IS&TEnterprise Data Storage Update

September 17, 2018Andrea MancarusoVice President, IS&T Infrastructure and Architecture Design

Thomas Jefferson University and Jefferson Health

Storage Needs Assessment

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Increased Need for Storage at Jefferson

On premise storage requires resources, maintenance, hardware, data center space, both operational and capital funding each year. Researchers and faculty expressed a strong desire to easily access data while “off campus”.

Matrix evaluation of multiple solutions (compare and contrast)

• Dropbox

• Box.com

• OneDrive

Storage Needs Survey of the Research and Academic Community

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Two Data Storage and Usage Surveys

• JCoR Subcommittee Storage Needs Survey

• Office of Research Conduct and Compliance – survey covering researchers and faculty

• Approximately 80% of the respondents would be serviced well by a cloud storage solution

• Approximately 20% of the respondents would need a different solution • Large data files• Research using confocal, super-resolution or time-lapse microscopy with new microscopes• Large video files with high resolution

Cloud Storage Decision and POC

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Box.com

• Provides easy workflow process to load, access and share files• Is fairly cost effective based on competitor costs• Box.com has an existing footprint at Jefferson Center City and East Falls

• POC – Dr. Sue Menko• Years of files/data stored on drives in the lab• Box.com worked for smaller files *(<5GB)• Many larger files cannot be easly split (second tool to split and reconstitute files)

• Complicated process• On premise solution for larger files with Comvault backup

*5GB file maximum upload has been increased to 15GB file maximum

Where are We Today and What’s Next?

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Where we are Today:

• BAA is in the final stages with Legal Counsel

• Contract and rate negotiations are in the final stages with Andrea Mancaruso, Jeff Cepull and Jefferson Legal Counsel (target completion week of 9/24)

• Academic Pricing vs. Healthcare Pricing• Tier 2 enterprise academic license for up to 25k licenses (non-phi)

• Jefferson Center City (600 accounts) and East Fall’s (Tier 1 ~10k account contract) current financial outlay to Box.com

• Clinical pricing will be higher per capita and we are working on that – will try to get a credit to cover the clinical group

What’s Next:

• Sign contract – work with Dr. Menko, Dr. Rigoutsos and Jeff Cepull to create rollout plan