Essex Partnership Board17th June 2014

Agenda

2

Time Title/Description Lead13:30 Welcome and Introduction

 Cllr David Finch

13:35 Vision and Strategic Plan Agreeing a Strategic Plan for Public Service Reform Richard Puleston

14:00 

Strengthening Communities & Who Will Care Update  WWC update SC update & SC/WWC – integrated approach

   Sheila NorrisPaul Hill 

14:30 Refreshing the way EPB works Dan Gascoyne

14:50 Public Service Transformation Transformation Challenge Award bids Transformation Challenge Panel – call for evidence

Dan Gascoyne & Robert Pollock

15:10 PSR Portfolio Update- Family Solutions performance update

Richard PulestonLise Bird

Essex Partnership Board

Vision and Strategic Plan

3

Purpose: Discuss and agree the key components of a vision and strategic plan for public service reform (to be presented to the Essex Leaders and Chief Execs meeting on 19th June - report attached separately).

Vision

“To create healthy, prosperous and resilient communities by working together to reduce demand and improve the effectiveness and

efficiency of public services in Essex.”

4

1. Prevention and early interventionFocusing on early years, families with complex needs, and building community resilience.

2. Growing the economyEnabling jobs, housing, infrastructure and improved skills in key growth locations.

3. Integration of servicesIntegrating commissioning to improve the quality and efficiency with which outcomes are achieved, beyond organisational boundaries.

4. Reducing costs Providing value for money to the public though shared services and assets, joint efficiency programmes and smarter transactional services.

5. Enabling effective whole-system workingEnsuring effective information sharing, communication, collaboration and financial management, and campaigning for greater freedoms and flexibilities.

5

Public Service ReformStrategic Priorities

6

Strategic PrioritiesProgramme Objectives Progress Ownership Actions

Strengthening and Mobilising Communities

Increasing community capacity and resilience to reduce demand pressures on public services.

Community Resilience FundCommunity Builder pilots (x5) - ABCDVCS Framework agreed & improved governance / compliance with Compact.Who Will Care (communities aspect) merger with SC programmeTime/Care banking and Youth Volunteering programme business cases in developmentWWC schemes for scaling-up community mobilisation – business cases in development

EPB Sponsor: Bob ReitemeierSRO: Paul HillECEA Lead: Ian Davidson

Strengthening Communities Strategic Board

Complete merger of WWC/SC programmes and business case(s)ECC Compact Compliance Self-Assessment.Confirm programme merger at EPB 17/6

Family Solutions

Multi-agency teams helping families with a range of complex issues to identify their own solutions to their problems.

Nine teams (including the hub) established with staff in place and trained up for the go-live date of 1.10.2013. Currently 640 families being supported through FS of which 64% are also TF criteria families. IS and performance system purchased and rolled out.Families report high satisfaction levels with FS deliveryFamily Solutions Service Specification is complete and the reporting framework is in handDCLG timelines are met for the TF framework and on track to complete work with 2220 families by end 2014/2015.

EPB Sponsor: TBCSRO: Dave HillECEA Lead: Ian Davidson

Essex Partnership Board

Benefits Realisation & report on performance to EPB 17/6

Early Intervention

Develop an Essex wide strategic approach to Early Intervention (EI) to effectively commission targeted interventions to deliver sustainable outcomes.

Early Intervention Pioneer statusEarly Years Public Office WorkshopsBusiness case in development

Clare BurrellJohn McKinnon

ECEA Lead

Engage partners in development of Outline business case

Public Service ReformPrevention and early intervention

7

Programme Objectives Progress Ownership Actions

Housing and Public Sector Land

Create a financially sustainable model that works with, and is funded by, partners to release public sector land and build additional affordable and specialist housing that the market will not otherwise deliver.

Locality reviews concluded in Rochford and Tendring and potential sites identified for feasibility study.High level discussions for feasibility study at a Health site in Epping Forest.First Project Board meeting – project mandate approved by partners.OBC phase (until September) fully funded.

EPB Lead: Cllr David FinchSRO: Glenn ChippECEA Lead: Glenn Chipp

Housing Project Board / EPPB

Identify sites with partners for detailed feasibility studies (e.g. Rochford, Tendring, Essex County Fire and Rescue and Essex Police).Commence high level design of model.OBC – Sept 2014

Planning Attract investment and development to Essex by delivering planning decisions faster and offering customer-focussed support to large planning applications.

Economic Plan for Essex includes commitment to develop a Planning Compact for Essex.

ECEA Lead:John Mitchell

ECEA / SELEP

Develop strategic outline case for the Planning Compact.EPOA scoping activity from 12/6 meetingProposal to ECEA 17/07

Economic Plan for Essex (EPfE)

Stimulating economic growth through: investing in key enabling infrastructure;• attracting investment in

jobs and growth;• supporting businesses with

potential to create higher value added jobs to grow

• enhancing the key skills of our workforce;

• creating effective mechanisms to deliver key infrastructure projects; and

• lobbying Government to secure support and resources for Essex.

Economic Plan for Essex forms a key component of the SELEP Strategic Economic Plan.EPfE to be reviewed post-SLGF announcement

ECEA / SELEP SLGF announcement expected 7th July 2014

Public Service ReformGrowing the economy

8

Programme Objectives Progress Ownership Actions

Skills for Growth Develop an employer-led approach to skills provisions to ensure that the provision of skills development in Essex matches the skills that employers need.

Completion of the Economic Plan for Essex, Commissioning Strategy for Economic Growth, and the SE LEP’s Strategic Economic Plan.Southend-on-Sea Borough Council have contributed £50k to the Skills Investment Fund alongside ECC’s £1M from FY 14/15.Employment and Skills Board have agreed their priorities following analysis of evidence base and understanding of the local landscape and challengesESB have started work to plan the most effective use of the Skills Investment Fund Updated benefits realisation plan producedEuropean Investment Plan was submitted to Government, stating how we would seek to use its Social Funding to deliver against our ambitionsThe LEP’s Strategic Economic Plan clearly articulates Essex’s priorities for skills capital spend and some influence over revenue.

EPB Sponsor: Tim PriceSRO: Peter Cook

Employment & Skills Board

Project development for LEP funding, focusing initially on European Social Fund and capital funding.Compile and submit proposal for the Skills Investment Fund for Member decision.Closure and lessons learned report for project.Ensure the Employment and Skills Board’s appropriate position within the LEP.

Public Service ReformGrowing the economy (contd.)

9

Programme Objectives Progress Ownership Actions

Health & Social Care

To create a more integrated system of health and social care in Essex and find new ways to reduce associated demand pressures on public services whilst improving outcomes for patients and service users.

Essex Better Care Fund Plan submitted and approved. CCG two year plans approved by HWB May 2014Essex 5 year plans in development with CCGs/ECC.EPB leadership of ‘Who Will Care’ proposals

EPB Sponsor: Andrew PikeSRO: Dave HillECEA Lead: Joanna KillianHealth & Wellbeing Board

Complete Essex 5 year strategic plans.Agree District / Borough / City engagement in local delivery (Proposals for ECEA to consider 17/07)

Domestic Abuse Develop a common ethos and co-ordinated approach to innovate, drive change and address domestic abuse in Essex, Southend and Thurrock.

Basildon and Braintree pilot has supported 458 domestic abuse victims as of Feb 2014.£831K investment secured in FY2014/15.IDVAs for all high risk victims in place by JulyJDATT operational & Information sharing agreement is in placeWorking with accommodation providers to support victims, TCA bid drafted for 14/15

EPB Sponsor: Nick AlstonSRO: Stephen KavanaghECEA Lead: Nicola Beach

Domestic Abuse Strategic Board

Work with partners to clarify key performance measures.Pilot IDVAs in Health settings to demonstrate the evidence for Health to invest in support for Domestic Abuse victims.Submit TCA bid

Reducing Reoffending

Reduce the rate of reoffending and develop Integrated Offender Management across Essex, Southend and Thurrock.

Funding for all IOM posts secured for the coming year;Group convened to consider long-term resourcing and make proposals; IOM performance measures in developmentThe RR Joint Commissioning task group has convened 2 task and finish groups, one bringing together commissioners for Mental Health, Drugs and Alcohol and one bringing together commissioners of ETE/Skills servicesHousing project linking Offender accommodation to Offender work and engagement

EPB Sponsor: Nick AlstonSRO: Mary ArcherECEA Lead:Nicola BeachReducing Reoffending Strategic Board

Joint Commissioning group to develop commissioning plans for FY 2014/15.

Clarification of performance measures and achievements.

Proposal to move to BAU by end 2014.

Public Service ReformIntegration of services

10

Programme Objectives Progress Ownership ActionsBuilding Control To develop a range of options

for future of building control services in Essex to reduce costs, improved customer service and explore the potential for collaborative growth.

Initial meeting held between Districts, Borough and City Council senior managers / CEOs and Blue Marble to agree ToR (23rd April)

ECEA Lead: Adrian Pritchard

ECEA

Agree schedule of intensive meetings with Blue Marble

Update to ECEA 17/07

Transactional Services & Joint Management Arrangements

To develop options for a range of back office services and explore potential to generate income and/or reduce costs, including a review of options for joint /shared management arrangements between District and Boroughs.

Programme scope in developmentPossible engagement with Blue Marble to facilitate options development

ECEA Lead: Amar Dave

ECEA

Agree scope and review proposal at ECEA 17/07

Waste To find new ways to improve the waste collection, recycling and disposal system in Essex and identify savings to Council Tax payers.

The IAA commits all parties that formally approve it to the process for the life of the PFI waste treatment project (28 years). The IAAs contain efficiency provisions which were constructed to drive the provision of an integrated waste management system for Essex in a more cost effective way. The parties have to act reasonably in identifying and realising efficiency savings. However, over the last four years, only Tendring and Epping have come forward with any savings.

ECEA Lead: David Marchant

ECEA

Agree schedule of intensive meetings with Blue Marble

Update to next ECEA 17/07

Public Service ReformReducing costs

11

Programme Objectives Progress Ownership ActionsInformation and data sharing

Enable more effective data sharing and technology-led solutions to understand demand for services.

Whole Essex Information Sharing Framework launched – March 2014Tendring data mapping project, linked to DWP pilot & TCA bid

ECEA Lead: Ian Davidson

EPB

Transformation Challenge Award bid – update at EPB 17/06

Finance 1. Budgeted Medium Term position next 5 years

2. Clarifying assumptions e.g. NHB, CT base & business rate income ; changes in council tax benefit ; other discounts / technical changes; reductions in government grant; CT increases; Interest rates; non-specific grants

EFOA commissioned to undertake scenario analysis and modelling to test assumptions.

ECEA Lead: Fiona Marshall

ECEA

Developing an agreed baseline and assumptions. Identify compelling options for localising funding streams (including tax revenue streams). Develop alternative funding/financing options. Report to next ECEA 17/07.

Communication and engagement

Communicate a single, shared message on the need for effective local/national collaboration to change the design /delivery of services.

PSR Updates to wide range of stakeholders fortnightly WWC Conference 2/4/14EPB-led ‘Sounding Board’ sessions & ‘Public Office’ workshops etc

TBC

EPB

Develop communication strategy.Agree improved approaches to local and national engagement.Improve website content / social media channels

Lobbying and Influencing

Establish the financial and legislative freedoms and flexibilities necessary to fully realise the benefits from locally-led collaboration.

Written and oral evidence to CLG select committees and PACEvaluation / performance framework and benefits realisation plans

TBC

EPB

Transformation Challenge PanelOngoing lobbying and influencing, to influence manifestos / Departments pre-General Election and Spending Review 2015

Creating the infrastructure across partners to support effective joined up working

Review governance / administration of key strategic partnerships, dependencies, support arrangements and forward plans.

Essex Health and Wellbeing Board revised governance agreed 20/5EPB breakfast meeting in April recognised need to review membership.

PSRU

EPB

EPB reviewing membership and ToR at 17th June meeting.Strategic Plan for PSR to be taken to EPB / Leaders / ECEA

Public Service ReformEnabling effective whole-system working

Essex Partnership Board

Who Will Care / Strengthening Communities update

Purpose: Progress update on WWC and other SC initiatives & projects. Discuss and agree on the proposed joined-up SC/WWC programme structure

13

Public Service ReformWho Will Care (WWC) - Progress

• Ensure clear leadership, vision and accountability– Health and Wellbeing Board has agreed ‘Who Will Care?’ should be owned by the Essex Partnership Board, if it agrees, with

regular reports to HWB. – Joint HWB held with Thurrock and Southend - shared commitment to prevention and Who Will Care? priorities eg agreed

work together on public engagement where appropriate etc. Some joint commissioning for health and care already – Local leadership eg through CCG arrangements to take forward on area basis eg

• Prevent unnecessary crises in care– This is a clear priority informing ECC and CCGs’ 5 year plans and 2 year operational plans; the Better Care Fund plan;

commissioning strategies etc. The aim is to reduce demand for high cost reactive and acute services by effective prevention and early intervention . We must prevent problems escalating or crises occurring

– The aim of our plans is to shift investment into community based services, and to focus services on empowerment and reablement to reduce dependency on public services

• Use data and technology to the advantage of the people of Essex– Work on data and information sharing have been led by a multi agency task and finish group. Data sharing protocols have

been written and are being signed up to by external partners across Essex. – A Whole Essex Information Sharing Framework (WEISF) was launched in March. This is Intended as a central repository for

external partners to find out how to share data, review and sign up to the Protocols and review policies– A Predictive Tools Analysis is being led by Anglia University and is looking at sharing data around patients that are at risk of

falling and how organisations can be more proactive at putting steps in place that reduce the risk.– Potential for assistive technology being explored for eg disabled people

14

Public Service ReformWho Will Care - Mobilise Community Resources

• The Community agents scheme developed by RCCE, Age UK, British Red Cross and Neighbourhood Watch to support older people has begun to recruit. It is linking with partners in localities to ensure the scheme complements local projects and is understood by agencies. From July the agents will begin to network across Essex. The scheme will begin to take referrals from Social Care and the community in September

• Roll out of 3 local community schemes (voted for at April 4th event) led by Colchester CVS, Rainbow Services and Maldon CVS with support from other partners (including DCs , GPs, CCG’s). Plans have been completed and roll out is beginning with areas that have indicated they are ready to develop their own version of these schemes. Support offered to develop the schemes that were presented on the day but were not selected for immediate roll out

• Support for mobilisation in response to ideas from VCS groups at 4th April event being developed and delivered including training, network events and tool kits. E.g. support for parishes in developing community led planning

• VCS framework –in development with the aim of supporting strong and resilient communities supported by a thriving third sector. Through signing up to this public sector organisations will be expected to commit to eg longer term funding for VCS wherever possible; grant funding where appropriate alongside commissioning; supporting development of VCS consortia; exploring scope for more joint commissioning; ensuring procurement practice does not disadvantage VCS. EACVS and VCS Alliance fully involved and supportive .

• Work planned to build on Essex Connects website that is already used by CVSs to share ideas and practice eg development of an app. Also development of Open Source information portal to ensure maximising potential for information & event sharing across community groups in partnership.

• Incentivising volunteering – link with time and care banking led by Colchester CVs in partnership with Barclays, Lloyds, Sainsbury's, Waitrose, DWP (& others) which already have expressed interest and support. Re-launch of ECC’s staff volunteering scheme planned; SC Sponsor Group has identified need for an Essex volunteering strategy. CABs have offered taster sessions for potential volunteers

• Evaluation of what works - development of Evaluation Framework to improve understanding of the impact and outcomes of community related initiatives . Discussions are underway with ARU, University of Essex and other partners to support/undertake this work. This will enable us to refine our approach over time

15

Public Service ReformWWC - Agree a new understanding between the Public Sector and the people of Essex

• WWC Communications strategy and campaigns to deliver key messages about the new realities of care (joined up with the Care Act key messages) – self management of care; community solutions; clarity of public service offer; link to work on intelligent segmentation of civil society to support more sophisticated targeting of civil society initiatives (led by the ECC Community Resilience Team)

• Development of communication and public engagement by partners across Essex – build on discussions that have already taken place eg Big Care debates. Consideration through communications teams planned of some agreed shared messages that are repeatedly used in conjunction with local messages. This work will be supported by the newly recruited PSR Engagement & Communication Manager

• Targeted communication - Work planned to engage with Peter John (UCL) in June about behavioural insight and randomised control trials to test how the provision of social information can influence citizen behaviour.

• Better information, advice and guidance – planned through eg work to meet Care Act requirements• Citizens’ guide to care – will provide an information & signposting service for the residents of Essex led by

Healthwatch. Work planned to ensure that local information sources and signposting ‘join up’• ‘Hack days’- working with a range of partners, plan hack day/ civic innovation sessions to promote information about

events and opportunities to contribute to the community with focus on digital inclusion . This can help drive more of our citizens toward self-service channels.

• Developing Health & Social Care ‘Essex View’ priorities for next government to pursue – aim to offer a view on the top 5-10 policy decisions that must be pursued by the next government to ensure that the health and social care system is on a sustainable footing by the 2020s. Will also contribute to public awareness of issues

• Possible annual ‘Who Will Care?’ awards scheme across Essex or in each District? to reward and recognise those who support people’s care on a voluntary basis . Discussion with CVS and potential private sector sponsorship) underway to support this events.

16

Public Service ReformStrengthening Communities Workstreams

• Community Resilience Fund – Now live (from 4th April) and being administered by the Essex Community Foundation. Additional contributions are being sought.

• Time & Care Banking – Pilot completed 31st March. Evidence of substantial growth potential to increase voluntary capacity in communities. FBC developed in order to secure funding and proceed with Countywide roll out. EPB approval will be sought before the next meeting.

• Youth Volunteering – FBC developed in conjunction with Time & Care Banking. EPB approval will be sought before the next meeting.

• VCS Framework – Document now finalised via Task/Finish Group. Comms strategy being developed to ensure that it is shared with partners. The revised Essex Compact Steering Group will then lead on securing sign up from partners to both the framework and the Essex Compact.

• Community Builders – Pilot project due to end September 2014. An evaluation framework has now been agreed and shared with delivery sites. A checkpoint review is due to review progress and discern the value in progressing with FBC

development to roll out the scheme. Update to be provided at August EPB.

Public Service ReformProposed joined-up SC/WWC Programme Structure

17

• HWB has agreed that the key activity of strengthening and mobilising communities arising from the ‘Who Will Care?’ commission is ‘owned’ by the Essex Partnership Board, with quarterly reports to the HWB.

• Terms of reference for the current SC Sponsor Group are with its membership in review

• It is recommended that the revised terms of reference for the SC programme board will be approved at the EPB in August

• Below the diagram of the proposed revised governance structure shows the Strengthening Communities Programme Board (formerly called SC Sponsor Group) reporting into Essex Partnership Board

SC Communities Programme Board

• There is the aspiration that the SC Programme Board will not only oversee programmes/ projects but also plays a strategic role in delivering the vision

• Ensure appropriate representatives of key partners across public and volunteering sector - e.g. from Health, District/Boroughs, Providers

• Please note that not all WWC work streams will report into this board, but will receive updates where relevant

Essex Partnership Board

Refreshing the way EPB works.

18

Purpose: Review and agree key recommendations about how EPB should operate as discussed at the breakfast meeting 9th April.

19

Recommendation Proposal Next StepsDesire to move the board into Leadership mode more than Management mode - recognition that EPB will champion leadership of change including leading the implementation of ‘Who Will Care? (WWC)’ proposals.

• Review agendas to ensure balance of activity to enable strategic leadership and avoid too much process.

• Clarify EPB role in delivering the system leadership for WWC.

• Invite external contributions to provide insights that assist the Board in considering its leadership role.

Adopt /discuss recommendations at the 17th June EPB meeting.

Greater representation required from the voluntary sector/other partners

• Increase voluntary sector representation to three Board members in total .

• Review any other partners that may be underrepresented e.g. Health providers re WWC

• Address gaps caused where changes have occurred as a consequence of the May 2014 local elections.

Discussion at 17th June EPB meeting. Invite nominations from relevant strategic bodies e.g. VCS Alliance; Health & Wellbeing Board; Essex Leaders.

Meetings should be less frequent but more intensive, with an opportunity to build relationships – possible with an overnight meeting held annually and engagement with a wider range of partners through conference / sounding board sessions as required. Meetings should be held in other places.

• Recommend moving to five meetings per year (currently bi-monthly) including one residential session, with Board Members hosting as appropriate.

• Hold at least one wider partnership engagement

event / conference vis ‘sounding board’ sessions

• Discussion at 17th June EPB meeting (held at ARU).

• Consider cancelling the August EPB meeting and holding a Sounding Board session end Sept

Projects that have transitioned to BAU should be subject to a scrutiny process

• Periodic reporting to EPB on progress/benefits realisation.

Update on Family Solutions at 17th June EPB meeting

EPB will drive the vision for Essex through their own organisations and other partners they represent, taking ownership for communicating key messages locally and nationally as required.

• Agreement to ‘strategic plan for Public Service Reform’ with ownership across all partners.

Draft plan for discussion at 17th June EPB meeting & Leaders’ meeting on 19th June.

Public Service ReformRecommendations from the 9th April meeting

Essex Partnership BoardTransformation Challenge AwardTransformation Challenge Panel

20

Purpose: Approve the Transformation Challenge Award bid submissions from Essex and agree key messages in response to the Transformation Challenge Panel call for evidence

21

Project /IdeaExpression of Interest FY 2015/16

Lead Partner(needs to be a local authority)

Requested funding

Essex wide data and information sharing platform - derives from Whole Essex Information Framework and discussion

on ‘Big Data’ capabilities/ predictive analytics and self-management

- the focus of first phase is likely around early intervention- potential for scaling up e.g. in terms of services and capabilities

Essex County Council £300k - £400k

Integrated Customer Journeys Colchester Borough Council

£120,000

Strengthening Communities – to extend the local area coordinator scheme into South Essex

Thurrock < £200,000

Domestic Abuse – providing IDVAs in health settings to gather evidence about demand from Domestic Abuse victims

Southend Borough £316,750

• In April 2014 Brandon Lewis launched the Transformation Challenge Award. This will make £320 million available to local authorities to support plans to work in partnership to create more effective and efficient services for local people.

• The following three proposed bids are in development with partners and will be completed by 20th June for final review and sign-off prior to 1st July

• All EPB members are asked to agree to the endorsement to these bids.

Public Service ReformTransformation Challenge Award

22

Theme: Leadership • Please provide examples that demonstrate how you have achieved strong collaboration across political, managerial and front line

leaders?• What do leaders need to have in order to achieve greater collaboration and coproduction?• What can be done both nationally and locally to develop greater leadership capacity and capability across all sectors? Theme: Organisational culture and workforce • Please provide examples that illustrate how best to bring different workforces together to deliver more integrated services, and how

these changes were planned?• What were the ingredients of success, what were the key challenges and how were these overcome?• How can workforces be supported to become more open to new ways of working? Theme: Financial accountability and flexibility • Which approaches to funding have led to better service outcomes? Please provide specific examples, including actions taken to

overcome any barriers along the way.• What are the challenges and barriers that prevent partners pooling, aligning or jointly investing in shared outcomes?• Please provide examples of using capital assets or property to help transform public services and boost local growth, including how any

challenges were overcome?• How could new approaches to funding deliver better outcomes for people by encouraging greater collaboration without increasing

public sector borrowing? Theme: Information sharing • What specific information needs to be shared locally in order to design and deliver more integrated services, and why?• Does your organisation have a clear sense of what information it can and cannot share? If not, how could this be improved?• Please provide examples of information sharing that has led to better outcomes for public services.• What are the barriers to local partners sharing information, and what can Government and local partners do to overcome these?

Public Service ReformTransformation Challenge Panel – call for evidence (deadline 14th July)

Essex Partnership BoardPSR Portfolio - overall progress update

Reporting Period: mid Feb 14 – end May 14

Purpose: Provide progress update on projects within PSR Portfolio, agree on actions to resolve key issues and approve business cases and project mandates.

23

24

Public Service ReformOverall Progress Report – June 2014

Summary – HighlightsPortfolio Level • Additional funding of £160k received from government to support the delivery of the domestic abuse

programme and delivery• New PSR Stakeholder Engagement Manager appointed

Family Solutions • Early evaluation is showing significant improvements in school attendance (i.e. 62% of those children and young people are showing improvement in attendance) and in school related behaviour

• All DCLG timelines are met for the TF reporting framework and Essex is in line to complete work with its 3 year cohort of 2020 families by end 2014/2015

Domestic Abuse (DA)

• The JDATT Manager, Lesley Forbes-Lange started on 8th April 2014• The Basildon and Braintree pilot has supported 504 domestic abuse victims as at the end of May 2014• Commitments totalling £931,000 have been secured to resource the DA programme in FY2014/15 • An information sharing agreement for JDATT has been approved and signed off by partners (Essex County

Council, Essex Police and Essex Probation) Reducing Reoffending (RR)

• Essex Probation has appointed 2 project leads on the Reducing Reoffending project to support the delivery of the programme and development of the performance measures for the programme

• The Reducing Reoffending Joint Commissioning group has looked at its first area for commissioning ‘smarter’ Housing • Strong sponsorship for the project including districts, borough, fire and rescue and police leading to the

identification of 21 priority sites for potential housing development of up to 900 units as a result of locality reviews across three districts

Skills • ESB have started work to plan the most effective use of the Skills Investment Fund • Southend-on-Sea Borough Council have contributed £50k to the Skills Investment Fund alongside ECC’s

£1M from FY 14/15Strengthening Communities (SC)

• Community Resilience Fund signed and sealed by ECC and ECF with £1m funds transferred on 4 th April. Additional commitments secured from PCC and Essex Fire & Rescue

• The new Strengthening Community lead has started on the 28 th April 2014• Time/Care banking pilots delivered 20,000hrs of reciprocal volunteering exchanges in 2013/14. FY14/15

funding proposal submitted to DCLG to fund £178k towards the roll out of time/care banking across Essex Integrated Commissioning

• The Final Essex Better Care Fund Plan was submitted to NHS England and the Local Government Association on 4th April

• An Essex Health and Wellbeing Board area 5 Year Strategic Plan is being written for submission by 20th June. This is being led by officers from each CCG and ECC

Prior. Key Issue Recommendation(s)/ Mitigation Action(s) Owner1 High Lack of clarity how to

measure the outcomes/benefits of certain projects and buy-in/ownership from partners

First performance report to be presented at the August EPB; due to the complexity to establish a robust evaluation framework further work will be required to refine the performance measures. Discussion with other partners are already underway to provide support in this work

Project Leads

2 High RE-OFFENDING/ Benefit Realisation - clarity required what deliverables will drive to achievement of £118m non-cashable benefits by 2019/20.

In the meetings with L. Whitehouse, D. Gascoyne and M. Archer it was agreed that prior to the next Re-offending board a stock take will take place. In addition working up a proposal of key performance indicators to be used to measure the performance of this programme. After the share sale of the community rehabilitation company (CRC) end of 2014 it is likely that the programme will be moved into operations

L. Whitehouse; D. Gascoyne

3 High DOMESTIC ABUSE/JDATT – Success measures & benefits of JDATT

With the new JDATT manager started in April, this work will take place in May & June 2014

Alan Ray/ Kevin Nunn

4 High Funding gap of £178k exists for roll out of Time/Care banking .

Essex proposal for funding submitted to DCLG to fill this gap. Helen Lax

Public Service Reform Issues

Public Service Reform Risks

1

1 Portfolio - Reputational risk of not delivering what was published as part of the Operational Plan in terms of outcomes & benefits (£404m cash & none-cashable benefits). Mitigation actions:- Newly appointed PSR Stakeholder Engagement Manager will develop with partners an overall comms & engagement plan for FY 14/15.- Completion of outcomes maps & detailed benefits realisation plans; owner: EPB

Public Service Reform Costs (FY 14/15)

PSR PortfolioBudget Report (£’000)

Total Secured funding

In negotiation

Still to be sourced

Comments

Strengthening Com. 436 266 - 170Domestic Abuse 955 955 - -Re-offending 114 114 - -Housing 380 360 20 - £20k - Epping forest DC, agreed in

principle subject to site identificationSocial Investment 443 443 Funds to be transferred to BAU

PSR Programme 196 126 70 - £70k- in negotiation TOTAL 2,524 2,264 90 170

Funding Position Existing projects

Funding gap - Domestic Abuse, Strengthening Communities and Reducing Reoffending projects

14/15 15/16 16/17 17/18 18/19 19/20 -

500

1,000

1,500

2,000

2,500

3,000

Still to be sourced

In negotiation

Secured

£'000

Public Service Reform Report on Actual Spend FY 13/14 – Carry-forward request

PSR PortfolioBudget Report

£

PSR BudgetFY 13/14

Actual SpendFY 13/14

ProposedCarry-forward

Comments

Strengthening Com. 643,416 520,770 113,146 Underspend due to lack of resources between mid and end FY 13/14, proposed to be used towards Youth website (Comms/Campaigns) - £73kStrategic service supporting staff – £40k

Domestic Abuse 282,489 214,761 67,728 Salary for housing & safeguarding officers - £43k Proposed to be used for the health pilot - £24k

Re-offending 288,000 236,963 51,037 Funding received from PCC to pay for:1 data analyst - £35K Project mgmt support for FY 14/15 – £16K

Housing - 56,805 - -Skills for Growth 47,000 47,909 - -Family solutions -

PSR Programme 328,400 268,976 59,424 Propose the underspend be used to fill the funding gap for FY 14/15

TOTAL 1,589,305 1,346,184 291,335 -

• Total Carry-forward is £291,335 due to delay in recruitment of required resources which impacted the delivery of certain initiatives

Decision Required• EPB to formally approve the carry-forward of £291,335 with proposed usage for FY 14/15

Public Service Reform High-Level Delivery plan (2014-2015) – FOR INFORMATION ONLY

Project Apr -14 May -14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15

PSR Portfolio/ Delivery Function

Domestic Abuse

Strengthening Communities

Skills

Reducing Reoffending

Housing

OBC approved by EPB Locality Reviews Complete FBC for model (TBC)

Project Closure(TBC)

Online PortalLaunched

EPB – 17th Jun

EPB – 12th Aug

EPB – 17th Dec

EPB – 10th Oct

Basildon & Braintree pilot closure report completed Probation & Adult Social

Care join the JDATT Countywide reciprocal agreements and

ISA agreed Schools programme

piloted

CRF fund go live

Timebanking established countrywide

Support Services provider selected

Support Services team go-live

Support Services put out to tender

Schools programme -Strategic approach agreed

Schools Programme developed & agreed

Interim evaluation completed

Health partners join the JDATT

Interim IT solution go-live

Next steps and key milestones to be discussed and agreed

Identify benefits/outcomes and fill funding gap

VCS framework signed off by partners & approved by EPB

End of Community Builder trial period

Mandate agreed

Site 1 Feasibilityfinished

Sites 2-4 identified Sites 2-4 Feasibility finished

Site 1 next Phase Planning

Sites 2-4 next phaseplanning

Youth Vol. pilot set up & web portal go live

Time/carebanking & YV-FBC Approval by EPB & Sovereign partners

Comm. Builders Checkpoint review Comm. Builders

Checkpoint reviewComm. Builders

Checkpoint review

Strategy responses to VCS Framework in place by partners – Apr 2015

Completed In progress SlippedAt risk

Partnership Commissioning roadmap completed

IOM performance framework completed and presented to RR board