DATASHEETField NameDATAHRMS Number200900497TitleMr.Working Employee NameRaghunath SabataWorking Employee Name 1Search CodeAddress1Chaitanyanagar-1Address2PanigrahypenthoAddress3Town/DistrictGanjamPostal/Pin Code760006CityBerhampurStateOdishaCountryIndiaTelephone No.Fax NoEmail Idragsabat@gmail.comBank CountryIndiaIFSCSBIN0007891Bank Account Number30760821144Account Holder's NameRaghunath SabataType of AccountSavingMode of PaymentCEPersonnel Number900497PAN NoBNPPS8935R

ragsabat@gmail.com

GuidelinesGUIDELINES TO FILL THE DATA SHEET(All Columns to be filled in CAPITAL LETTERS)Field NameField LengthOptional/MandatoryDescription of the FieldDrop Down/SelectablePrimary PurposeHRMS Number9MandatoryEnter the HRMS Number of the Working Employee. Each Employee will be a Vendor in SAP.NoTitle30MandatoryEnter the title (salutation) of the Employee, Eg., Mr., Mrs., Ms.YesWorking Employee Name40MandatoryEnter the name of the Employee eg., Deepak Goyal. If the name exceeds 40 Characters, then it should be entered in employee name 1 Field. It should be broken in two parts in a manner so as to ensure that both fields contain complete word. Hyphens or Special Characters like *, #, @, $ should not be used in name.NoThe name specified in columns Working Employee Name and Working Employee Name 1 will be printed on the cheque.Working Employee Name 140OptionalIf the name exceeds 40 Characters, then part should be entered in employee name 1 Field, as mentioned above.NoThe name specified in columns Working Employee Name and Working Employee Name 1 will be printed on the cheque.Search Code20MandatoryEnter the Search Code in the following format: First Four digits will be company code, next two digits will be unit code, next digit will specify the template description and the next digits will be running serial numbers. For eg., 102460DM0001 (1024 is Company code Maharashtra, next two digits 60 is ITPC unit code,next digits 'DM' represents Domestic Vendor and last digits are running serial numbers). The various templates codes will be DM - Domestic VendorFR - Foreign VendorIU - IUC VendorEL - Electricity VendorHP - Hospital VendorRE - Rent VendorPE - Petro VendorsHR - HR Third Party Vendors. RT - Retired Employee EE - Existing EmployeeAddress140MandatoryEnter the complete postal address of the Employee in these three columns. The field length integrity has to be maintained.NoAddress240OptionalNoAddress340OptionalNoTown/District20OptionalEnter the Town/District of the Employee eg., New DelhiNoPostal/Pin Code6MandatoryEnter the Pin Code of the Employee eg., 110001NoCity40MandatoryEnter the City of the Employee, eg., New DelhiNoState3MandatoryEnter the State of the Employee Eg., Delhi, Maharashtra, Karnataka, Tamil Nadu, Kerala, Punjab, etcYesCountry3MandatoryEnter the Country of the Employee. Default Value : India.Default Value : INTelephone No.30OptionalEnter the Telephone Number of the Employee including STD Code eg., 0112372xxxx/0112373xxxxNoFax No30OptionalEnter the Fax Number of the Employee eg., 0112374xxxxNoEmail Id241OptionalEnter the email address of the EmployeeNoBank Country3OptionalEnter the Country in which the Bank of the Employee is situated. Default Value : IndiaDefault Value : INThe Bank Particulars are required for transferring payment to Employee through NEFT/RTGS.IFSC11OptionalEnter the 11 digit IFSC which identifies the bank (of the Employee).Eg., SBIN0007881(First Four digists identifies the Bank, fifth Digit is numeric (kept Zero) and Last Six Digits Identifies the Branch). The IFSC Uploaded on HRMS may kindly be checked and corrected for each of the employee working in the Circle/SSA. The same may please be updated if it has not yet been done.NoThe Bank Particulars are required for transferring payment to Employee through NEFT/RTGS.Bank Account Number18OptionalEnter the Bank Account number of the Employee in which he wants to receive the payments. It has to be ensured that leading Zeros Like '007' are not omitted while entering the Bank Account number.NoThe Bank Particulars are required for transferring payment to Employee through NEFT/RTGS.Account Holder's Name60OptionalWill be the same as Employee NameNoThe Bank Particulars are required for transferring payment to Employee through NEFT/RTGS.Type of Account2OptionalThis field specifies the type of account whether it is Savings or CurrentYesThe Bank Particulars are required for transferring payment to Employee through NEFT/RTGS.Mode of Payment10MandatoryDifferent methods by which the vendor can be paid using the automatic payment program, eg., Cheque (C), ECS(E), NEFT+RTGS(T). Single/multiple Payment methods can be selected like C, E, T, CE, CET. But if the Bank Particulars are not provided in the template then only cheque option is to be selected.YesIf the Bank Particulars are not provided in the template then only cheque option is to be selected.Personnel Number8MandatoryEnter the last Eight Digits of the Employee HRMS NumberNoPAN No10OptionalEnter 10 digit PAN of the Employee. Eg., PAN is AABCB5576G. Fourth character of PAN i.e. C in the above PAN represents the status of the PAN holder. P stands for Individual, F stands for Firm, C stands for Company, H stands for HUF, A stands for AOP, T stands for TRUST etc. Fifth character i.e. B in the above PAN represents first character of the Company, in case of individual Fifth Character of PAN represents holders last name/surname.

The PAN Uploaded on HRMS may kindly be checked and corrected for each of the employee working in the Circle/SSA. The same may please be updated if it has not yet been done.No