epc in leisure centres - dublin city council's exemplar project
TRANSCRIPT
EPC in Leisure Centres- DCC Exemplar Project
Cormac Healy, Project Manager, Dublin City CouncilDeclan Mc Cormac, Project Manager, Codema
Energy Use for DCCSummaryDCC 120 GWh (TFC) in 2014,
Public Lighting and Transport highest consumers highest cost
Register of Opportunities
Office
Sports
Secti
on
Dublin
Fire B
rigad
e
Travel
ling C
ommun
ity
Housin
g Main
tenan
ce
Communi
ty Dev
elopm
ent S
ection
Dublin
Fire B
rigad
eOffice
Office
Sports
Secti
on
Parkin
g Enfo
rcemen
t & Po
licy Se
ction
Dublin
Fire B
rigad
e
Parkin
g Enfo
rcemen
t & Po
licy Se
ction
Road
Mainten
ance
Servi
ces Office€0
€200,000€400,000€600,000€800,000 € Electricity € Gas
DCC Exemplar project
Ballymun Leisure Centre
Built in 2005 3,279m2
Energy Spend € 229,463/yr
Finglas Leisure Centre
Built 2003 1,915m2
Energy Spend € 158,219/yr
Markievicz
Built 2002 1,182m2
Energy Spend € 116,613/yr
What are the Issues? Legislation - 20 20 20
Staff non-technical
Limited by operating parameters
Multiple traditional maintenance contracts
Budgetary restrictions
Is EPC the Solution?It Should:
One stop shop for maintenance
Provide energy reduction guarantee
Allow future budget forecasting
Outside capital finance
Is there a Business Case?Conducted Investment Grade Audits (IGAs), general findings:
Upgrade of existing CHP and installation of new CHPs
New BMS
Heat Pumps
Increased controls of AHUs
General upgrade of plant – pumps, improved schedules etc
The Numbers Annual Spend € 504,295
Total Investment Required €661,000+
Total Expected Annual Savings € 203,300
Simple Payback 3.2 Years
On paper there is a business case for an EPC
How Do We Get From Here to There?
Identify champions
Approval from senior management to proceed
Engage with the SEAI Exemplar program
Start a well structured project management process
Project Management Structure
Create the plan or Work Breakdown Structure
DCC EPC
Tender
Publish Contract
NoticePre-Qualification
Competitive
Dialogue
Write Tender
NoticeEvaluate Tenders Signed Contract
Shortlist Report on CD Invitation to
Tender
Re-Evaluate Financial Appraisal
Appoint Facilitator and Contract
Manager
Select Preferred
Tender
Inform Unsuccessful
tenderers
Schedule
Management Approval to proceed to procurement (Milestone)
Week 3 October
Publish contract notice (Milestone) Week 1 Febuary
Issue Invitation to tender (Milestone) Week 1 November
Select preferred tender (if applicable if not reject all) (Milestone)
Week 1 December
Contract Signing (Milestone)Week 3 December
Close out Week 4 January
Summary of the PM Process for EPC1. Establish the Business Case – IGA’s2. Get Senior Management Approval3. Identify champions at all levels4. Assemble the ‘core’ project team – Finance, Legal, technical, Procurement5. Start the procurement process – PIN notice, start to design your PQQ6. Assemble the technical file7. Issue PQQ8. Select tenderers9. Conduct competitive dialogue10. Issue ITT 11. Select winning tender12. Start contract
Why Competitive Dialogue? Advantages Possible Disadvantages
• 2 stage process Lack of experience
Face to Face Principles of public procurement!
Minimises the need to design the works Need Tenderers buy in
Range of solutions
‘Free’ expert consultancy
Compare ‘In-house IGAs to the Market opinion
Lessons Learnt So Far…. It will take longer than you think!!
Competitive Dialogue is very informative
Don’t underestimate the need for legal, financial, technical and procurement advice
There is an appetite in the market for EPC in Ireland
The need for champions
The need to explain EPC
