EPOS-PP Work Package 3 Governance

John LuddenBritish Geological Survey/NERC

U.K.

WP3 - Objectives

• To establish effective structures for governance of and decision making within the EPOS legal entity during the construction phase.

• To establish partnership policies.• To establish access rules for users.• To develop policies for risk and quality management.• To develop and determine arrangements for hosting the

legal entity, including headquarters and data centres.

WP3 – Tasks and leaders3.1 Analysis of options for, and establishment of, governance

framework BGS (Ludden), CNRS, ORFEUS, INGV

3.2 Development of policies for partnership integration CSIC (Gallart), INGV, Tubitak, IGASCR, BGS, NOA

3.3 Access rules for users IG ASCR (Zednik), ORFEUS, NOA, IGF PAS

3.4 Risk and quality management BGS (Ludden), CNRS, INGV

3.5 Defining the nodes of the distributed Research Infrastructure

ORFEUS (van Eck), Tubitak, BGS, UU, NOA

Task 3.1 Governance framework• Review options for governance models (including ERICs) for

the EPOS construction phase in concert with WP2Deliverable 3.1, M12 – Report on options

• Organise a workshop to discuss the options, and to identify the most appropriate model(s) and any outstanding issues

Milestone 13, M20 – Workshop• Gather and collate reports from parties regarding national

progress toward integration, issues and their resolutionDeliverable 3.2, M24 – Report to parties

• Present recommendations to the IAPC, leading to Milestone 15, M30 – Vote on governance structureDeliverable 3.3, M36 – Legal organisation negotiated

Task 3.2 Policies for integration

• Gather information on national infrastructures• Identify issues relating to integration

Deliverable 3.2, M24 – Report on progress• Consult using collaborative tools and draft suitable policies• Organise a workshop to develop and refine those policies

Deliverable 3.6, M36 – Report and recommendations on policies for integration

Task 3.3 Access rules for users• Gather information on national and international policies,

practices, standards and laws relating to data dissemination and access

• Formulate draft policies and strategies for responding to user needs taking into account the requirements of data providers

• Consult widely on issues raised, and revise as required Milestone 14, M24 –

Workshop to discuss access rules with usersDeliverable 3.4, M36 – Report and recommendations

on access rules for users Deliverable 3.7, M42 – Report and recommendations

on EPOS data centres and services

Task 3.4 Risk and quality management

• Construct and maintain a database of significant risks affecting EPOS-PP

• Regularly place this database before the Council and PDB for review

• Undertake a comprehensive risk assessment for subsequent phases of the EPOS project

• Examine issues related to operating under ISO 9001:2008 quality management

Deliverable 3.5, M36 – Report on risk and quality issues

Task 3.5 Defining the nodes of the RI

• Gather information on relevant national and European existing and planned infrastructures and their capabilities

• Assess the needs and requirements of user communities and other stakeholders

• Develop proposals for the nodes of the RI – that is, the EPOS Data Centres and Core Services

• Consult widely, in concert with WP5 and WP6

Deliverable 3.7, M42 – Report and recommendations on EPOS data centres and services

Milestone 16, M40 – Council vote on nodes

WP3 Immediate actions/issues

• Information gathering– ERICs and alternatives and the experiences of other RIs– practical issues for parties– relevant national and international policies and practices– existing national infrastructures and constraints on them

• Developing tools for consultation– relevant areas within the EPOS website– links with leaders of WPs 2 and 4, and relevant WGs