eprocurement integration guide - w. w. grainger · eprocurement integration guide. . ... oracle,...

© W.W. Grainger, Inc. 2015

KeepStock® eProcurement Integration provides a simple and consistent ordering experience that drives greater process efficiencies.

eProcurement Integration Guide


eProcurement (ePro) Integration BenefitsEnhanced User Experience

• Access KeepStock® order requisitions via Grainger punchout catalog

• Single process for all KeepStock and other Grainger ePro orders

• Maximizes the productivity of your team

Scalable Solution

• Integrate Grainger KeepStock program with your eProcurement channel of choice

(SAP, Oracle, Ariba, GHX, SciQuest, etc.)

• Installs across multiple customer locations

• Centralized visibility to spend

eCommerce Utilization

• Drive compliance across your organization

• Leverage a single platform to save time, money and space

Requirements• Enabled with an ePro Punchout Catalog and electronic purchase orders

• KeepStock Scan®

• Connect with your Grainger Representative for more details


KeepStock® eProcurement Process1. Item barcodes are scanned at the customer’s location, either by the customer or a

Grainger representative. Scanned items become KeepStock pending requisitions

within the Grainger punchout catalog.

2. The customer receives email notification indicating a review and approval is needed.

3. The customer logs into their eProcurement (or Purchasing) system and accesses

the Grainger punchout catalog.

4. Within the Grainger punchout catalog, the customer reviews, edits (if necessary)

and submits the requisition into their internal procurement system. From here the

requisitions may be routed for approval.

5. The approved KeepStock requisition is transmitted to the Grainger backend

system to initiate the order fulfillment process.

Customer’s eProcurement or

Purchasing System

E-mailNotification

1 2 3 4

5


ePro – Email NotificationAn email notification will be sent to the designated contact when a KeepStock®

order becomes available. The customer will access the Grainger punchout catalog to

complete his/her KeepStock order.

Note: It is important that a Grainger representative is advised of any ongoing

changes to customer contact names and email addresses to ensure these

notifications are delivered to the appropriate individual.


ePro – Grainger Punchout SiteCustomer accesses the Grainger punchout catalog and clicks the “KeepStock®” link

in the top left corner of the screen.

Note: The KeepStock link appears on any punchout catalog that has been enabled

for ePro KeepStock integration. This link is accessible by all ePro punchout users,

but only actionable if their account has been enabled.


ePro – KeepStock® Requisition SearchPunchout implementations will include an authentication page that will prompt the

user to enter the KeepStock order number provided in the email notification.

Note: Access to KeepStock items is granted with a valid order number.


ePro – Pending Order Summary1. Once a valid KeepStock® order number has been entered, all pending KeepStock

orders on the account will display.

2. View all KeepStock Programs or select one from a drop-down list. If there are

multiple ePro punchout users at this location, the program names can be used to

differentiate the orders for each user.

3. Select one KeepStock order to submit.

4. Click “Add to Cart” to proceed to the next step.

5. An alert “ “ will be presented whenever a KeepStock order has been in the system

waiting to be processed for more than three days.


ePro – Pending Order SummaryOrders can have one of four different statuses:

• Pending – KeepStock® order has been scanned and the customer has not taken action.

• Processed – KeepStock order has been submitted to the customer procurement system.

• Submitted – KeepStock order has been submitted to Grainger for processing.

• Deleted – Customer has removed this KeepStock order from their account.

NEW FEATURE: Customers can now “reactivate” orders on their punchout account

if they are in the status of “Processed” or “Deleted”. This will enable the customer to

easily reorder these items.


ePro – Cart1. Items can be removed from the order if needed, by clicking the “Remove” link

located below the quantity box.

2. Clicking on “Clear Cart” removes all items from the Cart. The KeepStock® order

will re-appear on the KeepStock Pending Order Summary Page during the next

punchout session.

3. If you need to update the quantity, please remember to click the “Update” link

located below the quantity box

4. To quickly add a non-KeepStock item or add back a previously deleted item, access

the Bulk Order Pad and enter the item number, quantity and click “Add to Cart”.

Additional items can also be added via the catalog.

5. To access the list of pending KeepStock orders, click the “KeepStock” link at the

top left corner on any page.

6. Once your order is complete, click “Submit Cart”.


ePro – Confirmation1. To complete the order process and submit the KeepStock® order to your purchasing

system, click “Yes” in the Submit Cart modal.

2. By selecting “No”, you can continue editing your KeepStock order.

Note: Depending on your KeepStock program setup, the order will be shipped or van

delivered. Van delivered items will be indicated in the Cart. If non-KeepStock items

were added to the order, those items will be delivered via standard shipping.

Grainger KeepStock Store® solution is subject to customer eligibility and a site-specific agreement between Grainger and customer.Grainger KeepStock Scan® solution is subject to customer eligibility and agreements regarding software licensing and use of Grainger scanning hardware.

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eprocurement integration guide - w. w. grainger · eprocurement integration guide. . ... oracle,...

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