~equest - . for lse~ '~structions position on reverse) · major george e. smith 695-2693....

28
~EQUEST FOR .RECOROtll ... POSITION AUTHORITY -. lse~ '~structions on reverse) TO: GENERAL SERVICES ADMINISTRATION, NCl-218-81-1 __ N_AT_IO_N_A_l_A_R_CH_IV_E_S_A_N_D_R_E_CO_R_D_S_S_E_RV_IC_E...:... _W_A_SH_IN_G_T_ON....;._O_C_2_04_0_8 __ --t DATE RECEIVED 1. FROM (AGENCY OR ESTABLISHMENT) October 10, 1980 Organization of the Joint Chiefs of Staff 2. MAJOR SUBDIVISION In accordance with the previsrcns of 44 U.S.C. 3303a the disposal reo ----------------------------f quest, Including amendments. IS approved except for Items that may 3. MINOR SUBDIVISION be stamped "disposal not approved" or "withdrawn" in column 10. 4. NAME OF PERSON WITH WHOM TO CONFER 5. TEL. EXT. /s2-U.$J Major George E. Smith 695-2693 DlIte 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to act for. this agency in matters pertaining to the disposal of the agency's records; that the records proposed for disposal in this Request of 27 page(s) are not now needed for the business of this agency or will not be needed after the retention, periods specified. o A Request for immediate disposal. Gl B Request for disposal after a specified period of time or request for permanent retention. C. DATE E. TITLE 26 Se OJCS Records Mana er 9. 7. 8. DESCRIPTION OF ITEM 10. SAMPLE OR ITEM NO. (With Inclusive Dates or Retention Periods) ACTION TAKEN JOB NO. RECORDS OF THE JOINT CHIEFS OF STAFF This request for records disposition authority covers the records of the ~oint Chiefs of Staff. Some of the series herein are currently being accessioned by the National Archives per an ,agreement between the Archivist of the u.S and the Secretary, JCS. The attached disposition schedule contains the following series: SERIES TITLE 001 JCS Green Papers 002 JCS Buffs 003 JCS F1imsies 004 JCS Memorandums of Information (IMs) 005 Service Memorandums/F1imsies 006 Chairman, JCS Memorandums (CMs) 007 Joint Chiefs of Staff Memorandums (JCSMs) 008 Memorandums Issued in the Name of the Joint Chiefs of Staff (MJCSs) 009 Director, Joint Staff Memorandums (DJSMs) 010 Secretary, JCS Memorandums (SMs) 011 JCS Memorandums of Policy (JCS MOPs) 012 JCS Publications (JCS PUBs) 013 Joint Administrative Instructions (JAIs) 75 items JCS on 12-17-80. Va;, J. STANDARD FORM 115 115-107 Revised April, 1975 Prescribed by General Services Administration FPMR (41 CFR) 101-11.4

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Page 1: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

~EQUEST FOR RECOROtll POSITION AUTHORITY - lse~~structions on reverse)

TO GENERAL SERVICES ADMINISTRATION NCl-218-81-1 __ N_AT_IO_N_A_l_A_R_CH_IV_E_S_A_N_D_R_E_CO_R_D_S_S_E_RV_IC_E _W_A_SH_IN_G_T_ON_O_C_2_04_0_8 __ --t DATE RECEIVED

1 FROM (AGENCY OR ESTABLISHMENT) October 10 1980 Organization of the Joint Chiefs of Staff

2 MAJOR SUBDIVISION In accordance with the previsrcns of 44 USC 3303a the disposal reo

----------------------------f quest Including amendments IS approved except for Items that may 3 MINOR SUBDIVISION be stamped disposal not approved or withdrawn in column 10

4 NAME OF PERSON WITH WHOM TO CONFER 5 TEL EXT

s2-U$JMajor George E Smith 695-2693 DlIte

6 CERTIFICATE OF AGENCY REPRESENTATIVE

I hereby certify that I am authorized to act for this agency in matters pertaining to the disposal of the agencys recordsthat the records proposed for disposal in this Request of 27 page(s) are not now needed for the business ofthis agency or will not be needed after the retention periods specified o A Request for immediate disposal

Gl B Request for disposal after a specified period of time or request for permanent retention

C DATE E TITLE

26 Se OJCS Records Mana er 97 8 DESCRIPTION OF ITEM 10SAMPLE ORITEM NO (With Inclusive Dates or Retention Periods) ACTION TAKENJOB NO

RECORDS OF THE JOINT CHIEFS OF STAFF This request for records disposition authority covers the records of the ~oint Chiefs of Staff Some of the series herein are currently being accessioned by the National Archives per an agreement between the Archivist of the uS and the Secretary JCS The attached disposition schedule contains the following series

SERIES TITLE 001 JCS Green Papers002 JCS Buffs 003 JCS F1imsies 004 JCS Memorandums of Information (IMs)005 Service MemorandumsF1imsies006 Chairman JCS Memorandums (CMs)007 Joint Chiefs of Staff Memorandums (JCSMs)008 Memorandums Issued in the Name of the Joint

Chiefs of Staff (MJCSs)009 Director Joint Staff Memorandums (DJSMs)010 Secretary JCS Memorandums (SMs)011 JCS Memorandums of Policy (JCS MOPs) 012 JCS Publications (JCS PUBs)013 Joint Administrative Instructions (JAIs)

75 items

JCS on 12-17-80 VaJ STANDARD FORM 115115-107 Revised April 1975 Prescribed by General Services

Administration FPMR (41 CFR) 101-114

- r---------------------------------------------------------------------------~ltECORDS DISPOSITION lOB ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE N N C 1 - 2 1 8 - 8 1 - 1 ~RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s TYPe(R TPTTnN bullNO JCSRS-OOl JCS GREEN PAPERS

JCSRS-001l1

2 JCSRS-0012

SCHEDULE NUNBFR (()Ne TltTHJI ()llt

JCS serially numbered docu-ments published by the Sec-retary JCS which bear a JCS Serial Number (JCS 0000000) and are printed on green paper These documents in-clude but are not limited to JCS Decisions Notes to Holder Corrigendums etc Also included are transmittal memorandums assigned a JCS serial number that refer in-formation created by agencies outside the agencies for action Bytransmittal attachment(s)Paper

-----same as I

A vital in-house step prior to

JCS to the OJCS information or

virtue of the memorandum the

becomes a JCS

JCSRS-001l-----

maintained by the Records and Information Retrieval Branch (RAIR) Documents Division Joint Secretariat as the official JCS record copy and are filed in an official JCS case file

received from RAIR Br as the official JCS records for re-tention at the OJCS RHA

the actual transfer of these documents includes

THFN bull

Cut off (COFF) annually at end of calendar year(CY) after 5 years

transfer by CY block tOil the OJCS Records Hold-ing Area (RHA) located at Fort Ritchie MD

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

forwarding all documents to the Declassification Br DOCDIV Joint Secretariat for a declassification review Subsequent to this review the documents are transferred to the National Archives and Records Service (NARS) for formal accessioning

PAGE 1

PAGE 1

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII

ITEM NO

DOCUMENT amp f)JqrRTPlT()N

JCSRS-OOl JCS GREEN PAPERS Continued

SCHEDULE N JIHHI

-

lHEN

3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD

COFF annually at end of CY after 5 years destroy by CY block

retaining microfilmed copies for RampR purposes

4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS

COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed

~ ~

s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)

tinuing guidance or reference then destroywhen no longer needed

PAGE 2

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot

JCSRS-OOl JCS GREEN PAPERS -Continued

6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community

directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2

JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016

I

I

PAGE 3

PAGE 3

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

[T EM NO

DOCUMENT amp r)F~rRTP1T()Nmiddot

JCSRS-OOl JCS GREEN PAPERS Continued

8 JCSRS-OOlB

SCHEDULE NUfRER

-

r()ll~TC1TNr ()F

-----sameas JCSRS-00l7----

WHTrH 11Ollt

held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)

after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)

I

PAGE 4

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 2: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

- r---------------------------------------------------------------------------~ltECORDS DISPOSITION lOB ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE N N C 1 - 2 1 8 - 8 1 - 1 ~RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s TYPe(R TPTTnN bullNO JCSRS-OOl JCS GREEN PAPERS

JCSRS-001l1

2 JCSRS-0012

SCHEDULE NUNBFR (()Ne TltTHJI ()llt

JCS serially numbered docu-ments published by the Sec-retary JCS which bear a JCS Serial Number (JCS 0000000) and are printed on green paper These documents in-clude but are not limited to JCS Decisions Notes to Holder Corrigendums etc Also included are transmittal memorandums assigned a JCS serial number that refer in-formation created by agencies outside the agencies for action Bytransmittal attachment(s)Paper

-----same as I

A vital in-house step prior to

JCS to the OJCS information or

virtue of the memorandum the

becomes a JCS

JCSRS-001l-----

maintained by the Records and Information Retrieval Branch (RAIR) Documents Division Joint Secretariat as the official JCS record copy and are filed in an official JCS case file

received from RAIR Br as the official JCS records for re-tention at the OJCS RHA

the actual transfer of these documents includes

THFN bull

Cut off (COFF) annually at end of calendar year(CY) after 5 years

transfer by CY block tOil the OJCS Records Hold-ing Area (RHA) located at Fort Ritchie MD

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

forwarding all documents to the Declassification Br DOCDIV Joint Secretariat for a declassification review Subsequent to this review the documents are transferred to the National Archives and Records Service (NARS) for formal accessioning

PAGE 1

PAGE 1

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII

ITEM NO

DOCUMENT amp f)JqrRTPlT()N

JCSRS-OOl JCS GREEN PAPERS Continued

SCHEDULE N JIHHI

-

lHEN

3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD

COFF annually at end of CY after 5 years destroy by CY block

retaining microfilmed copies for RampR purposes

4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS

COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed

~ ~

s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)

tinuing guidance or reference then destroywhen no longer needed

PAGE 2

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot

JCSRS-OOl JCS GREEN PAPERS -Continued

6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community

directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2

JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016

I

I

PAGE 3

PAGE 3

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

[T EM NO

DOCUMENT amp r)F~rRTP1T()Nmiddot

JCSRS-OOl JCS GREEN PAPERS Continued

8 JCSRS-OOlB

SCHEDULE NUfRER

-

r()ll~TC1TNr ()F

-----sameas JCSRS-00l7----

WHTrH 11Ollt

held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)

after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)

I

PAGE 4

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 3: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCSII

ITEM NO

DOCUMENT amp f)JqrRTPlT()N

JCSRS-OOl JCS GREEN PAPERS Continued

SCHEDULE N JIHHI

-

lHEN

3 JCSRS-0013 -----same as JCSRS-001l---- the duplicate set of records retained for relocation and reconstitution purposes at RampR Section OJCS Fort Ritchie MD

COFF annually at end of CY after 5 years destroy by CY block

retaining microfilmed copies for RampR purposes

4 JCSRS-0014 -----same as JCSRS-001l---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for JCSOPDEPS meet-ings and use within the OJCS

COFF annually at end of CY destroy all copiesexcept those needed for support of the continu-ing mission of the OJCS then after remainingdocuments are 5 years old destroy entire CY block As an exceptionselected documents that are of sustained inter-est to users as demon-strated by continuing requests for copiesmay be exempted from destruction until no longer needed

~ ~

s JCSRS-0015 -----same as JCSRS-OOLl----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as action or reference copies(These documents are consid-ered duplicate extra copiestherefore non-record copies)

tinuing guidance or reference then destroywhen no longer needed

PAGE 2

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot

JCSRS-OOl JCS GREEN PAPERS -Continued

6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community

directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2

JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016

I

I

PAGE 3

PAGE 3

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

[T EM NO

DOCUMENT amp r)F~rRTP1T()Nmiddot

JCSRS-OOl JCS GREEN PAPERS Continued

8 JCSRS-OOlB

SCHEDULE NUfRER

-

r()ll~TC1TNr ()F

-----sameas JCSRS-00l7----

WHTrH 11Ollt

held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)

after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)

I

PAGE 4

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 4: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOl RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE NO nFSCR TPTHLN ~UMBER (()NS TSTTNC ()F WHT(H ARFmiddot THFllmiddot

JCSRS-OOl JCS GREEN PAPERS -Continued

6 JCSRS-0016 JCS serially numbered docu- held by DIA in SCI channels retain JCS record copyments in Sensitive Compart- for the Secretary JCS as the for 30 years in accord-mented Information (SCI) official JCS record copy ance with policy in the channels Intelligence Community

directives for SCI doc-uments At the end of 30 years review for removal from SCI chan-nels in accordance with Intelligence Communitydirectives Wh enIlremov-able from SCI channels transfer to RAIR Br for incorporation into the official JCS case file pr disposition under JCSRE -001 1 2

JCSRS-OQ17 other documents tnSpec LaI held by JRC SOD JOD JSTPS after 5 years determine7 Control Channels in SCI channels if official JCS record copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0016

I

I

PAGE 3

PAGE 3

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

[T EM NO

DOCUMENT amp r)F~rRTP1T()Nmiddot

JCSRS-OOl JCS GREEN PAPERS Continued

8 JCSRS-OOlB

SCHEDULE NUfRER

-

r()ll~TC1TNr ()F

-----sameas JCSRS-00l7----

WHTrH 11Ollt

held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)

after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)

I

PAGE 4

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 5: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 001 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

[T EM NO

DOCUMENT amp r)F~rRTP1T()Nmiddot

JCSRS-OOl JCS GREEN PAPERS Continued

8 JCSRS-OOlB

SCHEDULE NUfRER

-

r()ll~TC1TNr ()F

-----sameas JCSRS-00l7----

WHTrH 11Ollt

held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments)

after 20 years or when no longer needed trans-fer to RAIR Br for incorporation into the official JCS record case file (See JCSRS-00112 for final dis-position authority)

I

PAGE 4

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 6: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER RULE NUMBER JCSRS- 002

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJCS RECORDS COMMON TO SEVERAL

DISPOSITION SCHEDULE OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO DOCUMENT amp SCHEDULE nF~(R TPTT()Nmiddot NUMBER JCSRS-002 JCS BUFFS (Joint Staff 2d WorkingDraft - Internal Working Paper)

(()N~ T~TTNr ()Fmiddot WHT(H rgtRFmiddot

9 JCSRS-0021 the second draft (printed on buff colored paper) at the Planner level of a jointaction prepared by an OJCS DirectorateAgency and cir-culated to other directorate~ or agencies and the Services for the formal coordination

maintained by RAIR Br only the cover page ofthe JCS Buff will be

retained and filed with the RAIR Br JCS Green Paper Disposition of the cover page will be as described in JCSRS-0011 amp 2 All other pages of the JCS Buff will be destroyed uponpublication andreceiptof the JCS Green Paper

10

11 JCSRS-0023

JCSRS-0022 -----same

-----same

as

as

JCSRS-0021-----

JCSRS-0021-----

held or maintained at all other OJCS activities

cancelled or withdrawn

destroy upon publicatiorand receipt of the JCS Green Paper

destroy 6 months after cancellation or with-drawal unless originatoldetermines that it has historical value in which case forward to RAIR Br and requ~st that the JCS Buff be made a part of the official JCS records

e

PAGE 5

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 7: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 003 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT s SCHEDULE n~crRTPlT()Nmiddot NUMBER CONSTclnJG OFmiddot WHTrH 7lRTltmiddot THENmiddotNO JCSRS-003 FLIMSIES (JCS Action Officers 1st Working Draft -Internal Working Paper)

JCSRS-0031 a preliminary informal draf originated and held at all destroy upon pub1icatioJ12 of a joint action on white OJCS activities and receipt of the JCS paper circulated to Joint Buff paper Staff and Service Action Officers for coordination (The first stage of the JCS FLIMSY-BUFF-G~EEN Papersequence )

JCSRS-0032 -----same as JCSRS-0031----- cancelled or withdrawn destroy 6 months after13 item is cancelled or withdrawn

14 JCSRS-0033 Chairmans CJCS) Flimsy (CF) incorporated into the JCS record copy to RAIR Br Other JCS F1imsies or Director Joint Staff green paper or declined by Destroy all other copies(Internal Working Papers) Flimsy (DF)recommending a the JCS after actionis taken

change to a JCS green paper

15 JCSRS-0034 -----same as JCSRS-0033----- maintained by RAIR Br as the incorporate into JCS official JCS record copy record case file on the

JCS green paper in RAIR Br and dispose of as outlined in JCSRS-0011 s 2 Permanent

PAGE 6

PAGE 6

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 8: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 004 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO nF~(RTPTT()N NUMBER (()N~ T~TTNr ()Jlt WHT(H 7lRFmiddot THFt--l bull

JCSRS-004 JCS MEMORANDUMS OF INFORMATION (IMs)

16 JCSRS-0041 JCS Memorandums of Informa- maintained by RAIR Br (IMS[ COFF annually at end ofJ tion are the exception to are maintained in JCS recordl CY after 5 years trans I the rule contained in JCSRS- cases for all IMs during thei fer by CY block to the 001 This type memorandum CY) ~ OJCS RHA relays information of an

I

I

administrative nature and is considered as temporarynon-record material

JCSRS-0042 -----same as JCSRS-0041----- received from RAIR Br for retain in the OJCS RHA 17 retention at the OJCS RHA by CY block until docu-

ments are 20 years old then destroy by CY bloc

JCSRS-0043 -----sameas JCSRS-0041----- maintained by the Documents COFF annually at and of Section DOCDIV Joint Secre- CY and destroy after 5 tariat as extra and reference yearscopies for use within the OJ~S

18

19 JCSRS-0044 -----same as JCSRS-0041----- held at all other OJCS activi- after 2 years destroy ties unless needed for con-

tinuing guidance or reference then destroy when no longer needed

PAGE 7

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 9: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS-OOS RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO nF crR TPTT()N bull NUMBER

JCSRS-OOS SERVICE MEMORANDUMSSERVICE FLIMSIES (Also referred to as Service Purples)

20 JCSRS-OOSl

21 JCSRS-OOS 2

22 JCSRS-OOS3

r()Nc TcTTNr (IFmiddot

memorandums or flimsies cir-culated or tabled as proposecamendments to a document un-der JCS consideration (Theyare formal serially numberecmemorandums by the Service Chiefs andor Service Plan-ners to present problemsinformation comments and recommendations to the JCS Also used to propose changes to a JCS green report under JCS consideration or to non-concur in the report)

-----same as JCSRS-OOSI-----

-----same as JCSRS-OOSI

I

WHTrH 1RFmiddot

maintained by RAIR Br as the official JCS record copy and are filed in an official JCS case file

received and maintained bythe JCS Action Officer

received and held elsewhere throughout the OJCS

incorporate into JCS middotrecord case file per-

taining to the JCS grem paper in RAIR Br and dispose of as outlined in JCSRS-OOI Permanent

place in the Action Officers case file and dispose of as outlined -ein the disposition of that file

determine that RAIR Br has received a copy of the document for perma-nent retention Destro)all other copies upon completion of requiredaction(s)

PAGE 8

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 10: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

23

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I spas IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM

NO

24

25

26

DOCUMENT s SCHEDULE T1p~rR TPTT()N NUHBER JCSRS-006 CHAIRMAN JOINT CHIEFS OF STAFF MEMORANDUMS (CM)

JCSRS-006l

JCSRS-0062

JCSRS-0063

JCSRS=0064

r()N~ T~TTNr ()P

memorandums issued by the Chairman JCS in carrying out his responsibilities (Theyare serially numbered begin-ning with the number one at the Chairmans tour of dutyfollowed by the CY of issu-ance [Example CM-l-BO])

-----same as JCSRS-0061-----

-----same as JCSRS-006l-----

-----same as JCSRS-0061-----

maintained by the Office of the Chairman JCS (OCJCS) as part of the official files of the CJCS and are considered the official JCS record copies

received by Joint Secretariat from the OCJCS as part of the official records of the CJCS and retained at the OJCS RHA

received and maintained byRAIR Br (If these CMs per-tain to a JCS green paper they will be handled accord-ingly

received from RAIR Br and re-tained at the OJCS RHA

COFF at expiration of CJCSs tour of duty then transfer entire block to the OJCS REA

retain 20 years then retire entire block with other CJCSs offi-cial files to NARS as permanent records

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

COFF annually at end of CY and retain until doc-uments are 20 years old and then transfer by CY block to NARS as perma-nent records after de-classification review

PAGE 9

PAGE 9

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 11: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

[T EM DOCUMENT amp SCHEDULE NO T1FerRTPTTON middotNu1BER (ONe TeTTNr OFmiddot WHT(H 1IRFmiddot

JCSRS-006 CMs - Continued

27 JCSRS-0065 -----same as JCSRS-0061---- received and maintained at after 2 years destroyall other OJCS activities unless needed for con-

tinuing guidance or ref erence then destroy

when no longer needed

28 JCSRS-0066 CMs in Sensitive Compartment held by DIA in SCI channels retain JCS record copyed Information (SCI) chan- for the Secretary JCS as the for 30 years in accord-nels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCI doc-uments At the end of 30 years review for re mova1 from SCI channels in accordance with In-telligence Communitydirectives Wh~ remov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1~~ _~ disposition under JCSRE -006 3

29 JCSRS-0067 CMs in Special Control held by JRC SOD JOD JSTPS after 5 years determine Channels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-0066

PAGE 10

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 12: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 006 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE NO n~~(PTPTnN NUMBER (nTl~T~TTlr n~ TA7HT(H ZlPPmiddot

JCSRS-006 CMs - Continued

30 JCSRS-0068 -----same as JCSRS-0067---- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents ) case file (See JCSRS-

00634 for f LnaI dis-position authority)

e

PAGE 11 11

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 13: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER RULE NUMBER JCSRS- 007

IT EM DOCUMENT NonF~~CRTPTT()Nmiddot

JCSRS-007 JOINT CHIEFS OF STAFF MEMORANDUMS (JCSMs)

3l JCSRS-0071

32 JCSRS-0072

(JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE (JCSRS-OOOO)

II RECORDS COMMON TO SEVERAL OR

amp SCHEDULE NUl-mER rnN~ T~Tnlr np

memorandums by the JCS ad-dressed to agencies or indi-viduals outside of the OJCS and Service~(eg Secretaryof Defense Secretaries of Military Departments etc)They are signed under the authority line For the Joint Chiefs of Staff by the Chairman JCS or Director or Vice Director Joint Staff as appropriate JCSMs usual-ly derive from implementingattachments to reports sub-mitted for consideration bythe JCS (JCSMs are seriallynumbered beginning with the number one during each CY [Example JCSM-I-80])

-----same as JCSRS-0071-----

ALL OFFICES WITHIN THE OJCS II

TAll-T TrH A PP bull

maintained by RAIR Br as the officiql JCS record copyand

are filed in an official JCS

Case File

received from RAIR Br as the official JCS records for reten tion at the OJCS RHA

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after de-classification review

PAGE 12

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 14: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

33

ITEM NO

DOCUMENT Ex SCHEDULE nF~(RTPTT()Nmiddot NUMBER

JCSRS-007 JCSMs - Continued

JCSRS-0073

(()Ne TePTt--lr

-----same as

()p

JCSRS-0071---- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

34 JCSRS-0074 -----same as JCSRS-0071-----

as extra or reference copies

held at all other activities within the OJCS and retained

35 JCSRS-0075 JCSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

COFF annually at end of CY destroy all copiesexcept those needed for support of the contin-

uing mission of the OJCS then after docu-ments are 5 years olddestroy entire CY block As an exception select ed documents that are 0

sustained interest to users as demonstrated by continuing requestsfor copies may be ex-empted from destruction until no longer needed

after 2 years destroyunless needed for con-tinuing guidance or reference then destroy _~ when no longer needed

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Communitydirectives for SCI docu-ments At the end of 3( years review for remov-al from SCI channels in accordance with Intelli-gence Community direc-tives W1regrremovab1e

Continued------PAGE 13

PAGE

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 15: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 007 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT s SCHEDULE T1PcrR TPlT()Nmiddot NlfMRER rll1lC TClTN~ ()F l T-n 11 bull

NO JCSRS-007 JCSMs - Continued

JCSRS-007S from SCI channels35 (Continued) transfer to RAIR Br for (Contd) incorporation into the

official JCS case f i1e~or 8o~p~~ltZon unaer J c)1~-

36 JCSRS-0076 JCSMs in Special Control held by JRC SOD JOD JSTPS after 5 years determineChannels in SCI channels if official JCS record

copy is maintained byDIA in SCI channels if so - destroy if not transfer to DIA (SCI)for disposition as out-lined in JCSRS-007S

JCSRS-0077 -----same as JCSRS-0076----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directoratel no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record

37

documents ) case file (See JCSRS-00712 for final dis-position authority)

PAGE 14

1) 1lt 1

bull I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 16: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

ITEM DOCUMENT amp SCHEDULE NO Tl~CrPTPTT()Nmiddot N1TMBER r()N~ T~1TNr ()~

JCSRS-008 HEMORANDUHS ISSUED IN THE NAME OF THE JCS (HJCSs)

38 JCSRS-0081 memorandums used to issue instructions which are in accordance with policiesplans and procedures approv-ed by the JCS MJCSs are issued under the authorityline For the Joint Chiefs of

maintained by RAIR Br as the official JCS record copyand

ar e filed in an official JCS

Case File

COFF annually at end of I

CY after 5 years trans-fer by ~Y block to the OJCS RHA

Staff and signed by the heac of OJCS DirectoratesAgencieE(MJCSs are serially numbered beginning with the number onE during each CY [ExampleHJCS-1-80])

39 JCSRS-0082 I -----sameas JCSRS-0081-----bull

tention at the OJCS RHA

received from RAIR Br as official JCS records for

the re-

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

40 JCSRS-0083 -----same as JCSRS-0081----- held at all other activities within the OJCS and retained

after 2 yearsunless needed

destroyfor con-

as extra or reference copies tinuingerencewhen no

guidance or ref then destroylonger needed

PAGE 15

PAGE 15

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 17: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 008 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITEM DOCUMENT amp SCHEDULE NO n~~(RTJlTnN NUMBER (ONS TSlTNr OF WHT(H ZlRPmiddot TH~1lbull

JCSRS-008 MJCSs - Continued

41 JCSRS-0084 MJCSs in Sensitive Compart- held by DIA in SCI channels retain JCS record copymented Information (SCI) for the Secretary JCS as the for 30 years in accord-channels official JCS record copy ance with policy in the

Intelligence Communitydirectives for SCL doc-

uments At the end of 30 years review for re moval from SCI channels in accordance with In-telligence CommunitydirectivesmiddotVVlienremov-able from SCI channelstransfer to RAIR Br for incorporation into the official JCS case fi1epound(~disposition under JCSR~ 00812

42 JCSRS-008~S MJCSs in Special Control held by JRC SOD JOD JSTPS after Syears determineChannels in SCI channels if official JCS record

I copy is maintained byDIA in SCI channels if so - destroy if not transfer to nIA (SCI)for disposition as out-lined in JCSRS-0084

43 JCSRS-0086 -----same as JCSRS-008S----- held by JRC SOD JOD JSTPS after 20 years or when or any other OJCS Directorate no longer needed trans-Agency in other than SCI fer to RAIR Br for channels (Such as extremely incorporation into the limited distribution papers official JCS record documents) ~i~efili~~ (S~~~JCSRS-

00812 for final dis-position authority)

PAGE 16

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 18: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM DOCUMENT amp SCHEDULE nF~rR TPTT()N NuBER r()N~ T~TTNr ()p tltJHTrH A RF bull TJ-lFNNO JCSRS-009 DIRECTOR JOINT STAFF MEMORANDUMS (DJSMs)

44 JCSRS-009l memorandums from the office maintained by the office of COFF annually at end of of the Director Joint Staff the Director Joint Staff CY after 6 monthstOthe Chairman JCS the (ODJS) as the official JCS transfer entire CYb Lo cl Chiefs of ~he ~ervices record copy of serially numberedOperations Deputies subordi- DJSMs with all backupnate agencies of the JCS materialdocuments to offices of the Secretary of RAIR Br Defense and other governmentagencies (They are seriallynumbered beginning with the number one during each CY [Example DJSM-l-80])

45 JCSRS-0092 -----same as JCSRS-009l----- received from ODJS at RAIR Br COFF annually at end of as the official JCS record CY after 5 years trans copy fer by CY block to the

OJCS RHA

46 JCSRS-0093 -----same as JCSRS-009l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

PAGE 17

PAGE 17

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 19: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

--

I

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 009 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

IT EM

NO

DJSMs - Continued

DOCUMENT amp SCHEDULE nF~(R TP1T()N bull N1JMBER

JCSRS-009

(()N~ T ~1 TNr nFmiddot WHT(H ZRFmiddot

47

48

JCSRS-0094

JCSRS-0095

-----same

-----same

as

as

JCSRS-0091----

JCSRS-0091----

received and maintained byRAIR Br as part of a JCS Green Paper or for any other purpose and are considered the official JCS record copy(Excluding the additional official record copy main-tained by the ODJS [SeeJCSRS-009l])

held at all other activities within the OJCS and retained as action or reference copies

49 JCSRS-0096 DJSMs in Sensitive mented Information channels

Compart-(SCI)

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

Tl-lFNmiddot

COFF annually at end of CY after 5 years trans fer by CY block to the OJCS RHA

after 2 years destroyunless needed for con-tinuing guidance or reference then destroywhen no longer needed

retain JCS record copyfor 30 years in accord-ancewith policy in the Intelligence Communitydirectives for SCI docu ments At the end of 3C middote years review for remov-al from SCI channels in accordance with Intelli gence Community direc-tivesWhml removable from SCI channels trans-fer to RAIR Br for in-corporation into the official JCS case filepoundo disposition under JCSRS-

I-00923 bull

PAGE 18

PAGE 18

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 20: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER RULE NUMBER JCSRS- 009

(JCSRS-OOO)(JCSRS-OOOO)

11 RECORDS

OJCS RECORDS

COMMON TO SEVERAL

D I spas IT I ON SCHEDULE

OR ALL OFFICES WITHIN THE OJCS 11

NO

ITEM

JCSRS-009 DJSMs - Continued

DOCUMENT amp SCHEDULE nPe(p TPrrT()N NUMBER (()Ne TerrTNr ()p WHHH ARFmiddot rrHFNmiddot

50 JCSRS-0097 DJSMs in Special Channels

Control held by JRC SOD JOD JSTPSin SCI channels

after 5 years determine if official JCS record copy is maintained byDIA in SCI channels if

so - destroy if not transfer to DIA (SCI)for disposition a~ outlined in JCSRS-0096

I

51 JCSR$-009bull8 -----same -

as JCSRS-0097---- held by JRC SOD JOD JSTPS or any other OJCS Directorate Agency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

after 20 years or when no longer needed trans fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-00943 for final dispositionauthority )

middote

t I

Imiddot

PAGE 19

PAGE 19

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 21: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM

NO

52

53

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS D I SPOS IT I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

DOCUMENT s SCHEDULE nF~(RTPTT()Nmiddot NUNBER JCSRS-OIO SECRETARY JOINT CHIEFS OF STAFF MEMORANDUMS (SMs)

JCSRS-OIOl

JCSRS-OIO2

(()N~ T~TTNr ()Fmiddot WHT(H ARFmiddot

memorandums issued by or for maintained by RAIR Br as the the Secretary JCS in carry- official JCS record copyanding out chartered responsi- are filed in an officialJCS bilities SMs forward Case approved d~redtives of the JCS to the OJCS the Chiefs of the Services and the commanders of unified and specified commands In ad-dition the Secretary uses SMs to assign actions or transmit instructions or information within the OJCS to the Chiefs of the Services and to the commanders of unified and specified com-mands (SMs are seriallynumbered beginning with the number one during each CY [Example SM-1-80])

File

-----same as JCSRS~OlOl----- received from RAIR Br as the official JCS records for retention at the OJCS RHA

COFF annually at end of CY after 5 years trans-fer by CY block to the OJCS RHA

etain in the OJCS RHA py CY block until docu-~ents are 20 years old hen transfer entire CY

~lock to NARS as perma-ent records after eclassificatiQn review

PAGE 20

PAGE

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 22: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 11 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS 11

ITEM DOCUMENT amp SCHEDULE

NO TlF ~(RTPTT()Nmiddot NUMBER WHT(H lgtRFmiddot

JCSRS-010 SMs - Continued

54 JCSRS-0103 -----same JCSRS-0101----as the duplicate set of records retained for relocation and reconstitution purposes at the RampR Section Fort Ritchie MD

55 JCSRS-0104 -----same as JCSRS-0101----- maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copiesOJCS

for use wi~hin the

56 JCSRS-OIO5 -----same as JCSRS-0101----- held at all other activities within the OJCS and retained as extra or reference copies

COFF annually at end of CY destroy after docu-ments are 5 years old

COFF annually at end of CY destroy all copiesexcept those needed for support of the continuinf mission of the OJCS ther after remaining document~ are 5 years old destroyentire CY block As an ~xception selected docu ments that are of sus-tained interest to users as demonstrated by con-tinuing requests for

opies may be exemptedfrom destruction until ~ flO longer needed

~fter 2 years destroy~nless needed for eontin-

ing guidance or refer-nee then destroy when o longer needed

PAGE 21

PAGE 21

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 23: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I spas I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 010 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

NO IT EM

JCSRS-010 SMs - Continued

DOCUMENT amp nPlt(RTPTT()N

SCHEDULE NID1BER

57 JCSRS-0106 SMs in Sensitive Compart-mented Information (SCI)channels

held by DIA in SCI channels for the Secretary JCS as the official JCS record copy

JCSRS-0107 I j p bull held byJRC SOD JOD

Channels in SCI channels 58 SMs

bull in SpecialControl

59 JCSRS-OlO8 --~--same as 3CSRS~01Ch7----- held by JRC SOD JOD JSTPS or any other OJCS DirectorateAgency in other than SCI channels (Such as extremelylimited distribution papersdocuments )

_ Ri~P9ltion under J CK~ -JSTPS

T-TP~1 bull

retain JCS record copyfor 30 years in accord-ance with policy in the Intelligence Community

directives for SCI docu ments At the end of 3( years review for remov al from SCI channels in accordance with Intelli gence Community direc-tives WlMnremovable from SCI channels trans I

fer to RAIR Br for in-corporation into the official JCS case filefc r

en r er J years o et ertm ne if offi~ial JCS record copy is maintained byDIA in SCI channels if so - destroy if not ~ transfer to DIA (SCI) ~ for disposition as out-lined in JCSRS-OlO6

after 20 years or when no longer needed trans-fer to RAIR Br for in-corporation into the official JCS case file (See JCSRS-010l2 for final dispositionauthority )

PAGE 22

22PAGE--------------------

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 24: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER RULE NUMBER JCSRS- 011

(JCSRS-OOO)(JCSRS-OOOO)

RECORDS

OJ CS RECORDS

COMMON TO SEVERAL

D I SPOS I T I ON SCHEDU LE

OR ALL OFFICES WITHIN THE OJCS

IT EM

NO JCSRS-011

DOCUMENT amp SCHEDULE [)FSCRTPlT()N bull NlJ1BFR

JCS MEMORANDUMS OF POLICY (JCS MOPs)

(()NS TsrTNr ()F Wl-TTrl-T APrmiddot Tl-TFNmiddot

60

I

JCSRS-0111 statements of policy approvecby the JCS and issued for thE guidance of the OJCS unifiec and specified commands and the Services JCS MOPs are circulated under the title of the policy to which they per tain and contain suitable cross-reference to JCS paperEfrom which they emanate (They are serially numbered beginning with the number onE without regard to CY [Example JCS MOP 1 39 115 etc])

maintained by RAIR Br as the official JCS record copyThe JCS MOP and JCS Green Report from which derived are filed in the JCS record case file

COFF annually at end of CY after 5 years trans fer by CY block to the

OJCS RHA

I

61 JCSRS-Oll2 -----same as JCSRS-Oll1----- received official retention

from RAIR Br as the JCS records for

at the OJCS RHA

retain in the OJCS RHA by CY block until docu-ments are 20 years old then transfer entire CY block to NARS as perma-nent records after declassification review

middote

62 JCSRS-Oll3

I

-----same as JCSRS-01L1----- the dulicate set of records retained for relocation and reconstitution purposes at the RampR Section Ft Ritchie MD

retain until or cancelleddestroy

supersededthen

PAGE 23

PAGE 23

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 25: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

lTD NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 011 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

63

NO JCSRS-Oll JCS HOPs - Continued

JCSRS-Oll 4 -----same as JCSRS-Olll----

64 JCSRS-Oll5 -----same as JCSRS-Olll----

65 JCSRS-Oll6 -----same as JCSRS-Olll-----

WIllf11-1 ZQfI If fl 1lt 11 bull

maintained by the Documents Section DOCDlV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS MOP or in a refer ence library containing a complete set of all current JCS MOPs

maintained by OJCS Action Officers

retain until superseded or cancelled then destroy

retain until supersededor cancelled then destroy

retain until superseded or cancelled then destroy

middote

I bull

PAGE 24

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 26: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITEM NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDU LE RULE NUMBER (JCSRS-OOOO)JCSRS- 012 II RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS II

IT EM DOCUMENT s SCHEDULE TI~ cir P TUfT T ()N bull N1JMB FR r()N~T~1TNr ()pNO JCSRS-012 JCS PUBLICATIONS (JCS PUBS)

66 JCSRS-012l Joint publications containin1 maintained by RAIR Br as the COFF annually at end of JCS procedures~olicy pre- official JCS record copy CY after 5 years trans pared by the Joint Staff or The JCS Pub and JCS Green fer by CY block to the an Agency of the JCS which Report from which derived OJCS RHA are applicable to the Mili- are filed in the JCS record tary Services unified and case file specified commands and other agencies responsive to the JCS They are authenticated by the SJCS For the Joint Chiefs of Staff and are distributed via Service pub-lication channels (JCSPubs are serially numbered without regard to the CY [Example JCS Pub 4])

- 67 JCSRS-012 2 --~--same as JCSRS-012l----- received from RAIR Br as the retain in the OJCS RHA official JCS records for by CY block until docu-retention at the OJCS RHA ments are 20 years old

then transfer entire CY block to NARS as perma-nent records after declassification review

I

68 JCSRS-0123 -~---same as JCSRS-012l----- the duplicate set of records retain until supersededretained for relocation and or cancelled then reconstitution purposes at the destroyRoR Section Ft Ritchie MD I

~

PAGE 25

PAGE~ __ ~~ __ I

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

PAGE 27

Page 27: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITE NO

69

70

71

72

ITEM NUMBER (JCSRS-OOO) OJCS RECORDS DISPOSITION SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- OJ2 RECORDS COMMONmiddot TO SEVERAL OR

IIDOCUMENTmiddot pound SCHEDULE nPC(RTPTT()N NUMBER

JCSRS-012 JCS PUBS - Continued

JCSRS-0124

JCSRS-0125

JCSRS-0126

JCSRS-0127 JCS PUB FILES

(nNCTCTTNr nF

-----same as JCSRS-0121-----

----same as JCSRS-0121-----

----same as JCSRS-0121-----

printing job order requestsletters to the Military Ser-vices pertaining to distribu-tion formats JCS Forms 48D Sheets and miscellaneous administrative papers which are superfluous to the JCS case files

ALL OFFICES WITHIN THE OJCS

maintained by the Documents Section DOCDIV Joint Secre-tariat as extra and reference copies for use within the OJCS

maintained by all other OJCS activities either by single subject JCS Pub or in a refer-ence library containing a com-plete set of all current JCS Pubs

maintained by OJCS Action Officers

maintained by Information Release and Safeguards (IRAS)Branch DOCDIV Joint Secre-tariat as current workingfiles

_THPN

retain until or cancelleddestroy

supersededthen

retain until or cancelleddestroy

supersededthen

retain until superseded or cancelled then destroy

COFF when superseded or cancelled hold 1 year in current files area (CFA) then destroy e

PAGE 26

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

PAGE 27

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Page 28: ~EQUEST - . FOR lse~ '~structions POSITION on reverse) · Major George E. Smith 695-2693. DlIte. 6. CERTIFICATE OF AGENCY REPRESENTATIVE: I hereby certify that I am authorized to

ITS- NUMBER (JCSRS-OOO) OJ CS RECORDS D I SPOS I T I ON SCHEDULE RULE NUMBER (JCSRS-OOOO)JCSRS- 013 RECORDS COMMON TO SEVERAL OR ALL OFFICES WITHIN THE OJCS

ITE~ffiOCUMENT amp SCHEDULE NO ~n~IF~~~~r~~RT~p~I~T~n~middotN~_~N~lL~~f~B~FR~~C~O~N~~[SIw~~~~~~~~IG~O~F~-+~vW~H~T~rH_~~~R~~F ~~~HrF~middotN~------------~bull

JCSRS-013 JOINT ADMINISTRATIVE INSTRUCTIONS (JAIs)

JCSRS-013 173

JCSRS-013274

administrative instructions of a continuing nature used for internal management of the OJCS The official JCS record copy of all JAIs

manuscripts annual reviewscoordination papers and administrative background

papers used in issuing JAIs

maintained and issued by the Directorate of Administrative Services (DAS) JAIs are initiated by OJCS Directorates Agencies who are responsiblefor review consolidation and currency DAS is responsiblefor overall management and administration of the program

maintained by Staff ManagementBranch Personnel DivisionDAS (SMBjPDjDAS) as backupmaterial for published JAIs

COFF when superseded or obsolete transfer to Washington National ~ecords Center (WNRC)after 2 years in CFA Offer to NARS after 25 years and declassifica-tion review Permanent

COFF when superseded or obsolete hold 1 year in CFA then destroy~

75 JCSRS-0133 reference set of JAIs copies of JAIs maintained pestroy when supersededthroughout the OJCS for )robsolete reference or guidance

J j

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