Sydney, 28 januari 2013

Enterprise Search in SharePoint 2013Mattias Brunnert, Findability Expert at Findwise

• We only do Findability!

• Founded in 2005

• Offices in Europe and Sydney.

Presence in the US

• 150 years of search experience 80 employees

(April 2012)

• Hundreds of projects

• Experts in technology, information management,

usability and more!

Agenda

SP2013 Search Overview

Search User Experience

Search Architecture

Query Management

Content Processing and

Enrichment

Search Analytics

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SharePoint 2013 Search

SharePoint 2010

Search

FAST Search For SharePoint

FAST Technology

SharePoint 2013 Search

Search ArchitectureSharePoint 2013 Search Architecture

Extend

Search RESTful API

Keywords

http://server/site/_api/search/query?querytext=`test`

Selecting Properties

http://server/site/_api/search/query?querytext=`test`

&selectproperties=`Title,Rank`

Sorting

http://server/site/_api/search/query?querytext=`test`

&sortlist=`LastModifiedTime:descending`

http://server/site/_api/search/query?querytext=`test`

&sortlist=`LastModifiedTime:descending,Rank:ascending`

Content Processing

Parsers

Custom entity extraction

Content Enrichment Web Service Call-out

Agenda

Search Overview

Search User Experience

Search Architecture

Query Management

Content Processing and

Enrichment

Search Analytics

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Governance: Search Analytics

Understand and improve

search performance

Guide users to content

relevant to them

Analyze content and

usage patterns

Analytics reports

Search recommendations framework

Demos

Demo 1: Managing query suggestions

Demo 2: Adding a content search web part

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2 3

Demo 2: Adding a content search web part

Demo 2: Adding a content search web part

Demo 2: Adding a content search web part

Demo 2: Adding a content search web part

Summary

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My Top 5 Picks in 2013

54321

On-premises Online

Foundation Standard CAL Enterprise CAL

P Kiosk Plan 1 Plan 2

Search

Basic Search (Site collection search)

Standard Search (People & Expertise Search, Visual Previews, Visual Best Bets, OOTB Recommendations)

- People/ Expertise

Search

Enterprise Search (Entity Extraction, Video Search, Custom Query Rules, Extensible Content Flow, Item

Recommendations, CBS)

( No Custom Entity

Extraction, Extensible Content

Flow, or CBS)

SharePoint – Intranet - Feature Tiering

www.office365.com

General Best Practice still applies

• You have to work with it

• Focus on user and business needs

• Balance information quality and automization

• Measure – use search analytics

• Get help

• Don’t do a project

So… what’s next?

TechNet, MSDN,

SharePoint Team Blog,

Findwise Findability Blog

SharePoint Server 2013 findwise.com

findabilityblog.com

slideshare.net/findwise

@findwise

Offerings Overview

New into search:

• Implementing a search solution based on the SharePoint or FAST platforms

Moving to SharePoint/FAST platform:

• Migration from existing search platform to the SharePoint platform

Existing SharePoint/FAST platform:

• Healthcheck

• Upgrading and Updating

• Support & Maintenance

• Improved Search User Experience

• Search Editorial Support

• Training

Taking search to the next level – Findability by Findwise:

• SharePoint by Findwise

Mattias BrunnertMattias.brunnert@findwise.com

Demo 3: Managing query rules

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2 3

Demo 3: Managing query rules

Demo 3: Managing query rules

Demo 3: Managing query rules

Demo 4: Add a custom entity extractor

Demo 4: Add a custom entity extractor

Demo 4: Add a custom entity extractor

Demo 4: Add a custom entity extractor

Demo 4: Add a custom entity extractor

Demo 4: Add a custom entity extractor

Content Processing Flow (conceptual)

Detect

language

Document

summary

Map to

managed

properties

Parse

documents

and extract

metadata

Custom

Entity

Extraction

Phonetic

name

variations

Word

breaking

Web Service

Callout

Ifilter

sandbox

Security

Descriptors

Delete Links

Security

Descriptors

Note: SharePoint Online Plan 1 and Plan 2 also include Yammer

On Premise Online

SharePoint – Usage Scenarios

SharePoint – Deployment Scenarios

SharePoint 2013 SKUs

SharePoint Standard CAL

2013

SharePoint Enterprise CAL

2013

SharePoint Online Plan 1

SharePoint Online Plan 2

1GB Storage

E-discovery, ACM, BI (PowerView

App Catalog and Marketplace, Work

Management, Social (Community Site), External

Sharing, SharePoint 2013 Workflow

SharePoint Server 2013

SharePoint 2013 Features

Apps

Collaboration

Search

Content Management

Business Intelligence

Business Solutions

App Catalog & Marketplace

Work Management

External sharing

E-discovery, ACM, Compliance

PowerView

SharePoint 2013 Workflow

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On-premises Online

Foundation Standard CAL Enterprise CAL

P Kiosk Plan 1 Plan 2

Apps App Catalog & Marketplace (Marketplace, Corporate Catalog)

Collaboration

Team Sites (Drag & Drop, Notebook, Simplified Access)

External sharing (share-by email)

Work Management (Project Site, My Tasks, Site Mailbox) Project Site

Social (Personal Site - Newsfeed, Follow Content & People., SkyDrive Pro.Community Site– Discussions, Moderation, Reputation)

SkyDrive Pro

(-Personal Site)

Search

Basic Search (Site collection search)

Standard Search (People & Expertise Search, Visual Previews, Visual Best Bets, OOTB Recommendations) - People/Expertise

Search

Enterprise Search (Entity Extraction, Video Search, Custom Query Rules, Extensible Content Flow, Item Recommendations, CBS)

( No Custom Entity Extraction, Extensible Content Flow, or CBS)

Content Management

Content Management (ECM, Document Sets, Word/PPT Automation, Translation Services)

Records Management (in-place holds)

E-discovery, Compliance across Exchange & SharePoint (Case manager)

-ACM

BIExcel Services, PowerPivot, PowerView

Scorecards & Dashboards (PPS- Decomp tree, Balanced Scorecards)

Business Solutions

Access Services

Visio Services

Form Based Applications (InfoPath Forms)

SharePoint “2013” Workflow

Business Connectivity Services(External List, Basic Connector Framework)

+Secure Store, External Data

Search, OData Connector+Business Data Web Parts

Add-On

External Users 500 free Up to 10,000 free,

Azure Provisioned Apps (Access Services, Custom code in Azure LWR) Per App, Per user per month*

Additional Storage10GB + additional 500MB per user, Kiosk and External users do not contribute

storage to the overall tenant quota

User Limits 50 For organizations of all sizes, 1 to hundreds of thousands

SharePoint – Intranet - Feature Tiering

www.office365.com

Online On-Premise

P/E SKU SharePoint Server 2013(Enterprise License Key)

Content Management &

Publishing

Lightweight Public-Facing Site

Topic Pages

Web Publishing

ECM

Product Catalog

Cross-site publishing

Authenticated Social Social (Personal Site - Newsfeed, Follow Content & People, SkyDrive Pro. Community Site– Discussions, Moderation, Reputation)

Search

Basic Search (Site collection search)

Standard Search (People & Expertise Search, Visual Previews, Visual Best Bets, OOTB Recommendations)

Enterprise Search (Entity Extraction, Video Search, Custom Query Rules, Extensible Content Flow, Item Recommendations, CBS)

Multiple Audiences

Mobile and Alternate Device Rendering Limited (2 channels)

Language Translation

Variation

Extensibility

Custom Design

Business Connectivity Services(External List, Basic Connector Framework)

+Secure Store, External Data SearchBusiness Data Web Parts

Custom Development

Domains Multiple Domains

SharePoint – Internet Sites - Feature Tiering

Search ArchitectureSharePoint 2013 Search Architecture

HydraContent Refinement Framework