ERP ERP ERP ERP

IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION IMPLEMENTATION

LIFE CYCLELIFE CYCLELIFE CYCLELIFE CYCLE

Presenting By

Rahul Hande

B.C.A 2nd Year.

ABOUT ERP SYSTEM

• Evaluation Of ERP System

• Characteristics of ERP Systems

• Architecture of an ERP System

• Why implement an ERP System?

• Advantages of ERP Systems

EVALUATION OF ERP SYSTEM

EVALUATION OF ERP

Characteristics of ERP Systems

Architecture of an ERP System

Why implement an ERP System ?

Advantages of ERP Systems

Different Phase of ERP Implementation

• Pre-Evaluation Screening

• Package Evaluation

• Project Planning Phase

• Gap Analysis

• Reengineering

• Configuration

• Implementation Team Training

• Testing

• End-User Training

• Going Live

• Post Implementation Phase

Pre-Evaluation Screening

• Pre-Evaluation Screening is the phase which starts whencompany decides to go for a ERP System, the search forperfect solution starts.

• It is very time consuming process to select few where allclaims be the best, it is just superficial study of package.

• Not all packages are same each has its own weakness andstrength.

• While making the analysis it is good to investigate theorigins of the different packages.

• Some packages can be good in some areas while in othersectors they may not.

• Once few packages are screened detailed evaluationprocess starts.

Package Evaluation

• Package Evaluation process is one of the most impphase of the ERP implementation , because thepackage you select will decide failure or success ofproject.

• There is little room for error in this as ERP packages areso expensive once purchased can not switch toanother.

• While making the analysis the imp point is nothing isperfect , imp here is whether it is a perfect fit or goodfit.

• It is impossible to get a system which will performexactly as the company does business but aim is to getleast no of differences.

Project Planning Phase

• This is the phase which plans that designs theimplementation process.

• In this phase details of how to go aboutimplementation , schedules and deadlines etc aredecided.

• Roles and responsibilities are identified and assigned.

• This is phase which will decide when to begin, how todo it and when the project is supposed to becompleted and what to do in contingencies.

• Their is a committee for this and which is suppose tomeet periodically through out cycle to review processand chart future course of action .

GAP ANALYSIS

– Gap analysis is a phase in the ERP

implementation, where the organization tries to

find out the gaps between the company’s existing

business practices & those supported by the ERP

package.

– This is the process through which companies

create a complete model of where they are now &

where they want to head in the future.

RERERERE----ENGINEERINGENGINEERINGENGINEERINGENGINEERING

CONFIGURATIONCONFIGURATIONCONFIGURATIONCONFIGURATION

• IMPORTANCE OF CONFIGURATION

– This is the main functional area of the ERP

implementation.

– Business processes have to be understood &

mapped in such a way that the arrived solution

matches with the overall goals of the company

IMPLEMENTATION TEAM TRAINING

TESTINGTESTINGTESTINGTESTING

• This is the phase where you try to break the system.

• Here we reach a point where we are testing real case

scenarios.

• The system is configured & now we must come up with

extreme case scenarios- system overloads, multiple

users logging on at the same time with the same query,

users entering invalid data, hackers trying to access

restricted areas & so on.

• The test case must be designed specifically to find the

weak links in the system & these bugs should be fixed

before going live.

GOING LIVEGOING LIVEGOING LIVEGOING LIVE

• On the technical side, the work is almost complete-

data conversions is done, databases are up & running,

& on the functional side, the prototype is fully

configured & tested & ready to go operational.

• The system is officially proclaimed operational, even

though the implementation team must have been

testing it & running successfully for some time.

• But once the system is ‘live’, the old system is removed

& the new system is used for doing business.

END USER TRAININGEND USER TRAININGEND USER TRAININGEND USER TRAINING

• Success & failure– The success or failure of an ERP system depends on how the actual

users use the system.

– The most successful implemented ERP packages fail due to lack of end user training.

• People are divided into groups– ERP system changes the job descriptions of the people, so it is

important to identify the people who are going to use the system. The current skills of the people are identified & they are divided into groups.

– Every group is provided training on the new system.

• Training sections– The training section gives the overall view of the system & how the

individual actions will be affecting the entire system.

POST IMPLEMENTATION POST IMPLEMENTATION POST IMPLEMENTATION POST IMPLEMENTATION (MAINTENANCE MODE)(MAINTENANCE MODE)(MAINTENANCE MODE)(MAINTENANCE MODE)

• Important factors– One important factor that should be kept in mind is that the post implementation

phase is very critical.

– Once the implementation is over the vendors & the hired consultants will go.

• Necessary enhancements & upgrades– There should be people within the company who have the technical processes to

make the necessary enhancements to the system as & when required.

– The system must be upgraded as & when new versions or technologies are introduced.

• Training is needed– Everyone who uses these systems needs to be trained on how they work, how they

relate to the business process & how a transaction ripples through the entire company whenever they press a key.

– The training will never end; it is an ongoing process; new people will always be coming in & new functionality will always be entering the organization.

• Maximum value for these input– Living with ERP system will be totally different from installing them.

– However, an organization can only get the maximum value of these inputs if it successfully adopts & effectively uses the system.

Thank You………!!