establishing an asset hierarchy - amontario · data management outcomes gain experience with:...
TRANSCRIPT
![Page 1: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/1.jpg)
Data & Information
Establishing an Asset Hierarchy
Asset Management Technical Assistance
![Page 2: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/2.jpg)
Establishing an Asset Hierarchy
The ‘Line of Sight’
![Page 3: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/3.jpg)
Data Management Outcomes
Gain experience with:
• Systematically organizing assets in the
database;
• Identifying the data to collect & store in an
asset database; and
• Using existing asset data to start or add to
your database.
![Page 4: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/4.jpg)
Asset Hierarchies
A systematic organization of assets:
• Creates a ‘Line of Sight’ between services,
assets & accountabilities;
• Maps asset relationships in the database;
• Creates consistent definitions;
• Increases data reliability & accuracy; and
• Facilitates analysis, planning & decision
making at all levels of the organization to
serve different purposes.
![Page 5: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/5.jpg)
An Infrastructure Asset
Defining an ‘Asset’ is not always straightforward:
• Different values & meaning at different levels
of the organization;
• Depends on the planning & decision
requirements
Key is that a municipality’s definition of ‘assets’ should
be consistent throughout the asset register & hierarchy.
![Page 6: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/6.jpg)
Tips for Defining an Asset
A entity of interrelated components that has
measurable benefit to service delivery
• Can be limited or widespread in influence
A local water main pipe – limited influence
A water pumping system – widespread influence
Loss of an “asset” would noticeably affect services for
a period of time
• E.g., Meeting customer service levels would be put
at risk if asset is out of commission.
![Page 7: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/7.jpg)
Asset Scalability
Asset Degree of Influence
or Criticality to
Services
Potential Mitigating
Factors
Local water main Low to Moderate Other watermains
Wastewater
Pumping Station or
Forcemain
High On-site storage &
overflows, standby
power
Road or Bridge Moderate to High Other roads & routes
Community Centre Moderate to High Alternate locations,
postpone activities
Elevator Low Other elevators, stairs
![Page 8: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/8.jpg)
Finding the ‘Asset’ Balance
Strike the right balance: Avoid being too granular in defining assets...
• Difficult & costly to manage
• Provides little or no value for decision making
...but also avoid being overly general.
• Miss on planning & analysis opportunities
Establish definitions that make sense for key users.
• Avoid using purely financial definitions that might not fully capture the salient characteristics of the asset.
Find the right common ground across Departments
• E.g., Finance will need to consolidate asset data for financial reporting (FIR, infrastructure grants, etc.). Data needs may differ from those of Public Works.
![Page 9: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/9.jpg)
Service to Asset Hierarchy
Service
Service
Function
Asset
Class
Asset
Component
![Page 10: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/10.jpg)
Service to Asset Hierarchy
Service
Service
Category
Asset
Class
Asset
Component
Community
Service
Service
Division
Similar
Assets
Capital
Asset
Parts &
Work Orders
![Page 11: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/11.jpg)
Planning Applications
Service
Service
Function
Asset
Class
Asset
Component
Financial &
Strategic
Strategic &
Program
Program &
Capital
Capital &
Project
Project &
O & M
![Page 12: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/12.jpg)
Water Example
Service
Service
Function
Asset
Class
Asset
Component
Water
Distribution
Water
mains
Watermain
Section
Valves,
Hydrants
Services, etc
![Page 13: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/13.jpg)
Wastewater Example
Service
Service
Function
Asset
Class
Asset
Component
Waste
Water
Treatment
Headworks
Screen
Assembly
Chains,
gears,
motors, etc
![Page 14: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/14.jpg)
Roads Example
Service
Service
Category
Asset
Class
Asset
Component
Roads
Structures
Bridges
Bridge X
*Deck,
barriers,
Girders etc. Note: another ‘asset level’
for major capital
components like ‘bridge
decks’ may be required.
![Page 15: Establishing an Asset Hierarchy - AMONTario · Data Management Outcomes Gain experience with: •Systematically organizing assets in the database; •Identifying the data to collect](https://reader035.vdocument.in/reader035/viewer/2022081407/604b443dfc811606c77ff39e/html5/thumbnails/15.jpg)
Exercise #1: Adanac Township
Establish the Asset Hierarchy
Task: Complete the ‘Adanac Roads Service to Asset
Hierarchy’
Required Materials:
Exercise 1 – Adanac Roads, Service to Asset Hierarchy
The “Adanac Township Case Study Background”
Table 1 – Adanac Township Infrastructure Summary
Table 2 – Partial Adanac Township Database