eso safety management eso documentation and considerations for major emergencies – michael...
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ESO
Safety Management
ESO DocumentationESO Documentationand Considerationsand Considerations
for for Major EmergenciesMajor Emergencies
– Michael Böcker, ESO Safety Engineer –
ph. + 49 89 3200 6491 or [email protected]
Earthquake Preparedness
Workshop
La Serena, Dec 2007
La Serena, Dec. 2007
ESO Safety Management
Three Level of Emergency Preparedness
Observatory
Adjustment
Earthquake Readiness Workshop 2
Earthquake
Risk Reduction
Level 1
Level 2
Level 3
Status
Earthquake
Strike
Control
Breakdown
Control
Daily
Operation
Earthquake
Related
Ex post-
breakdown
Major consequences
• Injury to employees, contractors and visitors
• Damage to property, infrastructure and emergency response
• Disruption of observation operations
La Serena, Dec. 2007
ESO Safety Management
ESO Safety Documentation- daily operation –
The basic ESO Earthquake Preparedness Documentation comprises –
• ESO Safety Policy (SAF-POL-ESO-00000-0002); • ESO Safety Manual (SAF-POL-ESO-00000-0001)
Other documents are drawn up to support these documents. Consequently, they are named ‘General Tools’ and comprise Notes, Records, Checklists, Safety Instructions, Forms, etc.
• Regular Maintenance Plan;• Shift Plan;• Attendance Lists;• Operation Procedures;• a.s.o.
3
Level 1
Documen
tation
La Serena, Dec. 2007
ESO Safety Management
Management of an Earthquake Strike
it basically means:
• Meeting of different interests
– Following restrictions set by law and ESO rules and regulations
– Attending the employer´s duty of care
– Considering the organisation´s operational interests
• Systematic Analysis of earthquake risks and preparedness
• Preparation and provision of an earthquake risk prevention, reaction and recovery documentation.
Earthquake Readiness Workshop 4
La Serena, Dec. 2007
ESO Safety Management
TOP-Earthquake Preparedness Documentation
Earthquake Readiness Workshop 5
Earthquake Preparedness Plan
Earthquake Risk Assessment and Probability Observation Continuation
Plan
Earthquake Damage Mitigation
Emergency Organisation and Response
Employee Awareness and Training
Tec
hn
ical
Con
stru
ctio
nal
Em
erge
ncy
Act
ion
P
lan
Insp
ecti
on
Pro
ced
ure
s
Eva
cuat
ion
an
d
Res
cue
Gu
ide
Tra
inin
g,
Info
rmat
ion
Technics
Organisatio
n
Person
1 Link
2 Link
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ESO Safety Management
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Documentation Related to Engineering
La Serena, Dec. 2007
ESO Safety Management
Earthquake Risk Documentation- Before Earthquake Strikes –
Design – Operation - Inspection
Documentation Related to Engineering Design to Protect from Earthquake Forces
Specific
• Technical documentation about the structural integrity of existing buildings, telescope enclosures and other structures: “Review of mirror maintenance building structural design”, “Structural Analysis of the LTA with modified interface plates”
• New instruments and similar equipment: “Instructions to perform earthquake analysis“
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La Serena, Dec. 2007
ESO Safety Management
Earthquake Risk Documentation- Before Earthquake Strikes –Design – Operation - Inspection
Specific engineering policies (Hazard Control Plan) for earthquake-related
risks:
– anchorage/ bracing policy for installation and relocation of equipment,
– policy on flexibility and clearance of piping, especially high-pressure flammable
and oxidizing gas cylinders,
– electrical arcing near combustibles,
– prevention against overbalance,
– engineered restraint for tanks and equipment utilizing flammable liquid,
– etc.
Earthquake Readiness Workshop 8
Link
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Documentation Related to General Earthquake
Preparedness Organisation
La Serena, Dec. 2007
ESO Safety Management
Earthquake Risk Documentation
- Earthquake Strike –Level 2
Documentation Related to General Organisation
RELATED TO EXTERNAL COORDINATION
• Documentation about external emergency response agreements: Use and maintenance of private landing strip and private heliport (plan is coordinated with the Chilean General Civil Aviation Authority), cooperation with Chilean authorities, health insurance agreements, etc.
RELATED TO INTERNAL COORDINATION
• “Emergency Action Plan” to control hazards by setting rules and defining preventive and emergency response procedures
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La Serena, Dec. 2007
ESO Safety Management
Emergency Action Plan- Rules -
1/2
Rules concerning:
• General Emergency Policy (life saving vs. property loss, life at risk policy)
Before
• Regular awareness trainings for specific groups (staff, response team)
• Regular inspection of emergency equipment and detection systems (Emergency Brigade Instructor, Paramedic, Maintenance)
• Regular risk assessment (Emergency Brigade Instructor)
• Presence of Emergency Response Team Members
Before/ During/ After
• Duties and responsibilities of Emergency Response Team, staff, contractors
After
• Emergency organisation (emergency coordinator vs. emergency committee)
• Coordination of communication (channel 3 use, coordinator, emergency operation centre, transport)
Earthquake Readiness Workshop 11
La Serena, Dec. 2007
ESO Safety Management
• Emergency Alert Procedure for staff (1st: Site Safety Engineer), Alert for example, according to “Escape and Rescue Plan”
• Notification procedure of the Site Safety Engineer (paramedic, communication coordinator, Emergency Brigade Action)
• Evacuation Procedures (proceeding to designated Safety Zones, missing persons)
• Emergency Brigade Actions (Brigade Captain, priorities in case of risks)
• Injured personnel (duties, responsibilities, transport, coordination with ACHS)
• Mass Evacuation (Emergency Committee, vehicle use, stockpiling, evacuation route)
• Post-emergency Action and reporting
Earthquake Readiness Workshop 12
Emergency Action Plan- Procedures -
2/2
La Serena, Dec. 2007
ESO Safety Management
Earthquake Risk Documentation General Information for staff, visitors and contractors
- Earthquake Strike –- detailed information -
• Emergency Coordinator: “Emergency Coordinators Procedure” – First actions in case of Earthquake, Fire, general Electrical Outage.
– Communication procedures (internal/ external)
• Security Personnel: “Manual for Surveillance/ Security Personnel” (Access control, Access/ use of landing strip and emergency information chain, reporting/ information lines, behaviour)
• Staff: Safety and Emergency Information, Summary Information/ leaflet for Staff and visitors on how to behave
Earthquake Readiness Workshop 13
La Serena, Dec. 2007
ESO Safety Management
ESO Safety Management 14
Link
Staff A
wareness
!
La Serena, Dec. 2007
ESO Safety Management
Earthquake Readiness Workshop 15
Earthquake Risk Documentation- Before/ During Earthquake Strikes –
Emergency Team Information
La Serena, Dec. 2007
ESO Safety Management
Emergency Response Team Documentation - Before Earthquake Strikes –
Secondary Level Documentation
• Operation procedures for emergency equipment and automatic alarm systems
• Response plan (access, adequacy) for emergency gear such as tools, fire fighting equipment and electrical generators
• Inspection and test plan, as appropriate, of all seismic protection devices and measures
• List of stockpile of emergency supplies that may be needed to support the emergency response team
• List of stockpiling for catering and supply of staff in case of mass evacuation
• Any other list supporting emergency response (list of important phone numbers, List of emergency coordinator on duty, etc.)
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Emergency Appointments- Before Earthquake Strikes –
Secondary Level Documentation
“List of emergency response team members” incl. duties, responsibilities, regularly updated contact data covering all shifts to supplement the emergency action plan and training plan.
• Emergency Coordinator (Shift)
• Floor Marshals
• First Aid Volunteers
• Fire Fighters
Link
La Serena, Dec. 2007
ESO Safety Management
Preventive Earthquake Documentation
Before/ During/ After an Earthquake Strike
Emergency Response Procedures
• “Earthquake Inspection Procedures Camp and Residence Area“
• “Earthquake Inspection Procedures Telescope Area“
• “Instruments Earthquake Procedures“
Tasks to be performed by staff/ teams before during and immediately after an earthquake occurred. They will be dictated by the magnitude of the earthquake and the availability of personnel and other resources.
but also Specific Engineering Policies (Hazard Control Plan)
• Recovery Plan
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La Serena, Dec. 2007
ESO Safety Management
Summary of Earthquake Related Measures(major examples)
Earthquake Readiness Workshop 19
• Technical / Constructional• Instructions to perform earthquake analysis for Instruments and similar equipment
• Engineering policies for earthquake related risks (achorage, bracing, piping, etc.)
• Analysis Concept for Large Telescope Structures under Earthquake Load (EC 8)
• Organisational• Emergency Action Plan
• Standardised Tools: report format, checklists, inspection procedures, budget approval, etc.
• Appointments, etc.
• Person/ Individual-related • Emergency Coordinators Procedure
• Evacuation and Rescue Plan
• Trainings, (Earthquake Preparedness Workshop, walk-through inspections), etc.
•
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ESO Safety Management
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Let´s be prepared!
Thank you for your interest