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ESPEN VIRTUAL CONGRESS
PARTNERSHIP OPPORTUNITIES
Contents
ESSENTIAL INFORMATION ...................................................................................................................................................................... 3
WELCOME MESSAGE ............................................................................................................................................................................... 4
ESPEN 2020 IS NOW A FULLY VIRTUAL CONGRESS .................................................................................................................. 4
WHY SUPPORT ESPEN VIRTUAL CONGRESS & KEY POINTS .......................................................................................................... 5
Overview of the programme content (subject to change) ............................................................................................................. 8
Live sessions schedule (subject to change) ..................................................................................................................................... 9
OVERVIEW ........................................................................................................................................................................................... 11
EXAMPLE OF WELCOME / LANDING PAGE ................................................................................................................................. 12
ESPEN VIRTUAL CONGRESS CONTENT – LMS & VOD PLATFORM ....................................................................................... 13
ESPEN SESSIONS .............................................................................................................................................................................. 13
Q&A PANELS ...................................................................................................................................................................................... 14
VIRTUAL EXHIBITION ............................................................................................................................................................................. 15
OVERVIEW ........................................................................................................................................................................................... 15
EXHIBITION PRICING ......................................................................................................................................................................... 17
SATELLITE SYMPOSIA ........................................................................................................................................................................... 18
SPONSORSHIP OPPORTUNITIES ........................................................................................................................................................ 19
Pre-session adverts ............................................................................................................................................................................ 19
E-driver to registered delegates (5 opportunities) ....................................................................................................................... 19
E-driver to full ESPEN database (5 opportunities) ...................................................................................................................... 19
Sponsored Subtitles ........................................................................................................................................................................... 20
E-poster sponsorship ......................................................................................................................................................................... 20
Other sponsorship items “to be discussed” or to be confirmed: ................................................................................................ 20
Think outside the window ................................................................................................................................................................. 20
DIGITAL REMARKETING ........................................................................................................................................................................ 21
Engage with ESPEN potential attendees and maximize results ................................................................................................. 21
Who is the target audience? ............................................................................................................................................................. 22
Deliver a specific message of your choice to a highly targeted audience ................................................................................ 22
Measurable results ............................................................................................................................................................................. 23
Digital remarketing packages and prices ........................................................................................................................................ 23
Case Studies ........................................................................................................................................................................................ 24
TERMS AND CONDITIONS.................................................................................................................................................................... 25
ESSENTIAL INFORMATION
CONGRESS SECRETARIAT
ESPEN Virtual Congress
c/o MCI Suisse SA
Rue du Pré-Bouvier 9, 1242 Satigny- Switzerland
Tel: +41 22 33 99 580
E-mail: [email protected]
PARTNERSHIP AND INVESTMENT OPPORTUNITIES
ESPEN Virtual Congress
c/o MCI Suisse SA
Rue du Pré-Bouvier 9, 1242 Satigny– Switzerland
CONTACT PERSON
Corentin Ruy
Tel.: +41 22 33 99 614
E-mail: [email protected]
ESPEN CONGRESS WEBSITE
https://espencongress.com/
FAQ
https://espencongress.com/faq/
WELCOME MESSAGE
ESPEN 2020 IS NOW A FULLY VIRTUAL CONGRESS
Dear ESPEN community,
Due to the COVID-19 pandemic, substantial uncertainties, unfortunately, remain on safety and feasibility of many
activities and events for several months ahead, both in Europe and worldwide. Travel limitations also will most
likely remain substantial in the near future.
ESPEN has therefore taken the difficult decision to cancel our physical 2020 Congress, and at the same time, we
have decided to put our best energy in organising a Virtual Congress. We wish to thank the Lyon teams who
continue to collaborate with central ESPEN, and to reassure all of you that ESPEN is fully committed to creating
a virtual event up to the highest standards of science, education and innovation.
We will use state-of-the-art technology to ensure fruitful exchanges, presentations of original findings and
inclusion of up-to-date topics in a renewed programme. We believe that we need to meet virtually in this very
difficult year, to continue to disseminate and strengthen our strong messages on the key role of nutritional care
in all fields of patient care; and we need to discuss how clinical nutrition has to become an integral part of care
also in the new challenges posed by COVID-19 patients.
Let us all take the opportunity to network and learn from each other in the ESPEN 2020 Virtual Congress. We
look forward to meeting you all in September!
Best regards,
Rocco Barazzoni
ESPEN Chair
Matthias Pirlich
ESPEN General Secretary Željko Krznarić
ESPEN Treasurer
WHY SUPPORT ESPEN VIRTUAL CONGRESS & KEY POINTS
GUARANTEED ATTENDANCE & PRICING
As we understand this is a new experience for everyone, we want you to feel confident in what
you are investing. For the initial ESPEN 2020 in Lyon, we expected an attendance of 4000
participants.
All prices that you will find in this document will be adapted based on the final attendance of
the virtual congress versus the initial target of 4000 in Lyon. For example, if the final delegate
count reaches 3600 (10% less), we will refund you for 10% of your total investment in
sponsorship and exhibition for the virtual congress.
The maximum amount refundable based on this principle will be capped at 20%, and there will
not be any price increase should we exceed our target attendance.
REDUCED REGISTRATION FEES
To maximize the attendance at the virtual event, ESPEN has made a significant effort to reduce
the registration fees as much as possible. With this, we hope to give our industry partners an
increased visibility in the virtual congress, encourage first time participants to access the
content of ESPEN Congress at a reduced rate and enable participants with limited financial
support to attend.
See the rates online: https://espencongress.com/registration/registration-fees/
ESPEN 2020 Virtual Congress Registration Fees include: ✓ Full access to all three days of content
✓ Networking opportunities ✓ ePoster & oral communication sessions
✓ Virtual Exhibition
✓ Access to all recorded sessions after the virtual event for up to 12 months
ON-DEMAND & LIVE CONTENT
ESPEN Virtual Congress will propose a mix of on-demand and live content.
The on-demand content will be pre-recorded and made available through the digital platform, to
be viewed at any point during the event’s live dates or afterwards for up to one year.
The live content will either be fully live, or will associate pre-recorded presentations with a live
Q&A at the end with presence of all speakers & moderators. All live sessions will be available
on-demand soon after they are aired(this is also valid for satellite symposia).
This combination of type of content has been carefully selected to provide the delegates with
both an interactive experience and the flexibility to access content based on their schedules.
HOW CAN I SUPPORT ESPEN VIRTUAL CONGRESS AND GAIN VISBILITY?
✓ Virtual Exhibition with in-booth features such as chat-box, branding options, videos, content
library, link to symposium and/or questionnaires. ✓ Branding options for within the platform, via congress website, content, social media posts,
remarketing, or video adverts ✓ Satellite symposia: pre-recorded or live – with or without live Q&A
DETAILED METRICS
The digital world will enable us to provide you with very precise and detailed metrics regarding
the visitors of the event, your booth and satellite symposia. Lead retrieval will also be available
(additional service, costs to be provided later) and will be a completely seamless operation for
you as leads will automatically be collected for you. This will not only reduce the amount of
work involved with collecting leads but also maximize the number of leads collected.
DIGITAL MARKETING DRIVEN EVENT
Not only have the registration fees been considerably reduced to maximize attendance, but the
already existing digital marketing component of the ESPEN Congress has been considerably
increased in budget and resources to reach out to the largest possible community. We highly
recommend that you look into the digital remarketing packages that we propose as part of the
sponsorship opportunities as we know for a fact that this is the key to making your presence
impactful at the digital congress.
LONGER LIFE-SPAN OF CONTENT (UP TO ONE YEAR OF VIEWING)
All of the ESPEN Content, along with your satellite symposia (unless you decide otherwise) will
be available for up to 1 year to all registered participants.
REDUCED OVERALL COSTS TO INDUSTRY & PARTICIPANTS
Beyond the registration fees, with ESPEN virtual congress, your overall budgets will be
considerably reduced as all aspects such as travel expenses, accommodation, booth
construction, printed matters, etc will either be trimmed down or inexistent.
TIME EFFICIENCY
With the virtual event, you do not need to dispatch your staff to the congress venue for a week
to man the booth and attend the other ESPEN related activities. They can handle any leads or
chat conversations directly from the office while being able to work on other matters at the
same time.
NOW IS THE TIME!
Take this unique situation as an opportunity to make your first steps into the virtual congress
component that is bound to become part of meetings in the future. By experiencing this year,
you will gain valuable insight into the possibilities that offers a virtual event, which will be of
great value to best capitalize on hybrid meetings in the future.
IMAGES & VIDEOS IN THE BROCHURE
All the images used in this document are for illustration purposes only, to help you visualise the
solutions and platform that will be used. All names of areas, titles, look & feel, will be
customized for ESPEN 2020.
PRICES
All prices shown in this document are exclusive of VAT.
INCLUDED WITH ANY LEVEL OF SUPPORT FOR ESPEN VIRTUAL CONGRESS
All industry partners will benefit from the following for any level of support to ESPEN 2020
Virtual Congress:
✓ Company profile and logo on the congress website
✓ Mention in the acknowledgements on the congress platform and website
ESPEN VIRTUAL CONGRESS PROGRAMME (subject to change)
The detailed list of pre-recorded content available on-demand is not yet available and will be
published on the ESPEN website as soon as it is finalized. The topics & titles for the live
content will also be added later but you will find the overall structure of the ESPEN Virtual
Congress below to give you a good overview of all that will be available as well as the current
schedule of the live sessions and symposia slots.
Overview of the programme content (subject to change)
All content will be captured and available on demand for a week or up to one year.
For the 3 streams these will be made available shortly following the airtime.
Live sessions schedule (subject to change)
Plenary Stream (LIVE) SCI Stream (PR with Live Q&A) EDU Stream (PR with Live Q&A)
SATU
RD
AY 1
9 S
epte
mber
LIVE SATELLITE SYMPOSIA 08:00-9:15
OPENING SESSION
Chair/Welcome speech
9:30 – 10:15
BREAK
KEYNOTE LECTURE
10:30 – 12:00
LIVE SATELLITE SYMPOSIA
12:15-13:45
SCI SESSION
14:00 – 15:00
EDU SESSION
14:00 – 15:00
Q&A – LIVE with speakers Q&A – LIVE with speakers
BREAK
SCI SESSION
16:00 – 17:30
EDU SESSION
16:00 – 17:30
Q&A – LIVE with speakers Q&A – LIVE with speakers
LIVE SATELLITE SYMPOSIA
17:45-19:30
Plenary Stream (LIVE) SCI Stream (PR with Live Q&A) EDU Stream (PR with Live Q&A)
SU
ND
AY 2
0 S
epte
mber
LIVE SATELLITE SYMPOSIA
08:00-8:45
SCI SESSION
09:00 - 10:30
EDU SESSION
09:00 - 10:30
Q&A - LIVE with speakers Q&A - LIVE with speakers
BREAK
PLENARY SESSION
11:00 - 12:30
LIVE SATELLITE SYMPOSIA
12:45-13:45
SESSION
14:00 - 15:30
BREAK
SCI SESSION
16:00 - 17:30
EDU SESSION
16:00 - 17:30
Q&A - LIVE with speakers Q&A - LIVE with speakers
LIVE SATELLITE SYMPOSIA
17:45-19:30
Plenary Stream (LIVE) SCI Stream (PR with Live Q&A) EDU Stream (PR with Live Q&A)
MO
ND
AY 2
1 S
epte
mber
LIVE SATELLITE SYMPOSIA
08:00-8:45
SESSION
9:00 - 10:00
BREAK
PLENARY SESSION
10:30-12:00
LIVE SATELLITE SYMPOSIA
12:15-13:45
SCI SESSION
14:00 - 15:00
EDU SESSION
14:00 - 15:00
Q&A - LIVE with speakers Q&A - LIVE with speakers
BREAK
CLOSING & PRESENTATION OF ESPEN 2021
CONGRESS
15:30 - 16:00
LIVE SATELLITE SYMPOSIA
16:15-18:00
ESPEN VIRTUAL CONGRESS PLATFORM
OVERVIEW
ESPEN 2020 will be hosted on a virtual congress platform that has been carefully selected to
provide you and the delegates with the best possible experience in the digital world. After
carefully reviewing the many tools that are out there, we have opted for a platform that would
look and feel like delegates are navigating an online congress centre, with its various areas, so
as to maximize the event-like experience, improve the navigability and ease of use and move
away from simply a webpage with congress content on it. Please view the video below to have
a quick overview of what to expect for ESPEN Virtual Congress(this video is non contractual,
this is a presentation of the tool itself and not of what the ESPEN environment will look like).
The platform will be the visual envelope for delegates once they enter the virtual event. It will
host all the congress general information:
✓ the helpdesk
✓ the exhibition ✓ some networking tools,
✓ the “public spaces” with their branding
✓ the doorways to access the content of the congress which will be hosted on our dedicated content management platform. The transition from one to the other will be seamless for the
delegates.
Please click below on the image below to access a short demo of the platform that will be used
for ESPEN. Please note that this is a demo and that not all features may be used the same way
for ESPEN, nor will the look and feel of the platform be the same as it will all be customized.
EXAMPLE OF WELCOME / LANDING PAGE
The below image is just an example – it will be tailormade for ESPEN and will provide
numerous branding areas for the sponsors.
branding Customisable
buttons providing
access to the various
“areas” of event.
ESPEN VIRTUAL CONGRESS CONTENT – LMS & VOD PLATFORM
All the sessions of the congress will be hosted within a separate LMS (learning management
system) which provides all the tools that are needed to properly showcase scientific content
and your satellite symposia:
✓ chat system for Q&A (with a “like” system for delegates to indicate the best questions or comments so that you know which ones to address first)
✓ possibility of polling or voting,
✓ possibility to brand the background of the session with your identity, ✓ digital speaker preview room with presentation recording assistance pre-congress
✓ “speakers’ green room” during the congress, for your speakers to meet in a digital room before the live session and discuss among themselves, you and/or the moderators of the
session.
The integration of the LMS with the visual platform presented on the previous pages will be
seamless for the delegates: there will only be one login required when accessing the platform,
and they will then be able to move seamlessly between the platform and the LMS.
ESPEN SESSIONS When a delegate goes to the “sessions” area this space will contain:
✓ Sci & Edu sessions – “pre-recorded” with live Q&A ✓ On Demand content (additional EDU & SCI sessions not selsected for the Live Q&A)
✓ E-posters
✓ Oral Communications ✓ Live Plenaries
✓ Industry symposia (live & on-demand)
Virtual session room example
Q&A PANELS
For the pre-recorded sessions with live Q&A and the fully live sessions:
✓ Video feeds from speakers and moderators replacing the slides on full screen width ✓ Questions from the chat box (with moderator choosing them or it can remain an open
forum)
✓ Enhances the “live” aspect and audience engagement in these sessions
VIRTUAL EXHIBITION
OVERVIEW
ESPEN 2020 Virtual Congress will include a virtual exhibition component, which will provide
you with as many tools as possible to ensure that your visibility and lead generation rivals with
that of a real-life exhibition booth.
You will have the option to pick a size for your booth, to use a pre-existing template design or
create your own, to insert all of your advertising material: videos, documentation, images,… to
chat with the delegates live, to capture the information of the delegates that access your booth,
to obtain detailed metrics on the number of visitors you have had throughout the event.
✓ Customisable booths or template based
✓ Sponsor videos, demonstrations, live feeds can be embedded ✓ Live chat options possible connecting people in real time
✓ Enhanced Lead Generation with metrics on traffic on the whole platform ✓ The exhibition area will remain open beyond the «live» dates to provide you with additional
visibility time (1 week – additional time can be added should this be requested by a majority
exhibitors)
Example of a virtual exhibition floorplan overview with template-based booths
Examples of customized booths – this is the view you will have once you enter a booth
There is no limit to how you design your booth. The larger it is, the more space you will have to
display your content, and the larger it will appear on the exhibition floorplan. Once you upload
your custom booth (jpg file) in the platform, you will be able to add the live content and
functions to your booth (i.e. video on the TV screen, chat, content library, etc). A demonstration
of the platform and its tools will be organised to assist you with this process.
EXHIBITION PRICING
The exhibition floorplan will be designed once the sales process has been completed, based on
the number of booths sold and their respective sizes. The larger booths will always have a
bigger footprint on the floorplan in comparison to the other ones.
What’s included?
✓ Virtual booth from 19-25 September (1 week) ✓ 2 registrations for small booth, an additional 2 registrations for each increase in size (i.e. 8
free registrations for the Maxi booth)
✓ Technical support for your booth (to assist you with its creation and handling) ✓ All functionalities offered by the virtual platform: chatbox, content library, videos, images,
branding,… ✓ Company profile and logo on the ESPEN Congress website prior to the event
✓ Metrics about number of visitors on your booth (anonymous information – see lead retrieval
for delegate information capture)
SATELLITE SYMPOSIA
The satellite symposia are proposed in two formats: pre-record or live. Each format is available
for three possible durations: 30, 60 or 90 minutes. With the virtual symposia, you will benefit
from an increased visibility due to the broader reach of ESPEN and the limitless availability of
your content on-demand.
30 min 60 min 90 min
PRE-RECORDED package ✓ Pre-recorded symposium by the company
✓ Available for whole congress + 1 year on-demand
✓ Published on the ESPEN website
✓ Published in the congress programme
✓ Stats report on number of views (3 reports in total)
✓ 5 complimentary registrations per 30 minutes of
symposium
✓ Emailer to registered participants to advertise all
industry symposiaa
EUR 18’000 EUR 36’000 EUR 48’000
LIVE package ✓ Live symposium on dedicated slot in the programme
✓ Available after livesession + 1 year on-demand
✓ Published on the ESPEN website
✓ Published in the congress programme
✓ Company logo + profile on congress website
✓ Stats report on number of views (3 reports in total)
✓ Live chat & Q&A during symposium
✓ 5 complimentary registrations per 30 minutes of
symposium
✓ Emailer to registered participants to advertise all
industry symposiaa
EUR 24’000 EUR 48’000 EUR 60’000
LIVE Satellite symposia available times (subject to slight changes based on the programme)
DATE MORNING LUNCHTIME EVENING
Saturday 19 September 08:00-09:15
(75 mins)*
12:15-13:45
(90 mins)*
17:45-19:30
(105 mins)*
Sunday 20 September 08:00-08-:45
(45 mins)*
12:45-13:45
(60 mins)*
17:45-19:30
(105 mins)*
Monday 21 September 08:00-08:45
(45 mins)*
12:15-13:45
(90 mins)*
16:15-18:00
(105 mins)*
*Maximum available time window during which to host your 30, 60 or 90 minutes symposium
SPONSORSHIP OPPORTUNITIES
Pre-session adverts
Just like you would on Youtube, Facebook, or any other streaming
platform nowadays, you have the opportunity to add a short advert
before delegates can access the content of the on-demand sessions. The advert will need to be created by the sponsor. Delegates will not
have the option to skip the advert before it has played in full. This opportunity will grant you a tremendous amount of visibility with the
delegates, that you can use to attract them to your booth, to your
symposium or simply advertise your brand. Make sure to take a good look at the programme to ensure that you choose the session(s) that
is/are the most relevant to your brand.
10 seconds advert
EUR 5’000
per session
20 seconds advert
EUR 10’000
per session
E-driver to registered delegates (5 opportunities)
Promote your symposium or exhibition booth to Registered Delegates! Opportunity Limited to a maximum of 5 Sponsors.
An HTML email provided by the sponsor will be sent to ESPEN registered attendees at a requested date. This is the perfect way to
drive your brand to a specific audience before any of your competitors.
These emails are sent out directly by MCI – no email lists are provided to sponsors.
EUR 5’000
E-driver to full ESPEN database (5 opportunities)
Send a survey, promote your symposium or exhibition booth to all the
ESPEN database with over 13’000 contacts! Opportunity Limited to a maximum of 5 Sponsors. An HTML email provided by the sponsor will
be sent to ESPEN database at a requested date. This is the perfect way to drive your brand to a specific audience before any of your
competitors. These emails are sent out directly by MCI – no email lists
are provided to sponsors.
EUR 10’000
Sponsored Subtitles
Add subtitles to one or more of the ESPEN sessions to reach out to a
larger audience. Make sure to take a good look at the congress programme to find the session(s) that are the most relevant to your
company and help promote the ESPEN content to your national
markets by adding subtitles in their native language. The subtitles are to be added on the video file by the sponsors. IMPORTANT: this
opportunity is pending the speakers’ approval for each subtitled
presentation.
PRICE UPON
REQUEST
E-poster sponsorship
Have your logo show on the platform where the delegates will view the
e-posters. Take advantage of this unique opportunity to have your
brand visible in one common virtual space / window rather than scattered around a vast poster area in an actual congress centre.
EUR 10’000
Other sponsorship items “to be discussed” or to be confirmed:
✓ Lead retrieval
✓ Gamification ✓ Push notifications on congress website
✓ Push notifications on congress platform ✓ Branding on congress platform
These opportunities either depend on exactly you wish to accomplish (i.e. gamification) or on
the final shape and form of the ESPEN virtual environment (i.e. branding on the platform). As
we are convinced that these are all very valuable options, please do not hesitate to inform us of
your interest on any of them so that we can open the discussion and ensure that you receive all
the missing information as soon as it becomes available.
Think outside the window
As always, we welcome your ideas! Feel free to submit any additional support opportunity that
you do not find listed in this document to us for review, we are always happy to discuss your
concept with you and find the right price for the right exposure for your company.
DIGITAL REMARKETING
Engage with ESPEN potential attendees and maximize results
Sponsor Lead Generation
Engage your targeted audience by displaying banner adverts across the web to those active
potential attendees, doctors and health care professionals who have visited the ESPEN 2020
website as well as MCI’s extended field-specific digital audience pools.
Benefits
✓ Reach your active target audience and drive visits to your symposia / exhibition stand /
white paper prior to the event ✓ High number of impressions and visibility of the sponsor brand
✓ Inform attendees and relevant medical professionals about your company
✓ Use call to action buttons on the banners to boost results ✓ Get trackable results on your ROI
✓ Ads can be segmented for region, country or city depending on goals ✓ Marketing advice on building effective ads and landing pages for lead generation
Who is the target audience?
1. The congress website data pool, – 34,000 digital
contacts
• The conference website is supported by a full marketing plan with significant investment in
digital advertising to drive potential delegates to the website
• With digital remarketing, a sponsor‘s display ad
will appear to potential delegates while they are browsing the web
• As soon as anyone new reaches the conference site they will start to be targeted, so this
targeted number is constantly growing
2. The digital Nutrition and Metabolism specialty data pool –
49,000 digital contacts
• MCI digital marketing has access to an accumulated
digital datapool of active phycisians in the field
• Sponsors banners will be shown to every visitor who
lands on the website as well as display ads being
shown to an additional 37,000 contacts through various channels
• We can target the entire database or the specific region, depending on your requirements
Deliver a specific message of your choice to a highly targeted audience
How does it work? Once a potential delegate visits the ESPEN 2020 website they will start to
see display ads while browsing the web and social networks. These will be seen across all
devices such as phone, laptop, tablet.
The campaign structure is flexible and can be customized based on your’ digital marketing
goals. The marketing will run 2-3 months prior to the congress.
34'000 DIGITAL CONTACTS
49'000 DIGITAL CONTACTS
Measurable results
Return on investment: All results will be reported with insights and monitoring after the
campaign, including:
✓ The number of times the banners were seen
✓ The number of times users clicked on the ads
✓ Geographic reach ✓ The number of conversions on the landing page
We guarantee over 250,000 impressions
Digital remarketing packages and prices
Both packages include :
✓ Consultation with MCI digital marketing team to maximize performance of banners and
establish a sound strategy ✓ Design of a single message in 26 sizes to fit across channels
✓ Full digital marketing set up, management and reporting for duration
✓ Marketing team will advise and oversee the creation of a landing page to convert actions to leads or direct clicks to a specific page on the sponsor’s website. This allows the sponsor to
further communicate with the person via a sign-up or invitation etc. (Design of the landing page can be provided at additional costs if Sponsor’s webmaster cannot create page)
Marketing campaign to website cookies reach 34,000 contacts with direct interest for the ESPEN Virtual
Congress
EUR 12’000
Campaign to website cookies and digital data reach over 83,000 contacts interested in the event and in the field
EUR 15’000
Case Studies
TERMS AND CONDITIONS
Reservation
To be valid, your reservation must be completed via the official order forms. An invoice will be
issued upon completion of your order, to be paid within 30 days of receipt.
The completion of an order constitutes a firm hire commitment and compels the subscriber to
accept both the general conditions and the exhibition rules and regulations. No verbal or
telephone agreement will commit MCI Suisse SA nor the Organising Committee unless
confirmed in writing. The full amount for your booking(s) must be receive by 10 August 2020
at the latest. Non-payment by this stated deadline will lead to the cancellation of your booking,
without reimbursement of any deposit paid. Booths, satellite symposium slots and sponsorship
items allocations will be attributed first to ESPEN Corporate Sponsors in order of reservations.
Technical Manual
A Technical Manual will be sent to every registered exhibitor and sponsor in due time. This
manual will contain all information regarding general conditions, technical requirements for the
various sponsorship items and booths and the corresponding deadlines to be respected.
Access to the Virtual Exhibition
Access to the exhibition will only be possible to registered virtual congress participants
Force Majeure
In the event of force majeure, the exhibition dates may be changed, or the latter may be purely
and simply cancelled.
In the last event, the disposable funds after payment of expenses will be shared between
exhibitors in proportion to their payments without it being possible to take recourse against the
Organiser or the producer
Interpretation of the Regulations and Amendments
MCI Suisse SA is the sole competent authority as to problems arising from the interpretation of
the here enclosed regulations and their enforcement. Any expenses resulting from the non-
observance of the here-enclosed regulations will be chargeable to the sponsor / exhibitor. MCI
Suisse SA reserves the right to change or to complete the here-enclosed regulations at any
time. If any changes should occur, all participating companies will be informed.
MCI Suisse SA
Rue du Pré-Bouvier 9
1242 Satigny, Switzerland
Data Protection Clause
1. In accordance with European data protection regulation, in particular Regulation (EU) No.
2016/679 on the protection of natural persons with regard to the processing of personal data,
MCI Group, as data controller, processes the exhibitor/sponsor’s personal data for the purposes
of (i) managing and organising the event, in particular the management of exhibitor/sponsor’s
stand, investment opportunities or industry symposium (ii) managing and organising
prospecting and loyalty (iii) enabling the exhibitor/sponsor to benefit from our services (iv)
enabling the exhibitor/sponsor to receive our news. These data processing have as legal basis
the execution of the contract: the information we collect is necessary for the implementation of
the contract to which the exhibitor/sponsor has adhered, failing which the contract cannot be
executed.
Exhibitor/sponsor’s data are retained for the time necessary for processing purposes, namely 5
years from the end of the business relationship.
For processing purposes, the data of the exhibitor/sponsor’s data – or any transmitted by the
sponsor - will be transmitted to the following recipients: management service providers of our
Customer Relationship Manager, service providers in charge of management, event service
providers (official contractors, security, official freight forwarders, etc.).
The data necessary for MCI Group to fulfil the purposes described above are those appearing
on this order form. In accordance with the regulations in force, the exhibitor/sponsor benefits
from a right of access, rectification, limitation, deletion and portability on his data.
The exhibitor/sponsor may also object to the processing of his personal data concerning him
and lodge a complaint with the data protection and control authority. The exhibitor/sponsor
may exercise his rights by sending a request to the following address by contacting our Data
Protection Officer (DPO) : [email protected]
2. In any event, the exhibitor/sponsor acknowledges compliance with European data protection
regulations for its own processing, including Regulation (EU) No. 2016/679 on the protection
of personal data, foremost among which the integrity and confidentiality of data communicated
by participants and compliance with their data-retention periods. In case of communication to
MCI by the exhibitor/sponsor of a personal data file, the exhibitor/sponsor acknowledges
having informed and obtained the consent of the person(s) concerned by this communication.
Product disclaimer & compliance
The ESPEN reminds sponsors, exhibitors and their agents or designees of their responsibility to
be aware of and to abide by all guidelines and codes regarding the relationship between the
pharmaceutical and medical device/ equipment industry and healthcare professionals that are
applicable to your company.
Recommendations about pharmaceutical guidelines must come from your internal legal
departments as ESPEN, ESPEN 2020 Virtual and MCI Suisse may offer no advice that can be
construed as legal.
Please make sure that you consult the Code of Conduct in application which may be found
here: https://www.efpia.eu/relationships-code/the-efpia-code/
