establishing a shared services entity. practical steps to setting up a shared services organisation
TRANSCRIPT
Establishing a Shared Services Entity
Establishing a Shared Services Entity
Practical steps to setting up a Shared Services Organisation
WHYKnow why you are doing it!
Cost pressures Legislative change Provide a legal entity for existing collaboration Enhancing service Increasing compliance requirements Right environment Central Government encouragement / expectation New political geography to ‘navigate’ in Wellington
FundamentalsFoundation of mutual respect
Commitment to co-operation and collaboration.
Recognition that shared services is about ‘how’ things are done, not ‘why’.
Uniqueness not a value
Autonomy not an asset
Agree the purpose
What is the entity to achieve?
Outputs
Limitations
Resources
Establish the structureCharitable Trust
Company
Informal grouping
A Council Controlled Organisation can be any of the above and is subject to the Local Government Act 2002
Council Controlled OrganisationSpecial Consultative Procedure required.Constitution
Lodged with companies officeStatement of Intent
includes budgetProcess of annual circulation and approval
ShareholdersDirectors
Transparent appointmentCompanies Act compliance
GovernanceCEOs are Directors
Directors responsibility is to companyRole clarityStrategic View
Advisory Groups
Manage Activities
Governance.Decisions
WhoDirectorsSub groups (Advisory)Delegations
HowConsensusVote
Equal/proportional
GovernanceEBOP RDC WDC KDC ODC
WBOPDC
TCC Taupo GDC
BOPLASS LTD
The Board – 9 Chief Executives as directors
Executive Officer
Aerial photography
InsuranceProbity and
Auditteleph
onyunimarket
Soft ware
FinancesFunding the Entity
Transaction Levy Fixed contribution Other
Equal Proportional
Service Costs
Actual or cost plus
ReportingOperational and Financial reporting
Frequency?
Content and audience
Audit NZ – Mandatory
ShareholdersConstitution
Approve/amend
Statement of IntentSubmit on
Annual Meeting
6 monthly reports