~equest - . for lse~ '~structions position on reverse) · major george e. smith 695-2693....
TRANSCRIPT
~EQUEST FOR RECOROtll POSITION AUTHORITY - lse~~structions on reverse)
TO GENERAL SERVICES ADMINISTRATION NCl-218-81-1 __ N_AT_IO_N_A_l_A_R_CH_IV_E_S_A_N_D_R_E_CO_R_D_S_S_E_RV_IC_E _W_A_SH_IN_G_T_ON_O_C_2_04_0_8 __ --t DATE RECEIVED
1 FROM (AGENCY OR ESTABLISHMENT) October 10 1980 Organization of the Joint Chiefs of Staff
2 MAJOR SUBDIVISION In accordance with the previsrcns of 44 USC 3303a the disposal reo
----------------------------f quest Including amendments IS approved except for Items that may 3 MINOR SUBDIVISION be stamped disposal not approved or withdrawn in column 10
4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT
s2-U$JMajor George E Smith 695-2693 DlIte
6 CERTIFICATE OF AGENCY REPRESENTATIVE
I hereby certify that I am authorized to act for this agency in matters pertaining to the disposal of the agencys recordsthat the records proposed for disposal in this Request of 27 page(s) are not now needed for the business ofthis agency or will not be needed after the retention periods specified o A Request for immediate disposal
Gl B Request for disposal after a specified period of time or request for permanent retention
C DATE E TITLE
26 Se OJCS Records Mana er 97 8 DESCRIPTION OF ITEM 10SAMPLE ORITEM NO (With Inclusive Dates or Retention Periods) ACTION TAKENJOB NO
RECORDS OF THE JOINT CHIEFS OF STAFF This request for records disposition authority covers the records of the ~oint Chiefs of Staff Some of the series herein are currently being accessioned by the National Archives per an agreement between the Archivist of the uS and the Secretary JCS The attached disposition schedule contains the following series
SERIES TITLE 001 JCS Green Papers002 JCS Buffs 003 JCS F1imsies 004 JCS Memorandums of Information (IMs)005 Service MemorandumsF1imsies006 Chairman JCS Memorandums (CMs)007 Joint Chiefs of Staff Memorandums (JCSMs)008 Memorandums Issued in the Name of the Joint
Chiefs of Staff (MJCSs)009 Director Joint Staff Memorandums (DJSMs)010 Secretary JCS Memorandums (SMs)011 JCS Memorandums of Policy (JCS MOPs) 012 JCS Publications (JCS PUBs)013 Joint Administrative Instructions (JAIs)
75 items
JCS on 12-17-80 VaJ STANDARD FORM 115115-107 Revised April 1975 Prescribed by General Services
Administration FPMR (41 CFR) 101-114
- r---------------------------------------------------------------------------~ltECORDS DISPOSITION lOB ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE N N C 1 - 2 1 8 - 8 1 - 1 ~RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s TYPe(R TPTTnN bullNO JCSRS-OOl JCS GREEN PAPERS
JCSRS-001l1
2 JCSRS-0012
SCHEDULE NUNBFR (()Ne TltTHJI ()llt
JCS serially numbered docu-ments published by the Sec-retary JCS which bear a JCS Serial Number (JCS 0000000) and are printed on green paper These documents in-clude but are not limited to JCS Decisions Notes to Holder Corrigendums etc Also included are transmittal memorandums assigned a JCS serial number that refer in-formation created by agencies outside the agencies for action Bytransmittal attachment(s)Paper
-----same as I
A vital in-house step prior to
JCS to the OJCS information or
virtue of the memorandum the
becomes a JCS
JCSRS-001l-----
maintained by the Records and Information Retrieval Branch (RAIR) Documents Division Joint Secretariat as the official JCS record copy and are filed in an official JCS case file
received from RAIR Br as the official JCS records for re-tention at the OJCS RHA
the actual transfer of these documents includes
THFN bull
Cut off (COFF) annually at end of calendar year(CY) after 5 years
transfer by CY block tOil the OJCS Records Hold-ing Area (RHA) located at Fort Ritchie MD
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
forwarding all documents to the Declassification Br DOCDIV Joint Secretariat for a declassification review Subsequent to this review the documents are transferred to the National Archives and Records Service (NARS) for formal accessioning
PAGE 1
PAGE 1
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII
ITEM NO
DOCUMENT amp f)JqrRTPlT()N
JCSRS-OOl JCS GREEN PAPERS Continued
SCHEDULE N JIHHI
-
lHEN
3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD
COFF annually at end of CY after 5 years destroy by CY block
retaining microfilmed copies for RampR purposes
4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS
COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed
~ ~
s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)
tinuing guidance or reference then destroywhen no longer needed
PAGE 2
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot
JCSRS-OOl JCS GREEN PAPERS -Continued
6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community
directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2
JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016
I
I
PAGE 3
PAGE 3
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
[T EM NO
DOCUMENT amp r)F~rRTP1T()Nmiddot
JCSRS-OOl JCS GREEN PAPERS Continued
8 JCSRS-OOlB
SCHEDULE NUfRER
-
r()ll~TC1TNr ()F
-----sameas JCSRS-00l7----
WHTrH 11Ollt
held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)
after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)
I
PAGE 4
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
- r---------------------------------------------------------------------------~ltECORDS DISPOSITION lOB ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE N N C 1 - 2 1 8 - 8 1 - 1 ~RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s TYPe(R TPTTnN bullNO JCSRS-OOl JCS GREEN PAPERS
JCSRS-001l1
2 JCSRS-0012
SCHEDULE NUNBFR (()Ne TltTHJI ()llt
JCS serially numbered docu-ments published by the Sec-retary JCS which bear a JCS Serial Number (JCS 0000000) and are printed on green paper These documents in-clude but are not limited to JCS Decisions Notes to Holder Corrigendums etc Also included are transmittal memorandums assigned a JCS serial number that refer in-formation created by agencies outside the agencies for action Bytransmittal attachment(s)Paper
-----same as I
A vital in-house step prior to
JCS to the OJCS information or
virtue of the memorandum the
becomes a JCS
JCSRS-001l-----
maintained by the Records and Information Retrieval Branch (RAIR) Documents Division Joint Secretariat as the official JCS record copy and are filed in an official JCS case file
received from RAIR Br as the official JCS records for re-tention at the OJCS RHA
the actual transfer of these documents includes
THFN bull
Cut off (COFF) annually at end of calendar year(CY) after 5 years
transfer by CY block tOil the OJCS Records Hold-ing Area (RHA) located at Fort Ritchie MD
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
forwarding all documents to the Declassification Br DOCDIV Joint Secretariat for a declassification review Subsequent to this review the documents are transferred to the National Archives and Records Service (NARS) for formal accessioning
PAGE 1
PAGE 1
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII
ITEM NO
DOCUMENT amp f)JqrRTPlT()N
JCSRS-OOl JCS GREEN PAPERS Continued
SCHEDULE N JIHHI
-
lHEN
3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD
COFF annually at end of CY after 5 years destroy by CY block
retaining microfilmed copies for RampR purposes
4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS
COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed
~ ~
s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)
tinuing guidance or reference then destroywhen no longer needed
PAGE 2
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot
JCSRS-OOl JCS GREEN PAPERS -Continued
6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community
directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2
JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016
I
I
PAGE 3
PAGE 3
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
[T EM NO
DOCUMENT amp r)F~rRTP1T()Nmiddot
JCSRS-OOl JCS GREEN PAPERS Continued
8 JCSRS-OOlB
SCHEDULE NUfRER
-
r()ll~TC1TNr ()F
-----sameas JCSRS-00l7----
WHTrH 11Ollt
held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)
after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)
I
PAGE 4
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII
ITEM NO
DOCUMENT amp f)JqrRTPlT()N
JCSRS-OOl JCS GREEN PAPERS Continued
SCHEDULE N JIHHI
-
lHEN
3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD
COFF annually at end of CY after 5 years destroy by CY block
retaining microfilmed copies for RampR purposes
4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS
COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed
~ ~
s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)
tinuing guidance or reference then destroywhen no longer needed
PAGE 2
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot
JCSRS-OOl JCS GREEN PAPERS -Continued
6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community
directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2
JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016
I
I
PAGE 3
PAGE 3
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
[T EM NO
DOCUMENT amp r)F~rRTP1T()Nmiddot
JCSRS-OOl JCS GREEN PAPERS Continued
8 JCSRS-OOlB
SCHEDULE NUfRER
-
r()ll~TC1TNr ()F
-----sameas JCSRS-00l7----
WHTrH 11Ollt
held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)
after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)
I
PAGE 4
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot
JCSRS-OOl JCS GREEN PAPERS -Continued
6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community
directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2
JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016
I
I
PAGE 3
PAGE 3
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
[T EM NO
DOCUMENT amp r)F~rRTP1T()Nmiddot
JCSRS-OOl JCS GREEN PAPERS Continued
8 JCSRS-OOlB
SCHEDULE NUfRER
-
r()ll~TC1TNr ()F
-----sameas JCSRS-00l7----
WHTrH 11Ollt
held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)
after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)
I
PAGE 4
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
[T EM NO
DOCUMENT amp r)F~rRTP1T()Nmiddot
JCSRS-OOl JCS GREEN PAPERS Continued
8 JCSRS-OOlB
SCHEDULE NUfRER
-
r()ll~TC1TNr ()F
-----sameas JCSRS-00l7----
WHTrH 11Ollt
held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)
after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)
I
PAGE 4
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER RULE NUMBER JCSRS- 002
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJCS RECORDS COMMON TO SEVERAL
DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)
(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot
9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination
maintained by RAIR Br only the cover page ofthe JCS Buff will be
retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper
10
11 JCSRS-0023
JCSRS-0022 -----same
-----same
as
as
JCSRS-0021-----
JCSRS-0021-----
held or maintained at all other OJCS activities
cancelled or withdrawn
destroy upon publicatiorand receipt of the JCS Green Paper
destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records
e
PAGE 5
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)
JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )
JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn
14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken
change to a JCS green paper
15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the
JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent
PAGE 6
PAGE 6
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull
JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)
16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an
I
I
administrative nature and is considered as temporarynon-record material
JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-
ments are 20 years old then destroy by CY bloc
JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S
18
19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-
tinuing guidance or reference then destroy when no longer needed
PAGE 7
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER
JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)
20 JCSRS-OOSl
21 JCSRS-OOS 2
22 JCSRS-OOS3
r()Nc TcTTNr (IFmiddot
memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)
-----same as JCSRS-OOSI-----
-----same as JCSRS-OOSI
I
WHTrH 1RFmiddot
maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file
received and maintained bythe JCS Action Officer
received and held elsewhere throughout the OJCS
incorporate into JCS middotrecord case file per-
taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent
place in the Action Officers case file and dispose of as outlined -ein the disposition of that file
determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)
PAGE 8
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
23
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM
NO
24
25
26
DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)
JCSRS-006l
JCSRS-0062
JCSRS-0063
JCSRS=0064
r()N~ T~TTNr ()P
memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])
-----same as JCSRS-0061-----
-----same as JCSRS-006l-----
-----same as JCSRS-0061-----
maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies
received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA
received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly
received from RAIR Br and re-tained at the OJCS RHA
COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA
retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review
PAGE 9
PAGE 9
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot
JCSRS-006 CMs - Continued
27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-
tinuing guidance or ref erence then destroy
when no longer needed
28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3
29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066
PAGE 10
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot
JCSRS-006 CMs - Continued
30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-
00634 for f LnaI dis-position authority)
e
PAGE 11 11
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER RULE NUMBER JCSRS- 007
IT EM DOCUMENT NonF~~CRTPTT()Nmiddot
JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)
3l JCSRS-0071
32 JCSRS-0072
(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)
II RECORDS COMMON TO SEVERAL OR
amp SCHEDULE NUl-mER rnN~ T~Tnlr np
memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])
-----same as JCSRS-0071-----
ALL OFFICES WITHIN THE OJCS II
TAll-T TrH A PP bull
maintained by RAIR Br as the officiql JCS record copyand
are filed in an official JCS
Case File
received from RAIR Br as the official JCS records for reten tion at the OJCS RHA
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review
PAGE 12
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
33
ITEM NO
DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER
JCSRS-007 JCSMs - Continued
JCSRS-0073
(()Ne TePTt--lr
-----same as
()p
JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
34 JCSRS-0074 -----same as JCSRS-0071-----
as extra or reference copies
held at all other activities within the OJCS and retained
35 JCSRS-0075 JCSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-
uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0
sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed
after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e
Continued------PAGE 13
PAGE
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull
NO JCSRS-007 JCSMs - Continued
JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the
official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-
36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record
copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S
JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record
37
documents ) case file (See JCSRS-00712 for final dis-position authority)
PAGE 14
1) 1lt 1
bull I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~
JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)
38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of
maintained by RAIR Br as the official JCS record copyand
ar e filed in an official JCS
Case File
COFF annually at end of I
CY after 5 years trans-fer by ~Y block to the OJCS RHA
Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])
39 JCSRS-0082 I -----sameas JCSRS-0081-----bull
tention at the OJCS RHA
received from RAIR Br as official JCS records for
the re-
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained
after 2 yearsunless needed
destroyfor con-
as extra or reference copies tinuingerencewhen no
guidance or ref then destroylonger needed
PAGE 15
PAGE 15
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull
JCSRS-008 MJCSs - Continued
41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the
Intelligence Communitydirectives for SCL doc-
uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812
42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record
I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084
43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-
00812 for final dis-position authority)
PAGE 16
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)
44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])
45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the
OJCS RHA
46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
PAGE 17
PAGE 17
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
--
I
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
IT EM
NO
DJSMs - Continued
DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER
JCSRS-009
(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot
47
48
JCSRS-0094
JCSRS-0095
-----same
-----same
as
as
JCSRS-0091----
JCSRS-0091----
received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])
held at all other activities within the OJCS and retained as action or reference copies
49 JCSRS-0096 DJSMs in Sensitive mented Information channels
Compart-(SCI)
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
Tl-lFNmiddot
COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA
after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed
retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-
I-00923 bull
PAGE 18
PAGE 18
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER RULE NUMBER JCSRS- 009
(JCSRS-OOO)(JCSRS-OOOO)
11 RECORDS
OJCS RECORDS
COMMON TO SEVERAL
D I spas IT I ON SCHEDULE
OR ALL OFFICES WITHIN THE OJCS 11
NO
ITEM
JCSRS-009 DJSMs - Continued
DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot
50 JCSRS-0097 DJSMs in Special Channels
Control held by JRC SOD JOD JSTPSin SCI channels
after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if
so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096
I
51 JCSR$-009bull8 -----same -
as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )
middote
t I
Imiddot
PAGE 19
PAGE 19
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM
NO
52
53
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)
JCSRS-OIOl
JCSRS-OIO2
(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot
memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])
File
-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA
COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA
etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY
~lock to NARS as perma-ent records after eclassificatiQn review
PAGE 20
PAGE
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11
ITEM DOCUMENT amp SCHEDULE
NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot
JCSRS-010 SMs - Continued
54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD
55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS
for use wi~hin the
56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies
COFF annually at end of CY destroy after docu-ments are 5 years old
COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for
opies may be exemptedfrom destruction until ~ flO longer needed
~fter 2 years destroy~nless needed for eontin-
ing guidance or refer-nee then destroy when o longer needed
PAGE 21
PAGE 21
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
NO IT EM
JCSRS-010 SMs - Continued
DOCUMENT amp nPlt(RTPTT()N
SCHEDULE NID1BER
57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels
held by DIA in SCI channels for the Secretary JCS as the official JCS record copy
JCSRS-0107 I j p bull held byJRC SOD JOD
Channels in SCI channels 58 SMs
bull in SpecialControl
59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )
_ Ri~P9ltion under J CK~ -JSTPS
T-TP~1 bull
retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community
directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I
fer to RAIR Br for in-corporation into the official JCS case filefc r
en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6
after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )
PAGE 22
22PAGE--------------------
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER RULE NUMBER JCSRS- 011
(JCSRS-OOO)(JCSRS-OOOO)
RECORDS
OJ CS RECORDS
COMMON TO SEVERAL
D I SPOS I T I ON SCHEDU LE
OR ALL OFFICES WITHIN THE OJCS
IT EM
NO JCSRS-011
DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR
JCS MEMORANDUMS OF POLICY (JCS MOPs)
(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot
60
I
JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])
maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file
COFF annually at end of CY after 5 years trans fer by CY block to the
OJCS RHA
I
61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention
from RAIR Br as the JCS records for
at the OJCS RHA
retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review
middote
62 JCSRS-Oll3
I
-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD
retain until or cancelleddestroy
supersededthen
PAGE 23
PAGE 23
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
63
NO JCSRS-Oll JCS HOPs - Continued
JCSRS-Oll 4 -----same as JCSRS-Olll----
64 JCSRS-Oll5 -----same as JCSRS-Olll----
65 JCSRS-Oll6 -----same as JCSRS-Olll-----
WIllf11-1 ZQfI If fl 1lt 11 bull
maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs
maintained by OJCS Action Officers
retain until superseded or cancelled then destroy
retain until supersededor cancelled then destroy
retain until superseded or cancelled then destroy
middote
I bull
PAGE 24
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II
IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)
66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])
- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old
then transfer entire CY block to NARS as perma-nent records after declassification review
I
68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I
~
PAGE 25
PAGE~ __ ~~ __ I
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITE NO
69
70
71
72
ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR
IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER
JCSRS-012 JCS PUBS - Continued
JCSRS-0124
JCSRS-0125
JCSRS-0126
JCSRS-0127 JCS PUB FILES
(nNCTCTTNr nF
-----same as JCSRS-0121-----
----same as JCSRS-0121-----
----same as JCSRS-0121-----
printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files
ALL OFFICES WITHIN THE OJCS
maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS
maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs
maintained by OJCS Action Officers
maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles
_THPN
retain until or cancelleddestroy
supersededthen
retain until or cancelleddestroy
supersededthen
retain until superseded or cancelled then destroy
COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e
PAGE 26
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27
ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS
ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull
JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)
JCSRS-013 173
JCSRS-013274
administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs
manuscripts annual reviewscoordination papers and administrative background
papers used in issuing JAIs
maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program
maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs
COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent
COFF when superseded or obsolete hold 1 year in CFA then destroy~
75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance
J j
PAGE 27
PAGE 27