ERP MODULEFINANCE AND ACCOUNTS

INTRODUCTION TO FINANCIAL MODULE The financial module is the core of many ERP software

systems It can gather financial data from various functional

departments, and generates valuable financial reports Types of reports: general ledger, trail balance, as balance

sheet and quarterly financial statements.

takes care of all accounts related entries and their impact on the whole system.

Total flow of money (Cash/Bank) and total expenditures are reflected here.

The management is able to take their important financial decision, Budgeting etc.

Can come to know about company’s financial position at any point of time

REPORTS COVERED Trial Balance Trading A/c Profit & Loss A/c Balance Sheet Debtor’s Balance Creditors Balance Cash/Bank Fund position

FUNCTIONS ACCOUNTING FINANCIAL ERP MODULE provides a fully integrated

accounting module than cover financial accounting, analytic accounting, third party management, taxes management, budgets, assets, etc.

Has more than 50 extra modules for specific accounting features: electronic bank transfers, assets management, automatic invoicing, analytic controls, financial indicators, statements management, etc.

KEY POINTS Multi-company, multi-currencies, multi analytic axes, Real-time consolidation of multiple charts of accounts, Very good ergonomy for fast encoding of entries and

invoices, An integrated analytic/cost accounting, Lots of customizables reports

BENEFITS Avoid re-encoding everything, all documents are pre-

generated, Accountants decisions may have impact on the whole

system, Cross reporting with others modules.

ANALYTIC ACCOUNTING The analytic accounting is the core of all management modules

of ERP. It is perfectly integrated with all operations that have a (direct or indirect) cost or revenue.

As an example, for services companies, the analytic accounting is used as the financial part of project management.

As all tools are integrated, it gives the user a full control and automatisation of his company:

• Plannings are integrated with budgets,

• Project management is integrated with contracts and affairs managmeent, etc.

KEY POINTS Work with one or multiple analytic plans, Many sub-modules available to integrate best management

practices, Nearly all transactions are automated to simplify encodings,

etc.

BENEFITS Timesheets or tasks are analytic costs on projects, Manufacturing operation reports costs on cost centers, Sales, purchases and invoices are also costs on analytic

accounts, Holidays, expenses tracking, etc.

ASSETS MANAGEMENT For businesses from foundries to pharmaceuticals, tracking a

complex fixed asset inventory becomes really easy with ERP. makes one avoid loosing millions of dollars each year in tax

overpayment, regulatory non-compliance, and inefficiency. Manages one’s assets easily with ERP. This module is fully

integrated to the financial and analytic accounting modules

KEY POINTS Different methods of costing, Easy asset management

BENEFITS Fully integrated to the financial an analytic accouting

modules Track changes on asset from any document in ERP

BANK INTERFACES ERP support electronic banking and invoicing through

different modules. It allows you to communicate automatically with banks to send payment orders and receive bank statements automatically.

It usually supports CODA (Belgium+Luxemburg), SEPA (New European Standard), BVR/V11/DTA (Switzerland), Check printing (US), EDI (with SAP).

KEY POINTS Payment preparation system (advances, prioritizes, treasury

management), Automatic reconciliation of entries

BENEFITS Fully integrated with accounting so that you never have to encode

anything, It prepares the propositions of payments according to purchases,

sales, invoices, etc. Visibility of payments from any module: CRM, sales management,

etc.

BUDGETS The ERP finance-budgets module allows you to manage

financial and analytic budgets. one can manage the same budgets from three different

points of views, according to the user role:

• Accountant: work on master and consolidated budget

• Project manager: work on analytic budgets on his projects

• Department manager: get a consolidated view on budget positions

KEY POINTS Workflows on budgets (ex: a budget must be validated

before launching a project), Three different points of view on the same budgets Analytic and financial budgets integration Mulitple axes

BENEFITS Integrated to purchases, sales, timesheets and expenses

notes Analytic budgets are integrated to the project management

module

PAYMENTS MANAGEMENT KEY POINTS Different roles for encoding payments, approving payments

and sending to bank Manages one’s treasury accross different bank accounts Multi-Currency management facilities Support electronic bank formats and check printing

BENEFITS Fully integrated with the accounting system to avoid double

encoding, Import and automatic reconciliation when encoding bank

statements.

FINANCIAL MODULE IN GARMENT INDUSTRY

Startup - Select Company - Change Years - Financial Years - User Defined Books - Setup - Multicolumn Setup - Cheque printing Setup

Masters - Chart Of Account - Miscellaneous Charges - PO Other Charges Link - Item Master - Budget Allocation - TDS Master - TDS Rates

Sale / Purchase Forms - Cheque Book Master - Cost Category - Cost Center - Item Opening Stock

Voucher Entry - Bank Payment / Bank Receipt - Cash payment / Cash Receipt - Contra - Journal - Debit Note / Credit Note - Credit Expense - Purchase - Purchase Return - Local Sales - Export Sales - Sales Return - TDS Payment - Exchange Rate Gain / Loss wizard - Generate TDS certificate nos. - Closing Stock

Export Finance - Packing Credit (PCL) - Setup - Entry - Re-payment / Interest - Quarterly Interest - Register - Forward Booking

FDBP (Foreign Bills Demand Purchase) - Setup - Purchase - Crystallization - Collection - Realization - Register

Tools - Diagnostic Tool - Voucher Mismatch Detection - A/C wise Trial Balance Differences - Style Update Tool - Update Group Balances - Carry Forward Balances - Difference in Matching - Re-Numbering Books

FUNCTIONS Manages the entire monetary transactions of the company. Maintains the credit/debit sheets for buyers and

suppliers/vendors. Maintains the accounts and their respective transactions. Maintains salary records and appraisal/incentive databases

of the employees. Indicates the progress of the company. All this is important because “BUSINESS IS DONE FOR

PROFIT”

ADVANTAGES All financial data available at hand. Quick response to any query made. Monitors the financial state of the company. Indicates priorities for the company. Helpful in determining the budget. Buyer/ Supplier transaction history easily available

Pre-data required1. Cash \ Petty Cash vouchers

2. Bank Voucher (cheque book counter foil, pay-in slips, Advises, Demand Draft (receipt vouchers to mention Invoice number) (payment vouchers to mention Bill number)

3. Debit \ Credit Note Vouchers

4. Journal Voucher

5. Purchase Bills (to mention P.O. number)

6. Sales invoices (rough)

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