eSourcingSupplier training on

Table of ContentTopics Slides

Introduction

Connexion page

First connexion

Dashboard

Preferences

How to participate to an event

Answer to an event

Answering partly to an event

Compose a message

Answer via Excel speadsheet

2

Introduction

• Technical aspects

• Some functionalities

• e-Definitions

3

IntroductionTechnical Aspects

System components Requirements

Internetconnection Your internet speed determines the speed of the platform

Webbrowser • Microsoft Internet Explorer 6/ 7/ 8• Mozilla Firefox : version 3.0• Safari 4

Operatingsystem •Microsoft Windows7• Microsoft VistaSP1• Microsoft XP (SP2)• Microsoft XP (SP3)

MACusers• Apple Mac OS (v10.x ormore)• Apple Mac X Leopard 10.5.7• Apple Mac X Tiger 10.4.11 ( with security update 2009-002)

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Introduction

New ergonomy

User Friendly

Events Management

Helpline support

Some functionalities

DatasecurityTraceability

5

Event Management

Introduction

: Name of the e-Sourcing of the Group TOTAL(electronic application for sourcing yield)

Definitions

Events

RFI

Reverse Auction

RFP

Request For Information.Description of your services and/or products according to the need of your interlocutor

Request For Price.Description of your services and/or products with pricing information.

Last step in a negotiation initiated by the buyer which allows you to quote in real time with other suppliers.

6

Connection pageAs supplier, please connect at:

https://ttl.aribaasp.com/Supplier

Enter your e-mail address

Enter thepassword you have received by

email

1

2

The contact supportprovides you helpline

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Connection page : Ariba Support

Contact Phone Number from abroad

The following numbers are toll-free if dialed from the country:

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North/South America +1 412 222 6153 Europe/Middle East/Africa +44 20 7187 4144 Asia/Pacific +65 6311 4745

First Connexion

Key Actions:

• Change the password• Change secret question• Update profile information

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First connexion

Enter the genericpassword you have received

1Enter a new password

including between 8 and 16 characters, letters, numbers

and at least one special character.

2 - Choose a secret question and the answer

- To validateclick on the OKbutton

3

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Dashboard

1

You can modify your account settings byclicking

on PreferencesClick on Preferences

1EventslistClick on the link to

access to the eventyou have been invited to

11

Preferences

You have the possibility to

customize elementsof your dashboard

For instance, youcan modify the language and currency of your

profile.

• Click on the OKbutton to validate

12

How to participate to an event

Key Actions:

• Click on Intend to respond or Decline to respond• Click Prepare Bid or Decline to respond

13

How to participate to an event 1/2

On your Dashboard,click on the eventyou want to participate to

1

1

1st Step: Check the details of the event

You can select the whole content of the event or

sections.You have the possibility to dowload the content on a

Excel sheet

2

Click on Intend torespond. You have the possibility to

decline the invitation.

2

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How to participate to an event 2/2

1 2

Decline toRespond.You can Decline the offer, however , if you change your mind you still can submit your offer before the end of

theevent.

Prepare Bid

ATTENTION:This action involves you to respondto

thetender.

1 2

15

Answer to an event

Key Actions:

• Submit responses• Update the Total cost• Submit the final offer• Modify the bid, if necessary

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Answer to an event 1/2

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2nd step: Submit Response The type of answer can be

different

In thatexample:1.1:You have to answer by a shortanswer2.: You have to attach a file3.: You have to choose among the list of answers

In the part 2,you have tosubmit your price per itemin the empty field followedby the currency (here EUR) Click on Submit Entire Response to send

definitely your response.A confirmation message appears.

2Click on UpdateTotals to calculate the total cost

2

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Answer to an event 2/2

1

You can revise your response

Note: If you modify your response,you have submita new offer

Click on Compose message

2

2

1

18

Answering partly to an event

Key Actions:

• Select parts• Submit responses• Update the Total cost• Submit the final offer• Modify the bid, if necessary

19

Answering partly to an event1

2

3 3

On the Select lots, tick the part of the eventyou want to answer to.

4

20

3

Answering partly to an event

5

On the Select lots, tick the part of the eventyou want to answer to.

6

21

Compose a message

4

3

- Enter your messageto the team members

3Click on the Sendbutton

4

- You can change thelayout of yourtext

Click on Notification on your dashboard to check your

messages .

22

Answering via Excel

Import the content of an event on a Excel spreadsheet allows you tosubmit your offer quicker. It can be useful to use it, in case of a bigtender.

Key actions:

• Import thecontent• Enter thequotation• Save the file under the format XLS or version 97/2003• Download the content on theplatform• Submit the offer

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Answering via Excel

Click on theExcel Importbutton

1

1

The process is done in 4steps

Step1:Click on Download

content- ThenOpen

2

2

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Answering via Excel

InstructionstabEach tab corresponds to a

section or part.

Step 1 : Submitoffers

- Fill in the column Answer for eachtab.

- The yellowcellsand field with * are mandatory

1

ATTENTION:The answer type Attachment has to be dowloaded directly on the

platform

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Answering via Excel

IMPORTANT:Save the Excel

spreadsheet under the XLS format

/ 97-2003 version

2

Step 2 : Register underXLS , v.97/2003

2

Step 3 : Download on theplatform

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