epractice: eprocurement workshop 25 may 2011 - joão frade-rodrigues
DESCRIPTION
Presentation by João Frade-Rodrigues, PwC ConsultingTRANSCRIPT
the European e-Procurement platform
Value Proposition
Myth-Buster
The European Commission is
switching to e-Procurement since 2007
This presentation will focus on Post-Award
European
Commission
Supplier
ApproveInvoice
Process Order Billing
Order Good or Service
Produce Quotation/ Offer/ Bid
Select Good or Service
Check availability and Price
Request
Provide Catalogue
Catalogue
ConfirmDelivery
Pre-Award
Notification Submission Awarding
Post-Award
CatalogueCatalogue
RequestRequest
Framework
Contract
Framework
Contract
OrderOrder Receipt **Receipt **
InvoiceInvoiceInvoice
** in development
Agenda
• Context
• e-PRIOR Solution
• Benefits: e.g. e-Invoicing
• Conclusion
Agenda
• Context
• e-PRIOR Solution
• Benefits: e.g. e-Invoicing
• Conclusion
Project timeline
Q4 2009 Q1 2010 Q2 2010 Q3 2010 Q4 2010 2011 …
e-INVOICING
e-REQUEST
e-ORDERING
e-CATALOGUEe-FULFILLMENT
(delivery note & goods receipt)
e-SOURCING
(requests & quotations for goods)
European Wide Initiatives for e-Procurement
Supporting Programs:
Projects:
European Standards
and cross-border
e-Procurement network
e-Procurement solution
For Public Administra
tions
Agenda
• Context
• e-PRIOR Solution
• Benefits: e.g. e-Invoicing
• Conclusion
e-Procurement Solution
First e-Invoice received through PEPPOL
In ProductionIn Production In Pre-productionIn Pre-production
Suppliers connected to
In ProcessIn Process
and more …
Customers: DGs and Agencies
In productionIn production OngoingOngoing InterestedInterested
DG Employment, Social Affairs and
Inclusion CDT
DG Translation
DG Education And Culture
Joint Research Centre
DG Economic and Financial Affairs
…
is freely available in Open Source
http://www.osor.eu/projects/openeprior
Agenda
• Context
• e-PRIOR Solution
• Benefits: e.g. e-Invoicing
• Conclusion
What is the added value for EC/Agency?
No data encoding and no scanning of attachments
Better data quality
Faster time line
No lost invoices
Faster registration
Transparency for the suppliers
“Paperless e-Commission”
2,20€2,00€
0,80€1,10€
2,50€
4,80€
3,00€
4,00€
0,00€ 0,00€
2,00€
1,20€
0,00€
2,50€
5,00€
ReceiveEntering
CodificationValidation &
MatchingDispute
Management
Payment &Cash
Management Archiving
Research shows that e-Invoicing generates significant cost reductions - receiver
The receiver of the invoice may reduce the cost of invoice handling, per transaction, by more than 60% Billentis 2009
= 17,6€ paper
= 6,7€ e-Invoice+ 0,7€ Processing
3,90€
2,20€
0,80€
4,50€
0,50€
3,00€
0,40€0,00€0,00€
2,50€
5,00€
Print, Envelope, Send Payment RemindersRemittance & Cash
Management Archiving
= 11,1€ paper
The issuer of the Invoice (e.g. Suppliers) may reduce the cost of invoicing, per transaction, by more than 50% Billentis 2009
= 4,2€ e-Invoice+ 0,5€ Processing
Research shows that e-Invoicing generates significant cost reductions - sender
Conclusion
e-PRIOR is worth 3+ years of analysis, development and
testing
Fully operational
Ready to be implemented in any Public Administration
Direct connection with PEPPOL
Start by sharing your challenge with us
Explore what is already available
Exploit what is interesting for you
To know more – ask us
• Any enquiries can be sent to e-PRIOR’s functional mailbox:[email protected]
• Technical Specifications of e-PRIOR are available on:http://circa.europa.eu/
• e-PRIOR case:http://www.epractice.eu/cases/ePRIOR
• OSOR artefacts:http://www.osor.eu/projects/openeprior
Thank you for your attention