMATION

1. Hours for use of the building 7:30 am – 5:00 pm Monday through Friday and 10:00 am – 7:00 pm on

weekends

2. Bulletin boards are placed in strategic positions in the building. Try to prepare your announcements

neatly: printed or typed. Please submit announcement to Music Office for approval. Do not tape

announcements to the walls or windows.

3. Faculty mailboxes are located in the Music Department Office, room 115.

4. Basic office supplies (pens, pencils, folders, etc.) will be dispensed through the music office. Requests

should be made through the Department of Music secretary or work-study students.

5. All club/fraternity/sorority mail will be put in the appropriate mailbox or advisor’s mailbox.

______________________________________________________________________

KEY POLICY

1. Each faculty member is issued keys to their office, MB main entrance/copy room, classrooms and

Buchanan Hall. Any other keys necessary for regular use will be issued by approval of the Chair of the

Department of Music.

2. Faculty members who wish to give students access to their studio should let the Music Office know via

email which students should have a key. The student will be issued a key at that time pending the

approval of the Chair of the Department of Music. The faculty member will be responsible for the keys.

____________________________________________________________________

BUCHANAN HALL

Scheduling:

1. Recitals/Concerts must be scheduled through the Department of Music office by filling out the appropriate

form.

2. If you wish to schedule a guest recital, you must confer with faculty in the appropriate area prior to

submitting the recital request form.

3. A schedule of events will be posted on the marquee in the foyer.

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4. The Buchanan Hall Use Form will include the following information:

a. Name of event.

b. Date and time of use.

c. List of scheduled practice times.

d. Special requests (e.g., lighting, stage crew, et. Al).

e. Equipment needed.

f. Diagram of stage set-up.

g. Faculty signature.

h. Rental Fee Information.

5. Priorities:

a. Performers and piano tuner on day of performance.

b. Non-Department of Music events may be scheduled only after Department of Music events are

scheduled. A rental fee of $250 will be assessed following approval and a $75 technician fee, if

applicable. This fee may be waived at the discretion of the Chair of the Department of Music.

Link to request form - https://my.enmu.edu/web/forms/department-of-music-facilities-request

STAGE & SEATING AREAS:

For Buchanan Hall or Other Venues

No food or drink.

All electronic devises MUST be turned off.

No use of tape or tacks on walls, stage floor, stage screens, or doors.

PERSONNEL:

Designated faculty will monitor performances.

USHERS

One usher remains outside the hall at all times to monitor outer hall conditions

Usher will permit late seating, as appropriate, between musical groups/pieces.

STAGE/SET-UP CREW

Set-up stage before and during performance according to detailed diagram (see recital form).

https://my.enmu.edu/web/forms/department-of-music-facilities-request

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Return pianos, music stands and chairs to proper storage areas following performance. Ensemble

concerts requiring risers and/or extensive amounts of equipment will be the responsibility of the

ensemble director.

DRESS CODE

No jeans, t-shirts, sweats or shorts. Dress code for workers is available in the music office.

NON-DEPARTMENT MUSIC EVENTS:

To be approved by the Chair of the Department of Music.

FEES:

$250 usage fee (nonrefundable)

May be negotiated/waived at the discretion of the Chair of the Department of Music.

Users Contract must be completed prior to scheduling of hall

POSTED POLICY STATEMENTS To be posted near entrances

No food or drink.

All electronic devices MUST be turned off.

No photography, video or audio recording during a performance without expressed

written consent.

FORFIETURE OF USE AND LOSS/BREAKAGE COSTS:

Users of these facilities will be responsible for leaving them in a secure, clean and

orderly condition. (Do not use scotch tape on doors or windows.)

Users are responsible for the loss or breakage of equipment and are subject to paying

current replacement/repair costs of said equipment.

Failure to abide by the above policies may result in a denial of further use of the

facilities.

Neither the Department of Music nor Eastern New Mexico University is responsible for

any loss or injury incurred while facilities are being used

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USE OF OTHER ROOMS:

These rooms must be reserved through the Music Office when used outside of the

regular class schedule. The secretary or Chair of the Department of Music will reserve

the room in the department of music schedule book.

A faculty member will be responsible if the room is to be used by students after 5 p.m.

or on weekends.

Furniture should not be moved from one room to another without notifying the Music

Office.

Non-University individuals. Groups must have written permission from the Chair of the

Department of Music to use these rooms.

When alternate arrangements cannot be made, the piano tuner shall have priority over

others in the use of these rooms.

______________________________________________________________________

RECORDING FACILITIES POLICY

The recording facility exists to serve Department of Music needs for high quality audio recordings.

Concerts of major performing ensembles.

Concerts of other Department of Music performing ensembles.

Student degree recitals.

The above activities will be recorded at no cost (media costs will apply as noted below) to

the performers. Activities other than noted above such as…

Department of Music Guest Recitals.

Other Department of Music concerts and recitals.

Recording sessions relating directly to the Department of Music activities are

subject to labor and/or media charges.

A CD will be generated from each performance for the purpose of the Department of Music

archive. An additional CD will be provided (gratis) to ENMU music faculty presenting solo recitals

if requested in advance. Department of Music guest performers will receive a copy of their

performance CD if requested by the Chair of the Department of Music.

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Concerts are recorded to digital tape or to computer hard drives, not directly to CD. This means that a copy

of the performance made immediately will be much less labor intensive than one made after the tape or hard

drive has been recycled. Labor costs will vary accordingly.

SOUND REINFORCEMENT:

Faculty requiring sound reinforcement for a concert or event will produce a detailed list of items needed;

stating when the equipment will be removed from the recording services storage and when it will be returned.

This list will be submitted to the person in charge of recording services prior to taking possession of the

equipment. Requests made less than 10 working days in advance of the event will be honored at the

discretion of the faculty in charge of the facility. This list should be made in duplicate; one copy for recording

services, and one copy for the faculty making the request.

* A typical list might look like this:

PA needs for The Kazoo Choir Concert - 12/19/2032 - 12/25/2032

4X2 (minimum) Mixer

Amplifier and speakers

Instrumental microphones (3)

Microphone stands w/mic holders (2)

Microphone, speaker, and interconnect cables for Buchanan Hall

10 ft. power extension cord w/2 (minimum) outlets

The faculty taking possession of the equipment will be responsible for it even if students or others will

be involved with its use. This equipment maybe be damaged through innocent misuse. It is, therefore,

very important to make sure the person using the equipment is fully competent to do so. It is strongly

encouraged that faculty requiring sound reinforcement confer with the person in charge of the recording

services to determine needs and usage. Department of Music resources will be allocated on a first-come

first-served basis. Conflicts will be resolved by the faculty and the Chair of the Department of Music.

CLASSROOM AUDIO-VISUAL EQUIPMENT:

Please ensure that audio/video systems are powered down after use.

Please ensure that smart podiums are powered down and secured after use.

Please retract screens after use.

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MIDI LAB:

The Department of Music MIDI Lab (MB 213) is located on the second floor of the Music Building. The lab

houses computer stations which are equipped with hardware and software for music writing, dictation, aural

skills, and drill writing. The lab will be made available on a regular basis to students. Operation hours and

guidelines for use will be posted on the door and the lab will be supervised at all times. The lab will not be

available outside of these supervised times without permission.

______________________________________________________________________

TELEPHONES:

On-campus numbers (all 562 – 2 numbers) are reached by dialing the last four digits. Example: 562-

2376, dial 2376

Off-campus local calls are placed by dialing 6 first, and then the seven digit number. Example 356-

1234, dial 6-356-1234

Long-distance calls require use of an Access Code number.

NO PERSONAL, DIRECT-DIAL, LONG DISTANCE CALLS ARE TO BE MADE DEPARTMENT OF MUSIC

PHONES. We also ask that you not make third-party calls except in the case of an emergency.

These types of calls could be double-billed to you and to the Department of Music, in which case you

would have pay for the call twice.

Several other features, such as call forwarding, transfer, conference calls, etc. are also available.

See your telephone system brochure for instructions.

NO COLLECT CALLS CAN BE MADE TO THE DEPARTMENT IF YOU ARE OFF CAMPUS.

COPIES & PRINTING SERVICES:

A Kyocera copier is located in Music Building 116. No more than 10 copies of any one page will be

made on this machine. Faculty should plan ahead if more than 10 are needed, so materials can be

sent to University Printing Service (COB 151) for duplicating. Allow one day for most jobs.

(University Printing will not make under 10 copies of any materials.) Room 116 is also equipped

with: a work table, printer, and paper cutter for faculty use. Submaster keys will open this room.

Faculty at no time should give out copier codes.

The faculty member may deal directly with University Printing or ask the Music Office staff to take

and pick up duplicated material. The one exception is for exams. The faculty member must pick up

the exams in person or fill out a form authorizing a Music Office staff member to get them. All

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duplicating must be accompanied by a duplicating request form which is available in the Music

Office or at University Printing.

PURCHASING CARDS (P-Card) & REQUISITIONS:

Purchasing Cards are used for purchases up to $999.99 per day. All purchases must be approved by

the Chair of the Department of Music prior to placing the order. If a charge occurs without prior

approval of the Chair of the Department of Music, the faculty member will be held responsible for

payment of these charges.

You must turn in the receipt for the purchase to the Music office immediately after placing an

order. Please save copies of all receipts (electronic or hard copy).

Items over $999.99 must be submitted on a requisition through the Music Office. This will be sent

to Purchasing Department who will issue a purchase order number.

______________________________________________________________________

TRAVEL

A. Because travel funds are limited, faculty members are asked to submit anticipated travel-money requests

early in the school year. Please remember these are REQUESTS and the Chair of the Department of Music, in

consultation with the Music Advisory Council, will allocate the available monies for the school year. Faculty

members whose requests are not funded or only partially funded, may then apply to the College of Fine Arts

for enrichment funds. All travel must be approved by the Chair of the Department of Music before the trip is

taken. All paperwork must be submitted before trips (see below). Forms are available in the Music Office.

(Note: Current travel policy dictates that in-state travel with overnight stay is approved by the dean; all other

travel approved by VPAA.) Please see the Proposal from Ad-Hoc Faculty Enrichment Committee at the end of

this handbook.

B. In-State/Out-of-State Travel Forms

Forms which must be completed include:

1. Faculty Travel/Off-Campus Leave Request Form. This form must be filled out and turned in to the

secretary 5 days before departure.

2. Request for Reimbursement Form. This form contains pertinent information necessary for

compensation of any costs and will ensure proper reimbursement.

3. Authorized Absence Request Form (Student Travel)

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This for is available online by visiting the Monday memo website at www.enmu.edu/about/mmemo

Click on “Submit Absences” link.

4. Vehicle Request Form (The following information is subject to change). This form (only needed

when Enterprise vehicle is to be used) should be submitted to the Music Office at least 2 weeks

before departure. Vehicles are assigned as available and are not guaranteed. Requests for vans, in

particular, need to be made well in advance. Make sure you pick up a gas card from Physical plant

office prior to departure.

* (24 HOUR ADVANCE NOTICE TO CANCEL. FACULTY MEMBER WILL BE CHARGED IF NOT CANCELLED)

5. Faculty taking students on trips need to have students complete an Accidental Illness and Injuries

form available in the Music Office.

C. PURCHASING CARD. Travelers should pay for hotels, airline tickets and conference workshop fees with their

University pcard.

D. TRAVEL REIMBURSEMENT: To be eligible for travel expense reimbursement Travel Vouchers, claiming all

applicable expenses such as transportation, food, lodging, and other miscellaneous expenses or per diem, are

to be filled out after the trip. YOU MUST HAVE ALL ITEMIZED RECEIPTS IN ORDER TO BE REIMBURSED. The

receipts should be original. The Business Office will not accept copies of either plane tickets or checks. The

travel voucher should be completed within 5 working days of the completion of the trip.

E. The rate for reimbursement, when a personal automobile is used, there will be 42 cents per mile. (Not more

than %10 in excess of online map miles.) All employees using Enterprise vehicles must have a valid drivers’

license, a current Defensive Driving Certificate, and must comply with all applicable state and federal laws.

F. Travel arrangements maybe be made through an internet travel agency or airline. IF the Department of Music

is paying for airfare, you may use your P-Card to purchase the ticket with prior approval from the Chair of the

Department of Music. A receipt or confirmation print-out must be turned into the Music Office immediately.

G. Meal Reimbursement

All meals now require an itemized receipt for reimbursement. Reimbursement shall not exceed $30.00 a day.

Partial Day Meal Reimbursement shall be as follows.

4.0-5.9 hours $6.50

6.0 -11.9 hours $15.00

12.0 – 24.0 hours $30.00

H. Travel Advances

Travel advances will not be allowed unless there are extenuating circumstances and are approved by the vice

president of Business Affairs.

http://www.enmu.edu/about/mmemo

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Employees receiving a travel advance shall remit, to the Business Office within 5 working days of return form

the trip, a travel voucher and deposit slip reflecting the deposit.

______________________________________________________________________

CALENDAR PROCEDURES

All concerts, productions, recitals, hearings, juries, and other events sponsored by the Department of

Music must be scheduled through the Chair of the Department of Music to avoid conflicts. Monthly

calendars will be available in the Music Office. Faculty may not individual write in the Buchanan Hall

book.

FACULTY MEETINGS

Regular Department of Music faculty meetings will usually be scheduled on the 2nd Tuesday of each

month.

An agenda and minutes will be published prior to the meetings. Agenda items should be submitted

to the Chair of the Department of Music by Monday, 5:00 p.m. From time to time, other meetings

(e.g. Department of Music Committees) will be scheduled by the committee chair.

* Please note: No Department of Music meetings should be scheduled when students, faculty, or guest

artists are performing.

______________________________________________________________________

PUBLICITY/PROMOTIONS

All special publicity notices, (programs, ensemble performances, faculty, guests, and student degree

recitals) are publicized through the Office of Communications Services located in the Administration

building. Specific guidelines and deadlines for the promotion of Department of Music events are

available. Programs exceeding the standard one-page size (5 ½ x 8 ½) as well as any promotion,

advertising, etc. requiring an expenditure of money must be approved beforehand by the Chair of

the Department of Music.

______________________________________________________________________

DEPARTMENT OF MUSIC ACCOMPANIST POLICY

General recital, jury, audition and master class fees will be negotiated with the accompanist. The following fee structure

should be used as a guideline:

• General Recitals, Juries, Auditions and Master Classes: • Rehearsal Fee - $20 per hour • Performance Fee - $10.00

• Fees are to be paid to the accompanist prior to the performance. The accompanist may refuse to perform if payment

is not received.

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• Degree Recitals: • Junior Recital - $150 • Includes the performance, hearing, dress rehearsal and two one hour

rehearsals • Senior Recital - $250 • Includes the performance, hearing, dress rehearsal and three one hour rehearsals

• Additional rehearsal time will be charged at the rate of $20 per hour.

• Fees are to be paid to the accompanist prior to the recital hearing. The accompanist may refuse to perform if payment

is not received. Students choosing an accompanist outside the Department of Music must negotiate fees, payment and

rehearsals with their accompanist.

General Information

General Recitals, Juries, Auditions and Master Classes

o The student should have the music to the accompanist one month prior to the performance.

Degree Recitals

o It is strongly recommended that students contract with an accompanist the semester prior to their

recital.

It is up to the student to contact the accompanist and arrange rehearsal time well in advance of the

performance.

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PROPOSAL FROM AD-HOC FACULTY ENRICHMENT COMMITTEE FORWARDED TO CHAIR ON SEPTEMBER 2, 2008

AMENDED ON SEPTEMBER 15, 2008

Each full-time tenure track, tenured faculty on renewable term contracts will receive $650.00 per year in travel funds, for Faculty Enrichment travel from July 1st through June 30th.

This allocation will cover a faculty member’s travel for enrichment at the discretion of the faculty member. However, in order to comply with the State Auditor’s regulations, proper documentation must be submitted with any request for reimbursement for these funds, including documentation about purpose, benefit to the university, and expenses for such travel.

There will be an additional $550.00 available for travel by all other faculty, as well as for exceptional needs (exceptional opportunities). This funding will be distributed in a discretional manner by submitting a request to the Advisory Council.

Any monies not committed by March 1st for travel will be returned to the Faculty Enrichment budget and will be disturbed at the discretion of the advisory committee.

It should be understood that this will limit the amount of “extra” travel requests made through the chair, and will assure a stronger perception of fairness in enrichment funds allocation.

enmu department of music - faculty handbook 2021-2022

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