erasmus+ - europa · 2019. 2. 1. · 2. application package - annexes the provided templates are...
TRANSCRIPT
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Emilia Venot
28/01/2019
Erasmus+ Forward-Looking Cooperation
Projects
How to submit an application?
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1. Call documentation
2. Application Package
Annexes
eForm
3. Practical tips
OUTLINE
1. Call documentation
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https://eacea.ec.europa.eu/erasmus-plus/funding/forward-looking-cooperationprojects-2019_en
Before starting, read carefully: Guidelines for Applicants EACEA/36/2018 Instructions for Applicants eForm User Guide
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2. Application Package - Annexes
The provided templates are compulsory!
Annex 1. Detailed project description
Read carefully the Guidelines and the Instructions before filling out the Detailed Project Description.
Use the same language as in the eForm
Respect the characters limit Limit the use of pictures and diagrams to avoid problems during submission (the maximum
capacity of the Application Package (eForm + annexes = 10 MB)
Annex 2. Detailed budget table
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Annex 3. Declaration on honour
For applicant organisation only
Certifies that all the provided information regarding the applicant's legal status and its financial and operational capacity is correct
Fill in: the Legal representative name details of the organisation (name, legal form, VAT, etc.) the grant amount (not the whole application budget!) project title check in the "yes/no" boxes regarding the situation of exclusion the Legal Representative name, function, signature, stamp of the organisation and
signature date
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Annex 4. Mandate letters
Filled in by each organisation listed in the eForm, except the applicant organisation
Give mandate to the applicant organisation for the Grant Agreement
Signed and stamped by the Legal Representative of each partner organisation
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2. Application Package – eForm
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Steps 1 & 2: Register organisations (EU-Login-PIC)
Step 3: Select programmme, funding and participants -> eForm
Step 4: Fill in the eForm
Step 5: Attach Annexes to the eForm
Step 6: Validate the eForm
Step 7: Submit the eForm
• Applicants must have an EU Login account
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Step 1
Step 2
Each organisation must register in the Participants’ portal and receive a Participant Identification Code (PIC)
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Compulsory documents to be uploaded in the Participants' portal:
1. Legal entity form. 2. Financial identification form. 3. Your VAT registration (when applicable)
Important! Each applicant organisation should use only one PIC code.
Step 3
Create your official electronic application form eForm
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1. Create new application for funding
2. Select from drop-downs:
Programme: Erasmus+
Funding opportunity: Call for Proposals 'EACEA-36-2018'
Language: English
List of participating organisations (PIC numbers)
You can manually select the Applicant Organisation.
NOTE! Once the eForm is created it is not possible to change the Application Organisation
3.Create your eForm and save it on your computer
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Step 4
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• Fill in the eForm
• Test your connection
Important! Save the eForm on every step of the process!
The eForm
Part A - Identification of the applicant and other organisations participating in the project
Part B – Organisation and activities
Part C - Dates, Budget and Description of the Project
Part D - Erasmus+ Programme topics
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Step 5
Attach the compulsory Annexes
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To be submitted as one single document
Step 6
Test your connection
You can test your connectivity to verify if technically you can submit your eForm by clicking on the "Test your connection" button at any moment during the preparation of your application.
Validate the eForm
The "Validate Form" button appears at the bottom of each page of the form
This allows you to check the validity of your data for each page as you fill it in
Errors will be highlighted in colour
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Step 7
Submit the eForm The "Submit this form" button turns from grey to green when validation has been
carried out successfully
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A successful submission is followed by a submission number and a confirmation email
3. Practical tips
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Have the project idea firmly in mind before completing the documentation
Take time to understand the different steps of submission, how the form and annexes are constructed
Allow time for drafting and reviewing and redrafting the texts
Test your draft application on an outsider
It is a time-intensive process and will require dedicated staff time
Don’t wait until the last minute of the last day before submitting the eForm!
Contact
For content questions:
For technical questions:
Good luck with your application!
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