eu project no: 610725 (collaborative project) · 0.5 09/03/2015 diego esteban (atos) new word...

EU Project No: 610725 (Collaborative Project)

COnCEPT

Collaborative CrEative design PlaTform

Dissemination level: PU

Type of Document: Report

Contractual date of delivery: 31/03/2015

Actual Date of Delivery: 31/03/2015

Deliverable Number: 6.1.1

Deliverable Name: COnCEPT Dissemination Plan

Deliverable Leader: ATOS

Work package(s): 6

Status & version: 1.0

Number of pages 31

WP contributing to the deliverable All

WP / Task responsible ATOS

Coordinator (name / contact) Dr. Aggelos Liapis

Other Contributors Diego Esteban

EC Project Officer Mr. José Maria DEL AGUILA GOMEZ

Keywords: Dissemination Plan

Abstract (few lines): This document is from the WP6/T 6.1 and describes dissemination plan for the

COnCEPT which is the guidelines of the project in its dissemination activities

during the whole project’s life.

Grant Agreement No. 610725

Document History

Ver. Date Contributor(s) Description

0.1 16/06/2014 Irene Schmidt (ATOS) Creation of the document, addition of content to all

sections

0.2 19/06/2014 Fiona Maciver (RGU) Updates on RGU plans

0.3 30/06/2014 Irene Schmidt (ATOS) Accepted changes and new updates added

0.4 05/01/2015 Christina Biliouri (DLAB)

Irene Schmidt (ATOS)

Updates on DLAB. Other changes and updates added

0.5 09/03/2015 Diego Esteban (ATOS) New word version of the document. New updates in

several parts of the document

0.6 09/03/2015 Julia Kantorovic Update on VTT’s dissemination plan and future

conferences

0.7 10/03/2015 Panos Markopoulos (TU/e) Update on TUE plans

0.8 13/03/2015 Jon Arambarri (VWG) Updates from VWG

0.9 16/03/2015 Mieke Haesen (UHA) Updates from University of Hasselt

0.10 31/03/2015 Paul McCarthy (KT) Updates from KT

1.0 31/03/2015 Diego Esteban (ATOS) QA, final version for submitting


TABLE OF CONTENTS

1 EXECUTIVE SUMMARY ............................................................................................................................................................ 5

2 INTRODUCTION .......................................................................................................................................................................... 6

2.1 OVERVIEW ................................................................................................................................................................................... 6 2.2 SCOPE OF THIS DELIVERABLE ....................................................................................................................................................... 6 2.3 DEVELOPMENT OF CONCEPT VISUAL IDENTITY AND SLOGAN .................................................................................................... 7

3 STAKEHOLDER FORUM ........................................................................................................................................................... 8

4 ONLINE COMMUNICATION .................................................................................................................................................... 9

4.1 CONCEPT PROJECT WEBSITE AND OPERATION .......................................................................................................................... 9 4.2 ELECTRONIC NEWSLETTERS ....................................................................................................................................................... 11 4.3 SOCIAL MEDIA AND ONLINE PROMOTION ................................................................................................................................... 13

4.3.1 COnCEPT on Facebook ................................................................................................................................................... 14 4.3.2 COnCEPT on Twitter ....................................................................................................................................................... 14 4.3.3 COnCEPT on LinkedIn .................................................................................................................................................... 15 4.3.4 COnCEPT blogging ......................................................................................................................................................... 15

5 SCIENTIFIC PUBLICATIONS ................................................................................................................................................. 16

5.1 SCIENTIFIC DISSEMINATION OF CONCEPT BY PARTNERS .......................................................................................................... 19

6 PARTICIPATION IN WORKSHOPS, CONFERENCES AND EVENTS ............................................................................. 26

7 THE CONCEPT DISSEMINATION PLAN.............................................................................................................................. 30


TABLE OF FIGURES

FIGURE 1.CONCEPT DISSEMINATION TOOLS ............................................................................................................................................... 9 FIGURE 2.MAIN CONCEPT WEBSITE ......................................................................................................................................................... 10 FIGURE 3. 1ST CONCEPT NEWSLETTER ..................................................................................................................................................... 13 FIGURE 4.CONCEPT FACEBOOK ............................................................................................................................................................... 14 FIGURE 5.CONCEPT TWITTER .................................................................................................................................................................. 14 FIGURE 6.CONCEPT LINKEDIN ................................................................................................................................................................ 15 FIGURE 7.CONCEPT BLOG ....................................................................................................................................................................... 15 FIGURE 8.CONCEPT DISSEMINATION PROCESS .......................................................................................................................................... 16 FIGURE 9.CONCEPT POSTER ................................................................................................................................................................... 17 FIGURE 10.CONCEPT LEAFLET ................................................................................................................................................................ 18

TABLES

TABLE 1: TARGET GROUPS AND DISSEMINATION TOOLS USED TO ADDRESS THEM ...................................................................................... 6 TABLE 2: ESTIMATION OF MONTHLY CONCEPT WEBSITE VISITS ............................................................................................................... 11 TABLE 3: INDICATIVE THEMES OF THE NEWSLETTERS. ............................................................................................................................ 12 TABLE 4: ESTIMATED NUMBER OF CONCEPT PUBLICATIONS AND PRESENTATION PER YEAR..................................................................... 19 TABLE 5: DISSEMINATION PLAN OF THE PARTNERS OF THE PROJECT ........................................................................................................ 19 TABLE 6: SCIENTIFIC INTERNATIONAL CONFERENCES AND WORKSHOPS. ................................................................................................ 27 TABLE 7: CONCEPT DISSEMINATION PLAN .............................................................................................................................................. 30 TABLE 8: DISSEMINATION LEVELS ........................................................................................................................................................... 31


1 EXECUTIVE SUMMARY

This document is deliverable D6.1.1, as the COnCEPT dissemination plan describes the dissemination ideas and plans for

the whole project’s life. This document will guide the project during the next 3years and be kind of tools provider for how

do publicity, disseminations and collaborative working across the Consortium and with the Stakeholders.

This document contains guidelines in:

Dissemination of the project results to the external public

Collaborative/informative working within the Consortium/Stakeholders via social networks

Participation in Conferences/Events and also related Project Publications and individual plans of the COnCEPT

Partners.


2 INTRODUCTION

2.1 OVERVIEW

Efficient dissemination requires making use of a variety of dissemination tools. The COnCEPT dissemination plan is

defining specific dissemination tools for each of the target groups as indicated in the following table:

TABLE 1: TARGET GROUPS AND DISSEMINATION TOOLS USED TO ADDRESS THEM

Target Groups Planned Dissemination Action

INDUSTRY

Link to other European Projects

Participation to specialized exhibitions, Workshops and Conferences

Participation to Conferences

Interactive website features

SCIENTIFIC COMMUNITY Organization of 4 Workshops.

Link with other R&D Centres and Scientific Organizations

Participation to National and International Conferences

USER GROUPS & their

Associations

Workshops and User Panels

Publications on related portals, magazines and mailing lists.

Interactive website meetings

GENERAL PUBLIC COnCEPT website

Publication of articles in popular magazines

To all the target groups

Common graphic identity

Public area of the COnCEPT website

Leaflets and Posters

Other dissemination materials

COnCEPT Consortium

(internal dissemination and

education)

Initiatives for students of the Universities participating to the COnCEPT

project

Private area of the COnCEPT website (ftp)

Internal email lists

The dissemination plan is about the establishment of the opportunities and requirements of the whole spread use of the

COnCEPT project results.

2.2 SCOPE OF THIS DELIVERABLE

This document contains the COnCEPT dissemination plan (an initiated version). It gives and describes the structure and

tools the COnCEPT can use in the dissemination of the project results.

Naturally the dissemination plan is under continuous development and updating, in the sense that new approaching events

or tools are being added, e.g. vising different conferences or publications in a several journals. This deliverable should be

presenting an initial idea of the COnCEPT dissemination possibilities within the scope of project and its approaches to the

Stakeholders and other wide groups of interest and targets.


2.3 DEVELOPMENT OF CONCEPT VISUAL IDENTITY AND SLOGAN

A visual identity has been developed for the project comprising a logo and style guidelines for on-line and off-line

publications including at least the following applications:

The project website

Online banners

Social media accounts (project’s online ‘persona’)

PowerPoint presentations

Exhibition stands

Project leaflet and other promotional material

As a first step, three potential approaches to the project Visual Identity are being developed and presented to the

Commission. During this presentation, one approach has been selected for further development and declination into the

different formats that can be applied to all communication materials. All design elements which were proposed has been

followed the guidelines of the EC.

All formats and material related to the visual identity has been made available on the project website together with a little

e-booklet explaining the basic rules for correct use of the identity.

To achieve not only a consistent look but also consistent written communication, a set of standard project descriptions and

key messages are being developed. They are being used in the standard PowerPoint presentation, the leaflet, publications,

on the website and in other communication materials.


3 STAKEHOLDER FORUM

COnCEPT intends to create a Stakeholders forum consisting of professional designers, design agencies, and other

stakeholders in order to retrieve feedback and support for the activities of COnCEPT. This forum will include scientific

and industrial communities, standardization bodies and policy makers promoting the implementation of technologies in all

sectors of design (industrial, graphic, web etc.), the ICT sector (collaborative work, knowledge management &

semantics).

The forum will aim at:

Research: Collecting views and requirements from the widest customs and taxation community at the early phases

of the project to facilitate and enhance the perspectives regarding the definition of requirements and technological

enablers.

Development: Allowing wider discussions of the ideas, architectures, requirements aiming at consolidating the

outputs and achievements of the project.

Ownership: Creating a consolidated community within the customs and taxation sector willing to get involved in

the development of the wider European Future Internet strategy.

Feedback: Easy identification of topics to be covered in the workshops

The operation of the Stakeholders Forum will be supported by the project website. Members of the forum will therefore:

Participate in electronic discussions on selected topics

Comment on specific aspects of project achievements

Have the opportunity to shape the workshops (topics, speakers, etc.)

Receive the project e-newsletter

Subscribe to communication events

Comment on the efficiency and effectiveness of the communication activities and propose ways to enhance them.


4 ONLINE COMMUNICATION

Online communication is being ensured via the project website and electronic newsletters. Here below a quick overview

and web links to access the COnCEPT dissemination tools is shown:

FIGURE 1.CONCEPT DISSEMINATION TOOLS

4.1 CONCEPT PROJECT WEBSITE AND OPERATION

An interactive and accessible project web site has been developed by IISA and was made available in Month 3 of the

project. The website is referring to in all COnCEPT public documents and presentations, as well as its QR code for easy

reference. The web-based database (interactive roadmap) will be a powerful tool for boosting information flow between

all entities involved in standards: the Commission, public authorities and agencies, industrial companies, universities,

technological centres, standardization bodies, etc. It will also be used to disseminate targeted information to relevant

interested parties, including policy makers.

The web site includes both a public and a private restricted area. The latter will be linked to the project Consortium ftp

(for internal use), where also the project scheduling, reporting and management tools and training tools will reside.

An easy and convenient content management will be provided making use of the open source content management

software “Drupal”. IISA will provide guidance for contributors to the website based on accessibility standards (length of

sentences, naming of links, annotation of images, etc.).

The public section of the COnCEPT website:

Provide a brief project summary in journalistic style highlighting the objectives, the contents and the structure of

the COnCEPT Project including the composition of the COnCEPT Consortium.

Provide a short profile of each of the COnCEPT Partners and a link to its web sites.

Provide access to the project Public Deliverables and abstracts of selected non-Public Deliverables;

Provide copies of publications and presentations done at external conferences in various formats (pdf, MSWord,

etc.);

Feature a separate events section where events will be announced and highlighted. It will refer to COnCEPT

events such as workshops and Conferences and external events where COnCEPT will have an active role (e.g.


presentation of paper(s), organization of sessions, stands with demos, etc.). The website will also enable online

registration to the COnCEPT workshops;

Dedicated section for interactive features, such as questionnaires and/or FAQ, allowing for periodical online

activation

Visible links to the social media accounts of the project

Provide personal blogging from the COnCEPT Partners

Contain both technical & scientific information ( e.g. white papers) and user-oriented information;

Information on COnCEPT activities and structure.

Contact points of the entities involved: consortium members and in general, all organizations involved.

Relevant web sites of interest for the project such as companies, institutions, etc.

Factsheets, reference materials and results produced within the project itself, including deliverables.

Database for literature and other projects connected to COnCEPT.

Calendar of the most important conferences, seminars, workshops, meetings and events linked to COnCEPT

together with related presentation material.

The web site overview, pictured below, includes a section allowing sending a message to the COnCEPT Consortium.

IISA is in charge of this section and acts as interface of the COnCEPT Project to the external world.

FIGURE 2.MAIN CONCEPT WEBSITE

The website is promoting via banners exchanges, via social media advertisement such as Facebook, LinkedIn and Twitter.

Moreover, a counter of visitors and other statistical tools is being used (including a visitors’ feedback form), to monitor

the usability and interest created by the web site and the project. The goal is to have an average number of web visits at

monthly level as below indicated:


TABLE 2: ESTIMATION OF MONTHLY CONCEPT WEBSITE VISITS

1st Year of COnCEPT 400

2nd

Year of COnCEPT 500

3rd

Year of COnCEPT 800

Upon Conclusion of COnCEPT

4th Year 900

5th Year 1100

The content of the website is being managed by:

IISA (general)

The IP Management Team for the technical and scientific content

4.2 ELECTRONIC NEWSLETTERS

The project plan is to produce short electronic newsletters, informing key stakeholders of project developments. We

propose that:

The e-newsletter is issued 1 or 2 times/year in English, so the frequency of publication must be maintained at all

times whereby regular intervals are respected.

The e-newsletter is short. So, in order to maintain the interest of the reader, the newsletter is being composed of

several short but relevant news items.

Each piece of news is illustrated by one picture. This contributes to arise its visibility and to make its content

more understandable.

Each piece of news must be short, so each one of them can concluded by a hyperlink that invites the reader to get

more information through the website.

The objective of this e-newsletter is not only to inform readers about the project itself, but also to be a relay to the website.

The e-newsletter is one of the communication tools for the regular dissemination of information within the project and in

order to reach important local, regional and economic players it should meet the following objectives:

Provide an effective and professional tool for communicating among customs and taxation stakeholders and

networks on a regular and on-going basis.

Deliver high quality accurate information which keeps the network fully informed about current activities, work

progress, success stories, events, etc.


Reach interested audiences that are not part of the network and raise awareness of the project among audiences

that are important for the success of the project as well as the knowledge transfer activities on regional and

sectorial level.

Table 3 presents an indicative list of main themes for the newsletters to be produced in the course of the Project:

TABLE 3: INDICATIVE THEMES OF THE NEWSLETTERS.

Newsletter No. Preliminary contents Estimated dates

1

Basic description of the project; description of the

partners; description of the methodology and

indicators.

M06

2 Description of the preliminary technological enablers. M12

3

Summarization about the progress of the

implementation of the specific technological enablers

within the prototype.

M24

4

Description of the final conclusions of the project;

definition of the technological enablers for

interoperability.

M36

The e-newsletters are being produced in English. It is assumed that the design, the text and the data for graphics or

diagrams are fully approved before starting the layout. It is being sent by email to all members of the Stakeholders forum

and is also available in a specific section of the project website - http://www.concept-fp7.eu/newsletters.html.

Here below you can find a capture of the first page of the newsletter number 1:

http://www.concept-fp7.eu/newsletters.html


FIGURE 3. 1ST CONCEPT NEWSLETTER

4.3 SOCIAL MEDIA AND ONLINE PROMOTION

Facebook, twitter and Linkedn accounts are set up for the project with the aim to foster a more familiar communication. A

dedicated YouTube channel will be set up, for easy upload of footage from the workshops, demo clips and other. The

icons will be integrated in the website, for the audience to be aware of the availability for “conversation” of the project.

The social media accounts interact with the online audiences of the members of the consortium and heavily rely of the

hype of this instrument in building up a reputation for the project and goodwill for its actions.


The online promotion is being completed with banners and google promotion, as well as social media promotion. These

instruments feature the project logo and aim to bring people on the website.

The personal blogging from the project partners is also part of the project promotional material on the website. The

publishing set up in up to 6 -10 weeks intervals with different topics and different contributors.

4.3.1 CONCEPT ON FACEBOOK

FIGURE 4.CONCEPT FACEBOOK

4.3.2 CONCEPT ON TWITTER

FIGURE 5.CONCEPT TWITTER


4.3.3 CONCEPT ON LINKEDIN

FIGURE 6.CONCEPT LINKEDIN

4.3.4 CONCEPT BLOGGING

FIGURE 7.CONCEPT BLOG


5 SCIENTIFIC PUBLICATIONS

The Project Steering Committee is who approves the content and timing of press releases and joint publications by the

consortium when they are made public for the first time through the web site.

Scholarly and popular dissemination of project results is displayed via the project Website and the Websites of the

partners. This concerns information on workshops; conferences; reports; and peer- reviewed publications.

FIGURE 8.CONCEPT DISSEMINATION PROCESS

Dissemination within the project uses a variety of mechanisms such as:

Publication of technical papers in ICT, related conferences and journals (this is not an exhaustive list).

o We are specifically targeting the following journals:

IEEE Intelligent Systems

Expert Systems With Applications

Computers & Technology

The online journal of Applied Knowledge Management – Open access

New ICTs for Knowledge Management in Organisations

o We are also specifically targeting the following conferences:

On The Move (OTM) Conference

International conference on Knowledge, Information and Creativity Support Systems

DEXA Conference

UMAP – User Modelling, Adaptation and Personalization Conference,

RecSys – ACM Recommended Systems Conference,

EASST – European Association for the Study of Science and Technology

Communication with the standards setting bodies, which also have strong user involvement, such as ISO and

W3C.

Engagement with federated and other user groups through the Project Advisory Board and conferences /

workshops.

Project brochures, posters and new letters are being produced in order to promote the project at relevant trade fairs

and other gatherings of digital forensics response experts.


FIGURE 9.CONCEPT POSTER


FIGURE 10.CONCEPT LEAFLET


An end of project volume with findings will be produced for specific stakeholders in the COnCEPT domain.

The goal is to have an average number of COnCEPT related publication and presentation accepted for publication in

proceedings and conferences as indicated in table below:

TABLE 4: ESTIMATED NUMBER OF CONCEPT PUBLICATIONS AND PRESENTATION PER YEAR

1st Year 8

2nd

Year 10

3rd

Year 14 of which 4 journals

5.1 SCIENTIFIC DISSEMINATION OF CONCEPT BY PARTNERS

The COnCEPT consortium is strongly motivated for providing technological and scientific results that will be of major

importance and interest for the scientific and industry communities. Apart from the overall scientific dissemination goals

described in the previous section, each project partner has concrete scientific dissemination plans as described in table

below:

TABLE 5: DISSEMINATION PLAN OF THE PARTNERS OF THE PROJECT

IISA

INTRASOFT International (IISA) is a leading European company in the area of Information Technology and

Communication services provision especially for EU institutions and bodies, Governments and the public

sector in general. IISA portfolio boasts the provision of services to a wide range of European and

international public organizations through four main operational branches in Belgium, Greece, Luxembourg

and Romania. Moreover, IISA has long-standing contracts in Germany, Spain, the UK, most other EU

countries, and Asia. Therefore IISA clientele list consisting of Governments and Public organizations is quite

lengthy and spans across Europe and beyond. IISA International has an extensive expertise in the

Innovation-RTD policy information management, processing and dissemination services, management of

multiplex and complex information-related networks, studies as well as large contracts. It has an extensive

and long experience in designing websites (portals and Extranet) for the European Commission and has been

involved in marketing and promotional activities in the context of the projects for several years. IISA

International has organised and participated in events all around Europe involving many entities. It provides

with implementation of solutions that enhance and support services by making them visible, usable and

accessible. IISA will actively participate in the dissemination activities of COnCEPT. IISA plans to

capitalise on its clientele base and wider contacts among Governments and Public organizations throughout

Europe and beyond in order to disseminate and promote the COnCEPT project objectives.

VTT

Dissemination Objectives

& Approach

VTT aims at integrated dissemination approach comprising from scientific

publications and participation in conferences and organising workshops in the

relevant fields. Dissemination will be accompanied also by the horizontal

activities (e.g. using web sites as information channel, writing newsletters and


white papers) to ensure an effective impact that meets appropriate quality

standards

Target Groups VTT will disseminate its innovation results mainly in scientific journals and

conferences targeting mostly research community.

Envisaged Dissemination

Activities

By presenting research from the COnCEPT project at well-regarded

international conferences and journals we will promote the project in a number

of different scientific communities. For knowledge modelling and reasoning,

VTT will target conferences and journals like the European Semantic Web

Conference (ESCW), the Journal on Web Semantics, Knowledge Engineering

Review, the International Semantic Web Conference (ISWC), IEEE Intelligent

Systems, The online journal of Applied Knowledge Management, Journal of

new ICTs for Knowledge Management in Organizations, International

conference on Knowledge, Information and Creativity Support Systems.

Virtualware


& Approach

The Virtualware dissemination strategy is part of the overall exploitation

strategy. The other goal of dissemination is to reach out to Virtualware

customers along Europe and America... At the same time, Virtualware is very

active in European R&D forums and will disseminate the outcomes of this

project (especially in Fun&Serious Games Festival, where Virtualware is

member of the Steering Board activities). Dissemination will be accompanied

also by the horizontal activities (e.g. using web sites as information channel,

writing newsletters and white papers) to ensure an effective impact that meets

appropriate quality standards

Target Groups Virtualware will disseminate its innovation results mainly in scientific journals

and R&D conferences targeting mostly research & commercial along Europe

and America (mostly) through our subsidiaries in both continents.


Activities

Virtualware is an active participant in ICT international fairs all along Europe

& Latin-American.

On the R&D side, Virtualware is member of the Steering Board Committee of

Nem (http://www.nem-initiative.org), the European Technology Platform

where New Media Content and Networks meet and of Spanish Research

platforms for ICT services, eHealth & tourism.) & - European Technology

Platform on Industrial Safety http://www.industrialsafety-tp.org/.

In Spain, - Evia, Spanish Platform technologies for independent living and

accessibility www.idi.aetic.es/evia/

Enem; Spanish Technology Platform www.idi.aetic.es/enem/ Network

Electronic Media

Telspain: The eLearning professionals network in Spain

http://www.telspain.es/

Member of the Scientific and Technical Committee of the National Centre

of Excellence in Digital Content

http://www.telspain.es/


PESI: Spanish Technology Platform on Industrial Safety - www.pesi-

seguridadindustrial.org/

SEAV: Spanish Association of Virtual Archaeology

http://www.arqueologiavirtual.com/

ThinkTur: Tourism Technology Platform www.thinktur.org

Living Lab Salud Andalusia (LLSA): www.livinglabsalud.es

EsInternet: Spanish Technology Platform of convergence towards Future

Internet. http://www.idi.aetic.es/esinternet/

UHasselt


& Approach

UHasselt in the first place will disseminate its scientific results through

publications at several conferences, workshops and journals. Furthermore, it

will also disseminate the project to design professionals and students that

participate in user studies and evaluations conducted by UHasselt in the context

of COnCEPT (e.g. web-survey, semi-structured interviews and evaluations of

prototypes).

Target Groups Research community interested in the COnCEPT results with a focus on

(methods for the realization of) interactive systems, collaborative interfaces,

user-centred design and design activities in general.

Industry, interested in methods/tools/prototypes resulting from COnCEPT

research.

Education, in particular students from the computer science masters with

specialization in Human-Computer Interaction and Multimedia, and students

from the MAD-faculty (Media, Arts and Design faculty).


Activities

We aim for publications of COnCEPT results at international venues

(workshops and conferences) as well as journal articles. Well-known venues

that have been proven to aid in spreading the type of research results obtained

by the Expertise Centre for Digital Media (EDM) of UHasselt are:

ACM CHI, UIST, IFIP HCSE, ACM EICS (Engineering Interactive Computer

Systems), IFIP Interact, ACM MobileHCI, Ubicomp, PerCom, Pervasive,

ISAMI, AmI, BCS HCI…

We also disseminate our results in local events (e.g. CHI Belgium) but also at

(inter)regional events.

Dlab


& Approach

Designlab is a leading Greek industrial design company and has already several

completed projects in its portfolio aimed to the European market and managed

by both by Greek and international companies and stakeholders. Designlab is

already in the 2nd phase of expanding its activities through presence in London

and Berlin, while at the same time is focusing on the Asian market by

participating in platforms, fairs and events in China. Clients of Designlab are

companies with strategic planning of expanding their export and increasing

their turnover by aiming to more foreign markets through successfully

http://www.pesi-seguridadindustrial.org/

http://www.pesi-seguridadindustrial.org/

http://www.arqueologiavirtual.com/

http://www.thinktur.org/

http://www.livinglabsalud.es/

http://www.idi.aetic.es/esinternet/


implementing practices for applied innovation. Designlab will exploit its

partnership with COnCEPT through disseminating the high scientific and

applied level of COnCEPT's generated knowledge to Asian markets, thus

confirming its high proficiency in the field of product design. Designlab will

activate and use its communication channels (e.g. exhibitions, fairs)

demonstrating a high level of expertise and innovation regarding the design

process. Dissemination of COnCEPT will also comprise of horizontal activities

(e.g. contribution to blog, social media channels and newsletter) to ensure an

effective impact to various target groups.

Target Groups Eastern European Industry, Greek design agencies and innovation companies,

Greek economy through attracting Asian companies purchasing Greek and

other European services. Greek educational design institutes (through

internships and educational activities of Designlab members)


Activities

Projects with clients using COnCEPT would help improving project

development quality, maximising level of creativity, minimising errors and

reducing time and cost. Successful products developed using COnCEPT in the

design process, will attract more users (design agencies and companies with

R&D). COnCEPT can help improve in-project communication with Asian

clients and would help reduce problems and lift barriers due to different

cultures and languages

RGU


& Approach

Academic dissemination via apocopate conference presentations and academic

papers submitted to appropriate journals (e.g. the Design Journal and Design

Studies).

Non-academic dissemination via the project web site, national and local press,

and relevant trade magazines.

Public lectures will also be used to promote the work of the project. The

lectures will be recorded and made accessible via the projects web site.

Target Groups Design and innovation specialists, computer science and HCI designers...

Customers may include design consultants, creative entrepreneurs and design-

based industries.


Activities

Participation at international conferences (e.g. European Academy of Design

and Design Management Institute). Delivery style’ public lectures. More

specifically, this will involve the following activities:

May 14: paper submitted for the ICSOFT conference in collaboration with VTT

and other partners.

Jun 14: abstract submitted on COnCEPT to the European Academy of Design

(EAD) to be presented at the 2015 conference to be held in Paris.

September 14: RGU will present a paper at the IEPDE Engineering and Product


Design Education conference on Design Education and Human Technology

Relations at University of Twente Enschede, Netherlands.

September 14: submit a paper for a special issue of MIS Quarterly.

November 14: submit chapters for inclusion in a Springer Verlag book on HCI

in collaboration with TU/e.

December 14: submit a paper for inclusion in a special issue of International

Journal of Education Through Art on collaborative working methods.

ATOS


& Approach

The Atos dissemination strategy is part of the overall exploitation strategy. The

first step in exploitation is to ensure that internally in Atos, the different areas

(sales, software development, etc.) are aware of the Concept project. As a

company of 75.000 employees this effort is vital.

The other goal of dissemination is to reach out to Atos customers.

Target Groups Internal in Atos - account managers and software developers

Atos customers


Activities

Participation in Atos internal workshops.

Presentation of Concept to Atos Scientific Community (http://atos.net/en-

us/about_us/insights-and-innovation/scientific_community/default.htm)

Participation in EU ICT conferences

TUE


& Approach

TU/e will pursue the publication of scientific results, in conferences and

journals. TU/e will take the lead in editing a volume on methods and tools for

collaboration in early design. This will not be about the project work as such,

but an exposition of state of the art thinking on the topic, aimed at students and

practitioners, in which the role of the Concept tools will also be featured.

Senior scientific staff from the consortium with a design expertise will act as

editors of the volume. Further, as the TU/e maintains close links with industry

it will apply the tools and methods developed in the project in the context of

industrial applications.

Target Groups

Students in industrial design who are trained in creativity

Professional designers in companies working in our area

Industrial researchers working on new application development and innovation


Activities

Tutorials at conferences, presentations and publications at conferences,

webinars, open house days of the department. The TU/e will target the

following events: ACM Creativity and Cognition, ACM CHI, European

Conference on Cognitive Ergonomics, ACM CSCW. Also, it will target the

International Journal of Design.

KT

http://atos.net/en-us/about_us/insights-and-innovation/scientific_community/default.htm

http://atos.net/en-us/about_us/insights-and-innovation/scientific_community/default.htm



& Approach

KT’s goal in terms of its dissemination objectives and approach for COnCEPT

builds on and continues the role of GSI, the partner which it has replaced in the

consortium. In addition KT as a SME involved in developing new medical

technologies will explore how the COnCEPT platform can aid design and

collaborative work on design issues within the industrial context in which KT is

operating. Key objectives for KT as a result include contributing to the overall

exploitation goals of COnCEPT in tandem with exploring the use of COnCEPT

within KT’s operating environment. Key objectives include

Building awareness with stakeholders on the legal, security and trust

aspects of COnCEPT, continuing and developing the proposed role of GSI

in the project

Exploring the potential for Intellectual Property related issues to be

incorporated into COnCEPT, subject to development constraints for the

platform through to the conclusion of the project

Identifying opportunities and potential market areas for COnCEPT’s

exploitation within design and healthcare technologies, focusing on the

specific expertise and networks which can be leveraged by KT in

exploiting and disseminating the results of the COnCEPT project including

use of COnCEPT by KT in a design use case within healthcare technology

development

Target Groups

KT’s key target groups are

End-users and stakeholders with an interest in the legal, security and trust

aspects of the implementation of COnCEPT, continuing and building on

the role of GSI in the project, i.e. actors within organizations responsible

for IP management

Commercial and non-commercial organizations with the potential for

implementing COnCEPT in their design process and work-flows, with a

focus on organizations operating in healthcare and technological

development in healthcare

Research actors within these fields with an interest in collaborative design

and end-user involvement in design


Activities

KT’s activities in disseminating and exploiting the results of COnCEPT include

Disseminating the results of utilizing COnCEPT in healthcare settings in

relevant workshops and conferences, (mHealth, IStFEH telemedicine etc.)

Academic and/or industry journal articles on the use of COnCEPT in

technology design and development in healthcare

Contributions to and utilization of the business and exploitation plan to

highlight specific market and sectorial opportunities in the use of

COnCEPT in design and innovation in healthcare technology innovation

and development and related fields.

In addition, some results of the project and announcements for COnCEPT workshops and conferences will be

disseminated through:

Press releases (whenever it is relevant);

The websites of other thematically-related EU projects;


The COnCEPT consortium exploits the wide range of communities represented in the project consortium to maximise the

impact across the customs and taxation domain and research communities. Existing links with funded projects and

ongoing activities will be exploited to ensure partners in those projects are informed of the developments within

COnCEPT.


6 PARTICIPATION IN WORKSHOPS, CONFERENCES AND EVENTS

We foresee the participation of the project to up to 20 relevant European or international events (workshops, conferences

and exhibitions) taking place within the European Union to promote the project and its results.

COnCEPT events are planned to be generally organised in conjunction with other events in order to maximise the

visibility and attendance. For this reason, a specific task force may be established among the partners for the organization

of joint activities. These events will be announced on all major event websites specifically targeting the various

stakeholders, while they will also be announced on the EC events pages (e.g. the EUROPA website, the weekly

Information Society Newsroom newsletter) and on relevant groups on LinkedIn, Facebook and Twitter but also the entire

Consortium will make such announcements on their own websites, while ensuring local event websites cover the

COnCEPT events.

COnCEPT events will be chosen taking into account the objectives set out in the project communication plan. They could

be chosen from the indicative list shown, respectively for exhibitions and trade fairs for Scientific International

Conferences and Workshops, presented in the table below.

Grant Agreement No. 610725 TABLE 6: SCIENTIFIC INTERNATIONAL CONFERENCES AND WORKSHOPS.

CONFERENCE NAME

DISCIPLINE EVENT TYPE

PROPOSED THEME

CONFERENCE DATE, LOCATION AND OTHER COMMENTS

FIRST DEADLINE (ABSTRACT / FULL PAPER)

LINK

ASA 2014 : International Conference of the Architectural Science Association

Architecture Conference

Relevant tracks on interactive environments & collaboration and interface between research and industry

10 - 13th December 2014, Genoa, Italy

14/04/2014 http://www.asa2014.arch.unige.it/

Fifth International Conference on the Constructed Environment

Architecture, built environment

Conference Track on Design and Planning Processes

16 - 17th October 2014, Philadelphia

17/04/2014 http://constructedenvironment.com/the-conference/

OpenSym IT Conference Research track on IT-driven open Innovation

27 - 29th August 2014, Berlin

20/04/2014 http://www.opensym.org

Architectural Design Research Symposium

Architecture Symposium

Conference on: "the emergence of research through design in the context of Architectural Education and Critical Practice"

29th-30th Aug 2014. Organised by University of Wellington NZ, during Venice Architecture Biennale. Published proceedings.

05/05/2014 http://www.victoria.ac.nz/fad/research/architectural-research-through-design

CYBERWORLDS 2014

IT Conference

Special track on Arts, Design and the Virtual World (chaired by Gianluca Mura, Politecnico di Milano)

6-8th October, 2014, Santander, Spain. Selected papers published in International Journal of Art, Culture and Design Technologies (cf: http://www.igi-global.com/journal/international-journal-art-culture-design/41032)

15/05/2014 http://www.cw2014.unican.es/home

ICSOFT-EA: 9th International Conference on

Software Conference Enterprise Software Technologies

29th - 31st August 2014, Vienna

21/05/2014 http://www.icsoft-ea.org/CallForPapers.aspx#A1

http://www.asa2014.arch.unige.it/

http://constructedenvironment.com/the-conference/

http://constructedenvironment.com/the-conference/

http://www.opensym.org/

http://www.victoria.ac.nz/fad/research/architectural-research-through-design



http://www.cw2014.unican.es/home

http://www.icsoft-ea.org/CallForPapers.aspx#A1

http://www.icsoft-ea.org/CallForPapers.aspx#A1


CONFERENCE NAME


PROPOSED THEME



LINK

Software Engineering and Applications

European Academy of Design (EAD)

Design Conference

Track Exploring the partnership between designer and researcher

17 - 19 April 2015, Paris

30/05/2014 http://ead.yasar.edu.tr/?q=node/31

Architecture, City and Information Design

Architecture, built environment

Conference Track on digital aids to architectural design creativity

1 - 3rd October 2014, Nice

30/05/2014 http://europia.org/EIA14/call-for-papers/

Architectural Research Centres Consortium 2015 Conference

Architecture Conference

Relevant conference tracks include: computational design, design delivery and project management

6th-9th April 2015, Chicago accepts proposals. Conference theme: The Future of Architectural Research

15/09/2014 http://www.arcc2015.com/

Ninth International Conference on Design Principles and Practices

Architecture and design

Conference

Several relevant conference themes, including Design Management and Professional Practice, and Architectonic, Spatial, and Environmental Design

12-14th March 2015, Chicago. Accepted proposals from the first round of submissions already visible on conference website. Several (print and online) journals associated with this conference

08/01/2015 http://designprinciplesandpractices.com/the-conference/call-for-papers

Participatory Innovation Conference (PIN-C) 2015

Arts & design

Conference Design as organizational practice

18-20 May 2015, The Hague

09/02/2015 http://sites.thehagueuniversity.com/pnc2015/home

i-KNOW 2015

Knowledge discovery, semantics, information visualization

Conference - Graz, Austria, Oct 2015

27/04/2015 http://i-know.tugraz.at/

http://ead.yasar.edu.tr/?q=node/31

http://europia.org/EIA14/call-for-papers/

http://europia.org/EIA14/call-for-papers/

http://www.arcc2015.com/

http://designprinciplesandpractices.com/the-conference/call-for-papers

http://designprinciplesandpractices.com/the-conference/call-for-papers

http://sites.thehagueuniversity.com/pnc2015/home

http://sites.thehagueuniversity.com/pnc2015/home


CONFERENCE NAME


PROPOSED THEME



LINK

The 24th ACM International Conference on Information and Knowledge Management (CIKM 2015)

Knowledge management

Conference IR, KM, databases will be held from Oct 19-23, 2015 in Melbourne, Australia

01/5/2015 http://www.cikm-2015.org/

9th

Metadata and semantics research conference

metadata, ontologies, use case

Conference - Manchester, UK Sept 2015

19/05/2015 http://www.mtsr-conf.org/

Design and Design Support Systems

Design, IT, built environment

Conference Collaborative design models

Bi-annual conference, next will be in 2016

N/A http://www.ddss.nl/conferences

Fun&Serious Games Festival

Gaming, contents

Conference New methods for enhancing creative works

November (every year- Bilbao)

N/A www.funandseriousgamefestival.com/‎

http://www.ddss.nl/conferences


7 THE CONCEPT DISSEMINATION PLAN

TABLE 7: CONCEPT DISSEMINATION PLAN

PHASE OBJECTIVE ACTIVITIES

Phase 1:

Initial awareness phase

M1-M12

Dissemination objective:

Agree upon dissemination

strategy and future activities

Create an initial awareness

in the markets related with

COnCEPT project objectives

and scope

Dissemination activities:

COnCEPT logo validation

COnCEPT project web-site

Event, literature, research source

identification

Press release/Newsletter

Project leaflet

Select events for attendance

Scientific publications

Phase 2:

Targeted awareness

market phase

M13-M24


Create a more "targeted

awareness" regarding

COnCEPT technologies with

key players and potential

users

Inform about the

technological benefits to the

target market of COnCEPT


Refine web-site

Social media and online promotion

Publish brochure, press release

Distribute marketing material

Attend events

Phase 3:

Strategic phase

M25-M36


Maximize target market and

industry awareness regarding

COnCEPT system


Refine web-site

Social media and online promotion

Publish brochure, press release

Distribute marketing material

Attend events

Workshops

Issue final press release

A high penetration dissemination and marketing strategy is being executed over the whole project period, as the proposers

are committed to achieve a significant and measurable impact.

The COnCEPT project aims at four levels of dissemination: awareness, understanding, action and participation. The target

groups of each level have been identified and are presented in the table below. Awareness is mainly involve delivering the

main message of the COnCEPT project in relation to its aim and objectives, while understanding requires the providing of

more detailed information on the project purposes, methods and deliverables. Involvement in both of these two stages

provides the basis for dissemination for action, where the project products will be delivered for further use. Dissemination

of information is particularly necessary when targeting stakeholders likely to participate.

Grant Agreement No. 610725 TABLE 8: DISSEMINATION LEVELS

Target Group Awareness Understanding Action Participation

General Public X

Future Internet Community X X X

Customs and Taxation agencies and

organizations

X X X X

EU legislative and research bodies X X

Relevant projects X X X

Intermediate bodies (educational associations,

e-learning networks, etc.)

X X X

Social bodies, counselling organizations X X X

Computer Science and security, risk analysis

and customs and taxation research communities

X X X

SMEs, SME Associations, Public Bodies etc. X X X

Other related industry X X

Media X X

The COnCEPT web site is being linked directly to external social communities such as LinkedIn, Facebook and Twitter

and integrates content from other external Web 2.0 environments such as Google and YouTube.

eu project no: 610725 (collaborative project) · 0.5 09/03/2015 diego esteban (atos) new word...

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