etp guideline (september 2015)

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    ENGINEERING TEAM PROJECT (MCB 3053)

    GUIDELINES

    ------ 

    SEPTEMBER 2015 

    UNIVERSITI TEKNOLOGI PETRONAS 31750 Bandar Seri Iskandar, Perak Darul Ridzuan, Malaysia. 

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    TABLE OF CONTENTS

    Contents Page

     _______________________________________________________________________

    1. INTRODUCTION . . . . . . . 4

    2. OBJECTIVES AND LEARNING OUTCOMES . . . 4

    3. SCOPE OF PROJECT . . . . . . 5

    4. SUMMARY OF PROJECT WORK . . . . . 5

    4.1 Project Proposal . . . . . . 5

    4.2 Progress Report . . . . . . 6

    4.3 Development of Prototype / Model . . . . 6

    4.4 Poster Presentation . . . . . . 6

    4.5 Demonstration of Working Prototype / Model . . . 6

    4.6 Engineering Design Exhibition (SEDEX) . . 7

    4.7 Oral Presentation . . . . . . 7

    4.8 Final Report . . . . . . . 7

    5. ETP COORDINATORS . . . . . . 8

    6. SUPERVISORS . . . . . . . 8

    6.1 Supervisor 1 . . . . . . . 8

    6.2 Supervisor 2 . . . . . . . 8

    7. ETP ANNOUNCEMENTS . . . . . . 8

    8. ATTENDANCE AND MEETINGS . . . . . 9

    9. EVALUATION . . . . . . . 9

    10. PROJECT EXPENDITURE . . . . . 9

    11. LABORATORY . . . . . . . 13

    12. PLAGIARISM . . . . . . . 13

    13. WRITING FORMAT FOR FINAL REPORT . . . 13

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    14. APPENDICES . . . . . . . 18

    APPENDICES:

    Page

    APPENDIX I IMPORTANTDATES 18 ..................................................................................................................

    APPENDIX II PROJECT ASSESSMENT RUBRIC....................................................19

    APPENDIX III PROJECT PROPOSAL SCORE SHEET ............................................ 21

    APPENDIX IV PROGRESS REPORT SCORE SHEET .............................................. 22

    APPENDIX V FABRICATION SCORE SHEET ......................................................... 23

    APPENDIX VI POSTER EVALUATION SHEET ........................................................ 24

    APPENDIX VII DEMO. OF WORKING PROTOTYPE/MODEL ............................... 25 

    APPENDIX VIII ORAL PRESENTATION: GROUP ASSESSMENT ......................... 26

    APPENDIX IX FINAL REPORT SCORE SHEET ....................................................... 27

    APPENDIX X CALCULATION OF INDIVIDUAL CONTRIBUTION (IC) ............ 28

    APPENDIX XI RESULTCOMPILATION 29 ..................................................................................................................

    APPENDIX XII LOGBOOK SUMMARY ....................................................................... 30

    APPENDIX XIII PROJECT PROPOSAL CONTENT .................................................... 31

    APPENDIX XIV SAMPLE OF REFERENCING FORMAT .......................................... 32

    APPENDIX XV SAMPLE OF COVER PAGE FOR FINAL REPORT ....................... 33

    APPENDIX XVI STUDENTS’ REQUISITION FORM. .................................................. 34

    APPENDIX XVII STUDENTS’ REQUISITION FORM –  SAMPLE .............................. 35

    APPENDIX XVIII JUSTIFICATION LETTER .................................................................. 36

    APPENDIX XIX JUSTIFICATION LETTER –  SAMPLE ............................................. 37

    APPENDIX XX ETP CLAIM BREAKDOWN FORM ................................................... 38

    APPENDIX XXI PEER EVALUATION TEMPLATE ................................................... 39

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    1. INTRODUCTION 

    This course is offered to the 3rd year engineering students. The subject is designed to ensure

    that students will acquire the knowledge in conducting research and development by

    working in a team. This includes conducting literature research, preparing project proposal,

     performing preliminary design concepts, simulation, and evaluation for the best concept

    and designing the selected concept.

    Students will be divided into groups that consist of five to six members of variousdisciplines namely Mechanical, Electrical & Electronics, Chemical, Civil and Petroleum

    Engineering. Please note that in view of the dissimilar number of students registering for

    this module from each engineering program, there are groups that may not have studentsfrom all five engineering disciplines. One or two supervisors will be assigned to each

    group.

    2. OBJECTIVES AND LEARNING OUTCOMES 

    The objectives of the Engineering Team Project (ETP) course are as follows:

      To inculcate teamwork spirit.

      To develop leadership skills as well as technical competency in:o  delegation of various taskso  analysing engineering problemso   performing engineering designo  enhancing software related skills

      To broaden the knowledge on commercially available off-the-shelf equipment aswell as industrial equipment.

      To develop knowledge in integrating components into a comprehensive workingsystem.

      To provide a platform for advanced design courses.

      To nurture creativity, innovativeness, and business acumen.

      To provide exposure on project management skills

    The course outcomes are; at the end of this course, students should be able to:

    1.  Apply engineering knowledge and solve engineering design problem.2.  Work in a multi-disciplinary team-based project work.3.  Apply the principle of project management.

    4.  Apply proper design process to produce creative and innovative solution.5.  Demonstrate effective communication, report writing, presentation and

    entrepreneur skills.

    Note: These are NOT the objectives of the project work you are worki ng on. 

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    3. SCOPE OF PROJECT

    The scope of the project includes:

      To generate conceptual designs

      To perform necessary engineering calculations  To generate engineering drawings of the selected concept

      To develop a working model or prototype

    The final result of the project shall be exhibited in the form of engineering drawings,reports, and a WORKING MODEL or PROTOTYPE. The conceptual design should

    incorporate as many as possible elements or components of Electrical / Electronic /

    Mechanical / Chemical / Civil / Petroleum engineering. The approach to solutions and

    methodologies such as selection of materials, problem analysis etc., shall be based onfundamental engineering calculations. The feasibility and suitability of a project to be taken

    as an ETP project are assessed by using the Project Assessment Rubric in Appendix II.

    4. SUMMARY OF PROJECT WORK

    Please refer to Appendix I for the schedule of the present semester.

    4.1 Project Proposal

    Each group shall discuss among members to come out with a suitable and feasible projectand more importantly within the time frame as specified in Appendix I. When an

    agreement has been reached among the team members and also the supervisor, a project

     proposal must be submitted for assessment. Prior to submission, the project proposal must be discussed with the respective supervisors to determine the scope, problems, and

     practicality of the proposed project. The content of the proposal must be based on the

    format in Appendix XIII. The report shall not exceed 12 pages including the appendices.

    Each group must submit the project proposal to the supervisor by the due date specified in

    Appendix I. The proposal will be assessed based on the marking scheme in Appendix III.

    Note: Supervisors need to ensure that any draft proposal be reviewed and returned promptl y to

    ensure that students are able to submi t their work on time.

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    4.2 Progress Report

    A progress report must be submitted to the supervisor by the due date specified inAppendix I. The report will be graded based on the marking scheme in Appendix IV. Thereport, which shall not exceed 12 pages including the appendices, shall comprise:

      details of the activities that need to be carried out

      identification of potential problems

      a few conceptual designs that have been considered

      necessary preliminary engineering calculations, data collection and benefit-costanalysis that have been used in deciding the final design.

    4.3 Development of Prototype / Model

    Throughout the project, the supervisor will monitor the overall progress and development

    of the project through meetings and logbooks as well as progress report. The prototype ormodel of the project must be completed by the date specified in Appendix I. Upon

    completion, the group must make an arrangement with the supervisor for assessment of the

     prototype or model. The assessment will generally be based on the planning, execution andthe quality of the prototype or model. Please refer to the format in Appendix V for the

    guidelines of the assessment.

    4.4 Poster Presentation

    Each group will be required to present their results and findings in the form of ONE A-1

    size poster with a portrait-layout. The poster presentation provides an opportunity for

    students to expose or share their work, knowledge and experience with other students and

    also with lecturers. The poster from each group will be examined, unmanned, by one ormore examiners in a session that will be advised further. Appendix VI  provides the

    guidelines on the poster exhibition assessment criteria. The tentative time for the sessionis indicated in Appendix I. The use of more than one poster will be penalised.

    Selected posters will be exhibited in the Engineering Design Exhibition (SEDEX), whichis described in Section 4.6. The selection will be made based on the scores given by the

    examiners for the posters and the demonstration/simulation of the working

     prototype/model.

    4.5 Demonstration / Simulation of Working Prototype/Model

    All groups are also required to demonstrate or simulate a working prototype or model oftheir project before one or more examiners (non-supervisor). An actual model

    demonstration is preferable, however, in certain cases, a computer simulation might be

    acceptable depending on the nature of the project. This demonstration/simulation will beassessed based on the criteria specified in Appendix VII.

    The scores for the demonstration/simulation, together with the poster, will be used by the

    ETP Coordinators in selecting groups that will participate in the SEDEX.

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    4.6 Science & Engineering Design Exhibition (SEDEX)

    The Science & Engineering Design Exhibition (SEDEX) is an event organized by the

    university towards the end of every semester. It provides opportunities for students to

     present their project works, mainly through the ETP and Final Year Project (FYP) courses.

    Only selected projects will be allowed invited to participate. For ETP, selection will

    generally be made based on the score obtained by groups in the evaluations for posters anddemonstrations.

    All participants will be given certificates, and in addition winners will be awarded. Projects

    with certain outstanding quality and innovation will be selected to represent the university

    at national and international level competitions. It must be noted that the operationalmatters of the SEDEX is beyond the responsibility of ETP supervisors and coordinators.

    There shall also be no extra marks for groups that participate or win awards in the SEDEX.

    Certificates, awards and details of the SEDEX should be obtained only from the SEDEX

    Committee.

    4.7 Oral Presentation

    During the demonstration session, students shall deliver a presentation on their findingsusing own laptop. Assessment on visual aspects, clarity of presentation, logic, knowledge

    of subject matter and the overall content of the presentation will be made on a group basis

    (Appendix VIII). Each group member must present some portion of the materials. Eachgroup will be allocated 10 minutes for the presentation, and another 5 minutes for a

    question and answer session. The examiners will be the appointed lecturers, other than the

    group supervisor.

    4.8 Final Report

    Each group shall submit a final report by the due date specified in Appendix I. The reportwill be assessed using the form in Appendix IX. In this report, the ultimate results and

    findings of the project shall be presented. The report shall be assessed based on:

      Critical review of current problems/solutions

      Literature review

      Development of alternatives and options

      Decision making processes

      Final Design (engineering drawing)

      Technical/Scientific aspects/support

      Business and economic considerations

      Application/Viability of selected design  Suggestion for area of improvements

      Recommendations for future work

    Please note that the report must be limited to  thirty (30) pages  excluding appendices,

    figures and drawings.

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    5. COORDINATORS 

    The following lecturers are appointed by the Head of the Mechanical Engineering

    Programme as the ETP Coordinators.

    1.  Dr Hilmi Hussin (05 368 7027, [email protected])2.  Dr Setyamartana Parman (05 368 7197, [email protected])3.  Dr Mazli Mustapha (05 368 7208, [email protected])

    The responsibilities of the Coordinators can be summarised as follows:

      Managing and implementing the ETP course.

      Assigning student groups and supervisors.

      Advising supervisors on the project assessment or any other problemsencountered during the project work.

      Assigning examiners and coordinate seminar presentation and poster exhibition.

      Facilitate expenditure claims.  Compiling students’ results. 

    6. SUPERVISORS 

    6.1 Supervisor 1

      Evaluating the project proposal, progress report, fabrication and final report  basedon the rubric provided on timely basis.

      Advising students on the preparation of their design projects, including but notlimited to the technical, economical and management aspects.

      Monitoring of student's progress against Gantt chart through their weekly progressreports.

      Certifying students’ expenditure claims. 

      Obtaining claims and disbursement to students. 

      Assigning IC score to individual student appropriately. 

    6.2 Supervisor 2 or Co-Supervisor

    A Supervisor 2 may be nominated to assist in the supervision of a team.  The responsibilities

    of the Supervisor 2 are:

    Where applicable, guiding students or providing support in any specific areasincluding but not limited to soft skills, language, report writing, business acumen,

    etc., as and when necessary within the project time frame.

    Representing Supervisor 1 in executing the tasks stipulated in Clause 6.1 under thecircumstances whereby Supervisor 1 is not able to perform the task(s).

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    7. ANNOUNCEMENTS

    All announcements regarding ETP will be made through e-Learning or posters at strategic

    locations (e.g. Pocket C and Pocket D). Students MUST regularly visit these sites to keep

    themselves updated and informed of all important dates and announcements.

    8. ATTENDANCE AND MEETINGS 

    Students are required to conduct meetings regularly among themselves on project

    implementation. In addition, all groups are required to arrange weekly meetings with the

    supervisor.  The attendance of group members will be recorded. The logbook, theattendance record as well as students active participation will be monitored to calculate for

    Individual Contribution (IC) (see Section 9. EVALUATION).

    Each student must forward logbooks individually to the supervisor during weeklymeetings. The verified logbook shall be returned at the end of the meeting. Each student

    shall bring the compilation of the logbooks to the weekly meeting.

    9. EVALUATION 

    Students will be evaluated based on their capability in undertaking the project, producing

    the written report and presenting the result. The main components of evaluation are givenin Table 1. In general, the evaluation of the group will be carried out by supervisors

    (55 %), appointed examiners (40 %), and peer evaluation (5 %), with a total of 100 %. The

    evaluation forms for each component are given in the Appendices.

    The individual score for Individual Contribution (IC) (see Appendix X) described in

    Section 8. ATTENDANCE AND MEETINGS, and peer evaluation (Appendix XXI)will be used to differentiate the individual score for each student in a group. Each studentwill also be evaluated based on prescribed criteria by other members of the team, by means

    of peer evaluation. Instructions on peer evaluation will be provided approximately in the

    last 3 weeks of the semester.

    10. PROJECT EXPENDITURE

    In building the prototype or model, each group may request project fund of up to RM 200

    to purchase approved components or materials that are not available in laboratories at UTP.

    Figure 1 shows the ETP Purchase Requisition Flow Chart that students need to follow in

    order to purchase project materials, in which failure to comply with this procedure mayresult in non-payment of the claims. Table 2 provides further explanation to the process

    flow chart.

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    Table 1: ETP Grading Structure.

    Tentative  ComponentsAssessment Contribution 

    Evaluation

    Time  Supervisor Panel of

    Examiners

    Peer

    Evaluation

    Forms

    W 3 Project Proposal10 %

    Appendix III

    W 7 Progress Report10 %

    Appendix IV

    W 10Fabrication of Prototype or

    Model10 % Appendix V

    W 11 Poster Evaluation 10 % Appendix VI

    W 11Demonstration of Prototype or

    Model20% Appendix VII

    W 11 Group Oral Presentation 10 % Appendix VIII

    W 14 Peer Evaluation 5 % Appendix XXI

    W 14 Final Report 15% Appendix IX

    Continuous

    Individual Contribution

    (Logbook & Meeting, Active

    Participation)

    10% Appendix X

    Total 55 % 40 % 5 %

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    Figure 1: Purchase Requisition Flow Chart 

    6. Submit ETP Claim Breakdown Form and receipts

    (hardcopies and softcopies) to ETP Coordinator

    7. Collect claims from SV

    End

    Star t

    5. - Arrange original receipts according to sequence in FORM 03- Paste original receipts on A4 papers

    (Students are strongly advised to make copy of all receipts)

    - Fill up ETP Claim Breakdown Form (App XX)

    4. Purchase items

    1. - Fill up FORM 03 (App XVI)

    - Obtain verification from Lab Executive

    Amount

    exceed

    RM200?

    2. Prepare justification letter (App XVIII)

     Note: 1. Submission of FORM 03 does not guarantee approval.

    2. All deadlines stated are to be complied strictly. Late submissions will not be entertained.

    Y

    Legend

    SV Supervisor

    3. - Obtain signature from SV for FORM 03 and justification letter

    (if exceed RM200)

    - Submit FORM 03 and justification letter to coordinator

    Deadline: 15 Nov 2013 

     N

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    Table 2: Explanation to Purchase Requisition Flow Chart.

    FlowChartItem #

    Description Remarks

    1- Fill up FORM 03 (App XVI)- Obtain verification from Lab Executive

    - Fill up FORM 03 completely. Refer sample, App XVII. - Obtain verification from Lab Executive on availability ofthe items in UTP.

    2- Obtain signature from SV for FORM 03

    and justification letter (if exceed RM200)- Prepare justification letter (App XVIII)

    - Justification letter is applicable for purchase exceedingRM200. Refer sample, App XIX.

    3- Submit FORM 03 and justification letter to

    Coordinator (make copy for future reference)

    - Incomplete or inaccurate information will result in delay ornon-approval.- Late submissions will not be entertained.

    4 Purchase items

    - Items purchased must be according to FORM 03 submitted.- If additional items are required, a new FORM 03 must be

    submitted to the coordinator.- Claims of additional items not listed in the first FORM 03

    will be honoured based on the discretion of coordinator.- Purchases are made using students' own money in advance.

    5

    - Arrange original receipts according tosequence in FORM 03

    - Paste original receipts on A4 papers(Students are strongly advised to make copyof all receipts)- Fill up ETP Claim Breakdown Form(App XX)

    - Receipts should be arranged according to sequence inFORM 03.

    - All original receipts are to be pasted on A4 papers.- Copies of receipts are to be retained by students.- Fill up App XX completely, including Receipt No. for all

    items.

    6Submit ETP Claim Breakdown Form andreceipts to Coordinator in both softcopy and

    hardcopy forms.

    - Late submissions will not be entertained.- Please e-mail the softcopy version as well.

    7 Collect claims from SV- Students are responsible to follow up with SV on payment.Please allow some time for payment to reach SV.

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    11. LABORATORY

    Students are allowed to use the laboratory for the purposes of experiments or fabrications

    of their model or prototype. The technicians who are in-charged for the laboratory related

    to this course are responsible in co-ordinating the lab operations, which include the Health,

    Safety and Environment (HSE) aspects, scheduling of equipment, checking and providing

    consumables. Students are required to notify the technicians on their intent to use the labin advance. All lab regulations must be complied. Lab coats and proper attire shall be worn

    in the lab. Each group must carry out housekeeping and the technicians will monitor this.Failure to comply with the regulations may result in deduction of marks by the

    Coordinators.

    12. PLAGIARISM

    Plagiarism is strictly prohibited and is a serious offence. Kindly refer to Section 5.1 of the

    UTP’s undergraduate handbook, A Guide to University Academic Policies and Procedures.Any work that is found to have been copied or plagiarized will NOT be assessed.

    13. WRITING FORMAT FOR FINAL REPORT

    The writing format of the ETP final report should follow the UTP standard as described

     below. The report consists of many parts arranged in a certain order. It is recommendedthat the contents be in the following order, although not every report will include all the

    items listed.

    a)  Title b)  Acknowledgementc)  Executive Summary / Abstract

    d)  Table of Contentse)  Background of Project Workf)  Identification and Definition of Problemg)  Objective and Scopeh)  Project Managementi)  Literature Review j)  Theoryk)  Procedure / Methodologyl)  Engineering Analysism)  Business / Economic Analysisn)  Discussion of Results

    o)  Conclusion p)  Recommendationq)  Referencesr)  Appendices

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    General Writing Format

    Students must follow specific guidelines for writing the report as stated below.

    a) Language

    The report must be written in English Language.

     b) Font and Spacing

    All text should be double-spaced (Times New Roman regular font-style, size 12)

    written on one side of each white A4 paper. However, foot note, computer programcodes (must be reduced to font size 8), and captions for tables and figures should

     be single-spaced.

    c) Length

    The report shall not be more than 30 pages, excluding the appendices. Students are

    encouraged to be brief and concise in their writing and avoid jargon and passivevoice as much as possible.

    d) Numbering

    All pages must be numbered in proper sequence from introduction to the end of thereport including pages on figures, tables, computer programs and appendices. Page

    numbers appear by themselves and are not to be enclosed in parenthesis, hyphens

    or other decorative symbols. Page number must be positioned at the bottom and

    centred.

    e) Margin

    The top, bottom and right margins are 25 mm. The left margin must be 40 mm.

    f) Mathematical Text

    Mathematical text must be spaced out, superscript and subscript must be clearly

    shown as such.

    g) Heading

    Major headings, such as INTRODUCTION, should be in capitals. Times NewRoman and font size 14 should be used. Secondary headings such as Example, the

    first letter should be capitalised, bold and font size 12 should be used, and tertiary

    heading should be in Times New Roman.

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    h) Tables and Figures

    Tables and figures less than a page in size should be inserted into the text near the

     point of reference with a three-line space above and below. Tables should be

    continuous and not carried over to the succeeding page. Margins’ limits are the

    same as text full-page. All tables and figures should be numbered consecutively.

    Tables and figures are must be within the main text. Table captions should be positioned at the top middle of each table. The captions for figures should be

     positioned at the bottom middle of each figure.

    i) References

    The method of writing references must follow the standard format. See

    Appendix XIV for samples of reference format.

     j) Title Page

    The title page should be set out in accordance with the Appendix XV and should

    include the followings:- name of the group members in FULL complete with the Matrix Number.

    - title of the ETP project

    - month and year in which the ETP final report is submitted

    Students must submit one copy of their ETP final report to the respective supervisor

    on week 14.

    General Content

    This section will elaborate more about the general content needed in each part of the report

    format.

    a) Title

    The project title should reflect the focus on core issues of the research work.

     b) Acknowledgements

    Acknowledgements should include the names of the contributors to the projectwork including the supervisors and members of the group, preferably not more than

    one page.

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    c) Summary / Abstract

    The summary or abstract briefly covers the content of the work. It should contain

    the (i)  Objectives of the project; i.e., state the core issue, research question or

    objective of the design work, (ii) Methodology; i.e., briefly describe the methods

    or techniques used in achieving the objectives, (iii) Results; i.e., describe the results

    obtained from the methodology employed, and (iv) Conclusions; i.e., interpretationof the results in relation to the theory or hypotheses. Draw conclusions and state

    the implications. The summary or abstract is presented so that any other reader,who is attracted by the title of the project, can know a little more without having to

    read the whole report. Any reference to the literature is not made in the abstract but

    if such references are necessary, they should be footnoted. Abstract should not bemore than one page.

    d) Table of Contents

    Table of contents lists all headings and sub-headings, tables, figures, appendices,

     bibliography with the page numbers.

    e) Background of Project Work

    The background covers the research project, the definition of the problem, the

    achievement expected from the project, the importance of the project as well as therange and depth of the study.

    f) Objective and Scope

    The aim of the study includes main/general matter that needs to be achieved orimplemented. Objectives are more detailed and closely related to aim. Scope is the boundary for the research work planned by the students to ensure the feasibility of

    the project to be carried out within the given time frame.

    g) Project Management

    Project management should focus on progress monitoring and task allocation withthe usage of Gantt chart.

    h) Literature Review

    Literature review includes the review of written materials on the topic and area

    chosen. It gives the background of the current studies of the problem area chosen

    from various written sources of references. This section reviews the previous

    research analytically, critically and objectively.

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    i) Theory, Methodology and Procedure

    This section shall contain all the relevant theories, hypotheses, facts and data

    obtained from references and literature reviews. The theories included must be

    relevant with the objectives and the findings of the project, thus allowing the

    comparison between the results achieved and the theory to be outstanding. The

    methodology must be relevant and used in the project.

     j) Engineering Analysis

    This section should include data gathering, data analysis, tools required, possible

    solutions to problems, decision making on the selected solution and project benefits.

    k) Discussion on Result and Findings

    This section presents the finding or outcome of the research work. It is suggested

    that the results obtained be presented clearly in the form of tables and figures suchas graphs, diagrams or others.

    l) Conclusions

    Conclusion highlights whether the work completed complies with the set objectiveand the significance of the findings. Recommendation for future work should be

    stated in this section to ensure the set objective can be achieved and improved or

    even expanded.

    m) References

    This section is to record all references used for preparing the proposed project. Usethe standard format as given in the appendix.

    n) Appendices

    Lengthy calculations, figures, raw data, computer programs/source codes, outputs,

    etc. are to be enclosed as appendices. They should be titled and numbered accordingto chronological order. Each appendix is preferably named using capital letters and

    the appendices need to be listed down in the Table of Contents.

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    APPENDIX I: IMPORTANT DATES

    Week Number

    Activities 1 2 3 4 5 6 7 8 9 10 11 12 13 14

    Seminar I (ETP Briefing) 23/9

    Seminar II 30/9

    Seminar III 7/10

    Project proposal due 13/10 

    Lab Safety Briefing 14/10

    Seminar IV 21/10

    Progress Report due 4/11 

    Submission of Form 03 11/11

    Evaluation on Fabrication 25/10 

    Poster & Product Demo &Presentation assessment(PRESEDEX)

    3/12 

    SEDEX(May & Sep semesters only)

    9/12 

    Submission of ClaimBreakdown form & Receipts

    16/12

    Submission of PeerEvaluation Form

    23/12

    Submission of Final Report 23/12 

    * By co-ordinator: List of students, groups, supervisors and topics

    Note: The above schedule is subjected to change. Please check messages in the e-learning regularly for updates.

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    APPENDIX II: PROJECT ASSESSMENT RUBRIC

    ETP Group: _______________________________ Project Title: _______________________________

    Purpose: The assessment aims to measure the feasibility and suitability of a project to be taken as an ETP project.

    Instruction: 1. Assign the appropriate score to each criteria, according to the most fitting description provided.

    2. Sum up the total scores for all criteria in the last column.

    3. Refer to the score indication table.

    Criteria / Score  4 3 2 1 Sc

    1. Opportunity for teamwork

    development

    [to assess suitability of project as

    means to inculcate teamwork]

      Supports development ofteamwork

      Reflects interdependenceand balanced participation

      Every member’s role isdefined and understoodby all.

      Reasonable opportunityfor development ofteamwork andbalanced participation

      Tasks are defined butnot all membersunderstand them

      Not much opportunity forteamwork developmentas the tasks are highlysegmented andindependent of eachother

      No opportunity forteamwork development

    2. Level of technical competence

    and capability of the team vis-

    à-vis project’s requirement

    (such as specialized

    knowledge or skill)

    The team possesses thenecessary technicalcapability to accomplishthe tasks

      The team possessesthe necessary technicalcapability to accomplishthe tasks, however,some additional study

    or guidance may beneeded

      The team lacks thetechnical capability toaccomplish the tasks andrequires substantialguidance by supervisor

    and extensive study

      The team does not havethe technical capability toaccomplish the tasks

    3. Availability of equipment

    required

      All equipment required areavailable in UTP

      Most of the equipmentare available in UTP

      Most of the equipmentrequired are NOTavailable in UTP

      All equipment requiredare NOT available in UTP

    4. Opportunity to incorporate

    creativity, innovativeness andbusiness acumen

      High opportunity   Moderate opportunity   Little opportunity   No opportunity

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    Criteria / Score  4 3 2 1 Sc

    5. Risk in operational safety (e.g.

    laser cutting)

      Minimal risk   Low risk   Moderate risk. Mayrequire trained personnel

      High risk. Only authorizedand trained personnel(technicians) allowed tooperate / handle projectequipment or materials.

    6. Project involves hazardous

    materials (e.g. arsenic)

      None at all   A small amount of

    hazardous material,within the capability ofthe labs at UTP

      Moderate amount of

    hazardous material

      Large amount of

    hazardous material

    7. Time required for project

    completion

      Can be completed within10 weeks, with somebuffer time

      Can be completedwithin 10 weeks, withno buffer time

      May face difficulties incompleting within 10weeks

      Cannot be completedwithin 10 weeks

    8. Project involves

    multidisciplinary knowledge

    and skills

      Involves more than 3engineering fields whichare adequately balanced

      Involves 3 engineeringfields, which areadequately balanced

      Involves 2 engineeringfields, which areadequately balanced

      Involves only 1engineering field

    9. Project cost   Estimated less thanRM200

      Estimated betweenRM200 – RM250

      Estimated betweenRM250 – RM300

      Estimated more thanRM300

    Total Score

    Total Score Indication

    28 –  36 Project is highly feasible and suitable for ETP

    19 –  27 Project is moderately feasible and suitable for ETP. Project requires review to improve on the criteria where the scores are low.

    < 19 Project does not meet ETP expectations. It is strongly suggested to modify the topic or change to a more feasible topic.

    Supervisor’s Signature:  _______________________________

     Name: _______________________________Date: _______________________________ 

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    APPENDIX III: PROJECT PROPOSAL SCORE SHEET FORM E1 

    MCB 3053 –  ENGINEERING TEAM PROJECT

    Group No Name ID

    Supervisor 1.

    Title

    2.

    3.

    4.

    5.

    6.

    Breakdown Guidelines for MarkingMarks

    AllocatedMarks

    1 Introduction

    -  Background analysis

    -  Objective statement-  Problem definition-  Design approach / methodology

    30

    2Project planning

    -  Gantt Chart-  Task / work allocation-  Project flow showing

    involvement of all project

    members

    30

    3Data gathering and

    analysis

    -  Preliminary information(Behaviour trend and analysis)

    -  Documentation: references /survey / site visit

    30

    4Compliance to

    requirement

    -  In-time submission-  Report complies to

    requirement/format10

    TOTAL 100

    Weightage in course: 10%

     _________________________

    Supervisor’s signature 

    Date: ____________________Note: Supervisors shall forwar d the completed form ( scanned copy) to ETP Coordi nator by th e deadline given.

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    APPENDIX IV: PROGRESS REPORT SCORE SHEET FORM E2

    MCB 3053 –  ENGINEERING TEAM PROJECT

    Group No Name ID

    Supervisor 1.

    Title

    2.

    3.

    4.

    5.

    6.

    Breakdown Guidelines for MarkingMarks

    AllocatedMarks

    1 Introduction

    -  Project definition and problem

    statement-  Identification of potential solutions-  Literature review-  Design concept-  Justification in choosing design

    30

    2 Project

     planning

    -  Task listing and distribution-  Logic of sequence of task-  Feasibility of plan

    20

    3 Methodology-  Identification of suitable tools or

    software20

    4Data gathering

    and analysis

    -  Application of fundamentalengineering knowledge in solving or

    analysing design problem-  Validity & suitability of data

    20

    5Economical / business

    consideration

    -  Capital cost considerations-  Operational cost considerations-  Alternatives in materials

    5

    6 Conclusion-  Summary of progress and findings-  Next plan of action

    5

    TOTAL 100

    Weightage in course: 10%

     _________________________

    Supervisor’s signature 

    Date: ____________________Note: Supervisors shall forwar d the completed form (scanned copy) to ETP Coordi nator by th e deadline given.

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    APPENDIX VI: POSTER EVALUATION SHEET FORM E4

    MCB 3053 –  ENGINEERING TEAM PROJECT

    Group No

    Title

    Group Leader ID

    Weightage: 10% 

     ________________________ ____________________Examiner’s signature  Name & Date

    No. Component 4 3 2 1 Marks

    1 Clarity of Images All images are in focus.Identifiable 2m away.

    Most images are in focusIdentifiable 2m away

    Most images are in focusIdentifiable 1m away

    Many images are notclear or are too small.

    2Originality ofGraphics

    The graphics used reflectan exceptional degree ofstudent creativity.

    One or two of thegraphics used reflectstudent creativity.

    The graphics are madeby the student, but arebased on the designs ofothers.

    No graphics made by thestudent are included.

    3

    Relevance of

    Graphics

     All graphics relevant.

     All borrowed graphicshave a source citation.

    Most graphics relevant.

     All borrowed graphicshave a source citation.

    Most graphics irrelevant.

    Most borrowed graphicshave a source citation.

     All graphics not relevant.

    Most borrowed graphicswithout a source citation.

    4OverallComposition:Figures, text, background. 

    Creatively composed.Suitable choice of colors.

    Creatively composed. Satisfactorily composed Messy and distracting

    5Accuracy ofContent / Facts

    Over 90% accurate

    Citation provided

    Up to 70% accurate

    Citation provided

    Up to 50% accurate

    Citation provided

    Less than 50% accurate

    Citation not provided

    6Introduction:Problem statement,background & objective. 

    Clear & concise Satisfactory but lengthy Unclear No description at all

    7 Methodology Clear & concise Satisfactory but lengthy Unclear No description at all

    8Results &Conclusions

    Clear & concise Satisfactory but lengthy Unclear No description at all

    9Business/EconomicConsiderations

    Clear & concise Satisfactory but lengthy Unclear No description at all

    10 Texts & GrammarSuitable text sizes

    No grammatical errors

    Suitable text sizes

    Some grammatical errors

    Unsuitable text sizes

    Some grammatical errors

    Unsuitable text sizes

    Many grammatical errors

    Total (Max = 40) 

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    APPENDIX VII: DEMONSTRATION OF WORKING PROTOTYPE/MODEL FORM E5

    MCB 3053 –  ENGINEERING TEAM PROJECT

    Group No

    Title

    THEMEGroup Leader ID

    Weightage: 20%

    RECOMMENDED FOR SEDEX? YES / NO

     ________________________ ____________________Examiner’s signature  Name & Date 

    No. Component 4 3 2 1 Marks

    1 Level of Creativity

    High:Excellent new andpractical idea that canbring extreme benefits tosociety

    Substantial:New and practical ideathat can bring benefits tosociety

    IncrementalPractical idea that canbring benefits to society

    Operational:Repeating ideas andexisting procedures withlittle team input into theideas behind the project

    2 Level of Innovation

    Radical orBreakthrough:The work tackles a newmethodology to achievethe same function, andcould lead to a new

    avenue of researchE.g. Using bioenergy ofhuman rider as powersource for bicycles

    Substantial:The work is furtherapplied research,tackling a newmethod/material toachieve an existing

    subfunctionE.g. The fabrication of aracing bicycle sub frameusing bamboo

    Incremental:The work is appliedresearch, looking atsimple improvement ofan existing concept ordesign

    E.g. Rear sensors on abicycle to warn riders ofimminent collision

    Data Gathering:The work is purelynumber-crunching, withlittle associated noveltyE.g. measurement of

    stress in bicycle spokesduring typical loadingcycle during cycling.

    3Completion ofprototype

    100 % 90 – 99 %  80 – 89 %  < 80% 

    4Aesthetics &Finishing quality 

    Excellent geometry andassembly. Attractive colorand overall look. Cuttingsare very neat. Excellent

     jointing

     Attractive color andoverall look. Neatassembly. Cuttings arequite neat.Proper jointing.

    Proper color chosen.Neat assembly.Poor cuttings.Satisfactory jointing

    Poor overall look andcolor. Poor assemblyPoor cuttings.Poor jointing.

    5Structure ofPrototype

    Excellently rigid structure.Satisfactorily rigidstructure

    Marginally stablestructure

    Unstable structure.

    6 Materials Appropriate materialswere carefully selectedbased on scientific facts.

    Materials were selectedbased on scientific facts.

    Materials were partlyselected based onscientific facts.

    Inappropriate materialswere selected.

    7Testing &Measurements

    Clear evidence.Data taken several timesin a careful, reliablemanner.

    Sufficient evidence.Data taken twice in acareful, reliable manner.

    Some evidence.Data taken once in acareful, reliable manner.

    Data not taken in areliable manner.

    8

    Understanding ofscientific principlesunderlying thefabrication/product

    Members havecompletely clear andaccurate understanding

    Members understandmost

    Members have littleunderstanding

    Members generally DIDNOT understand

    9

    Functionality /Ability toimplement thedesired task 

    Functions extraordinarilywell. 100%implementation

    Functions well.90 – 99 %implementation

    Functions pretty well, butwith minor defects80 – 89 %implementation

    Major flaws in function.< 80% implementation

    10 Demonstration skill Highly convincing Quite convincing Quite dubious Highly dubious

    Total (Max = 40)

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    APPENDIX VIII: ORAL PRESENTATION: GROUP ASSESSMENT FORM E6

    MCB 3053 –  ENGINEERING TEAM PROJECT

    Group No

    Title

    Group Leader ID

    Weightage: 10%

     ________________________ ____________________Examiner’s signature  Name & Date 

    No. Component 4 3 2 1 Marks

    1Clarity ofPresentation 

    Very clear Quite clear Quite vague Very vague

    2Sequence & TimeLimit

    Logical sequence.Good continuityCompliance to time limit.

    Logical sequence. Acceptable continuityExceed the time limit.

     Acceptable continuityExceed the time limit.

    Poor continuity.Exceed the time limit.

    3Composition ofSlides 

    Very Good Good Marginal Poor

    4Visual Aids(drawings & illustrations) 

    SuitableHigh quality

     Adequate

    Reasonable quality Adequate

    Reasonable qualityInadequate

    Low qualityInadequate

    5Introduction(Background, problemstatement and objective) 

    Very clear Quite clear Quite vague Very vague

    6Literature Review /Data Gathering

    Highly adequate andrelevant

     Adequate Marginal Poor

    7 MethodologyJustified design selection

     Adequate engineeringanalysis

    Questionable designselection

     Adequate engineeringanalysis

    No design selectionSome engineeringanalysis

    No design selectionMinimal engineeringanalysis

    8 Project Planning Good work flowGood schedulingProper task distribution

    Reasonable work flowProper schedulingProper task distribution

    Quite poor work flowProper schedulingProper task distribution

    Poor work flowPoor schedulingImproper task distribution

    9Results &Discussions

    Prototype well tested.Good discussions onresults.Business/Economicconsiderations

    Prototype tested.Reasonable discussionson results

    Prototype tested.Inadequate discussionson results

    Prototype not tested.Minimal discussions.

    10Conclusion &Recommendations

    Highly convincing Quite convincing Quite dubious Highly dubious

    Total (Max = 40) 

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    APPENDIX IX: FINAL REPORT SCORE SHEET  FORM E8 

    MCB3053 –  ENGINEERING TEAM PROJECT

    Group No Name ID Prog.

    Supervisor

    Title

    Breakdown Guidelines for MarkingMarks

    AllocatedMarks

    1 Layout and

     presentability

    -  Summary-  Table of contents

    -  Appendices (compilation of relevantinformation)

    10

    2 Introduction -  Background of project work-  Objective-  Problem definition and identification-  Literature review

    20

    3 Procedure andanalysis

    -  Approach to solutions / methodology-  Fundamental engineering analysis

    20

    4 Results -  Technical specification and engineeringdrawing

    -  Project output

    -  Discussion on result-  Conclusion-  Recommendations

    40

    5Project

    management

    -  Progress monitoring (Gantt Chart)-  Task allocation

    10

    TOTAL 100

    / 15

    Weightage in course: 15%

     _________________________Supervisor’s signature 

    Date: ____________________Note: Supervisors shall forwar d the completed form ( scanned copy) to ETP Coordi nator by th e deadline given.

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    APPENDIX X: CALCULATION OF INDIVIDUAL CONTRIBUTION (IC) FORM E9 

    MCB3053 –  ENGINEERING TEAM PROJECT

    Group No

    Supervisor

    Title

     No

     Name IDWeek 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 LB

    5%MP5%

    IC(10%

    LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP

    1

    2

    3

    4

    5

    Logbook marking guidelines (LB)

    Criteria Score

    Submit & Complete all tasks 0.9-1Submit & Complete most tasks 0.8-0.9

    Submit & Complete few tasks 0.1-0.8

    No submission (w/o reason) 0

    Meeting & Participation marking guidelines (MP)

    Criteria Score

    Come on time & active 0.8-1Come on time & less active 0.7-0.8

    Late & active 0.5-0.7

    Late & less active 0.1-0.5

     Absent (w/o reason) 0

     ______________________

    Supervisor’s signature 

    Date: ____________________   Weightage: 10% 

    CALCULATION OF IC (EXAMPLE)

     No

     Name IDWeek 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Week 9 Week 10 Week 11 LB

    5%MP5%

    IC(10%

    LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP LB MP

    1 Ali 1234 0.9 0.7 0.8 0.8 0.9 0.8 0.8 0.8 0.9 0.9 0.8 0.9 0.9 0.8 0.9 0.9 0.8 0,8 0.9 0.8 4.3 4.1 8.4

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    APPENDIX XI: RESULT COMPILATION FORM E10 

    MCB3053 –  ENGINEERING TEAM PROJECT

    Group No

    Supervisor

    Title

    SUPERVISOR OTHER EXAMINERS

    No IDStudentName Prog.

    Proj.Prop.

    Prog.Rpt. Fab.

    FinalRpt IC

    Subtotal1 Poster Demo

    GrpOral

    Subtotal2

    PeerEval T

    10% 10% 10% 15% 10% 55% 15% 10% 10% 40% 5% 1

    1

    2

    3

    4

    5

    6

    ASSESSMENT FOR EACH STUDENT (EXAMPLE)

    SUPERVISOR OTHER EXAMINERS

    No ID Student Name Prog.Proj.Prop.

    Prog.Rpt. Fab.

    FinalRpt IC

    Subtotal1 Poster Demo

    GrpOral

    Subtotal2 To

    10% 10% 10% 15% 10% 55% 10% 20% 10% 40% 100

    1 XXXX STUDENT 1 CH 8 7.9 8.1 12 9 45 8 15 9.0 32 7

    2 XXXX STUDENT 2 CH 8 7.9 8.1 12 8.7 44.7 8 15 9.0 32 76

    3 XXXX STUDENT 3 CV 8 7.9 8.1 12 7.9 43.9 8 15 9.0 32 75

    4 XXXX STUDENT 4 EE 8 7.9 8.1 12 9 45 8 15 9.0 32 7

    5 XXXX STUDENT 5 ME 8 7.9 8.1 12 8 44 8 15 9.0 32 7

    Note: Supervisors shall forward the completed form (scanned copy) to ETP Coordinator by the deadline given. 

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    APPENDIX XII: LOGBOOK SUMMARY  FORM E11 

    MCB3053 –  ENGINEERING TEAM PROJECT

    Group No Week No

    SupervisorTitle

    Student Name ID

    Completed Activities (from last week)

    Planned Activities (for next week) 

    Overall group progress vs. Gantt Chart:

    Problems encountered:

     Note: 1) Maximum 2 pages only

    2) Supervisor needs to verify each student’s activities during the weekly meeting.  

     _______________________

    Supervisor’s signature 

    Date: ____________________Note: Supervisors shall retain the forms for two consecutive years.

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    APPENDIX XIII: PROJECT PROPOSAL CONTENT

    The project proposal must have the followings at minimum:

    Details of the Project Team (front page)

    Short Summary/Abstract

    Problem Statement

    Project Objectives

    Background Study

    Design Approach/MethodologyProceduresPlan and Schematic Flow Process of the ProjectHardware/Tools and Software

    Project ManagementTask Allocation and Activities

    Schedule/Gantt Chart

    Group NumberProject:

    Matric Number

    Team LeaderMember

    Member

    … 

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    APPENDIX XIV: SAMPLE OF REFERENCING FORMAT

    The format of references for the respective sources is as follows:

    1.   journal refer to Meguid and Zhu (1995)

    2.   book refer to Glister P. (1993) 3.   book in series refer to Ochoa, O.O and Reddy, J.N. (1989) 4.  article in book/conference proceedings refer to Eskey, D and Grabe, W. (1988) 5.  thesis refer to Mohd Shariff, A. (1995) 6.  interview refer to Hamouda, A.M.S. (1994) 7.  website refer to Duncan, Donna. (1998) 

    Meguid, S.A. and Zhu, Z.H., 1995, "A novel finite element for treating inhomogeneous solids,"

     International Journal Numerical Methods Eng ineering 38 (2): 1579-1592

    Glister P. 1993, The Internet Navigator, New York, John Wiley & Sons

    Eskey, D and Grabe, W. 1988, "Interactive models for second language reading" in

    P. Carrell, J. Devine and D. Eskey (Eds) Interactive approaches to Second Language Reading ,

    Cambridge; Cambridge University Press

    Hitam, P., 1995, Fundamental Study of X-111 Soil Characteristics, Ph.D. Thesis, Universiti Teknologi

    PETRONAS, Malaysia.

    Hamouda, A.M.S. 1994. LUSAS Ltd., UK, Private communication.

    Websites (with author):

    Author, Year, Title, Date accessed, from URL

    Duncan, D. M., 2008, How to Eat Humble Pie, 6 Sept 2009, from http://www.geovillage.com

    Websites (without author):

    Title, Year, Date accessed, from URL

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    APPENDIX XV: SAMPLE OF COVER PAGE FOR FINAL REPORT

    ENGINEERING TEAM PROJECT

    TI TLE OF PROJECT

    BY

    GROUP NUMBER

    Member 1 ( Matric Number)

    Member 2 ( Matric Number)

    Member 3 ( Matric Number)Member 4 ( Matric Number)

    Member 5 ( Matric Number)

    Member 6 ( Matric Number)

    Supervisor:

    January 2030

    Universiti Teknologi PetronasBandar Seri Iskandar

    31750 Tronoh,

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    Perak Darul Ridzuan

    APPENDIX XVI:  STUDENTS’ REQUISITION FORM  FORM 03 

    Student's Name Student's ID

    E-mail Address Contact No

    ETP Group No Date

    Project Title

     Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students

    themselves.

    No. Item Brand & Model

    Dimension (L X W X H)/

    description / material /specification

    Vendor /

    supplier

    Unit

    Price(RM) Qty

     Amount

    (RM)

    Total

    Verified by:(Lab Executive)

    Certified by:(Project Supervisor) 

    Endorsed by:(ETP Coordinator)

    Approved by:(Programme Head)

    Signature

    OfficialStamp

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    Date

    APPENDIX XVII: STUDENTS’ REQUISITION FORM - SAMPLE  FORM 03 

    Student's Name Suhana Bt Ramli Student's ID 12345

    E-mail Address [email protected] Contact No 012-345 6789

    ETP Group No 91 Date 14 Feb 2008

    Project Title Electron X – provide brief description

     Note: The cost of preparing project reports and posters including photocopying and stationeries are to be borne by the students

    themselves.

    No. Item Brand & Model

    Dimension (L X W X H)/

    description / material /specification

    Vendor /

    supplier

    Unit

    Price(RM) Qty

     Amount

    (RM)

    1 Photovoltaic module Kyocera 120 X 10 X 10 mm / 250W Sunny Boy 88.90 1 88.90

    2 Inductor Sumida CDH53 68 uH 1.5Arms 0.18DCR Xcel Circuit 63.50 1 63.50

    3 Padding N/A 50 X 11 X 6 mm / rubber Eng Huat 5.00 6 30.00

    4 Dividers N/A 3" X 6" sheet metal / steel Eng Huat 8.50 3 25.50

    5 Spray paint Net Paint 1 liter / Oil-based paint Eng Huat 10.00 2 20.00

    6 Galvanised washers N/A 3/8" / steel Eng Huat 3.50 4 14.00

    7 Ply wood N/A 100 X 80 X 6 mm / wood Eng Huat 12.80 1 12.80

    8 Hinges N/A 30 X 90 mm / brass Eng Huat 2.00 2 4.00

    Total 258.70

    Verified by:(Lab Executive)

    Certified by:(Project Supervisor) 

    Endorsed by:(ETP Coordinator)

    Approved by:(Programme Head)

    Signature

    Official

    Stamp

    Date

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    APPENDIX XVIII:  JUSTIFICATION LETTER

    MBB3013 –  ENGINEERING TEAM PROJECT

    To  : AP Ir Dr Masri bin Baharom

    Head, Department of Mechanical Engineering

    From  :

    ETP Group No Contact :

    CC (Supervisor) : Date :

    Dear Sir,

    RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET

    Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table

     below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks.

     No ItemPrice

    (RM) Supplier

    Is there any

    cheaper

    alternative

    source?

    Justifications / supporting remarks

    Total

    Thank you for your consideration.

    Yours sincerely, Endorsed by (Supervisor ):

     ___  _____________  ___  _____________

    Decision: tick ( )

    Sign: __________________________ Date: __________________________

    Remarks (if any): ______________________________________________________________________________ 

    Approved Not Approved

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    APPENDIX XIX:  JUSTIFICATION LETTER - SAMPLE

    MAB/MBB 3013 –  ENGINEERING TEAM PROJECT

    To  : Dr. Masri B Baharom

    Head, Department of Mechanical Engineering

    From  : Suhana Bt Ramli

    ETP Group No 88 Contact : 012 –  345 6789

    CC (Supervisor) : Dr Mohd Jefri Date : 14 Feb 2008

    Dear Sir,

    RE: JUSTIFICATION FOR PURCHASE EXCEEDING ETP BUDGET

    Referring to the above, we wish to request your approval to allow purchases more than RM200 for our ETP project. The table

     below shows the list of items to be purchased, in descending order of price and corresponding justifications or supporting remarks.

     No ItemPrice

    (RM) Supplier

    Is there any

    cheaper

    alternative

    source?

    Justifications / supporting remarks

    1 Photovoltaicmodule

    88.90Sunny

    Boy No

    There is only one sole supplier (Sunny Boy) in

    Malaysia.

    2

    Inductor 63.50Xcel

    Circuit No

    Three quotations were obtained (RM77.50,

    RM72.00 and RM63.50) and Xcel Circuit provided

    the lowest price based on the same specification.

    3 Padding 30.00

    Eng Huat

    For Items #3 - #8, Eng Huat is selected as the

    location is near UTP, it has a complete range of

     products meeting the specifications, hence is

    convenient and helps reduce traveling time and

    cost.

    4 Dividers 25.50

    5 Spray paint 20.00

    6 Galvanised

    washers14.00

    7 Ply wood 12.808 Hinges 4.00

    Total 258.70

    Thank you for your consideration.

    Yours sincerely, Endorsed by (Supervisor ):

     ___(Signature) _____________  ___(Signature) _____________

    Decision: tick ( )

    Sign: __________________________ Date: __________________________

    Remarks (if any): ______________________________________________________________________________

    Approved Not Approved

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    APPENDIX XX:  ETP CLAIM BREAKDOWN FORM

    MAB/MBB 3013 –  ENGINEERING TEAM PROJECT

    PREPARED BY

    Student's Name Student's ID

    E-mail Address Contact No

    ETP Group No Date

    Project Title (Refer Finance Reference from UTP Claim Form) 

     Please attach the completely endorsed Form UTP 03 and all the receipts.

     Please use additional pages if necessary.

     No. ItemDimension (L x W x H)/ description / material /

    specificationReceipt No. Qty Amount

    Total

    Prepared by,

     ___________________________

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    APPENDIX XXI:  PEER EVALUATION TEMPLATE

    Peer Evaluation : Engineering Team Project ETP GRP:

    Student to be evaluated

    Name: ID:

    CATEGORY 4 3 2 1 ScoreContributions Routinely provides

    useful ideas whenparticipating in the groupwork and discussion. Adefinite leader ormember who contributesa lot of effort.

    Usually provides usefulideas when participating inthe group work anddiscussion. A strong groupmember who tries hard!

    Sometimes providesuseful ideas whenparticipating in groupwork and discussion. Asatisfactory groupmember who does whatis required.

    Rarely provides usefulideas when participatingin group work anddiscussion. May refuseto participate.

    Quality ofWork

    Provides work of thehighest quality.

    Provides high qualitywork.

    Provides work thatoccasionally needs tobe checked/redone byother group members toensure quality.

    Provides work thatusually needs to bechecked/redone byothers to ensure quality.

    Time-management

    Routinely uses time wellthroughout the project toensure things get doneon time. Group does nothave to adjust deadlinesor work responsibilitiesbecause of this person'sprocrastination.

    Usually uses time wellthroughout the project, butmay have procrastinatedon one thing. Group doesnot have to adjustdeadlines or workresponsibilities because ofthis person'sprocrastination.

    Tends to procrastinate,but always gets thingsdone by the deadlines.Group does not have toadjust deadlines orwork responsibilitiesbecause of thisperson'sprocrastination.

    Rarely gets things doneby the deadlines ANDgroup has to adjustdeadlines or workresponsibilities becauseof this person'sinadequate timemanagement.

    Problem-solving

     Actively looks for andsuggests solutions toproblems.

    Refines solutionssuggested by others.

    Does not suggest orrefine solutions, but iswilling to try outsolutions suggested byothers.

    Does not try to solveproblems or help otherssolve problems. Letothers do the work.

     Attitude Always has a positiveattitude about the

    task(s). Never is publiclycritical of the project orthe work of others.

    Often has a positiveattitude about the task(s).

    Rarely is publicly critical ofthe project or the work ofothers.

    Usually has a positiveattitude about the

    task(s). Occasionally ispublicly critical of theproject or the work ofother members of thegroup.

    Often has a negativeattitude about the

    task(s). Often is publiclycritical of the project orthe work of othermembers of the group.

    Reliability Consistently staysfocused on the task andwhat needs to be done.Very self-directed.

    Focuses on the task andwhat needs to be donemost of the time. Othergroup members can counton this person.

    Focuses on the taskand what needs to bedone some of the time.Other group membersmust sometimes nag,prod, and remind tokeep this person on-task.

    Rarely focuses on thetask and what needs tobe done. Lets others dothe work.

    TOTAL

    Adapted from: http://coe.nevada.edu/slefevre/grouprubric.html 

    http://coe.nevada.edu/slefevre/grouprubric.htmlhttp://coe.nevada.edu/slefevre/grouprubric.htmlhttp://coe.nevada.edu/slefevre/grouprubric.htmlhttp://coe.nevada.edu/slefevre/grouprubric.html