1 of 9 Application for Erasmus+ Study Visits

Erasmus+ International Study Visits Application in Mobility-Online

Content New Software ..................................................................................................................................... 1

Application Steps .............................................................................................................................. 2

Logging into the Mobility-Online System ................................................................................ 3

Completing the application form (in Mobility-Online), part 1 ......................................... 5

Re-Entering Mobility-Online after the First Registration, part 2 .................................... 6

Uploading documents in Mobility-Online ................................................................................. 9

Submitting the printed application form to the Office of International Relations ... 9

Selection/Nomination for an Erasmus+ International Study Visit................................. 9

New Software

The application for Erasmus+ Study Visits must be completed via the new software

Mobility-Online. More information about the mobility grant and the application process

can be found on this website: https://international.uni-graz.at/de/stud/outgoing/s-out-

mprog/erasmus-international/

In case you have further questions, please contact Mag. Maren Leykauf

(erasmus.intl.outgoing@uni-graz.at, 0316 380 1251).

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Application Steps

*Application documents

• Signed application form (print-out from database) and photo - compulsory • Signed motivation letter (1-2 pages) - compulsory • Study plan - compulsory • Signed curriculum vitae - compulsory • Transcript of Records (Download from UNIGRAZonline) - compulsory

Note: Bachelor students in their first semester do not have to immediately upload a transcript of records. Please submit the transcript of records as soon as it is available (min. 20 ECTS) via email to erasmus.outgoing@uni-graz.at.

• Proof of language skills required at chosen universities - compulsory • Supplementary form for parallel applications in several programmes - optional • NAWI-Graz application supplement – optional

• Reference letter from an Uni Graz teacher (please do not upload it! The reference letter should be

submitted directly to the IRO)

**Selection Criteria:

• Academic performance (average grade and number of completed semesters)

• Motivation (personal and academic motivation)

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• Study/Research plan • (Sufficient) language skills according to the partner university’s prerequisites • Curriculum vitae and additional activities

Logging into the Mobility-Online System

You can find the link to the Mobility-Online application in your business card in the

UNIGRAZonline system. Go to the column “Studies” and select "International Relations".

This link on your business card will lead you to the application website for different

mobility programmes. In this section you have the possibility to create a new application

or edit an already existing application. If you want to create a NEW application for an

Erasmus+ Study Visit, select “Creating a new application”.

Link to Mobility-

Online

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For the login in Mobility-Online always use your UNIGRAZonline login data (username

and password)!

Completing the application form (in Mobility-Online),

part 1

After you logged in, the application form is displayed:

Saving is only possible after entering all required data!

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Please fill in the application form and select the preferred host universities that you

want to apply for.

In principle, the listed Erasmus+ study places are only available for the listed

degree programmes. If you wish to apply for a place that is linked to a different

degree programme than your own, please contact Mag. Maren Leykauf

(erasmus.intloutgoing@uni-graz.at).

Please note: You can modify the selection and/or the ranking of the host universities

until you submit the application.

After completing the entire application form, please save your application. You can still

edit most of the information entered up until this point at a later stage. Where necessary,

help texts for the individual steps are available after the respective line.

ATTENTION: If you do not complete and save this first step of the online application

within 60 minutes, you will automatically be logged out and must restart. All data

entered until then will be lost.

After successfully saving your application form, you will receive an automatically

generated email to your University of Graz email account providing information about the

next application steps. Please also check your SPAM folder for the email just in case.

Re-Entering Mobility-Online after the First Registration,

part 2

You must re-enter Mobility-Online after completing the online application form. This can

be done via the link provided in the previously received email or via the application page

for different mobility programmes under the section "Editing an already created

application" (see Logging into the Mobility-Online System, earlier in this document).

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Application selection in Mobility-Online (after registration):

Re-enter Mobility-Online, select the respective application and click on “back to

application workflow” to see your entire application process (= “application workflow”)

and the necessary steps before and after your stay abroad in chronological order.

You will also find information about the processing status of your application at the Office

for International Relations.

Your application process in Mobility-Online:

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Uploading documents in Mobility-Online

As a next step in Mobility-Online, you will need to upload your application documents.

Please note that you have to upload all documents in pdf-format. Only one single pdf-file

can be uploaded per document type! If you have to submit more documents per

document type, please create ONE pdf-file to upload.

Tip: On the website www.ilovepdf.com you can convert other formats into pdf-files.

Submitting the printed application form to the Office of

International Relations

After uploading all documents necessary for the application, you must confirm (online)

that you completed your application. Please print out the application form from Mobility-

Online, sign it, attach a photo and hand it in to the Office of International Relations by

the end of the application deadline (25 January 2019).

Selection/Nomination for an Erasmus+ International

Study Visit

After the application documents have been evaluated by the relevant Erasmus+

coordinator(s) (for selection criteria see p. 2), you will be notified via email about the

nomination or rejection. In case of nomination this email will also provide you with

further instructions for the next steps (application at the host university etc.)