environmental sustainability policy - terena · implementing their own environmental sustainability...

Environmental Sustainability Policy

Nikoletta Tsioroli CYNET Special Scientist

ICT Green Workshop Budapest

15th Sept 2014

2 Connect | Communicate | Collaborate

CYNET Network Infrastructure and Topology

! CYNET is the National Research and Education Network (NREN) in Cyprus, according to the operating model of the corresponding EU Research and the Education Networks.

! The Network Infrastructure and Topology Ø  Connects more than 20 institutions, including all

Universities, Technical and Research Institutes, supporting more than 25000 users all over the island.

Ø  2 international connections (Frankfurt & London) 1+1 Gbps

Ø  4 PoPs (Nicosia, Limassol, Larnaca & Pafos) Ø  Facilitates the Provision of National Bandwidth

monitoring (Mlab) Ø  Facilitates the Provision of Search and Rescue

Network for the FIR of Cyprus Ø  Houses the Cyprus Internet Exchange, CYIX Ø  Network infrastructure connects to:

§  The European Research and Education Backbone, GEANT.

§  The Mediterranean Research and Education Backbone, EUMEDCONNECT-PoP


CYNET Future Activities

Ø  Produce CYNET Environmental Sustainability Policy

Ø  Evaluate CYNET energy usage Ø  Presentation of Energy Efficiency Tactics to CYNET members

Ø  Market Survey of Power efficiency equipment

Ø  Demonstration of Importance of VCs and Working from Home


CYNET Future Activities

Ø  Evaluate CYNET energy usage •  Investigation and measurement of energy

for the CYNET equipment (office equipment & data centers)

•  Evaluate how re-engineering can be applied to decrease the power consumption

Ø  Presentation of Energy Efficiency Tactics to CYNET members

•  Presentation of the GEANT’s Environmental Common Policy

•  Identify the different ways & methods of disseminating the information to CYNET members

•  Report the results from all the dissemination activities.

Ø  Market Survey of Power efficiency equipment

•  Provision of recent developments (equipment and methods) of power efficiency equipment in the market

•  Analyze the importance of : •  equipment upgrades and duplication •  spatial reorganization •  cooling and heating the area •  datacenter reengineering

•  Demonstrate how it can improve the as-is power situation for the CYNET members

Ø  Demonstration of Importance of VCs and

Working from Home •  Advantages (e.g. less car/bus pollution.

Avoid traffic, less noise pollution, save gas, no need for large conferencing rooms)

•  Disadvantages (e.g. degradation of social skills, stress on relationships, less face to face interaction, less secure information access)


CYNET Environmental Sustainability Policy

CYNET’s Ambition : { For CYNET this policy can be a key tool to demonstrate its environmental priorities to both the higher education community as well as the general and international society. CYNET believes having an environmental policy is an important step towards a truly sustainable organization }


Introduction

According to Eco – Management and Audit Scheme (EMAS), “An environmental policy is top management’s declaration of its targets for improving environmental performance. It is also a key tool for telling employees, customers, environmental interest groups, etc. what the organisation’s environmental priorities are. The organisation must then act according to these principles.” The following points are essential to a good environmental policy:

Ø  It is clearly and concisely written. Ø  It is credible and realistic, and does not make promises the organisation cannot

implement. Ø  It motivates – the employees are pleased, not surprised or alarmed by its

statements and aims. Ø  It addresses top priorities for being an efficient environmental performer. Ø  It gives a clear direction and can be achieved through objectives and targets.

According to GEANT Green Team Environmental Sustainability Policy template, an NREN’s Environmental Sustainability Policy should consist of:

Ø  A general motivation Ø  A number of statements supporting the motivation


CYNET Environmental Sustainability Policy

Ø  Motivation CYNET is called to continuously enrich and update the range of its services with newly developed and advanced services and equipment using high speeds of networking. Utilizing both its existing infrastructure as well as its ideal position in the research and academic community, the provision of these services can be strengthened even more through new network services and technologies, methods and scientific advancements, that will enhance the environmental sustainability. CYNET recognizes that the world’s energy resources are limited and that its equipment is having an impact on the environment and can be improved. Therefore, appreciates its responsibility for the harmful effects on the environment and is committed to become more energy efficient and reduce its Green House Gas impact on the environment and set targets for continuous improvement.

Ø  Statements

•  Implement an effective and preventive environmental protection plan through constant updating, dissemination and sharing of information among CYNET employees and members on environmental matters and apply a training program for them to raise awareness of environmental issues •  Support the implementation of specific actions by CYNET employees and its members to enhance environmental awareness. (such as the need to perform Green House gas Audits, analyze the results and identify the areas for improvement as well as Minimize the amount of waste by recycling everything possible and by re – using equipment when possible) •  Reduce the consumption of energy and increase energy conservation and energy efficiency •  Promote the use of appropriate ICT services as an environmentally positive alternative and participate in research activities to explore new innovations in Green ICT.

CYNET seeks to reduce the Organization’s impact on the environment. Thereby, it now commits to investigate better ways to towards adopting “Green thinking” as a part of the organization culture


Principle No.1: Implement an effective and preventive environmental protection plan through constant updating, dissemination and sharing of information among CYNET employees and members on environmental matters and apply a training program for them to raise awareness of environmental issues Ø  Purposes and Objective:

Making CYNET organization and Cypriot Research and Education Community more environmentally Sustainable and friendly

Ø  CYNET Undertaken actions

!   Create an Environmental Day at CYNET in order to enhance environmental awareness. !   Participate in Environmental Awareness events organised by CYNET members !   Disseminating to members the results , actions and the tests cases examined with in the NA3-T3 activity of the GN3plus project !   Implement a training program for CYNET employees and members to raise awareness of environmental issues through

Information dissemination n and via attending training activities with significant environmental effects such as workshops, conferences, webinars and scientific articles.

!   CYNET in the near future may participate in at least one webinar of EU and GEANT and in the longer term can instigate the study of some scientific articles

A majority of the aforementioned actions will be performed as a part of CYNET’s task called “Presentation of Energy Efficiency tactics to CYNET members” which CYNET is committed to present under the scope of NA3-T3 activity “The Greening of Services” of the GN3plus project.


Principle No.1: Implement an effective and preventive environmental protection plan through constant updating, dissemination and sharing of information among CYNET employees and members on environmental matters and apply a training program for them to raise awareness of environmental issues

No. Implementation Framework Plan

Functional Effort Proposed Timescale Approximately Duration measured in Man Hours

Any Equipment/ Tools Needed Any Costs Needed

1 Create Hold Environmental Day at CYNET Nov 2014

The man-hours that needed for these actions are

included in the below task “Presentation of Energy

Efficiency Tactics”

N/A N/A

2 Participation in Environmental Awareness events organized by CYNET members if will be created

Any Time

3

Communication with CYNET members about the environmental day, and take into account processes and steps for the organization of event (i.e. creation of invitations etc)

Nov 2014

.4 Implementation of the task “Presentation of Energy Efficiency Tactics to CYNET members”

Sep 2014-Jan 2015 170 Man Hours*

N/A

2701.30 €*

5 Participation in webinar Whenever a webinar is

available and scheduled after March 2015

10 Man Hours**

Software tools such as Adobe Connect,

WebEx can ease the participation

CYNET will target webinars with no registration fees /

Appx cost of Man-hours158.90€**

6 Probable Study of scientific articles Any Time in 2015 10 Man Hours** Electronic libraries with

scientific articles

CYNET will be a member of electronic libraries with no registration fees/ Appx cost

of Man-hours 158.90€**

7 Constant updating and disseminating information for environmental matters/issues.

Any Time Depending on the availability

of information Appx.10 Man Hours**

- Appx cost of Man-hours

158.90€**

*The man-hours are calculated from the work effort to be performed for the GN3plus project as well as the cost of the specific man hours is allocated from the budget of the GN3plus project. ** These man-hours are calculated for the work effort to be performed beyond March 2015 for the implementation of the environmental sustainability policy and are going to be used annually depending on the discretion of CYNET.


Principle No.2: Support the implementation of specific actions by CYNET employees and its members to enhance environmental awareness Ø  Purposes and Objective:

Further Usage of sustainable greening practices and delivering green services Ø  CYNET Undertaken actions

!  CYNET will establish the energy awareness to its employees in the use of sustainable greening practices, and encourage them to act as follows : •  Use public transportation for their daily commute •  Avoid the use of postal services. •  If print is necessary, then both sides of the paper can be used to help reduce paper consumption •  Reuse the discarded paper to print on the back side of the paper and making use of them for notes •  Reduce paper use can decrease the environmental footprint by using any software •  Using of teleconferencing software we can reduce the emission of greenhouse gases due to travelling •  Purchase products with a lower environmental impact

!  CYNET encourage and assist its members to create their own Environmental Sustainability Policy !  Perform CYNET’s Green House Gas Audit for 2014, analyze the results of the Audit and identify the areas for

improvement for CYNET. •  Encourage and assist CYNET members to perform their own Green House Gas Audits for 2014 using the

eCO2meter tool !  Minimize the amount of waste by recycling everything possible and by re – using equipment when possible

•  Recycle equipment that is no longer of use to the company as well as recycle paper, batteries and depleted toner cartridges

•  Donation of CYNET old equipment to a non – profit organizations


Principle No.2: Support the implementation of specific actions by CYNET employees and its members to enhance environmental awareness

No

Implementation Framework Plan

Functional Effort Proposed Timescale Approximately

Duration measured in Man Hours


1

Installation and Training of the Phidipides and SVN software for CYNET members

Already available at CYNET, thus a schedule for the installation is not necessary. The training can be take place after

Jan 2015

10 Man Hours** N/A

Available at no cost to CYNET on behalf of

UCY/ Apprx cost of Man-hours 158.90€**

2 Installation and Training on the teleconferencing software/hardware at CYNET ‘s teleconferencing room for CYNET members

5 Man Hours** N/A

Already available at CYNET premises so no cost/ Appx cost of Man-

hours 79.45€**

3 Installation and Training to CYNETs employees and members to use GRNet’s ePresence software as a trial use

After Jan 2015 10 Man Hours** GRNet’s ePresence

software

No cost since its available for free by GRnet / Appx cost of Man-hours 158.90€**

4

Assistance to CYNET members in creating and implementing their own Environmental Sustainability Policy. Communication with them about the Environmental Sustainability Policy template via emails (if any)

Jan 2015-Feb 2015 10 Man Hours** N/A Appx cost of Man-hours

158.90€**

5 Perform and review CYNET’s Green Gas Audit 2014 Jan 2015 30 Man Hours* The eCO2meter software

developed by GRNET within the GN3plus project,

is available for free to all the project members

including CYNET and will be used to perform the

Green House Gas Audits

The eCO2meter software is Free Appx cost of Man-

hours 476.70€*

6 Assistance to CYNET members to perform their own Green House Gas Audits for 2014 and training them to use the Eco2meter tool

Jan2015 - Feb2015 10 Man Hours** The eCO2meter software

is Free /Appx cost of Man-hours 158.90€**

7 Donation of old equipment (finding the non – profit organization and deleting all personal information prior to donation)

The donation of CYNET equipment shall be performed in combination with the purchase of new equipment while the recycle of paper, batteries and cartridge is already performed on a daily basis or when needed

thus a schedule on how to implement them is not necessary. 8

Recycle of paper, batteries and cartridge as well as all waste material possible


Principle No.3: Reduce the consumption of energy and increase energy conservation and energy efficiency Ø  Purposes and Objective:

CYNET and its members seeking to improve their energy efficiency and limit energy consumption growth while also contributing to a cleaner environment

Ø  CYNET Undertaken actions (1/3)

!  CYNET promotes good practices of equipment usage and reduction of waste in support offices, data centres and network-deployment such as: •  Keep energy usage low. •  Substantial power savings can only be made by powering down desktop PCs when they are not needed. •  Close all windows and doors in the offices while the air-condition (ACs) units are working to avoid any losses and

unnecessary operation of the ACs. !  CYNET will investigate the use of the Android Diskless System which provides a set of tools to boot and manage

diskless computers on a LAN. •  Diskless android PC’s that can offer same capabilities as a desktop PC letting the user to connect on a cloud

server or network and run its applications remotely using SaaS - Software as a Service which is the way delivering applications over the Internet—as a service.

!  Purchase Energy Star equipment. !  CYNET suggests to use Smart Power Distribution Unit (PDU) to continuously monitor the power consumption in real

time in offices and Data Centers/POPs. Smart PDU can provide critical information, showing the engineers where and how the power is consumed. CYNET can also support its members for similar functionality.


Principle No.3: Reduce the consumption of energy and increase energy conservation and energy efficiency Ø  CYNET Undertaken actions (2/3)

!  CYNET could also encourages its members to improve their datacenter’s energy efficiency : •  Virtual servers •  Decommission comatose servers •  Consolidate lightly used servers •  Organize and improve stored data •  Invest in technologies that use energy more efficiently •  Take the advantage of the “Hot Aisle/Cold Aisle” layout •  Contain or enclose your server racks •  Review general air flow improvement tips •  Adjust the temperature and humidity in your data. •  Retrofit your air conditioning with variable speed fan drives •  Install an air-side economizer •  Install a water-side economizer •  Maintain recommended temperature and humidity levels in the data centres to avoid the excessive operation of the

air-condition units by using room thermostat with sensor. !  Measuring and tracking the energy consumption of data center is an important means for effective management. !  CYNET may participate in training on a range of energy efficiency topics.


Principle No.3: Reduce the consumption of energy and increase energy conservation and energy efficiency

!  In addition, if there are time and funds available, CYNET is willing to explore at a later stage more advanced investigations on how to reduce the power consumption of energy and in parallel energy conservation and energy efficiency. Some of the investigations are referring below : •  Deciding to transport Bits or Energy •  Virtual CPE and NREN Energy Savings •  Impact of Malicious Traffic on Electrical Power Consumption in ICT rooms •  Power Saving Utilizing Power over Ethernet (PoE) •  Power Savings Advantages of Using Optical Networking equipment.

!  At this phase CYNET will examine the tasks called “Market Survey of Power Efficiency Equipment” and “Evaluation of CYNET energy usage” which CYNET has committed to present and investigate under the scope of NA3-T3 activity “The Greening of Services”.


Principle No.3: Reduce the consumption of energy and increase energy conservation and energy efficiency

No


Functional Effort Proposed Timescale Approximately Duration measured in Man Hours


1 Implementation of the task “Evaluation of CYNET energy usage” Oct 2014 –Feb 2015 95 Man Hours* NA

Appx cost of Man-hours 1509.55 €*

2 Implementation of the task “Market Survey of Power Efficiency Equipment” Oct 2014 – Feb 2015 160 Man Hours* NA


3

Use of the ENERGY STAR’s free Portfolio Manager Tool as a test case Oct 2014 – Dec 2014

Depending on the load of data imported.

Appx 15 Man Hours**

ENERGY STAR’s free Portfolio Manager Tool, Appx cost of Man-hours 238.35€**

4

Training on a range of energy efficiency topics Oct 2014 – Dec 2014

Depending the topics reviewed

Appx 15 Man Hours**

Free Appx cost of Man-hours 238.35€**

5

Purchase of Smart PDUs To be determined at a later

stage NA Price ranges to 1000 € – 2500 €

Depends on how many power outlets will be on it

6 Purchase of an Android Diskless System

To be determined at a later stage NA Price ranges to 50€ – 80€ per device

*The man-hours are calculated from the work effort to be performed for the GN3plus project as well as the cost of the specific man hours is allocated from the budget of the GN3plus project.

** These man-hours are calculated for the work effort to be performed beyond March 2015 for the implementation of the environmental sustainability policy and are going to be used annually depending on the discretion of CYNET.


Principle No.4: Promote the use of appropriate ICT services as an environmentally positive alternative and participate in research activities to explore new innovations in Green ICT. Ø  Purposes and Objective:

CYNET Seeking to provide Green ICT services to its members and Cypriot education Community Ø  CYNET Undertaken actions

!  CYNET may promote the use of appropriate ICT services as an environmentally positive alternative to help the academic organizations and consequently its members to use Green ICT. •  Substantial savings achieved with unified internet services •  Dematerialization activities such as school e-Books and Digital examinations with IPv6 •  Investigate Software Defined Networking (SDN) techniques. SDN is a new approach to designing, building and

managing networks. The basic concept is that SDN separates the network’s control (brains) and forwarding (muscle) planes to make it easier to optimize each.

!  CYNET will examine the advantages and disadvantages of Videoconferencing and Working from Home and demonstrate them emphasizing the positive impact to the environment and automatically contribute the reduction of carbon footprint.

!  CYNET is willing to participate in any workshop/conferences with any of the topics of Green ICT, sustainable development, energy conservation, carbon emissions etc

!  CYNET will participate in the future in GEANT or other European Research Projects along with other NRENs to discover new innovations in Green ICT.


Principle No.4: Promote the use of appropriate ICT services as an environmentally positive alternative and participate in research activities to explore new innovations in Green ICT.

No


Functional Effort Proposed Timescale Approximately

Duration measured in Man Hours

Any Equipment/ Tools Needed

Any Costs Needed

1 Identify any activities to promote as environmentally positive alternatives

Mar 2015 The end to be determined at a

later stage

To be determined at a later stage

Appx Max 20 Man hours**

No special hardware is

needed. If needed will be determined

at a later stage

Appx cost of Man-hours 317.80€**

2 Creation of CYNET proposal / justification to participate in the GN4 project (if approved)

A further schedule on how to implement them is not necessary at this stage since additional information will

be available once the GN4 consortium has approved the Sustainability project or when the next Call for Proposals of the European Commission is announced. / Apprx 20

Man hours**

NA

Appx cost of Man-hours 317.80€** 3

Participation of CYNET to consortiums to submit proposals once the Call for Proposals of the European Commission is announced

4

Implementation of the task “Videoconferencing and Working from Home” Nov 2014 –Feb 2015 55 Man Hours* NA


*The man-hours are calculated from the work effort to be performed for the GN3plus project as well as the cost of the specific man hours is allocated from the budget of the GN3plus project. ** These man-hours are calculated for the work effort to be performed beyond March 2015 for the implementation of the environmental sustainability policy and are going to be used annually depending on the discretion of CYNET.


Conclusion

By developing and promoting this environmental policy, CYNET can motivate its employees and its members, to work together for an environmentally sustainable future. This policy analysis reflects the basic principles guiding into improving environmental performance. CYNET is willing to work with others in the NREN community to raise standards and carry forward greater enhancements in environmentally sensible practices. In cooperation with other NRENs and by sharing Information , CYNET can contribute to the protection of environment.


CYNET Contact Information Cyprus Research and Academic Network C/O Information System Services University of Cyprus P.O. Box 20537 1678 Nicosia Tel. +357 22 892131, +357 22 895252 Fax. +357 22 894434 Email: [email protected] Personal email : [email protected] Website: www.cynet.ac.cy Also you can contact us in the list: [email protected]


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