eslate training manual - harris votes training manual revised spring 2015 . 0 | e s l a t e m a n u...

eSlate Training

Manual

Revised Spring 2015

0 | e S l a t e M a n u a l

A message from

STAN STANART HARRIS COUNTY CLERK

Welcome to the eSlate Polling Place Operations training class.

Voting is a major event in our life. It is our desire that through this training we

can work together as a professional team to continue to administer fair and honest

elections and uphold the high standards for which Harris County is known

nationwide.

The right to vote is one of our most precious and fundamental rights as citizens of

this great country. You have an opportunity to uphold this tradition and extend to

the voters of Harris County the opportunity to exercise their patriotic duty to vote

and be secure in the knowledge that their vote not only counts, but is secure.

The Elections Division of the County Clerk’s office and I extend our appreciation to

you for accepting this responsibility. You are an integral and important part of the

election process.

Thank you,

Stan Stanart


NOTES

This DOCUMENT and the SOFTWARE, HARDWARE, and FIRMWARE to which it pertains contain confidential and proprietary

information generated by Hart InterCivic Inc., significantly modified by Harris County for the operation of Harris County polling locations.

Any person receiving this manual has a duty to take reasonable precautions preventing unauthorized disclosure of the contents.

Hart InterCivic Quality and Information Security Policy

Hart InterCivic is committed to election integrity, customer satisfaction, and continual improvement of the hardware, software, and services

provided to our customers. Continual improvements will be visible from planned and documented activities leading to fulfillment of

quality and information security objectives. All products, components, and services provided to our customer shall be safe, secure, and

effective for their intended use, and they shall meet or exceed the quality and reliability levels expected by the marketplace.

This commitment includes the security of the information used in the product development process. Management at Hart InterCivic will

implement information security to ensure contractual requirements are met, employees are trained in information security, and that ensures

risks to information security are understood and minimized. Employees of Hart InterCivic are required to comply with information

security procedures and to report any instances if known of possible information security breach.

1 | S p r i n g 2 0 1 5

Table of Contents

Harris County Voting System ............................................................................................................................................. 2

Setting Up Before Election Day – Unloading Caddy ......................................................................................................... 3

Setting Up eSlate Booth ................................................................................................................................................. 4

Setting Up on Election Day .............................................................................................................................................. 10

Voting Booth ................................................................................................................................................................ 10

JBC ............................................................................................................................................................................... 11

Connecting the Voting System ..................................................................................................................................... 12

Setting up the Privacy Screen ...................................................................................................................................... 14

The JBC: Overview .......................................................................................................................................................... 15

Outline to Open the Polls .................................................................................................................................................. 16

Opening the Polls .............................................................................................................................................................. 17

Assigning Booths ......................................................................................................................................................... 17

Printing ZERO Tape .................................................................................................................................................... 19

Opening the Polls on the JBC ...................................................................................................................................... 19

Checking Battery power status of JBC and eSlates ..................................................................................................... 19

Changing Printer Paper on the JBC .................................................................................................................................. 20

Using the JBC Slip ........................................................................................................................................................... 21

Generating an ACCESS Code from the JBC .................................................................................................................... 22

Voter Instructions - Moving about the Ballot: .................................................................................................................. 23

How to Use the CAST BALLOT Button .......................................................................................................................... 24

HELP Button .................................................................................................................................................................... 25

Canceling a Booth ............................................................................................................................................................ 25

Checking an ACCESS CODE/Printing a Receipt ............................................................................................................ 27

Printing an ACCESS Code Report ................................................................................................................................... 28

Adding Provisional Voters ............................................................................................................................................... 29

Restarting the JBC ............................................................................................................................................................ 31

Curbside Voting -- Remove DAU eSlate ......................................................................................................................... 32

COMMON ERRORS ....................................................................................................................................................... 33

Closing the Polls ............................................................................................................................................................... 35

Disconnecting and Packing Equipment ............................................................................................................................ 36

Disassembling the eSlate .................................................................................................................................................. 37

Loading Booths on the Wheeled Caddy ........................................................................................................................... 41

Using the DAU eSlate – Headphones and Tactile Input Switches ................................................................................... 42

Voter Instructions ............................................................................................................................................................. 43

When a Voter asks for Help .............................................................................................................................................. 44

Straight Party Ticket Voting ............................................................................................................................................. 45

Write-in Feature ................................................................................................................................................................ 46


Harris County Voting System

Volume Controls

JUDGE’S BOOTH CONTROLLER or JBC

1. Holds the ballot styles.

2. Provides ACCESS Codes to the Voter.

3. Stores all cast votes.

4. Costs approximately $3500, take very

good care of this machine.

eSLATE

1. Is activated by a random ACCESS CODE

generated by the JBC.

2. The voter’s ballot is sent from the JBC to

the eSlate.

3. The voter casts his/her ballot and the

vote count is stored on the eSlate and on

the JBC and MBB.

4. The eSlate and DAU eSlate costs

approximately $3000, take very good

care of these machines.

DISABLED ACCESS UNIT or DAU eSLATE

1. Is identified by red tape on the booth

handle and on the sides.

2. Votes just like the regular eSlates.

3. Is wheelchair accessible.

4. Has an audio card so voter can hear the

ballot in the selected language using

attached headphones.

5. Has tactile input switches to assist in

navigating the ballot.

6. Can accommodate a ‘Sip and Puff’

device.

JBC

Judges Booth Controller

eSlate

DAU

Disable Access Unit

3 | S p r i n g 2 0 1 5

Setting Up Before Election Day – Unloading

Caddy Set up the voting booths WITHOUT breaking the seal before Election Day.

1. Booths will be delivered in a wheeled caddy.

2. SAFETY POINT: Lock the wheels before unloading the caddy by pressing

down on the locking peddle with your toe.

3. Unlatch the gate and swing open the gate.

4. Remove the top booths first.

5. Slide out the upper booths by tugging on the handles.

6. Divide the number of booths by the number of JBCs.

7. The DAU eSlate unit is at the end of the line furthest from the JBC.

8. The DAU is identified by red tape on the handle and sides.


Setting Up eSlate Booth

1. Place unit on a table

a. Legs up

b. Handle facing you

c. Release 3 Velcro straps

Handle facing you

5 | S p r i n g 2 0 1 5

Work from the BACK to the FRONT

RIGHT to LEFT

2. Start with the RIGHT BACK Leg

a. Grasp the leg (not the brace)

b. Press and hold down the button

c. Raise the leg

NOT BRACE

2. a) Grasp the LEG

(not the brace)

2. c) Raise the leg


d. Rotate the leg upward and slide outward

e. Align arrows to lock button

3. Repeat steps 2a-2e for

a. LEFT Back Leg

4. Lock the leg braces

a. Fit the button into the hole

2. Start with RIGHT Back Leg

3. Position LEFT Back Leg

3. Position LEFT Back Leg

2. d) Slide the leg out

4. a) Lock the leg braces

7 | S p r i n g 2 0 1 5

5. Position the FRONT Legs (repeat 2a-2e)

a. Front RIGHT Leg

b. Front LEFT Leg

The 4 Straight

Tubes are used

to extend the

length of the legs.

The Foot Tubes

are used to

balance the unit.

5. a) Position front RIGHT LEG 5. b) Position front LEFT

LEG


6. Attach a Straight Tube to each Leg.

a. Verify the button is locked in place

7. Extend the Feet Tubes

NO

T EX

TEN

DED

6. Lock Straight Tube in place

9 | S p r i n g 2 0 1 5

8. Attach the Foot Tubes to the Legs

a. The Arrows on the Foot Tubes should point towards the

front of the booth.

9. Removing unit from the table

a. Move the unit a hands-width from the end

of table.

b. Pass your arms through the legs and over

the leg braces as shown.

c. While pressing your body against the table

rotate the booth on the table towards you

until the feet touch the floor.

d. DO NOT LIFT THE BOOTH OFF THE TABLE.

e. Keep the weight of the booth on the table.

10. Once the booth feet are on the floor, slide the

booth into its proper position in the line of

eSlates.

STOP: This is as far as you can go. The remainder of the

setup is done Election Day morning. DO NOT BREAK THE

SEALS.

Lock the Foot Tubes to the Straight Tubes


Setting Up on Election Day

Voting Booth

1. Remove seals from the booths.

2. If a booth does not have a seal, contact ETC at 713.274.9650.

3. Undo the cover latches.

4. Raise the cover.

5. Push the brace inward.

6. Booth should look like this

7. Repeats Steps 1 through 5 on the rest of the

booths.

11 | S p r i n g 2 0 1 5

JBC

1. The JBC transport box is

sealed.

2. The seal is to be broken by

the PJ and AJ.

3. The following are included in

the transport box

a. Surge protector

b. JBC power cord

c. Additional printer tape

rolls

d. JBC

4. On the back of the JBC

a. Port covers – do not

remove

b. Red connector –

attached to long gray

Daisy Chain Cable

c. Power cord

connection

d. Battery Key

e. Battery Key

connection

Battery Key

Connection

Battery Key

Power Cord

Connection

Daisy Cable

Port Covers


Short PIG TAIL

Connecting the Voting System

Set up ALL the equipment.

Divide the eSlate booths equally between the JBCs.

DAU should ALWAYS BE THE LAST BOOTH.

Once an eSlate or DAU eSlate booth is connected in the

daisy chain and the JBC is powered up, you CANNOT

disconnect it and move it to another JBC.

ALWAYS connect a Long DAISY CHAIN Cable to a Short PIG

TAIL Cable.

Long DAISY CHAIN Cables are attached to the top of the

eSlates and DAU units and to the back of the JBC units.

The Short PIG TAILS are only attached to

the top of the eSlates and DAU units.

Long DAISY CHAIN CABLE

13 | S p r i n g 2 0 1 5

1. Take the Long DAISY CHAIN CABLE attached to the JBC

a. Pass it through the side of the 1st booth behind the brace.

b. Connect it to the Short PIGTAIL CABLE

c. BE CAREFUL when making the connection, do not bend the

pins in the PIGTAIL.

2. Take the Long DAISY CHAIN CABLE from the 1st booth

a. Pass it through the side of the 2nd booth behind the brace.

b. Connect it to the Short PIGTAIL CABLE in the 2nd booth.

3. Repeat the process until the eSlates in the line are connected.

4. Repeat Steps 1 through 3 for the next JBC and line of eSlates.

5. NOTE: The Long DAISY CHAIN CABLE on the DAU booth is NOT

connected to another unit.


Setting up the Privacy Screen

1. Release the Screen from the white catch that holds the

Screen.

2. Gently pull the Screen outward.

a. It will twist into position

3. With the Screen fully extended attach the fabric loops over

the screw heads.

a. Do this on both sides of the booth.

15 | S p r i n g 2 0 1 5

The JBC: Overview

Printer Tape:

This is a thermal printer.

Paper MUST be installed correctly to print.

Booth # Lights:

Each numbered light represents the status of an attached eSlate booth.

Green indicates that the eSlate is attached and ready for a voter.

Red indicates that the eSlate is attached but in use by a voter.

Blinking green and red indicates voter needs assistance.

No light indicates that the eSlate is not functioning or not connected.

Controller Screen:

The JBC is a ‘MENU DRIVEN’ system.

Menu items appear on the controller screen.

Menu selection is made by pressing one of the six arrow buttons.

Arrow Buttons:

Three on either side of the screen, in order to select menu item.

Other Buttons:

Perform the function indicated in the picture above.

Two Keypads:

One with alpha characters and the other numeric.

Use the keypads to enter Open or Close Polls Passwords, Precinct IDs, etc.


Outline to Open the Polls

1. Set up eSlates (pages 3 – 10)

2. Daisy Chain units (pages 12 & 13)

3. Open Privacy Screens (page 14)

4. Connect AC power cord to JBC

5. Plug JBC’s AC power cord into the

surge protector

6. Plug the surge protector into a wall

outlet

7. Turn ON surge protector

8. Insert JBC battery key

a. A report will print when the battery key is connected

correctly

b. Leave the report on the JBC

9. ASSIGN BOOTHS

10. Print ZERO Tape

11. Enter OPEN Polls password

12. Open Polls

13. File Reports in the Report Envelope

14. Disassemble units (pages 37 - 40)

17 | S p r i n g 2 0 1 5

Opening the Polls

Assigning Booths

1. Assign booths in order.

2. 2 workers needed

a. 1 worker to follow eSlate instructions

b. 1 worker to watch the JBC booth lights

3. Begin assigning booths

a. eSlate worker

1) Go to booth closest to the JBC

2) Press the ENTER button

3) A yellow box will appear behind the booth number

4) Check with JBC worker that the light under #1 is RED

5) Go to the next booth

6) Press the ENTER button

7) Yellow box appears

8) Check with JBC worker light #2 is RED

9) Continue until all the booths in that line are assigned

b. JBC worker

1) The 1st light on the JBC will turn RED

2) Tell the eSlate worker to proceed

3) The 2nd light will turn RED

4) Continue monitoring the booth lights until all the booths in the line

have been assigned 5) Press the ◄ next to Done

6) Press the ► next to Next

7) The JBC prints a “Network Configuration” report.

8) Leave the report on the JBC.

Screen shots of the eSlates are on the next page.


Assigning Booths Screen Shots

This is the 1st screen that appears

when the power is connected and

on.

The JBC is waiting for you to assign

the booths that will be attached

to it.

Read the eSlate screen, Press ENTER, booth 1 is assigned

Notice the 1st booth light is RED Read the eSlate screen, Press ENTER, booth 2 is assigned

Notice the 2 booth lights are now RED

Press the ◄ next to Done Press the ► next to Next

This is the 2nd screen, the JBC is validating

the MBB Card.

19 | S p r i n g 2 0 1 5

Printing ZERO Tape

1. Press the ◄ next to Print Zero Tape

a. Check the report ALL contests

should hava a “ZERO” vote count

b. Leave the “Zero Tape” report on

the JBC

Opening the Polls on the JBC

1. Press the ► next to Open Polls.

2. Enter Polls Open Password (PJ should have the Password) 3. Press the ► next to Accept.

4. JBC displays the Polls Open Menu – Main Menu

5. Tear off the reports

6. Give the reports to PJ/AJ

Checking Battery power status of JBC and eSlates JBC screen

AC & Batt = [OKAY]

eSlate = eSlate

Battery in RED


Changing Printer Paper on the JBC

1. Open the printer cover.

2. Pull the Feed Lever UP AND OVER (towards you).

3. Remove old roll (spool) and spindle.

4. Put new paper roll of the same color paper on spindle and set into paper

compartment.

5. Ensure paper feeds from the BOTTOM of the roll.

6. Insert end of paper under black roller. Turn with finger.

7. Pull out 8 to 10 inches of paper.

8. Push Feed Lever OVER AND DOWN (away from you).

9. Insert end of paper through slot in cover.

10. Maintaining tension on end of paper, close printer cover.

21 | S p r i n g 2 0 1 5

Using the JBC Slip

The following example shows how to locate the precinct/ballot

style on the Poll List and transcribe them to the JBC slip.

Once the JBC Slip is generated, the voter turns the slip over to

the JBC Operator who ensures that the following has been

performed before issuing an ACCESS Code:

The voter has been qualified.

The voter’s precinct and ballot style have been verified.

The voter has a JBC slip with the required precinct/ballot

style.

An open booth is available (GREEN booth light on JBC).

PCT 0003-21


Generating an ACCESS Code from the JBC

1. To add a new voter on Polls Open Menu

2. Press the ► next to Add Voter.

3. Use the ► or ◄ buttons next to the voter’s

precinct/ballot style.

4. The JBC screen displays six precinct/ballot styles

at a time.

5. Use the ▲ or ▼ arrows on the JBC numeric

keypad to scroll through additional screens.

6. Verify on the JBC display of the precinct/ballot

style to the JBC Slip.

7. If the JBC printer is disabled, hand-write the

ACCESS CODE displayed on the JBC screen

on a piece of paper BEFORE continuing to

step 8.

8. If precinct/ballot style matches,

a. Press the ► next to Print.

b. The voter’s ACCESS CODE will print.

9. If the precinct/ballot style DO NOT match a. Press the ◄ next to Cancel.

b. The Polls Open Menu will appear.

1) Start again.

23 | S p r i n g 2 0 1 5

Voter Instructions - Moving about the Ballot:

Use PREV or NEXT to move between pages of the ballot.

Cancel a choice by hightlighting the choice with the SELECT wheel and press

ENTER.

Change a choice by turning the SELECT wheel to the new choice and press

ENTER.

Change a choice from the BALLOT SUMMARY by turning the SELECT wheel to

hightlight the contest to be changed then press ENTER. The Voter is directed

back to the contest.

If there are multiple pages to the Ballot Summary press NEXT to move to the final

page to CAST BALLOT and complete the voting process.

SELECT WHEEL

Used to move highlight bar between choices.

ENTER

Press to make a choice.

PREV (Previous)

Press to go back one page.

NEXT Press to go forward to next page.


How to Use the CAST BALLOT Button

When the voter presses the CAST BALLOT button, the Ballot

Summary Page will appear.

When viewing a Ballot Page, Pressing the CAST BALLOT button

causes a BALLOT SUMMARY PAGE to

appear.

While Viewing the BALLOT

SUMMARY PAGE:

• A BALLOT SUMMARY PAGE

always appears before the ballot

is recorded, so voters may review

choices and make changes, if

desired.

• Voters may change their choices

at any time before the CAST

BALLOT button is pressed from

the final BALLOT SUMMARY

PAGE.

• In multi-page ballot summaries,

turn the SELECT wheel, or press

NEXT, to move to the final page

and press CAST BALLOT.

• A candidate’s name in ALL

CAPITAL letters indicates the

result of a write-in vote.

While Viewing the Ballot Summary Page:

Voters may make any changes to

their selection from the Ballot

Summary Page.

There may be more than one page

of the Ballot Summary that can be

accessed by turning the SELECT

wheel or pressing NEXT.

If a candidate’s name appears in

all capital letters, this vote is for a

write-in candidate.

If the selection listed is in RED, the

voter has not made a selection for

the contest.

To finalize the vote, the voter must

press the CAST BALLOT button from

the final BALLOT SUMMARY Page.

The blue screen with the waving

American flag and the message;

o “Your vote has been

recorded. Thank you for

voting. You may now leave

the booth.”

o Confirms that the ballot has

been recorded.

25 | S p r i n g 2 0 1 5

HELP Button

When the voter presses HELP the Ballot Help Page is displayed.

Voter will press ENTER or HELP

Pressing ENTER

Returns Voter to the Ballot

Pressing HELP

The Assistance screen is displayed.

Pressing ENTER will return the Voter to the Ballot.

The booth light flashes red/green on the JBC.


Canceling a Booth It is necessary to cancel a booth for the following reasons:

A voter was issued the wrong ballot style.

A voter neglected to select the proper language.

A voter is using an eSlate unit but needs the DAU eSlate features.

A voter walks away from the booth with an active ballot without pressing CAST BALLOT.

In a PRIMARY ONLY, a voter is issued a ballot for the wrong party.

1. Polls Open Menu, press the ◄ next to Other.

2. On the Other JBC Functions Menu press the ◄ next to Cancel Booth.

3. Enter the booth number to cancel on the Cancel Booth screen. NOTE: single digit

booth numbers require a lead zero (0).

4. Follow the instructions on the JBC and go to that booth to confirm cancellation. If you entered the wrong booth number, press the ◄ next to Cancel to return

eSlate to the ballot screen.

5. On the eSlate to be canceled, press ENTER 6. Press the ► next Continue on the JBC

7. press the ◄ next to Polls Open Menu

- Judges complete the Cancelled Booth Log

27 | S p r i n g 2 0 1 5

Checking an ACCESS CODE/Printing a Receipt

The status of a code may be one of the following:

Not assigned – Code was not printed from the current JBC.

Assigned and in use - Code is assigned with a ballot currently active

on an eSlate.

Assigned and expired - Code was not entered into an eSlate within

the 30 minute time limit.

Assigned and cast - Code is associated with a ballot recorded.

Assigned and canceled - Code is associated with a booth that was

canceled prior to casting the ballot.

Assigned and open - Code is “live” and it has not been entered into

an eSlate.

1. Polls Open Menu press ◄ next to Check Code.

2. Enter the ACCESS CODE using the numeric

keypad.

3. The ACCESS CODE status appears on the

screen.

4. To print a receipt, press the ► next to Print.

5. Press the ◄ next to Done when completed.

6. If Access Code Status is listed as Assigned and

open, allow the Code to expire.

7. File the Access Code slip in the White Reports

Envelope.


Printing an ACCESS Code Report

Follow the steps below to print an “Access Code Report”. This may be done at any

time during the day and in particular for the Notice of Total Number of Voters Who

Have Voted Report. DO NOT INTERRUPT THE PROCESSING OF A VOTER.

1. On the JBC Polls Open Menu press the ◄ next to Other.

2. On the Other JBC Functions Menu press the ► next to Access Code Report.

3. The JBC prints the “Access Code Report”. Place in the White Reports

Envelope.

4. Press the ◄ next to Polls Open Menu to return to the Polls Open Menu to

continue processing voters.

29 | S p r i n g 2 0 1 5

Adding Provisional Voters After the Election Judge has determined that a voter should vote provisionally and the voter has filled

out a Provisional Ballot Affidavit, the voter must be added as a PROVISIONAL VOTER. Add the

Provisional Voter’s name, address and precinct information to the Poll Book. The Provisional Voter WILL

NEVER sign the Poll Book.

1. Press the ► next to Add Voter

2. Locate precinct/ballot style written on the Affidavit of Provisional Ballot form

3. Press the ► or ◄ next to that precinct/ballot style. 4. Press the ► next to Provisional.

5. Press the ► next to Yes

6. Press the ► next to Print


Adding Provisional Voters (continued)

7. The voter MUST print his or her name and sign the bottom of the Voter Provisional

BALLOT Stub that was printed on the JBC.

8. Tear off the ACCESS CODE part of the Voter Provisional Stub and give it to the

voter. The voter goes to any available booth in the line of booths attached to the

issuing JBC and votes.

9. The Presiding Judge copies the ‘BALLOT CODE’ from the Voter Provisional BALLOT

Stub portion of the printed slip and writes it in the box marked ‘BALLOT CODE’ on

the Affidavit of Provisional Ballot. See example above.

10. Place the Voter Provisional BALLOT Stub slip inside the Affidavit of Provisional Ballot

envelope, seal the envelope and place it in the yellow Provisional Envelope to be

turned in after the polls close.

11. Complete the List of Provisional Voters Form.

31 | S p r i n g 2 0 1 5

Restarting the JBC

There may be times during the Election Day when it is necessary to restart (recycle,

power down and up, reboot, etc.) the JBC. This may be necessary if the JBC or eSlate

‘freezes up’ or an error message appears on the JBC or eSlate. Follow the steps below

to restart the JBC:

NOTE 1: Votes recorded on the electronic ballot box (Mobile Ballot Box or

MBB) are secure and will NOT be affected by a JBC restart.

1. STOP issuing ACCESS CODES at the JBC.

2. Wait for ALL voters to finish on this row of

eSlates.

3. Disconnect the AC power.

4. Disconnect the battery key.

5. Wait 3 or 4 seconds. (If an eSlate is being

removed or replaced, wait until that

process is completed).

6. Re-connect the AC power.

7. Re-connect the battery key.

8. Follow all instructions on the JBC screen

and/or the eSlate screen.

NOTE 2: Restarting the JBC requires assigning the booth(s) and entering

the POLLS OPEN PASSWORD.


Curbside Voting -- Remove DAU eSlate

2. Enter Access Code

4. Disconnect Pig Tail from Long Daisy Cable

5. Push up on DAU from the bottom, lift out of the booth

3. Packup Privacy Screen

6. Take Ballot to voter. Voter casts ballot. Message appears:

“Reconnect

to voting

system to

record the

vote”

7. Place DAU in booth, engage the 4 screw heads. Slide the DAU down to seat it.

8. Connect Pig tail to Long Daisy Cable.

9. This message will display when the process is completed successfully.

1. Qualify the voter. Prepare JBC Slip for Judge. Take appropriate sheet of Poll Book. Select requested language.

33 | S p r i n g 2 0 1 5

COMMON ERRORS

Issue: The AC is not

connected.

Effect: This may not

have an effect on the

eSlates until later in

the day. The eSlates

will go “black”.

Remedy:

Unplug AC power and remove Battery Key

Wait 3-5 seconds

Connect power cord / Plug in Battery Key

Assign Booths / Enter Polls Open Password

If the above procedures do not work call the TECH LINE

Issue: The Booth has not been assigned

correctly.

Effect: The Booth is not ready for voters.

Remedy: Start the assignment of booths

again.

EXCEPTION: When the Polls are closed at the

end of the day, this error message will appear to indicate booths are “Unavaible” for

voting because the polls are closed.


Issue: The DAU’s Pig Tail was disconnected from the

Daisy Cable before an ACCESS CODE was entered for

the Ballot.

Effect: Voter will not have a Ballot.

Remedy:

Connect Pig Tail to Daisy Cable.

Enter the correct language for the Voter.

Enter the ACCESS CODE.

Continue normal procedure.

Issue: Printer stops working.

Remedy:

Hand-write the ACCESS CODE displayed on the JBC screen on a piece of

paper.

Press the ► next to Print

Continuing hand-writing ACCESS CODES until you have time to fix the printer.

Issue: Printer Lever was not engaged.

Effect: Printer will not print.

Remedy: Engage level, Press ► next to

Continue

35 | S p r i n g 2 0 1 5

1. On the JBC, press the CLOSE POLLS 2. Press ► next to Continue

3. Enter Close Polls Password 4. Press the ► next to Accept

5. A “Polls Closed” report prints, leave it on the JBC 6. Press the ► next to Access Code Report

7. Press the ► next to Print Tally

8. Print a total of 4 Tally Tapes

a. 1 for PJ, 1 for AJ, 1 for Reports Envelope, 1 TO BE LEFT ON THE JBC

Closing the Polls

WAIT FOR ALL VOTERS IN THE POLLING PLACE TO FINISH VOTING Before

Closing the Polls.

The PJ will use the Report to complete the JBC Reconciliation Log

This report will be filed in the Reports Envelope, it should be attached to the 1st TALLY TAPE.


Disconnecting and Packing Equipment At the end of Election Day, after the polls are closed, pack the equipment. You will

return ALL JBCs to your drop-off location and ETC will pick up the eSlate units.

1. Disconnect the AC power and the Battery Key

from the JBC.

2. DO NOT Disconnect the RED plug on the DAISY

CHAIN CABLE from the back of the JBC.

3. Detach loop, twist, fold up and secure Privacy Screen.

4. Disconnect the BLACK plug on the DAISY CHAIN CABLE from the

PIGTAIL CABLE inside the FIRST eSlate booth.

5. Coil up the JBC Daisy Chain Cable and the AC power cord.

6. Match the JBC serial number with the serial number on the transport

box.

7. Place the JBC in the JBC transport box along with ONLY the

a. Daisy Chain Cable

b. AC power cord

c. Leftover rolls of paper

d. Surge protector

e. Blue copy of the JBC Reconciliation Log

f. JBC Travel Box Seal Log

PLEASE RETURN ALL JBCs TO YOUR ASSIGNED DROP-OFF LOCATION.

REMEMBER: If you had a JBC replaced you MUST bring the faulty JBC to your turn-in location along with your other JBCs.

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Disassembling the eSlate

1. Close the unit.

a. Step on left foot of unit (to stabilize).

b. Hold the eSlate’s top with the right hand.

c. Gently pull in the hinge with the left hand.

d. Secure the 2 latches on the eSlate

2. Place unit on a table.

a. Position the eSlate with handle facing the

table.

b. Lean the eSlate.

c. Gently rotate the unit until it is flat on the

table.

3. Unlock the leg braces by gently pushing up on

the brace near the button.

Unlock leg braces (push button up)


4. Remove the foot tubes.

a. Depress the buttons on the

leg extension that are

securing the foot tube.

5. Un-extend the foot tubes.

a. Depress the button on the

foot tube.

6. Place the foot tubes in their

storage area.

WORK FROM FRONT TO BACK

LEFT TO RIGHT

7. Remove the leg extensions.

a. Depress the button on the leg, remove the leg extension.

b. Place leg extension in storage area.

39 | S p r i n g 2 0 1 5

8. Closing Legs.

a. Start with the FRONT LEFT leg.

b. Depress the button on the leg.

c. Rotate the leg downward gently sliding leg into the position.

i. It should fit the grooved slot.

d. Continue with the Front Right, Back Left and Back Right legs.

9. The bracket lock should lay flat left under the right.


10. Make sure there are 4 buttons visible, two on each black

connector.

11. Secure 3 velcro straps

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Loading Booths on the Wheeled Caddy

1. Before attempting to load the caddy, lock the wheels by pressing down on

the locking paddle with your toe.

2. Unlatch and open the gate. Slide the booths into the caddy as shown at left.

Fill up the bottom of the caddy first then slide booths in on top. The upper

booths rest directly on top of the lower booths.

3. Ensure ALL the handles are on the side facing toward you.

4. Close and latch the gate.

5. The tops of the booths on both sides are against the caddy frame with the

legs toward the inside. The handles are lined up facing the gate.

SAFETY POINT: UNLOCK THE WHEELS before attempting to move the caddy


Using the DAU eSlate – Headphones and

Tactile Input Switches

The tactile switches are designed for

voters with mobility impairments.

Make sure the tactile switches are

plugged in to the correct jack on the

DAU eSlate. The DAU eSlate jack has

the universal disabled symbol next to it.

A voter using the tactile input switches

on the ballot’s final contest will not see

a BALLOT SUMMARY page; instead the

voter has the option to Review Ballot

by navigating through the contests.

Visually impaired voters who need

both headphones and tactile input

switches, they will need to be oriented

to the switches with left-right directions

by a poll worker. Button identification

on the DAU eSlate is also in BRAILLE.

A voter’s personal “sip-and-puff”

device can be plugged into the DAU

eSlate access jack in place of the

tactile input switches. “Sipping is similar

to turning the SELECT wheel in a

clockwise direction; “puffing” is similar

to the ENTER button. The voter MUST

provide their own sip-and-puff device.

The headphones are ideal for

visually impaired voters or voters

having difficulty reading the

ballot.

The headphones have a volume

control on the connecting cord.

Sliding the volume control up

increases the volume, down

decreases the volume.

Orient the visually impaired voter

to the eSlate SELECT wheel and

the ENTER button.

Button identification on the DAU

eSlate is also in BRAILLE.

Headphones Tactile Switch

43 | S p r i n g 2 0 1 5

Voter Instructions Before each voter gets to an eSlate booth, explain how to vote on the eSlate.

Using the Voter Instruction flyer, script or Demonstration eSlate explain to the voter:

You will be voting on the eSlate today.

1. First turn the SELECT wheel to highlight your

language and press ENTER.

2. Turn the SELECT wheel to highlight the first

number of your ACCESS CODE. Press ENTER. Do

this for each number.

3. Turn the SELECT wheel to highlight your ballot

choice. Press ENTER. The box to the left of the

choice changes to RED. Do this for each

contest. You can skip pages with NEXT.

4. Read the BALLOT SUMMARY PAGE(S) carefully.

If you wish to change a choice from the Ballot

Summary Page, highlight the line you wish to

change then press ENTER.

5. Only after all of your desired choices have been

made, press CAST BALLOT from the final BALLOT

SUMMARY PAGE.

6. Press Help once for an onscreen help message,

twice to receive help from a poll worker.

You have finished voting when you see the waving

American Flag.


When a Voter asks for Help

When the JBC Display panel is flashing Red and Green or the voter motions for

assistance do the following:

Take a deep breath, Relax, Smile and Go to the Voter’s booth.

Stand beside the privacy wing in order to not see the voter’s selection to keep

the voter’s selection secret.

KEEP YOUR HANDS OFF THE VOTING EQUIPMENT AND KEEP YOUR HANDS BEHIND

YOUR BACK.

Ask the voter “How may I help you?”

Ask the voter which page is visible in order to determine how to assist.

If the voter states that they are viewing the blue HELP page, instruct the voter to

press ENTER to return to the Ballot.

If the Voter wants to hide their page, the voter may press HELP to cover the

Ballot page with the blue Help page.

Voters DO NOT need to vote in all contests if they so choose.

Voters may cast a blank ballot if they so choose.

Most IMPORTANT – ALWAYS ask for permission before looking at the

voter’s ballot AND Do NOT touch the voter’s eSlate machine.

45 | S p r i n g 2 0 1 5

Straight Party Ticket Voting

During some elections it is possible for the voter to vote a straight party ticket that will

select the same party for each contest that has a candidate associated with that

party.

If Straight Party Ticket voting is available for an election, the option to choose

straight party will be the first contest on the ballot. This feature is not available in

a primary election.

To Select the Straight Party option, move the highlight bar to the party of choice

by turning the Select wheel and press Enter.

o The box next to every candidate in the selected party in every contest will

be RED.

o If the voter wants to change one or more votes, the voter can press next

to move through the ballot, find the contest and change the vote without

affecting the rest of the ballot.

o If the voter wants to ensure that one particular candidate has been

chosen, the voter may review the ballot on the Ballot Summary page and

make any necessary changes from that page.


Write-in Feature

A list of declared write-in candidates and their offices will be posted in

each eSlate and DAU eSlate booth.

1. Turn the SELECT wheel to the Write-in option (the last option in the contest) and

press ENTER. The Enter Write-In Candidate screen will be displayed.

2. Turn the SELECT wheel to highlight the letters to spell the name of the candidate

you wish to write-in. Press ENTER for each letter. The start-of-entry character will

move to the right as you spell the candidate’s name.

3. When you are finished spelling the name, turn the SELECT wheel to highlight Accept

and press ENTER. The voter will be returned to the NEXT contest on the ballot.

4. Other choices are Clear Last to go back a space and erase the last letter, Space to

insert a space between names, and Cancel to return to the ballot without entering

a choice.

Start-of-entry

character

47 | S p r i n g 2 0 1 5

Election Workers

Volunteering for Harris County

Open

Honest

Fair

Professional

eslate training manual - harris votes training manual revised spring 2015 . 0 | e s l a t e m a n u...

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