Away Day – 27th of April 2012

Benjamin Ball

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The Team

• Speaker: Benjamin

• Trainers:– Tom

– Harriet

– Patrick

– Christine

– Christophe

– Marien

– Saskia

– Annemieke

• Assistants:

– Greet

– Karolien

– Els

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What you’ll be doing today

9h30 to 13h

• Part 1 - Getting more done (than EVER before)

• BREAK

• Part 2 - Getting along (especially in challengingcircumstances)

• LUNCH

14u - Cooking

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A small introduction

• Put your name on the back of the paper

• DRAW

– Something typical about your country of origin

– Something you enjoy (food, activities…)

Trainer collects, and redistributes at random. Go around the circle, guess who drew this. Where are they from, and what do they like?

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Getting more done

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Getting more done

• Setting successful priorities

• Finding your natural rhythm + increasing it

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Priorities

What’s the difference between somethingURGENT and something IMPORTANT?

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Priorities

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Priorities

• Take a look at your current workload

• Divide it into the Priority Grid

• Max. 5 items in each of the top 2 squares

-> What will you drop?

-> What will you be able to give more focus to?

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Priorities

• Take a look at the priorities of yourdepartment (in teams)

• Make a grid

• All grids are anonymous and will be handedover to the team leaders afterwards

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Morning exercise!

• Move your arms up and down 30 times

• Now move your arms up and down until I say stop

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#1 Rule of Mountain Trekking?

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#1 Rule of Mountain Trekking

• Keep your eye on the track

• Bring a map, compass and food

• Keep a steady pace

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How to find your rhythm

• Do one thing at a time

• Incoming: deal with it completely NOW (<2 min) or put it on your todo-list and archive

• Calculate in ad-how work: only schedule part of your time

Beware the beast called email

‘Email, for most, means letting other people writedirectly onto their current todo-list’

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Let’s take a break

See you back here at 11h25

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ZOOM

• Take a good look at your picture

• Each picture zooms out of a previous one

• Without showing your picture, find out the order of the pictures

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ZOOM

• What happened during the exercise?

• Who was active, maybe even dominant – andwho kept in the background?

• Who made sure that results were achieved?

• Who made sure everyone was feeling allright?

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The science of communication

• We’re all different

• We’re all connected

Successful Communication is more than beingright – it’s agreeing on something (and knowingwhat the other is talking about).

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Communication = Miscommunication

The Italian man who went to Malta

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Hierarchies

Stand in the circle, starting at the trainer’s lefthand, in order of

Age

Years of service

Length

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Which do you prefer?

Which group do you belong to? Stand at the trainer’s left (hand) or right (hand) according tothe picture.

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Which do you prefer?

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Which do you prefer?

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Which do you prefer?

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Everybody’s different

• The question is: how relevant or absolute is that difference?

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Social styles

• For every three words, which defines youmost, in real life?

• Circle this word

• On the next page, find the number thatcorresponds to your circled words

• Add up all the A’s in one score, and all the E’s in another

• Example: A=14 E=18

• Fill in your score on the grid

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4 Social Styles

Emotief

Niet Emotief

Re-ActiefActief

Promotor Facilitator

Director Analyst

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Social styles

• Divide yourselves over the grids

• If you’re on a border, choose the one you feel most connected to

• Form teams

• Make a presentation about

– How you like to work

– Who you like to work with

– How you want to be treated by others

– What you can’t stand

– What others can manipulate you with

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Create a Company Board

• Each group creates one part of the CB

– Biggest strength

– Biggest weakness

– Mission (main 3 principles about how you work)

– Vision (long term goal)

– The building

– The complete team

– The different divisions

– Threats from outside sources

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Create a Company Board

• Procedure in each team:

– Promotors give ideas

– Analysts give pros and cons

– Facilitators decide which elements to keep

– Directors execute

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Thank You!

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This afternoon: cooking