enterprise vault (evault). what is evault? enterprise vault is an archiving application program to...
TRANSCRIPT
Enterprise Vault(EVault)
What is EVault?
Enterprise Vault is an archiving application program to store and
manage emails
What does Evault do?
• Frees up space on your mailbox, by moving mailbox items to an EVault
• Archives at off-peak times• For the user, archiving activity is not
noticeable.• Archived items are marked with
a shortcut icon
Why use EVault?
• Controls storage and life cycle of emails
• Enables cost-effective storage of massive volumes of emails
• Simplifies administration by centrally defining policies
Message store
• Microsoft Exchange– Ideal for day-to-day information
handling– Not ideal for long term, large scale
management of data
• EVault– Long term storage of older emails – Good management & control
Features
• Policy-based File Archiving • Fully automated • Web-based user interface • Centralized web and archive server • Easy to retrieve archived items
Benefits
• Frees up server or primary storage space without infrastructure changes
• Reduces complexity • Shortens backup and restore times • End users can easily retrieve archived
items without administrator’s assistance
• Data is stored efficiently
How to use EVault?
• Outlook Plug-in (preferred method) – Access to all functional features – Can change the default settings
• Outlook Web Access (OWA) – Located at http://exchange.mcgill.ca– Cannot change default settings
• EVault Web Interface– Located at
https://evaultsite.campus.mcgill.ca/enterprisevault
Install EVault Outlook Plug-in
1. Close Outlook2. Connect to the Internet3. Enter the following URL:-https://webfolders.mcgill.ca/install/
evault_clientCampus users: select EVClient_en.msi Off-campus users: select EVClientHTTP_en.msi4. Enter your email address & password5. Click Run and follow the on-screen
instructions.
Enable EVault
EVault is automatically enabled for staff mailboxes created after October 15, 2007.
Staff who log in to McGill campus using Microsoft outlook can enable EVault by themselves after installing the Outlook Plug-in.
Enable Evault cntd…• Start Microsoft Outlook• Right click on your mailbox
name• Select Properties for…• Click Enterprise Vault tab• Uncheck Suspend
Enterprise Vault archiving for this mailbox.
• Click OK.
EVault Archives
• Mail messages, calendar items, attachments and folders
• Note: EVault should not be used as a way to clean out your mailbox.
• All sensitive and unwanted email must be deleted on a regular basis
Archiving can be by:
Age of an itemDate stems from the received date
ORMailbox size limit
Archive items older than 2 months until mailbox contains certain percentage of free space
Default setting
Maintain mailbox at 50% used capacity
Archives oldest items until mailbox contains certain percentage of (50%) free space
Will not archive items less than 2 months old
Turn Off Outlook AutoArchive
• Tools>Options>Other> AutoArchive
• Uncheck the Run Autoarchive every… option.
Outlook toolbar icons
Search Archive Explorer
Store in Vault
Restore from Vault
Outlook Menu Items
The Tools menu is extended to
include EVault related selections, similar to those of
the toolbar.
View the Evault Settings
To view the settings: Right click your mailbox Select Properties…Select Enterprise Vault tab
Check the section under ‘Settings’
Change Settings
To change settings: Right click your mailbox Select Properties…Select Enterprise Vault tabClick Change button
Settings cntd…
Click Use Custom settings
Then specify one option under the Settings section.
• Enter the % of free space you want in the Archive to leave ----percent free space box.
Settings cntd…
OR• Select Archive items older than and enter the age of the items to archive (eg. Older than 4 months)
Visual indication
Restoring
Select the mail to restore
Click the restore icon
Indicate where to place the restored item
Searching for items in Vault
Click on “Search Vault” icon
Enter a phrase in the ‘Look for’ field
Archive Explorer
EVault – Web Search
https://evaultsite.campus.mcgill.ca/enterprisevault
Specify the search criteria using the different fields to restore items to your mailbox.Click Search button.
EVault – Web Search Results
To restore an item, click Restore whole item icon To restore multiple items, select each item and click add to basketTo restore all items to your mailbox, click restore all results EVault creates a basket automatically when you try to restore items.
Manual Archive
• Select an item to archive
• Click Store in Vault
icon• The item will
be marked to archive at off peak time.
Delegation rights & EVault
• Archived mailboxes and folders inherit current delegation rights
• Outlook permissions determine delegates ability to interact with archived items.
