enrolment checklist
TRANSCRIPT
Enrolment Guidelines Please complete the Student Enrolment Form and return it to Yanchep Secondary College with supporting documentation for confirmation of this student’s enrolment. Family details should include details of parents or carers residing at the same address as the student being enrolled. Any details relating to parents not residing with the student may be included in the Parent/ Guardian details section of this form. Please place X in provided.
While it is not a legal requirement to provide all of the details requested in the Enrolment Form, the information is sought to enable the Department to:
- Undertake administrative and child/student care responsibilities including maintaining emergency contact information;
- Communicate with you about important matters;
- Provide first aid and plan for student health support requirements. For a student with a disability who has significant and complex support needs the principal will negotiate to delay the first day of attendance with the parent/guardian if the necessary teaching and learning adjustments are not currently available at Yanchep Secondary College;
- Collect necessary statistical information and undertake analysis of the composition and performance of the student population; and
- Meet State and National reporting requirements.
Enrolment Checklist When you enrol your child at Yanchep Secondary College, please provide copies of the following documentation:
Full Birth certificate Identity documents (visa, citizen etc. if applicable) Immunisation certificate Court order (if applicable) Proof of address (please provide two records) NAPLAN and Report
If your child was not born in Australia, you must provide:
Evidence of the date of entry into Australia; Passport or travel documents; and Current visa and previous visas (if applicable). Citizenship Certificate.
In addition, if your child is a temporary visa holder you must provide:
Confirmation of enrolment or evidence of permission to transfer provided by Education International (if holding an International full fee student visa, sub class 571); or Evidence of the visitor and temporary resident visa (other than sub class 571 referred to above); or Evidence of the visa for which the student has applied (if the student holds a bridging visa).
Forms included in this package
These forms must be completed and returned
Enrolment Form Information and Communication Technology Acceptable Use Agreement
Yanchep Secondary College
Enrolment Policy Thank you for choosing Yanchep Secondary College as your preferred secondary school for your child. Our Enrolment Policy follows the Department of Education Enrolment Policy and Procedures. Please find below a summary of the policy, and a timeline of college procedures.
Enrolment Policy Students are enrolled at Yanchep Secondary College according to the Department of Education Enrolment Policy and Procedures. Enrolment decisions in public schools are made according to criteria based on age, residential location, visa status and educational needs.
Yanchep Secondary College is a new school and growing school. As such student enrolments will be based upon the following schedule, and students will be placed into appropriate cohorts according to student age. The only exception to this will be when a student enrolls to join the Year 7 cohort direct from a primary school.
Enrolment Procedure 1. Complete and submit an Application for Enrolment and submit to the College with all relevant documents. 2. Upon receipt of the application, the application will be assessed using the local intake area procedures of the Department of Education.
Unsuccessful applicants will be notified in writing in a timely manner (usually within 3 days). If the enrolment is declined a letter will be sent to the applicant, indicating the reason/s for it being declined and information about the process to dispute the decision including a Request for Review of Application for Enrolment Decision Form.
Please note: Year 7 Enrolment for following year
If the application is for Year 7 in the following calendar year, notification will be provided in writing of the outcome of enrolment decisions within three weeks of the published closing date for applications.
3. Enrolment applications under consideration for the current school year or enrolments for the following school year in cohorts other than Year 7 will be scheduled an interview with Student Services.
4. After the interview a decision will be made to accept or decline the enrolment. If the enrolment is declined a letter will be sent to the applicant, indicating the reason/s for it being declined and information about the process to dispute the decision including a Request for Review of Application for Enrolment Decision Form.
5. Following acceptance of the enrolment, Parent/s or Guardian/s will be contacted with details about a start date, which will take into account time for obtaining a uniform, and provision of the relevant year group information.
6. The student profile will be created on the Yanchep Secondary College information system and a timetable generated for the student. The student’s previous school will be notified of a change in enrolment via a Transfer Notification.
7. Relevant and appropriate staff will be notified of the enrolment and on the student’s first day a teacher will meet the student and provide an orientation to the college.
Filling in this form does not entitle this student to attend Yanchep Secondary College. This document becomes an enrolment form when the student is offered a place at Yanchep Secondary College.
Department of Education Enrolment Policy and Procedures: http://det.wa.edu.au/policies/detcms/policy-planning-and-accountability/policies-framework/policies/enrolment-policy.en?cat-id=3457117
Student Enrolment Form
Contact Phone 9562 8000
Student Application for Enrolment Form Please send your completed application for enrolment form to:
Yanchep Secondary College: 21 Ravensbourne Street, YANCHEP WA 6035
Section 1: Student Details Enrolment Year Level: Year Level: 7 8 9 10 11 12
Surname
Legal surname on birth certificate: (if different from above)
Previous surname: (if applicable)
1st name: (given name)
2nd name: (middle name)
3rd name: (if applicable)
Preferred name:
Date of Birth:
Gender: Male Female Indeterminate/Intersex
Residential address: Street:
Suburb/town: Postcode:
Home Telephone: Student Mobile: (if applicable)
Student Number (if known) *Unique Student Identifier number USI (*see instructions)
Does the student have any siblings (brothers or sisters) at Yanchep Secondary College?
Yes No
Sibling’s name: Date of birth:
DD/MM/YY
DD/MM/YY
DD/MM/YY
Is this student subject to any court orders in respect of their care, welfare and development?
Yes No
If YES, please specify and attach supporting documentation.
Is this student subject to Access Restriction?
Yes No
If YES, please specify and attach supporting documentation.
Is this student in the care of the Child Protection and Family Servic- es (CPFS) Chief Executive Officer?
Yes No If YES, please specify the CPFS Case Manager, their CPFS District and their Contact telephone number.
What school did the student previously attend? (If previously enrolled in Home Education, please specify Education Region) Reason for leaving
Student Enrolment Form
Parent/Guardian Parent/Guardian
Title: (Mr/Ms/Mrs/Miss)
First name:
Surname:
Occupation
Relationship to student: (e.g. father, grandmother)
Lives with student Yes No Yes No
Responsible for parenting Yes No Yes No
Receive correspondence, reports etc Yes No Yes No
Responsible for payment of Contributions and Charges
Yes No Yes No
Workplace:
Workplace telephone:
Mobile:
Other telephone:
Email:
Postal address: Street
Suburb/town
Postcode
Parent/Guardian Parent/Guardian
Does the parent/guardian speak a lan- guage other than English at home? If more than one language, indicate the one that is spoken most often.
No, English only Yes, other - please specify
.................................................................
No, English only Yes, other - please specify
................................................................
What is the highest year of primary or secondary school the parent/ guardian has completed? For persons who have never attended school, mark Year 9 or equivalent or below
Year 12 or equivalent Year 11 or equivalent Year 10 or equivalent Year 9 or equivalent or below
Year 12 or equivalent Year 11 or equivalent Year 10 or equivalent Year 9 or equivalent or below
What is the highest qualification the parent/guardian has completed?
Bachelor degree or above Advanced diploma/Diploma Certificate I to IV (including trade certificate) No non-school qualification
Bachelor degree or above Advanced diploma/Diploma Certificate I to IV (including trade certificate) No non-school qualification
Section 3: Parent/Guardian Background Information
Section 2: Parent/Guardian Details
SENIOR SCHOOL | Student Enrolment F or m
Parent/Guardian Parent/Guardian
What is the occupation group of the parent/guardian? Please select the appropriate parental occupation group below (for more details refer to Appendix 2).
Group 1 Senior management in large business organisation, government administration, and qualified professionals
Group 1 Senior management in large business organisation, government administration, and qualified professionals
If the person is not currently in paid work but had a job or retired in the last 12 months, please use the person’s last occupation.
Group 2 Other business managers, arts/media/ sportspersons, and associate professionals
Group 3 Tradesmen/women, clerks and skilled office, sales and service staff
Group 2 Other business managers, arts/media/ sportspersons, and associate professionals
Group 3 Tradesmen/women, clerks and skilled office, sales and service staff
Group 4 Machine operators, hospitality staff, assistants, labourers and related workers
Group 4 Machine operators, hospitality staff, assistants, labourers and related workers
Other Not in paid work in the last 12 months
Other Not in paid work in the last 12 months
Contact Contact
Title: (Mr/Ms/Mrs/Miss)
First name:
Surname:
Relationship to student: (e.g. grandmother, aunty)
Telephone 1:
Telephone 2:
Section 5: Order of Emergency Contacts Please list below the order of parent/guardian or contact to be called in case of emergency.
Indicate by placing a number in the box (1, 2, 3) the order in which the following people should be contacted in an emergency.
Parent/Guardian Name:
Parent/Guardian Name:
Contact Name:
Telephone number MUST be specified for the preferred emergency contacts.
............................................ Phone:
............................................ Phone:
............................................ Phone:
............................................ ............................................ ............................................
Section 4: Additional Contacts *For an emergency where the parent/guardian/carer cannot be contacted, please provide additional contacts below. For independent students this is the 1st point of contact in an emergency.
Section 3 cont.. Parent/Guardian Background Information
SENIOR SCHOOL | Student Enrolment F or m
Section 6: Student Details – Additional Information Does the student speak a language other than English at home? If more than one language, indicate the one that is spoken most often.
No, English only Yes, other – please specify
Is the student of Aboriginal or Torres Strait Islander origin? No Yes, Aboriginal Yes, Torres Strait Islander Yes, both Aboriginal and Torres Strait Islander
Is the student an Australian citizen? Australian Citizen Other – please specify
Is the student a permanent or temporary resident? Attach copy of Visa
Permanent resident Temporary resident
Visa Sub Class Number: Visa Sub Class Number: ...............................................................
Visa Expiry Date: Visa Expiry Date: / /
Date entered Australia: Date entered Australia: .....................................................................
In which country was the student born? Australia
Other - please specify
Has the student ever been excluded from another school?
If YES, please name school:
Yes No ......................................................................................................................
Is the student in receipt of an allowance? Secondary Assistance Abstudy
Does the student have a Health Care Card? Yes No
SECTION A
School: Yanchep Secondary College Year: Student’s Name: Date of Birth: Address: Gender: Male Female
MEDICAL DETAILS
ADMINISTRATION OF MEDICATION Written authorisation must be provided for staff to administer any form of medication at school. Long term medication – Complete the Medication section of the relevant health care plan – see below. Short term medication - Request an Administration of Medication form to complete and return to the principal or class teacher. Note: All medication required must be supplied by parents/carers
INFORMED CONSENT Your child’s health care information will be shared with staff on a “need to know” basis unless otherwise stated. Do you give permission for the school to share your child’s health care information? YES NO Note: If your child is enrolled in a TAFE, PEAC or an alternative education program, this includes the transfer of their health care information to the principal or manager of that program.
If NO, and the information is to be restricted, who can be informed of your child’s health care information?............................................................
Does your child have one or more health condition(s) that will require support from school staff? NO sign below and return Section A of this form to the school office. If your child’s requirements change, please notify the school.
Signature: ............................................................ Date:............/..................../......................
YES complete the remainder of this form and return to the school office. You will be given additional forms to complete.
List your child’s health condition(s):.............................................................................................................................................................................
Medical Practice: Address: Telephone No: Doctor’s Name:
Dental Practice:
Name of Dentist: Tel:
I give permission for the school to seek medical/dental attention for my child as required. YES NO Do you have ambulance insurance? YES NO Insurance Provider:
........................................................................................................ If there is a medical emergency, and it is deemed an ambulance is necessary, parents/carers are expected to meet the cost of this service.
List any essential information that could affect your child in an emergency e.g. allergy to penicillin.
Health care card: YES NO Expiry Date / / Health care card Number:
(If required – for children requiring regular emergency care): Medicare No.: Expiry Date / /
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Date Student Health Care Summary completed and uploaded on SIS:...../......../.......
Does the student have a disability? Yes No Please indicate where you have documentation about your child’s disability in any of the following areas. Copies of this documentation will be required for school records. Autism Spectrum Disorder Severe Mental Disorder Deaf or Hard of Hearing Global Developmental Delay (prior to age 6) Specific Speech Language Impairment Vision Impairment Intellectual Disability Physical Disability
(In response to the information below, you will be given further forms for specific health conditions to complete)
Health Conditions Tick health condition Will school staff require specific training to support your child?
Severe Allergy/Anaphylaxis Minor & Moderate Allergies
YES YES
NO NO
Diabetes YES NO Seizures YES NO Asthma YES NO Activities Of Daily Living YES NO Other Conditions or Needs (Please specify)
YES NO
Has your child’s Medical Practitioner provided a health care plan to assist the school to manage the condition? YES NO
If you have ticked “Yes” for specific staff training, please discuss the type of training needed with the Principal. If yes, advise the Principal
If your child has a condition where an emergency may occur, please indicate whether you give consent for staff to place your child’s medical details and photo on view to provide immediate identification. I give permission for my child’s “medical details and photo” to be on view for staff. YES NO If yes, please attach photo to the relevant health care plan(s).
ON COMPLETION OF THIS FORM, PLEASE REQUEST AND COMPLETE THE RELEVANT HEALTH CARE PLANS Office Use Only
Does the child have an allergy that needs to be flagged on SIS? YES NO Date:...../......../....... Have relevant health care plans been issued to the parent? Has the Principal been informed if:
YES NO Date: ...../......../.......
• specific training is required to support the student? YES NO
• the student’s health care information is to b • e restricted?
YES NO
SECTION C – IN THE FOLLOWING TABLE, PLEASE INDICATE YOUR CHILD’S CONDITION(S) WHICH REQUIRE THE SUPPORT OF SCHOOL STAFF
SECTION C: CONSENT FOR PHOTO IDENTIFICATION ON YOUR CHILD’S HEALTH CARE PLAN
SECTION B: DISABILITY
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Section 9: Additional Consents Consent for publication of a student’s Photo and Work DOE may record sound and/or vision of a student and their work while they are at the college or taking part in college related activities or performances. Photographs of students involved in activities, and work by students, are often published to enable the students to share their experiences and to enable parents and others to be informed about the college’s work. This does not mean that the student loses ownership of the works.
Please provide consent for the following: • College Websites, CD-ROMs, Video, Newsletters, Magazines, Year book or any medium in relation to school-related activities. • Promotional material for the Department of Education. • Articles for West Australian, School Matters, Community Newspapers. • Facebook and other Social Media
Use of Student Photographs Yes No Use of Student Work Yes No
SmartRider with student photo permission Yes No (SmartRiders are ordered through the attendance Desk and are used as a travel card for Transperth services and as student ID)
Viewing Consent Students often watch Videos/DVDs/television documentries as part of their learning. Almost always these are rated ‘G’ and don’t require consent. Very occasionally something with a ‘PG’ rating is appropriate for which we require parental permission.
Yes
No
Third Party Providers The use of online educational resources and cloud based storage are used by teachers to improve learning outcomes and to positively promote the school. Our school and teachers make decisions about the best technology to meet the needs of our students. YSC utilises the following third party application provider/s to improve school administration and /or teaching and learning programs including but not limited to, Academy, Reading Plus, Mathletics, Stile, Consent2Go, Spellzone,IXL, PTO, Fusion 360.
Yes
No
• Consent2Go - I have provided my current Email address and I understand that I am expected to keep all contact details and medical details up to date via Consent 2 Go.
Yes
• Connect - I have provided my current email address and I understand that I will be kept informed of my child’s progress and achievements including when their assessments are due via Connect. Teachers can email me through this platform if they want to discuss my child’s progress.
Yes
Section 8: Additional Information Is your child currently enrolled in the School of Instrumental Music Program (IIMS)?
Yes No
Is your child enrolled in any extra curricular activities they would like to continue?
Yes No
If YES please specify
SENIOR SCHOOL ONLY
Is your child enrolled in a Certificate Course or Specialised program they would like to continue
Yes No
If YES please specify
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Section 10: Declaration All students will adhere to the policies and processes of Yanchep Secondary College 1 All students will wear appropriate uniform 2 All students will attend school regularly 3 All students will behave according to the Yanchep Approach to Classroom Practice 4 All students will strive to achieve their personal best 5 All students will contribute to a positive reputation for Yanchep Secondary College 6 Parents/Guardians should be aware that the college and its staff members are not liable for injuries or damage to property which may
occur, in all circumstances where staff have not been negligent
It is your responsibility to notify Yanchep Secondary College in writing of any changes to the information provided on this enrolment form.
Name of parent/guardian enrolling the student and providing consents:
(Please print)
Relationship to student:
Signature:
Date: DD/MM/YY
Office Use ONLY Birth Certificate
Immunisations
-Two proof of address / Rental agreement / Stat Dec if required
On SIS
Timetabled
Email sent to all student teachers / Year Coordinator / Library / IT Dept Arrange for Year Coordinator to meet student on start day
Student File Created Diary, Map and timetable ready for start day
Consent to Go / email address updated in SIS
Transfer Note Sent
Approved by Deputy Principal Signature:
Date: DD/MM/YY
Thank you!
The expectations at Yanchep Secondary College are set out below to keep students, staff and the network safe. All students and staff are therefore expected to follow and maintain the protocols that are in place. If anyone is suspicious of any of the protocols being breached, then it is their responsibility to report this to the Network and eLearning Coordinator, Leading Teacher or Principal immediately. When reading and signing this agreement, you understand that it applies to all devices that access the Yanchep Secondary College Network.
• All Students are expected to sign that they have read and understood the agreement. • All students are expected to use ICT respectfully and responsibly.
The completed agreement should be authorized by your Parent (Caregiver).
Breaches of this agreement will result in restriction of Network and Internet access, possibly including removal of all access. There may be other consequences for inappropriate actions and behaviour. Network facilities and Internet access are provided to help you with your learning.
By signing the agreement on the attached page, I agree that:
• I am responsible enough to access relevant sites, information, and graphics suitable for students at Yanchep Secondary College (YSC). I will show my
responsibility by not accessing: pornography, promotion of drug abuse, violence, racial discrimination; and pirated software. • I can be trusted not download or bring downloaded material from such sites to YSC in any form, electronic or hardcopy. • I know that it is my responsibility not to; download, store, transfer or display inappropriate or illegal material on a device used at YSC. • I will observe all protocols required by YSC regarding computer viruses and will not knowingly place a virus or other malware onto a college device. • I can be trusted not use college ICT devices for personal or private activity without permission from a member of staff. • I am mature and trustworthy enough not to cause damage to or interfere with computer hardware, software or system performance of college devices. • I can be trusted not to connect any device to the wired network without approval. • I understand that it’s my responsibility not to participate in any online activity that: compromises the performance of the network, speed of the network or
security of the network. • I can be trusted not to obtain, use or access information about usernames or passwords for other users of the college network. • I can be trusted not to access secure or restricted areas of the network, or the personal data files of others. • I can be relied upon not to use the college’s name, devices, network or accounts provided by the college, to obtain goods or services that have not been
authorised by the IT manager and or Principal. • I am mature and trustworthy enough to not behave online in a way that brings the college into disrepute or that offends others. I can be trusted not to post
inappropriate, offensive, threatening material or messages. • I can be trusted not to create or access a personal hotspot or external network to look at or download information. • I understand that it is my responsibility not to have a SIM card inserted into any device that accesses the college network. • I understand WA Education Policy on Mobile Phones bans students from using mobile phones from the time they enter school grounds to the conclusion of
the school day. This includes smart watches and listening accessories, such as headphones and earbuds.
http://det.wa.edu.au/policies/detcms/policy-planning-and-accountability/policies-framework/policies/students-online-in-public-schools-policy.en?cat-id=3457121
By signing below you are confirming that you have read and understood the expectations of Information and Communication Technology at Yanchep Secondary College and that you will act in accordance with these expectations.
I understand and agree to abide by the expectations outlined in this document.
Student Name:
Student Signature: Date:
Parent Name:
Parent signature: Date:
Information and Communication Technology Acceptable Use Agreement
Information and Communication Technology Acceptable Use Agreement
How to create a USI
For students enrolling in Year 10, 11 or 12 as part of our enrolment process we need to have your child’s Unique Student Identifier (USI) recorded for their Vocational Education Training (VET) Certificate. Can you please assist your child in creating a USI and to forward the confirmation email to our Vocational Education Team. The setup should take about 5 minutes to complete.
1. Go to: www.usi.gov.au
2. Make sure your son / daughter has a suitable form of ID, for instance:
- Medicare Card - Australian Passport - Australian Birth Certificate - Other ID as per the
USI website
3. Select ‘Student Login”.
4. Read and Agree to the terms and conditions.
5. Select ‘Create USI’.
6. Answer the questions.
(the student will need an email address to receive a copy of the USI)
7. Store the USI information for future reference.
8. Forward the USI confirmation email to the Vocational Education Team.
- [email protected] - subject line - USI
Alternatively, students can take a picture of the Medicare card on a mobile device and bring it to school. We can then assist them to create the USI. The USI must be completed with the student’s legal name to match the identification used.
FOR MORE INFORMATION: Visit: usi.gov.au Email: [email protected] Phone: 1300 857 536
Unique Student Identifier (USI)
S E N I O R S C H O O L | S t u d e n t D r i v e r A g r e e m e n t
Your decision to drive a vehicle to school carries certain obligations.
The following statements indicate what is expected of all students driving vehicles to Yanchep Secondary College.
Process Submitting this completed form is a request to the College. All students requesting to Drive a Vehicle to school need to:
1. Complete this Agreement 2. Attach a copy of your Driver’s Licence 3. Attend a meeting with the Principal, or their delegate (Senior School Program Coordinator) scheduled by the Senior School Executive Assistant 4. Upon signing by the Principal, or their delegate (Senior School Program Coordinator) the student may commence driving to school.
Agreement I understand that as a student seeking to drive a vehicle to school.
o I acknowledge that driving to and from school I am legally responsible for myself (and any passengers) according to the State Traffic Code. o I acknowledge that driving near the college before and after school, I must ensure that I am responsible for the safety of other drivers and pedestrians. o I will park my car in the allocated bays provided around the school perimeter. o I will park my scooter in in the allocated bays provided around the school perimeter. o I agree that I will not go to my vehicle during school hours. o I agree not to drive other students in my car or on my scooter during school hours. o I acknowledge that the college is not responsible for any damage that occur to my vehicle whilst parked on college grounds. o I understand that failure to meet any of the above conditions could result in the school imposing sanctions as deemed necessary.
Please complete the attached STUDENT DRIVER AGREEMENT FORM and return to the Senior School Office.
Student Driver Agreement and Process
S E N I O R S C H O O L | S t u d e n t D r i v e r A g r e e m e n t
SENIOR SCHOOL Student Drivers Agreement Form
Your decision to drive a vehicle to school carries certain obligations.
The following statements indicate what is expected of all students driving vehicles to Yanchep Secondary College.
I of Contact
understand that as a student seeking to drive a vehicle to school.
o I acknowledge that driving to and from school I am legally responsible for myself (and any passengers) according to the State Traffic Code. o I acknowledge that driving near the college before and after school, I must ensure that I am responsible for the safety of other drivers and
pedestrians. o I will park my car in the allocated bays provided around the school perimeter. o I will park my scooter in in the allocated bays provided around the school perimeter. o I agree that I will not go to my vehicle during school hours. o I agree not to drive other students in my car or on my scooter during school hours. o I acknowledge that the college is not responsible for any damages that occur to my vehicle whilst parked on or outside college grounds. o I understand that failure to meet any of the above conditions could result in the school imposing sanctions as deemed necessary.
Vehicle(s)
Make:
Colour:
Registration:
Driver’s License Number:
Student Signature Date:
Parent/Guardian Signature Date:
Principal Signature Date:
Completed STUDENT DRIVER AGREEMENT forms and a copy of your
Driver’s License are to be returned to Reception before driving a vehicle to school.