environment ppt (1)
TRANSCRIPT
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Need of the hour!!!Go paperless
Presented By:-Ujjawal Sharma-11DCP101
Prateek Saxena-11DCP104
Ashwini Kumar Sharma -11DCP106
GROUP NAME- ABC CORP.
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Step 1: Create Urgency
Need for fast and efficient generation
and sharing of data.
To reduce cost of handling the data.
To efficiently integrate with other
departments of the government.
Threat, No Funding.
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Step 2 : Form a Powerful Coalition
The senior management needs to accept
the change and facilitate it.
Key personnel should take charge of the
situation. Proper team should be delegated for the
work.
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Step 3: Create a vision for change
An organization to control pollution
and protect environment.
Quick recognition and efficient
solution of the problem.
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Step 4: Communicate the vision
In the initial stages, using media like
telecommunication and written memos to
effectively communicate the changes in
policy. Every employee to have a clear
understanding of strategic changes in the
functioning of the organization.
The senior management should set a
benchmark for employee behavior.
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Understanding the redundant factors thatundermine the new vision:
Dependence on paper based working.
Lack of technical knowledge.
Resistance to change in the organizationalframework.
Emphasis on the need for new policies: The
advantages entailed. Encouraging free flow of ideas. Employee
participation in formulation of newstrategies.
Step 5: Empowerment: The Just
Do It approach.
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Step 6: Generating ShortTerm
wins.
To generate active interest in the
workforce, keep short term goals.
Actively work to achieve those goals
Selecting few departments where the newpolicies are first implemented.
Streamlining the process to achieve a
paper-less department. Putting in place an attractive reward
system. The rewards to act as an incentive
for employees.
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Step 7: Consolidation and
Enhancement.
With the initial success, generating confidenceamong the employees to make furtherchanges.
Doing away with residual old policies,initiating a new line of thought.
Hiring and promoting people with soundtechnical know-how.
Initiate new projects
Recording new data on Computer baseddatabases.
Making the organization more interactive bycreating a virtual idea-sharing platform.
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Step 8: Anchoring new
approaches.
Enhancing performance by increasing focus on
customer satisfaction and productivity.
Effective leadership to facilitate this change. Establishing a co-relation between increased
success of the organization and changes in policy
that led to it:
Putting up before and after performance stats andfigures.
The management to ensure that the new policies
are implemented and followed in the long-run.
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Conclusion
With proper planning and execution this
institute can become paperless within
five years.
Ex:-Create more room and reduce off
site storage costs.
To achieve this, it is very necessary for
the employees to believe in the
organization.
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