environment metrics dec 2011

8/2/2019 Environment Metrics Dec 2011

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Environment

VISTA 2015

November 1, 2011

PACESetters!

Updated December 2011
http://www.50states.com/colorado.htm


2/24

EnvironmentGoal 1 Provide equitable environments that optimize

learning and maximize personal potential

Obj. 1 Create a comprehensive Equity TransformationPlan for APS *

Action 1Provide equity training to 100% of staff andschool board members by 2014.

Tasks: Beyond Diversity Training Administrators

District Administrators and Principals (LEADS)

District Equity Leadership Team (DELT)

Superintendent and BOE Workshops

District Equity Assessment Protocol

Site Equity Team Trainings

Collaborative Action Research for Equity Training(CARE)

Partnership for Academically Successful Students(PASS) Training for Family and Community

Students Organized Against Racism (SOAR)* Link to ETP

PACESetters!

Completed In Progress Task Not Started

OPR : Division of Equity and EngagementLast Updated 11-3-11

Critical Elements Trainings

2009-1

0

2010-1

1

2011-1

2

2012-1

3

2013-1

4

Phase One Beyond Diversity

DELT

Data Analysis Plan

Phase Two Site E-Teams

Ongoing Equity Training for District

Personnel

DELT adopts Equity

Transformation Plan

Phase Three CARE

Phase Four PASS

Phase Five SOAR


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Obj. 1 Create a comprehensive EquityTransformation plan for APS *

Action 2Ensure equitable practices by reviewing,analyzing and revising APS policies/regulationsas needed by 2015.

Tasks: Phase One Policies A, B, C (BOE &

Superintendent) Policy K (Communication)Due 2010-11

Phase Two Policy D (Finance) - Due 2011-12Policy E & F (Support Services) Due 2011-12

Phase Three Policies G & H (HumanResources) Policies I & L (Instruction) Due2012-13

Phase Four Policy J (Equity & Engagement)Due 2013-14

PACESetters!

Policy Division

10-1

1P

hase

OneA

,

B,

C,

K

11-1

2P

hase

Two-

D,E

,F

12-1

3P

hase

ThreeG

,H

,I,L

13-1

4P

hase

Four-

J

A BOE & Superintendent

B BOE & Superintendent

C BOE & Superintendent

D Finance

E Support Services

F Support Services

G Human Resources

H Human Resources

I Instruction

J Equity & Engagement

K Communication Services

L Instruction

Completed In Progress Task Not Started

http://www.50states.com/colorado.htmhttp://www.50states.com/colorado.htm


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Environment

Goal 1 Provide equitable environments that optimizelearning and maximize personal potential

Obj. 2 Provide environments that are physically andemotionally safe, secure work and learning climates

Action 1Apply Positive Behavioral Interventions &Supports (PBIS) strategies to reduce theoverrepresentation of ethnic groups in referrals,suspensions and expulsions

Tasks:

1. Work with Response to Intervention (RTI) andPositive Behavior Intervention Support (PBIS) tocoordinate services

2. Work with PBIS site specific teams to analyze andinterpret data to use for decision making

3. Train sites in functions of behavior and how toapply the appropriate targeted intervention based onthe data

4. Plan professional development with the deans inthe district to offer alternative to suspensions andintervention strategies

5. Integrate PBIS with Equity and Diversity andTruancy

PACESetters!

District Referral Overrepresentation by Ethnicityfor PBiS Schools Only


0.130.83

0.117 0.112 0.106

0.72

10.7812.12

9.72 9.23 8.77

0

10

20

30

40

50

09-10 10-11 11-12 12-13 13-14

Nat. Am. Asian/Pac Afr. Am. Hispanic White

PercentofOverrepresentation


5/24

0.38

0.94

13.78

19.8

12.44 11.81 11.22

1.42 1.28 1.22 1.16

0

10

20

30

40

50

60

70

80

90

100

09-10 10-11 11-12 12-13 13-14

Nat. Am. Asian/Pac. Afr. Am. Hispanic White

PercentofOverrepresentat

ion

PACESetters!

Action 1 Cont. Apply Positive Behavioral Interventions & Supports(PBIS) strategies to reduce the overrepresentation of ethnic groups inreferrals, suspensions and expulsions

0.19 0.65 0.17 0.16 0.15

0.72

14.17

17.8

12.79 12.15 11.54

0

10

20

30

40

50

60

70

80

90

100

09-10 10-11 11-12 12-13 13-14

Nat. Am. Asian/Pac. Afr. Am. Hispanic White

PercentofOverrepresent

ation

District Out-of-School SuspensionOverrepresentation by Ethnicity forPBiS Schools Only

District ExpulsionOverrepresentation by Ethnicity forPBiS Schools Only

Environment

OPR : Division of Equity and EngagementLast Updated: 10-25-11


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Obj. 2 Provide environments that are physically andemotionally safe, secure work and learningclimates

Action 2Reduce out-of-school referral/suspensionrates by 2% annually

Tasks Develop a task force to create a list of

meaningful alternatives to suspension

Provide professional learning to develop theunderstandings of administrators, deans andstaff that alternatives to suspensions are viableand should be used whenever possible

Each site will provide support to staff aroundconditions of learning, classroom management

and cultural competencies

Each building will evaluate the quarterly data ondiscipline reports and adjust support as needed

PACESetters!OPR : Division of Equity and Engagement

Last Updated: 10/31/11

20.55

15.41

10.39

7.19

27.4523.13

17.19

14.11

13.62

12.11

14.75

19.26

0

10

20

30

40

50

09-10 10-11 11-12 12-13

Susp

ensionRate

Nat. Am. Asian Afr. Am. Hisp

White Hwn/Pcf Mult

Total District Unduplicated Referral/SuspensionRate by Ethnicity


7/24PACESetters!

Environment

OPR : Division of Equity and EngagementLast Updated: 10/31/11

Goal 1 Provide equitable environments that optimize



Action 3Reduce over/under representation ofreferral/suspension rates by 1% annually

Tasks Each school will review over representation datafor that site and develop a plan for reducing theover representation rate for those affectedgroups

Continue equity trainings according to the APSEquity Transformation Plan

0.13 0.01

-2.03 -2.25

10.78

9.79

-2.81-3.7

-6.07

-4.61

-0.01

0.78

-12

-10

-8

-6

-4

-2

0

24

6

8

10

12

09-10 10-11 11-12 12-13

Over/UnderRa

te

Nat. Am. Asian/Pac. Afr. Am. Hispanic

White Hwn/Pcf Mult

Total District Over/UnderReferral/Suspension Rates by Ethnicity


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Action 4 - Replace the districts exterior Intellikeyaccess system with a keyless ID-based accesssystem by August 2013

Tasks:

Select hardware and software systems

Develop annual schedule to complete schoolaccess system installation

Develop and implement new ID tracking systemand card issuance

Install new access control system at all districtsites.

PACESetters!

11

38

45

1

60

0

5

10

15

20

25

30

35

40

45

50

55

60

2009-2010 2010-2011 2011-2012 2012-2013

NumberofBuildingsCom

pleted

Access Control System CompletionSchedule

Goal: 100% of sites will have a keyless entry system byAugust 2013.

Goal

OPR : Division of Support ServicesLast Updated: 10-19-11


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Action 5Develop a common operating picture usingGeographical Information Systems (GIS) totrack and monitor security data by August 2015

Tasks: - See Gantt Chart

PACESetters!OPR : Division of Support Services

Last Updated: 10-28-11

TASK ORIGINATED INPROGRESS

COMPLETED

Create key performance indicators

(KPIs) for the major datacomponents (achievement,

maintenance, human resources,etc.) , security and establish

appropriate tolerances.

Meeting with

districtleadership todiscuss keyperformanceindicators

Construct a Service-OrientedArchitecture (SOA) that will allow

for seamless, live datacommunication between key

databases within the district. TheSOA will allow data and services to

be mashed up for ad hoc reportingand data extraction.

Constructionbegan October2011

Develop a GIS dashboard whichindicates when a school or Districtbuildings performance falls into a

warning zone and into a dangerzone.

Develop an easy to use web-basedinterface that is customizable foradministrators at all levels. This

dashboard would display the KPIsvisually through GIS services,

graphs and other visual displays.


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Obj. 3 Capitalize on technology integration in everyclassroom and workplace

Action 1Upgrade existing technologies bycompleting the bond renewal program asprioritized in Facility and Technology Needsassessment (White Book) by summer 2013

Tasks:

Annual technology needs assessment withprincipals

Monthly meetings with Technology SteeringCommittee

Research emerging technologies

Research potential grants and partnerships tosecure future renewal funding.

PACESetters!

$1,947,203

$3,421,132

$4,758,151

$6,163,625

$7,569,099

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

2009-2010 2010-2011 2011-2012 2012-2013 2013-2014

2009-2014 IT Bond Renewal Spending

Schedule

Actual Expenditures Projected Total Expenditures

Goal



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Action 2Annually track integration of technology inclassrooms and 100% of classrooms meetingestablished standards by 2015

Tasks:

Enhance technology training for all teachers Expand Tech Camp opportunities for teachers Review and enhance standards-based grading

professional learning Assure all appropriate personnel receive internet

safety training Collaborate with Information Technology on

migration training Continue yearly Ed Tech grant process for

equipment acquisition & professional learning

Inventory every schools technology based onclassroom, teacher, & grade

PACESetters!

50%45%*

70%

80%

90%

100%98%*

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

09-10 10-11 11-12 12-13 13-14 14-15

Percen

t

Teachers Receiving TechnologyIntegration Training

Instructional Training Support Training

* For the 2010-11 School Year, 45% Instructional Training was due to 70% reductionin Mill funds for DoIT grants that year. 98% Support Training was due to migration.

OPR : Division of InstructionLast Updated: 10-27-11


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Action 3Develop and implement a Service-OrientedArchitecture (SOA) framework for finance,logistics, human resources and transportation by2015

Tasks: See Gantt Chart




COMPLETED

Create key performance indicators

(KPIs) for the major datacomponents (achievement,

maintenance, human resources,etc.) , security and establish

appropriate tolerances.

Meeting with

districtleadership todiscuss keyperformanceindicators

Construct a Service-OrientedArchitecture (SOA) that will allow

for seamless, live datacommunication between key

databases within the district. TheSOA will allow data and services to

be mashed up for ad hoc reportingand data extraction.

Constructionbegan October2011

Develop a GIS dashboard whichindicates when a school or Districtbuildings performance falls into a

warning zone and into a dangerzone.

Develop an easy to use web-basedinterface that is customizable foradministrators at all levels. This

dashboard would display the KPIsvisually through GIS services,

graphs and other visual displays.


13/24

EnvironmentGoal 2 Enhance a professional and high-performing

culture based on trust, teamwork andtransparency

Obj. 1 Promote an organizational climate based ontwo-way communication, professionalism andpersonal empowerment

Action 1Improve organizational climate andemployee workplace satisfaction as measuredby a 4.0 rating on the annual climate surveyrelated question(s)

Tasks:

Annually review and revise the APS staff climatesurveys

Annually administer the staff climate survey toentire district staff

Analyze survey results to determine progress in

targeted areas and future areas to target

Meet with stakeholder teams to determineappropriate action steps based on survey results

PACESetters!

3.6 3.6

4 4

0

1

2

3

4

5

Jan-10 Jan-11 Jan-12 Jan-13

ClimateRating

Percentage of Employees Satisfaction

with Organizational Climate

1-Strongly Disagree 2-Disagree 3-Neutral 4-Agree 5-Strongly Agree

Goal

OPR : Division of Accountability and ResearchLast Updated: 2-25-11


14/24



Obj. 1 Promote an organizational climate based ontwo-way communication, professionalism andpersonal empowerment

Action 2Provide annual Vista 2015 report cards tomeasure continuous improvement

Tasks:

Review quarterly the VISTA 2015 metrics

Collect annual updates on all VISTA 2015metrics

Create a report that communicates the percentof metrics met, the percent that noted noprogress and the percent that showedsubstantial progress

Communicate report to all stakeholders

PACESetters!

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Percen

t

VISTA 2015 Score Card

Little or noprogress

Substantial

progress

Met Goal



15/24



Obj. 2 Further develop outside partnerships toexpand opportunities for students

Action 1Establish industry-based partnerships foreach college and career workforce pathway by2012

Tasks: See Gantt Chart

PACESetters!


COMPLETED

Conduct external

Workforce NeedsAssessment

Conduct APS analysis ofexternal WorkforceNeeds Assessment

Adopt an APS PathwayEvaluation Matrix

Create CWPT-IPPTonline collaboration site

Create 5-YearCommunity Workforce

Plan

Identify implications for4 identified pathways

Establish CWPTIndustry Advisory

committees

Determine industrycredential requirements

Create internships,externships, and

mentorships

OPR : Division of SuperintendentLast Updated: 10-27-11


16/24



Obj. 2 Further develop outside partnerships toexpand opportunities for students

Action 2Increase efficiency and effectiveness as acharter school authorizer by meeting 100% ofstandards outlined in the National Association ofCharter School Authorizers self evaluation

Tasks:

Analyze the NACSA evaluation report todetermine initial ratings

Communicate recommendations and actions toall stakeholders

Prioritize recommendations provided by NACSA Create calendar of responsibilities for all

stakeholders Create monitoring process to evaluate

implementation of recommendations Review quarterly the implementation of

recommendations

PACESetters!

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

Percen

t

NACSA Standards

Undeveloped

PartiallyDeveloped

WellDeveloped



17/24

EnvironmentGoal 3 Construct and maintain facilities that support

21st Century learning

Obj. 1 Anticipate and prepare for projectedcommunity growth and changes in studentenrollment

Action 1Develop five-year facilities master plan withLong Range Facilities Advisory Committee(LRFAC) and present to Board of Education byspring 2013

Tasks:

Conduct quarterly LRFAC meetings Conduct a Facilities Assessment for all APS

buildings that did not receive significantconstruction dollars in the 2002 or 2008 bondprogram

PACESetters!

Planning Calendar for Next Bond Program

LRFAC Planning Meetings

Report to

Board

Apr-

09

Oct-

09

Apr-

10

Oct-

10

Apr-

11

Oct-

11

Apr-

12

Oct-

12

Apr-

13

Oct-

13

InProgress



18/24




Action 2Anticipate and track annual demographictrends related to student enrollment, mobility,housing and growth

Tasks:

Coordinate with City of Aurora PlanningDepartment to track housing and studentenrollment growth within active subdivision.

Anticipate need for additional school capacity bycompeting one year, five year, and build outenrollment projections annually.



Bu

ilding

Perm

its

Cert

ifica

tes


19/24

EnvironmentGoal 3 Construct and maintain facilities

that support 21st Century learning

Obj. 1 Anticipate and prepare for projectedcommunity growth and changes instudent enrollment

Action 2Anticipate and track annualdemographic trends related to studentenrollment, mobility, housing andgrowth

Tasks:

Coordinate with City of AuroraPlanning Department to track housingand student enrollment growth withinactive subdivision.

Anticipate need for additional schoolcapacity by competing one year, five

year, and build out enrollmentprojections annually.



31,355 (2006-07Projected)

30,607 (2007-08Projected)

29,383 (2008-09Projected)

30,471 (2009-10Projected)

31,190 (2010-11Projected)

31,956 (2011-12Projected)

25,000

26,000

27,000

28,000

29,000

30,000

31,000

32,000

33,000

34,000

35,000

Oc

tober

Decem

ber

Fe

bruary

Apri

l

Oc

tober

Decem

ber

Fe

bruary

Apri

l

Oc

tober

Decem

ber

Fe

bruary

Apri

l

Oc

tober

Decem

ber

Fe

bruary

Apri

l

Oc

tober

Decem

ber

Fe

bruary

Apri

l

Oc

tober

Yearly Enrollment Data Projected Enrollment Met Goal

2007-08 2008-09 2009-102006-07 2010-11


20/24




Action 3Complete all construction projects, fundedby 2008 bond construction projects on time andwithin budget

Tasks:

Complete all scheduled project actions on time.

Complete all scheduled project actions onbudget.



$0

$25,000,000

$50,000,000

$75,000,000

$100,000,000

$125,000,000

$150,000,000

$175,000,000

$200,000,000

3/1/2009

7/1/2009

11/1/2009

3/1/2010

7/1/2010

11/1/2010

3/1/2011

7/1/2011

11/1/2011

3/1/2012

7/1/2012

11/1/2012

3/1/2013

7/1/2013

11/1/2013

3/1/2014

7/1/2014

11/1/2014

2009 to 2013 Bond ProgramOverview

Target Encumberances + Expenditures

Target Expenditures

Actual Expenditures

Actual Encumberances + Expenditures

October 2010 Bond Issue

December 2008 Bond Issue

$215,000,000 December2010 Bond Issue


21/24




Action 4Increase the involvement of city officialsand community members on the LRFAC to 10%of total membership

Tasks:

Continue recruitment and outreach efforts tocommunity and government organizations

PACESetters!

31.58%

61.11%

Percentage of City Officials/Community

Members Involved in the LRFAC

City Officials/ CommunityMember

Goal (10%)

Other Members

Goal: 10% of all membership of LRFAC will be comprised of city official and communitymembers by 2012.



22/24




Action 5Increase outreach actions about bond andmill levy projects by 5% annually

Tasks: Provide regular updates to the bond and mill

websites Continue to distribute bond information via theAPS and school websites, CommunityConnection, Aurora Sentinel ads, KeyCommunicators, fliers, posters, Connect-ED,media releases/outlets, Your Hub, Facebookand Twitter

Continue community outreach via bond-relatedcelebrations, events and meetings

2831

3437

41

45

0

5

10

15

20

25

30

35

40

45

50

2009-10 10-11 11-12 12-13 13-14 14-15

Numbero

fArticles/Ads

Bond and Mill Outreach Updates

Current Goal Over Goal

PACESetters!OPR : CommunicationsLast Updated: 10-19-11


23/24




Action 5Increase outreach actions about bond andmill levy projects by 5% annually

Tasks:

Organize and facilitate bond and mill events

Develop and distribute bond and mill communityreport

Begin bond and mill speakers bureauarticles/ads in 2011-12


COMPLETED

Organize and facilitate

bond and mill events

Develop and distributebond and mill

community report

Begin bond and millspeakers bureau

presentations in 2011-12

PACESetters!OPR : CommunicationsLast Updated: 10-19-11


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Obj. 2 Seek alternative sources of revenue to fundnew programs and projects that respond tostudent and community needs

Action 1Identify APS needs and match fundingsources to increase the dollar amount ofcompetitive grants by 10% annually

Tasks:

Revise and update grants web site toprovide current information of interest

Continue to research grant opportunitiesthat help fulfill the districts mission andstrategic plan Facilitate grant development at the school,

department and division level. Facilitate grant and partnership development at

the higher education, business, and communitylevels. (HBC)

Maximize local, state, and federalprograms to expand fundingopportunities.

PACES !

$3,503,109

$5,554,257

$6,109,683

$6,720,651

$7,392,716

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

APS Competitive Grants

Dollar Amount of Grants Goal

OPR : Division of Finance

environment metrics dec 2011

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