epermits working group meeting friday, october 23, 2015
TRANSCRIPT
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ePermits Working Group MeetingFriday, October 23, 2015
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Question
Consider Broward County Building Officials Association membership on Working Group
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Working GroupJeffery Halsey Environmental Protection & Growth Management EPGM
Chris Zimmerman American Institute of Architects AIA
Jim Dipietro Board of Rules and Appeals BORA
David Rosenof Broward League of Cities
Sergio Ascunce Building Officials Association of Florida BOAF
D. K. Mink Building Owners and Managers Association BOMA
John Siegle Construction Association of South Florida CASF
Steven C. Bassett Florida Building Commission FBC
Mustafa Albassam Florida Engineering Society FES
Mason Jackson Greater Fort Lauderdale Alliance GFLA
Vicki Morrow Broward County GIS
Carlos Alvarado Broward County IT
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ePermits Case Study
By JoAnn Loiodice
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A Case StudyJoAnn Loiodice, PPD Intern
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ePermits Timeline
Vision and Charter
Change Mgt.
Teams
PortalComplete
DMD Proof of Concept
Go Live
ePermits Reqs
Complete
Tech. Design
Complete
ePermits Go Live
1Q 2012 4/2012 Mid-2012 1/2013 4/2013 6/2013 3/2014
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12/1899
04/1904
08/1908
12/1912
04/1917
08/1921
12/1925
04/1930
08/1934
12/1938
04/1943
08/1947
12/1951
04/1956
08/1960
12/1964
04/1969
08/1973
12/1977
04/1982
08/1986
12/1990
04/1995
08/1999
12/2003
04/2008
08/2012
0200400600800
10001200140016001800
ePermits vs. Total Permits By MonthTotal Permits ePermits
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0
800
1600
2400
3200
4000
4800
5600
6400
7200
8000
8800
6967
1422
400
EPermits Total Usage
Surface Water Management Li-censeAsbestos - Statement of ResponsibilitiesDevelopment and En-vironmental Review
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0500
100015002000250030003500400045005000
4582 4207
1780
Applications by Method
Remote Walk-in Paper
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ePermits Programs
83%
17%
SWM
ePermits Paper
32%
17%
51%
DER
ePermits Partial Walk-in
25%
21%
54%
SRRA
ePermits Walk-in Paper
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83%
17%
SWM
ePermits Paper
• Go Live: March 2014• Stakeholders:
Professional Engineers – have good relationship with Surface Water Staff
• Application Method: Online web (remote) applications Paper
•Other: SWM management strong advocates of ePermits
ePermits Programs
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ePermits Programs
32%
17%
51%
DER
ePermits Partial Walk-in
• Go Live: Nov. 2014• Stakeholders:
Many Contractors Many Runners Many one-time
customers• Application Method:
Remote ePermits Partial ePermits Walk-in
•Technically more complicated
Internal referral process (19 programs)
•Many Cities still require paper DER certificate and plans
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ePermits Programs•Go Live: Feb. 2015•Stakeholders:
Many ContractorsMany RunnersMany one-time customers
•Application Method: Remote ePermitsWalk-inPaper
•Other: New, in process of transitioning
25%
21%
54%
SRRA
ePermits Walk-in Paper
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ePermits Programs
32%
17%
51%
DER
ePermits Partial Walk-in
25%
21%
54%
SRRA
ePermits Walk-in Paper
83%
17%
SWM
ePermits Paper
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Estimated Benefits / Savings (To Date)• Fuel Costs: $38,000• CO Emissions: 9,400 lbs.• Paper: 30 tons (80 trees)• Travel time: 4,500 hrs. • Staff Time: 3,300 hrs.
• Savings to applicants (local):
$360,000• Savings to County (internal):
$140,600• ePermits makes Broward a more
accessible market for non-local investment
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Savings to Applicants (local)
Savings to County (internal)
$0 $60,000 $120,000 $180,000 $240,000 $300,000 $360,000
Estimated Savings To Date
DER (in-person rev.) DER (electronic rev.) SRRA SWM
$140,000
$360,000
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$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$715,000
$195,000
$2,000
Estimated ePermits Startup Costs
Software costsHardware costsPersonnel Costs
Est. Total: $912,000
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$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,070,000 $1,000,000
Projected County Savings vs. Costs (2016-2018)
Projected SavingsProjected Expenditures
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Savings Costs$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$1,070,000 $1,000,000
$4,195,000
Projected Total Costs vs. Savings (2016-18)
County Applicant
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Projected Environmental Impact & Indirect Savings
Tons of Paper 325
Trees 820
Carbon Emissions (lbs.) 58,300
Travel Distance (mi.) 1,364,000
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What’s next for Broward County ePermits?
1. Affect broad scale cultural change Incentives Outreach/Education
2. Bring more programs onto ePermits3. Continuous improvement of ePermits application process
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Thank you!
Methodology
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Major Change Initiatives
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Major Change Initiatives
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Major Change Initiatives1. Broward County ePermits
Bringing together 19 internal businesses Estimate 5 years
2. Taxi Industry and Uber Became a political priority 15 months entire industry changed
3. Climate Change Begin in earnest with Board resolution in June 2008 Led by Broward Mayor 16 months to County-wide plan, including four county compact, approve by Broward
Board Organizational support continues to evolve
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Major Change Initiatives
4. Go Solar 6 counties, 24 cities participating 2 counties, 9 cities dropped out (36%) Four years to complete Grant driven
5. Unnamed Florida Department Combine multiple districts Too expensive, too uncertain
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Major Change InitiativesConclusions
1. Entity with significant authority required to lead2. Time to complete inversely proportional to
significance of authority3. Risk tolerance helps4. Seinfeld refrigerator model
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Communication IssueCommunication disconnects between Fire Departments and Building Departments
1. Add to the ePermitting process2. Work with Building Officials3. Recommend starting with BSO – resides over several
citiesa. Representation on Working Group?b. Fire Prevention Branch: Construction plans review
a. Weston, Pembroke Park, Cooper City, Lauderdale Lakes, Dania Beach, Deerfield Beach
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Action Plan from Last Meeting
1. Work with the Alliance to promote the Miller report once published
2. Promote what we’ve completed by way of ePermitting recommended practices
3. Update the ePermit survey results4. Investigate changing 27-66 to reflect concurrent building
permit review and environmental review processes5. Develop a draft RFI for ePermitting solution to be discussed
at next workgroup meeting
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Next Meeting
Date:Time:Host:
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Adjourn
Meeting Adjourned