1

ENVIRONMENT OVERVIEW AND SCRUTINY COMMITTEE

THIRD QUARTER PERFORMANCE AND BUDGET MONITORING REPORT 2012/13

1. Purpose 1.1 To provide members of the Committee with an overview of performance against

the Council’s Environment objectives, as set out in the 2011-14 Council Strategy ‘Meeting the Challenge’ and Strategic Commissioning Plan, and against approved revenue and capital budgets. This report reflects the Council’s outcomes. The period covered is from October to December 2012, the 3rd

quarter of 2012/13 financial year.

2. Introduction

2.1 The aim of this report is to provide a concise summary of performance and budget monitoring. Members are requested to raise any detailed questions about performance data with officers in advance of the Committee meeting by emailing Darren Skinner (darren.skinner@gloucestershire.gov.uk) and copying in the other members of the Committee, so that any further information required can be made available by the time of the meeting.

3. Planning, Economy and Environment 3.1 This covers the outcome: Gloucestershire and its communities are attractive

places to live, work and invest, now and in the future, which incorporates Climate Change, Public Transport, Planning and the Gloucestershire economy.

3.2 The Carbon Management Programme Annual Report 2011/12 was discussed

by the committee at the January 2013 meeting. The Chancellor's Autumn Statement included an announcement that schools will be removed from Phase 2 of the Carbon Reduction Commitment Energy Efficiency Scheme (Apr 2014). GCC has been lobbying for this outcome.

3.3 The Grow Gloucestershire Economic Stimulus Package Scheme continues to

deliver on track. The Local Authority Mortgage Scheme has now successfully supported 39 first time buyer mortgages through to completion. The contract to deliver a high speed Broadband network across Gloucestershire has now been awarded to BT. The £8.4M Growing Places fund for economic development projects has also now established it’s governance arrangements (with GCC as the accountable body) and it’s appraisal panel to assess funding bids has met for the first time.

3.4 In public transport, the project to renew 96,000 concessionary bus passes

before April 2013 is ahead of target, with over 65,000 age related passes already renewed. Take-up has been high and the renewal process well received, especially the new online renewal channel. District data on disability related passes has proven less reliable due to changes in customer’s circumstances, but we are progressing well.

2

October to December is usually the busiest for bus transport numbers, but has not been as busy as anticipated. This appears to mirror national trends, and is likely due to prolonged bad weather in November/December and the wider financial climate. Community transport is continuing to provide cost effective services.

3.5 The Elmbridge transport scheme will be advertising it’s ‘community

consultation’ in local and national press from January. These advertisements explain the nature of the development proposals, inviting comment and engagement through various access points.

4. Communities 4.1 This covers the outcomes: People and communities are active, resilient and

able to prevent accidents, injury, crime and respond to emergency, disaster and long term environmental change and People can access education, training, work and essential services, incorporating Highways, Road Safety & Flooding.

4.2 Gloucestershire Highways has also been affected by the prolonged bad

weather in quarter 3. Double the usual number of emergency repair calls were received in November alone. Total pot holes/defects repaired reached nearly 10,000 – 30% over expected numbers. Despite this, over 98% of 2 hour emergency repairs were made on time, and 100% of 24hr repairs.

4.3 Insurance claims have also peaked slightly this quarter, with 125 finalised in

quarter 3. Only 11 of these were successful, but at a total cost of £447k (principally due to a complex claim from 2008 which has now been settled).

4.4 Road safety has been maintained despite the poor conditions, with numbers of

killed and seriously injured children below anticipated levels, but total figures including adults are just slightly over the seasonal average.

5. Finance and Change 5.1 This covers the outcome: Good value for money for local residents, which

incorporates Waste Management. 5.2 Residual waste arisings for five out of six Districts have increased slightly

against the annual forecast outturn, for the third quarter in a row. This does appear to be in line with trends seen in other councils across the country. Recycling levels have therefore also been affected and not reached the stretch target set (despite new schemes in the Forest and Stroud Districts). The percentage of household waste sent for re-use, recycling or composting remains just short of the 50% target, at 48.49%.

5.3 The Residual Waste Facility at Javelin Park remains at the planning application

phase. The Joint Waste Partnership continues to be on track with 4 partners on board in preparation for the formal arrangements from April 2013.

3

6. Revenue budgets 6.1 The forecast outturn position for Communities and Infrastructure – Environment

Services (excluding Waste Management) is for £917,000 overspend – 2.31% of the Net budget for this group of services at £40 million.

6.2 Gloucestershire Highways Overall, Glos Highways is forecasting a net over spend of £950,000,funded by

Corporate underspends, for additional Highways work. 6.3 Waste Management There is a projected budget under spend for Waste of £484,000. The variances

are:

• Contract under-spend £70,000. Due to a reduced spend on contracts, lower than forecast RPI £87k and an over spend on tonnages £17,000.

• District service change under-spend £414,000. Mainly resulting

from phased District service changes, meaning that the pump priming, project and communications support will not be incurred in this financial year.

This outturn forecast is based on nine months tonnage data so may be subject to

change in the following months. 7. Capital programme 7.1 The capital programme for Environment for 2012/13 shows the potential to

spend £24.7 million. A summary of the latest position and variances are shown below:

Target £ '000

Forecast £ ' 000

Variance £ ' 000

Street Lighting 1,449 1,445 -4 Struc. Maint. Bridges 931 958 27 Struc. Maint. Roads 14,293 14,544 252 Drainage & Flood Alleviation 1,434 1,419 -15 Major & Developer Funded Schemes 2,787 2,600 -187 LSTF Chelt & Glos *173 *209 36 Elmbridge 1,063 1,107 44 Cinderford Northern Qtr 366 428 62 Integ. Transport - Safety Schemes 904 918 14 Integ. Transport - Other Schemes 385 395 10 Waste 1 1 - Parking 211 246 34 Traffic Signal Refurbishment 694 677 -17 Miscellaneous 10 15 5

24,700 24,962 262

4

* Actually £340k but some schemes are included under other headings Also provided as a graph shown in Annex A 7.2 Spend to Target

Each year all schemes are reviewed with regard to the ability to spend in the year. The target is revised in October based on the expected progress in the current year (£24.7 million) and is always less than the total funding available, this recognises that not all schemes are completed within one year. Unlike revenue, capital budgets span more than one year, and the long term nature of capital works means that not all the spend will fall in the first year when the budget is allocated. It can be a year or two later, when the design and possibly land acquisition stages of a scheme have been completed, that the majority of spend is incurred. Unspent capital budgets are therefore carried forward to future years to ensure funding is available for the full schemes to be completed. Individual schemes are allocated budgets but the spend for the programme as a whole is compared against the target. The target is set when the detailed work plans for the schemes are complete and the level of works that can be achieved in the year is known. The current year forecast of £24.9 million indicates it is expected that the actual spend will be slightly higher than target by £0.26 million. The change in Major & Developer Funded Schemes is principally due to decisions relating to the funding for Smart Cards where the funding body is delivering the work in a different manner and the increase in Struc. Maint. Roads is due to needing to undertake additional urgent work at a number of sites.

7.3 Actual spend As at 16th

January 2013 the actual expenditure is £15.567 million on Environment’s Capital Programme. This actual expenditure includes the December invoice (November costs) therefore there is time lag of approximately 6 to 7 weeks on costs being recorded following works being completed. Applying a simplistic calculation of £24.7/12*8 = £16.4m indicates we are slightly behind target but we regularly see slower expenditure in the earlier part of the year due to the planning stage of the projects. To the end of December we had spent 58% of the target to date this year compared to 65% last year.

8. Delivery of Council Plan and Business Plan priorities 8.1 The following pages give further details of performance against 2012/13

business plan priorities, highlighting achievements, areas of concern, and risk management.

5

Environment Performance Report Quarter 1 2012/2013

Performance against Strategic Outcomes

Key: Better than target Performance summarises whether the aims associated with this priority are being achieved (based on performance PIs)

On target Time measures whether milestones are being met

Mixed performance (some indicators ahead of target, some behind) Cost measures whether the priority is being delivered within budget

Worse than target

Priorities Pe

rfor

man

ce

Tim

e

Cos

t

Comments/Issues Accountable Manager Planning, Economy and Environment Outcome: Gloucestershire and its communities are attractive places to live, work and invest, now and in the future Climate Change Quarter 2 figures (reported a quarter behind) are ahead of target for carbon emissions

and energy efficiency. Predicted prolonged cold weather in Quarter 4 may impact. Carbon Management Programme Annual Report 2011/12 circulated to Environment & Overview Scrutiny Nov 2012, for Jan 2013 meeting. Carbon Reduction Committment Energy Efficiency Scheme - Chancellor's Autumn Statement included that schools will be removed from Phase 2, Apr 2014

Nigel Riglar

Public Transport Concessionary buss pass renewal project at 85% complete (over 65,000 age related passes already renewed). 3rd

Philip Williams

quarter in a row showing reduced bus patronage. This appears to mirror national trends, and is likely due to prolonged bad weather in November/December and the financial climate. Community transport is continuing to provide cost effective services.

6

Planning The Waste Core Strategy has now been adopted by full Council. Elmbridge transport scheme will be advertising it’s ‘community consultation’ in local and national press from January, planning application should be submitted in Spring 2013.

Simon Excell

Economy Grow Gloucestershire Economic Stimulus Package Scheme is on track: The Local Authority Mortgage Scheme has now successfully supported 39 first time buyer mortgages through to completion, with 2 more in the pipeline. The high speed Broadband network contract has now been awarded and the delivery company (BT) have begun groundwork. The £8.4M Growing Places fund for economic development projects has also now established it’s governance arrangements (with GCC as the accountable body) and it’s appraisal panel to assess funding bids has met for the first time.

Nigel Riglar

Communities Outcome: • People and communities are active, resilient and able to prevent accidents, injury, crime and respond to emergency, disaster and long term environmental change. • People can access education, training, work and essential services

Highways

Due to prolonged poor weather, total pot holes/defects repaired reached nearly 10,000 – 30% over expected numbers. Despite this, over 98% of 2 hour emergency repairs were made on time, and 100% of 24hr repairs. 125 finalised Insurance claims finalised in quarter 3. Only 11 of these were successful, but at a total cost of £447k (principally due to a significant claim from 2008).

Mark Darlow-Joy / Nigel Tomlinson

Road Safety

Road safety has been maintained despite the poor conditions, with numbers of killed and seriously injured children below anticipated levels, but total figures including adults just slightly over the seasonal average.

Dave Hornibrook

Flood

Performance is on track.

Simon Excell

7

Finance & Change Outcome: Good value for money for local citizens Waste

3rd

quarter in a row that residual waste has not decreased in line with forecasts, except for Forest District. The percentage of household waste sent for re-use, recycling or composting also remains just short of the 50% stretch target, at 48.49%.

The Residual Waste Facility at Javelin Park remains at the planning application phase. The Joint Waste Partnership continues on track with 4 partners on board in preparation for the formal arrangements from April 2013.

Tony Childs / Ian Mawdsley

Achievements

• The Local Authority Mortgage Scheme has now supported 39 first time buyer mortgages and their associated chains to boost the property market. 2 more applications are awaiting completion.

• The project to renew 96,000 concessionary bus passes is 85% complete, ahead of target to date. Customer feedback has been positive. • Gloucestershire Local Enterprise Partnership has launched it’s plan to get 500 apprenticeship places signed up in 2013. The ‘Skillsfest’ event to promote

opportunities will take place at Kingsholm on 5th

• Gloucestershire Waste Partnership has been awarded £71,000 from the DEFRA household waste and recycling reward schemes funding panel. This will go towards projects to increase food waste recycling in the county.

March.

Performance (see Annex)

The following indicators were behind target this quarter:

• Residual waste arisings (Glos, Chelt & Stroud) all up for 3rd

• NI191/2/3 – recycling rates and % landfilled – 3 quarter - evidence of trend.

rd

• Highways No. potholes repaired – (within 1% of target, with hugely increased demand in poor weather) Quarter off track.

• Road safety – No. killed and seriously injured (within 5% of seasonal average) • Transport - No. Bus journeys are down generally – lower patronage (national trend). • Income from parking (Permits and waivers) – on track overall for year. • Cost of 5 most expensive rural & urban bus journeys – both improved and routes under review

8

Risks & Opportunities (see Annex)

Risks are reviewed and updated quarterly in line with the corporate risk management framework. 3 risks below have remained high from last quarter, the public transport concessionary bus-pass risk has reduced to moderate. The following risks have been rated as high in the relevant Community & Infrastructure Service Level Agreements:

• Residual Waste Facility – ‘planning application could delay the introduction of planned facilities’ - same • Recession continues to have a negative impact on residents and business in Gloucestershire - same • Delivery of full infrastructure schedule adversely affected by shortfalls in developer contributions and central government funding for key elements.

‘Hot issues’ and Diversions

• Financial pressures, including impact of Meeting the Challenge • Working with the Districts to look at options for the future delivery of Parking Enforcement which enable us to deliver on the MtC savings of £700,000.

Officer Contact: Darren Skinner Business Planning Coordinator 01452 328454 darren.skinner@gloucestershire.gov.uk

9

Annex A

-2,000

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

Comparison of Target, Actual spend and Forecast as at Jan 2013

Target £ '000

Actual £ ' 000

Forecast £ ' 000

Environment Scrutiny Committee

Quarter 3 Scorecard

Key to symbols

Produced by the Challenge & Performance Team

Planning, Economy & Environment

Gloucestershire and its communities are attractive places to live, work and invest, now and in the future

People can access training, work and essential services

Council Energy Efficiency, buildings & travel (inc schools) as % of total revenue expenditure(CLC01)

0.92 % 0.90 % 0.84 % 0.90 % 0.99 % Smaller is Better

Climate Change - Quarterly Indicator monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Target Direction of Travel Good Performance High/Low

Comments

Renewable Energy Generation (kWh) from the Council Estate (inc schools)(CLC02a)

1,590,093 ? ? Bigger is Better Currently awaiting updated data for this indicator. All parties aware of this.

Renewable Energy Generation from the Council Estate - % of total energy consumption(CLC02b) 1.09 % 0.72 % 0.74 % Bigger is Better

Climate Change - Quarterly Indicators without a target (reporting a quarter behind)Q4 2011/12 Actual

Q1 2012/13 Actual

Q2 Actual 2012/13

Direction of TravelGood Performance High/Low

Comments

Council Carbon Emissions, buildings & transport (inc schools) - Tonnes of CO2 (CLC 03a)

53,828 9,830 17,398 18,000 Smaller is Better

Estimated forecast outturn is ahead of target, however data is available a quarter in arrears and so it is too soon to forecast accurately. The outturn for the year will be affected by the forecast very cold weather for Q4.

Climate Change - Quarterly indicator monitored against a target (reporting a quarter behind)Q4 2011/12 Actual

Q1 2012/13 Actual

Q2 Actual 2012/13 Q2 2012/13

Q2 2012/13 Target Direction of Travel

Good Performance High/Low Comments

Gross income from parking - permits and waivers (PUT 07b)

£15,314.99 £80,790.68 £10,595.72 £64,012.34 £74,980.00 Bigger is BetterOn track overall. New virtual permits are more customer friendly, but make quarterly prediction of income more difficult.

Gross income from Pay & Display parking (PUT 07)

£176,352.98 £410,371.77 £516,182.80 £735,390.68 £428,934.51 Bigger is Better

Number of bus journeys (PUT 01) 4,959,876 4,212,454 4,225,160 4,496,000 4,801,946 Bigger is BetterEstimated, awaiting some operators data. Performance impacted by flooding and sustained bad weather, but national trend of reduced journey numbers (target set as previous years Q3 figure).

Number of community transport journeys (LPI ENV 62)

55,482 54,103 51,459 49,100 53,700 Bigger is BetterSlightly below target, reflecting national trend. Sustained bad weather and financial conditions affecting passenger numbers.

Cost per journey (community transport journeys) (PUT 04)

£2.22 £2.29 £2.47 £2.52 £3.00 Smaller is Better

Number of concessionary fare journeys (LPI ENV 67) 1,686,508 1,561,203 1,592,000 1,722,000 1,650,000 Bigger is Better

Number of Park & Ride journeys (ENV I01) 137,289 135,579 149,991 169,339 160,000 Bigger is Better

Public Transport - Quarterly indicators monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Good Performance High/Low Comments

Number of bus services in receipt of subsidy (PUT 02)

109 105 105 105 105 Plan is Best

Access to essential services and facilities by public transport within 45 minutes (GPs) (PUT 08a)

95.50 % 95.50 % 96.00 % 96.70 % 94.00 % Bigger is Better

Cost per single Park & Ride journey - Cheltenham (LPI ENV 165)

£0.23 £0.20 £0.08 £0.04 £0.04 Smaller is BetterImproved from previous quarter and an achievement. Figure and target include site costs.

Cost per single Park & Ride journey - Gloucester (LPI ENV 164)

£0.82 £1.56 £1.22 £0.94 £1.00 Smaller is Better

Average cost of 5 most expensive rural subsidised bus journeys/head (LPI ENV 173)

7.70 7.93 6.64 15.04 8.00 Smaller is Better November flooding caused 20% drop in passengers, raising cost per journey. Action plans identified for key routes.

Average cost of 5 most expensive urban subsidised bus journeys/head (LPI ENV 172) 2.14 1.47 2.22 2.46 2.00 Smaller is Better

Passenger numbers affected by flooding, but some routes under review.

Public Transport - Quarterly indicators monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Good Performance High/Low Comments

No. of Business Engagements (ED03) 1,648.00 2,113.00 1,422.00 1,764.00Baseline data for business engagement activity during Q3 2012/13. This measure is currently subject to review and may change.

No. of Gloucestershire Business Ambassadors appointed (GLAambassadors) (ED01)

145.00 232.00 251.00 261.00Total of 261 Gloucestershire Business Ambassadors appointed to end December 2012.

No. of school students engaged in business enterprise activity (ED02)

229.00 89.00 92.00 49.0049 school students engaged during Q3 (1 October to 31 December 2012). This measure is currently subject to review and may change.

Economic Development - Quarterly indicators setting a baseline 2011/12 Actual Q1 Actual Q2 Actual Q3 Actual Direction of Travel Comments

Communities

People and communities are active, resilient and able to prevent accidents, injury, crime and respond to emergency, disaster and long term environmental change

Number of insurance claims finalised in quarter - Number paid (HIG 05a) 14 11 24 11 22 Smaller is Better

11 have been paid at a cost of £447,144k. However this includes a high value claim of £330k which obscures the figures. The claim relates to a fatality in 2008

Number of insurance claims finalised in quarter - Number repudiated (HIG 05b)

135 105 91 125 105 Bigger is Better

136 claims have been finalised this quarter 125 have been successfully repudiated (giving a 91% repudiation rate ). Some of these claims attracted unrecoverable legal/loss adjuster costs

Number of potholes/defects repaired (HIG03) 9,373 12,424 12,143 9,957 6,727 Smaller is Better Pothole numbers are well above predicted levels due to the recent rain and flooding.

Percentage of 2 hour emergency repairs made on time (ENV H66)

99.38 % 98.82 % 99.18 % 98.10 % 99.00 % Bigger is Better

Severe weather across the county during November and December caused a large number of emergency calls to be called in within a very short period of time. Performance has therefore dropped slightly. 740 emergency calls were registered during November and December, twice as many as this time last year. Only 30 of these calls missed the timescale for response.

Percentage of 24 hour defects repaired on time (ENV H67)

99.79 % 100.00 % 100.00 % 100.00 % 99.00 % Bigger is Better

Percentage of 28 day defects repaired or made safe within response time (LPI ENV 25)

98.43 % 95.50 % 95.50 % 96.60 % 96.00 % Bigger is Better

Highways - Quarterly indicators monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Direction of TravelGood Performance High/Low

Comments

Number of killed and seriously injured children (ENV H99bi)

5 2 4 9 13 Smaller is BetterEstimated result as not all data has been supplied by Police yet

Number of killed and seriously injured people (ENV H99ai)

76 50 114 189 170 Smaller is BetterEstimated result as not all data has been supplied from Police yet.

Road Safety - Quarterly indicators monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Direction of TravelGood Performance High/Low

Comments

Percentage delivery of the gulley emptying programme (as published on the website) (ENV O25)

95 % 25 % 50 % 75 % 75 % Bigger is Better

Floods - Quarterly Indicator monitored against a target2011/12 Actual

Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Direction of Travel Good Performance High/Low

Comments

Finance & Change

Good Value for money for local citizens

Residual waste arisings - Gloucester City (WTE 05)

25,443.00 25,948.00 26,654.00 26,855.00 25,228.00 Smaller is BetterTonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Residual waste arisings - Cheltenham Borough (WTE 02) 23,646.00 24,023.00 25,413.00 25,278.00 23,784.00 Smaller is Better

Tonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Residual waste arisings - Cotswold Dsitrict (WTE 03) 14,373.00 15,100.00 15,078.00 15,125.00 15,013.00 Smaller is Better

Residual waste arisings - Forest of Dean (WTE 04)

20,319.00 17,675.00 14,836.00 15,194.00 16,836.00 Smaller is Better

Residual waste arisings - Stroud District (WTE 06)

26,108.00 24,804.00 25,317.00 25,334.00 24,211.00 Smaller is BetterTonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Residual waste arisings - Tewkesbury Borough (WTE 07) 14,344.00 14,308.00 14,348.00 14,495.00 14,276.00 Smaller is Better

Tonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Total arisings of waste at Household Recycling Centres ) (LPI ENV 106)

42,421.00 43,227.00 44,274.00 44,721.00 43,834.00 Smaller is BetterTonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Overall residual waste arisings (except Household Recycling Centres) (WTE 08)

124,233 121,858 121,646 122,281 119,348 Smaller is Better

Year end forecast based on 9 months data. Tonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Percentage of household waste sent for reuse, recycling and composting (NI 192) 47.23 % 48.33 % 48.96 % 48.49 % 50.00 % Bigger is Better

Slight increase in resdiual tonnage has reduced percentage recycling compared to target.

Percentage of municipal waste landfilled (NI 193)

55.18 % 53.94 % 53.29 % 53.64 % 52.52 % Smaller is BetterTonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Residual household waste per household (NI 191)

511.16 504.00 504.48 508.50 488.00 Smaller is BetterTonnage increasing slightly against forecast figures. This is in line with trends seen in other councils across the country.

Waste - Quartely indicators monitored against a target

2011/12 Actual Q1 Actual Q2 Actual Q3 Actual Q3 Q3 Target Direction of TravelGood Performance High/Low

Comments