euro-photo “disclosing the european library on common...

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EURO-Photo

“Disclosing the European Library on

common visual historical heritage”

- Project overview: objectives, activities, role of the

partners, timing -

EURO-Photo Project: main figures

DenmarkSCANPIX

PolandPAP

HungaryMTI Zrt.

PortugalLUSA

ItalyEXPSYS

NetherlandsEPA

SpainEFE

GermanyDPA

BelgiumAGENCE

BELGA

NetherlandsANP

ItalyANSA (Co-ordinator)

CountryParticipant short

name

11 partners (10 European Agencies 1 technical

partner) 9 countries

Duration: 30 months

Max. EU Grant: 2.300k €

Start date: 1st May 2010

N° of pictures to be digitalised and

catalogued: 150.000

EU Program: ICT Policy Support Program – Call for proposal 2009-3 – Theme 2.3

European Digital Library – Digitising content for Europeana - Pilot Type B

The EURO-Photo Project – The scenario

AT PRESENT (Current situation - Problem to be faced)

Pictures in the archives of 10 leading European News Agencies are among the most valuable historical documents of the

last century. They record major domestic and international events (political, social, cultural, sporting), celebrities and daily life from the turn of the century to the mid ‘90s. At present this common cultural and historical heritage is marginally accessible. Only a small fraction (about 2%) of the archives have been digitalised with limited availability only at a

national level and mostly to professional picture buyers.

AFTER THE PROJECT (Objectives to be reached and strategies)

The project will focus on the targeted digitalisation and fully metadata enrichment of at least 150.000 pictures from the

archives of 10 leading European News Agencies and make them available to Europeana, together with a huge number of

their historical pictures already digitalised and captioned. Pictures will be free of charge for educational or private use, duly

taking into account IPR issues.

The sustainability of the project will be based on the revenues stream coming from selling historical pictures by agencies to their current target (media industry) at an European level; a EURO-Photo Pilot commercial service will be set up for this

purpose.

The EURO-Photo Project – The “reason why”

The project is based on needs of the two subjects involved:

News agencies have vast archives of photo-journalistic and historical material

containing millions of images that are deteriorating and need to be digitalised (an

irreplaceable asset to be enhanced and appreciated) also in order to expand

business.

The European Commission has launched “Europeana” (www.Europeana.eu) to

offer and distribute on-line Europe’s most important digital libraries for

European citizens. The Agencies’ archives are part of a common European

Historical heritage that should be preserved and known by citizens.

Main objectives of EURO-Photo Project

1) Digitization of 150.000 historical pictures from the archives of 10 leading

European News Agencies (15.000 for each partner)

2) Availability of pictures through Europeana to European citizens free of

charge for educational or private use, duly taking into account IPR issues

(low/medium resolution, at minimum 400 x 600 pixel + Watermark), together

with a huge number of their historical pictures already digitalised and captioned.

3) The sustainability of the project will be based on the revenue stream coming

from sales of historical pictures by agencies to their current customers (media

industry) at an European level; an EURO-Photo Pilot commercial service will

be set up for this purpose.

EURO-Photo Project: Budget breakdown

Applicant

N°

Appl. Short

namePersonnel

Subcontract

ing

Other direct

costs

Indirect costs

/ Overheads*

Total

eligible

costs

Max EU

ContributionPrefinancing

1 ANSA 615.300 30.000 41.266 184590 871.156 435.578 261.347

2 ANP 288.900 28.836 86.670 404.406 202.203 121.322

3 BELGA 390.000 31.850 117.000 538.850 269.425 161.655

4 Dpa 359.200 28.446 107.760 495.406 247.703 148.622

5 EFE 277.035 29.228 83.111 389.373 194.686 116.812

6 EPA 293.200 30.794 87.960 411.954 205.977 123.586

7EXPERT

SYSTEM 342.200 16.050 102.660 460.910 230.455

138.273

8 LUSA 182.563 30.606 54.769 267.937 133.968 80.381

9 MTI 73.676 31.000 29.368 22.103 156.146 78.073 46.844

10 PAP 132300 35.000 31.678 39.690 238.668 119.334 71.600

11 SCANPIX 256.500 31.746 76.950 365.196 182.598 0

TOTAL 3.210.874 96.000 329.868 963.262 4.600.002 2.300.000 1.270.441

* SFR - Standard Flat Rate= 30% of personnel costs

Pre-financing: to be paid by the Commission to the coordinator within 45 days following the entry into force

of the grant agreement (60% of EU Contribution). The co-ordinator will transfer pro-quota to partners

Interim Payment: after M15 up to 90% of the Max EU Contribution

Final payment: after the end of the last reporting period

Indicative efforts (man-months) per partner

and WP

664

DanishIPTCNational portalPrivateJPEG, High

resolution

10 million pictures, of which 120.000 digital

with captions.

SCANPIX,

Denmark

Polish

English

IPTC several hundred userspublic

National

portal

JPEG, High

resolution and

TIF HDR

18 million pictures, from 1924 to 1995.

over 145.000 digital (100.973 with polish

captions and 71.611 polish and English)

PAP,

Poland

Hungarian (more

than 10 thousand

in English too)

IPTCAvailable via internet

and leased line

PrivateJPEG, High

resolution,

min 3,000 dpi

13 million negatives dating from 1910s until

2002, of which more than 100.000 have been

digitized and are captioned

MTI,

Hungary

Portuguese

English (only

10.500)

IPTCNational portalPrivateJPEG, High

resolution

3 million pictures in the archive, from 1970 to

1995, of which about 16.200 digitalized

(10.500 with caption in English). About 85.000

digital images with metadata to be improved.

LUSA,

Portugal

EnglishIPTCNot available on linePrivateJPEG, High

resolution

71.000 pictures from 1985 to 1995.

3.000 digitalised

EPA

Germany

Spanish, English.IPTCAvailable on web portal

and satellite distribution.

PrivateJPEG, High

resolution

13 million pictures, of which 143.000 digital

with captions (before 1990)

EFE,

Spain

All Keywords are

in English and

German

IPTCNational portalPrivateJPEG, High

resolution

8,5 million pictures, (1900 – ‘90s).

About 400.000 digital with captions.

DPA,

Germany

French, Dutch,

English

IPTCNational portal -

http://picture.belga.be

PrivateJPEG, High

resolution

5 million pictures from 1946 to 1993

15.000 digital with captions

BELGA,

Belgium

DutchIPTCNational portal

http://www.anp-

archief.nl

PrivateJPEG, High

resolution

2,5 million pictures, from 1890 to 2000.

150.000 digitalised with captions.

ANP,

Netherlands

Italian, English

(about 10.000)

IPTC (*)Available on Customer

distribution system

PrivateJPEG, High

resolution

1,6 million pictures from ’40 to 1997.

65,000 digital (about 10.000 with complete

captions).

ANSA,

Italy

LanguageExisting

Metadata

Current UseIPRFormat &

Quality

Quantity & DefinitionPartner]

TOTAL: about 74 millions pictures with a physical support, about 1 million digitalised

Historical

photographic

archives of

news

agencies

EURO-Photo: Work packagesLead participantWork Package Deadline

(months)

WP1 Project Management

WP2 User needs analysis

WP3 Interoperability architecture

and specifications

WP4 Content selection and targeted digitalisation

WP 5 Cataloguing and metadata enrichment

WP6 Interoperability implementation

and testing

WP7 Sustainability anddissemination

ANSA

ANP

EXPSYS

DPA

ANSA

EXPSYS

EFE

1 - 30

1 - 4

1 - 6

3 - 30

7 - 30

7 - 18

1 - 30

EURO-Photo: Timetable of activities

ID Nome attività

1 WP1: Project management2 Kick off Meeting3 Intermediate Evaluation Meeting4 Mid-term review5 Intermediate Evaluation Meeting6 Final Evaluation Meeting7 WP2: User needs analysis8 T2.1 National Pilot Users Groups 9 T2.3 Integration with Europeana themes10 T2.2 List of "European Themes of interest" 11 T2.4 Analisys of technical requirements12 WP3: Interoperability architecture and specification13 T3.1 Press Agencies adopted Standards & Tech. surveys14 T3.2 Europeana & EDL adopted standards survey and compliance15 T3.3 Design of Euro-Photo interoperable architecture16 T3.4 Euro-Photo interoperability framework specification17 T3.5 Integration Software Specification for each Agency Site 18 WP4: Content selection and targeted digitalisation19 T4.1 Selection of pictures20 T4.2 Targeted digitalisation21 WP5: Cataloguing and metadata enrichment22 T5.1 Catalguing and metadata enrichment23 WP6: Interoperability implementation and testing24 T6.1 Development of local modules25 T6.2 Devolopment of EURO-Photo interoperability framework26 Milestone: Interoperability framework release27 T6.2 EURO-Photo interoperability framework and news agencies module testing28 Milestone: Start of operational phase29 WP7 Sustainability and dissemination30 T7.1 Explotation and business plan31 T7.2. Euro-Photo pilot service32 T7.3 Dissemination toward European citizens and professional users33 T8.4 Dissemination activities toward News Agency

Kick off Meeting

Intermediate Evaluation Meeting

Mid-term review

Intermediate Evaluation Meeting

Final Evaluation Meeting

M-1 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M13 M14 M15 M16 M17 M18 M19 M20 M21 M22 M23 M24 M25 M26 M27 M28 M29 M30 M31

MID-TERM REVIEW

FINAL

REVIEW

Quantitative objectives of the project

52Participation in conferences /

workshops N°of eventsDissemination activities8

4020

N°of press releases / news

items on EURO-Photo and/or

Europeana projects

Dissemination

activities7

200-

Average daily number of

photos accessed

through Europeana

Web access6

2.0002.000N°of subjects to be contacted

with a news letter

End users

involvement5

1.000.000-N°historical pictures provided to and

accessible through Europeana

Provision of

historical pictures

to Europeana

4

103N°agencies’ archivesInteroperability

with Europeana3

150.00030.000N°of pictures enrichedMetadata

enrichment2

150.00040.000N°of pictures digitisedTargeted digitisation1

M30M15

Expected ProgressIndicator name

Objective/

expected result

Indicator

No.

Work Package 1Project managementTITLE

ANSA – ANP - BELGA – DPA – EFE – EPA – EXPSYS - LUSA – MTI – PAP - SCANPIXCO-ORGANIZERS

To establish and maintain an organizational structure so that the overall

objective of the project will be achieved with a high level of efficiency

and sustainability.

Assessment and evaluation activities are integral part of this work package.

OBJECTIVES

The project will be managed by the co-ordinator who will be responsible of the overall co-

ordination and supervision of the project, the relationship with the EU Commission, the execution

of the contract and that all costs and milestone are in line with the budget and timescale.

The co-ordinator will be supported by the Steering Committee, where each partner has a vote,

which will handle any dispute among the partners. Other teams will be constituted dedicated to:

Dissemination, Technology, Sustainability, Content

WORK DESCRIPTION

D1.1 Project Powerpoint Presentation (M2)

D1.2 Awareness and Dissemination Plan for Project web site (M2)

D1.3 Progress Report 1 (M7)

D1.4 Progress report 2 (M15)

D1.5 Financial Statement 1 (M15)

D1.6 Progress Report (M22)

D1.7 Final Report (M30)

D1.8 Final Financial Statement (M30)

DELIVERABLES

Month 1 – Month 30START/END DATES

Work Package 2


The main objective is the identification of content provisioning requirements.

General editorial and publishing guidelines will be decided by the Content Operational Team in

order to select photos taking into account user needs analysis and IPR issues.

Afterwards A “List of European Themes of Interest” will be defined, based on their main

historical, educational and editorial value, according to user needs pointed out by pilot users groups

and by Europeana.

OBJECTIVES

� T.2.1 Creation and management of National Pilot Users Groups (national authorities in the education and cultural fields, associations of publishers).

� T.2.2 Integration with Europeana themes � T.2.3 Realization of a “List of European Themes of Interest”� T.2.4 Analysis of user technical requirements

WORK

DESCRIPTION

D2.1: Report on users’ content provisioning requirements “List of European Themes of

Interest” (M 4)

D2.2: Content selection and digitalisation guidelines / handbook (M4)

DELIVERABLES


User Needs AnalysisTITLE

Work Package 3


- Define an open architecture to fully supports interoperability among press agency archives

and Europeana and other EDL (Electronic Digital Library) relying on main international

standards for publishing industry like Dublin Core , “Photo Metadata standard 2008 - IPTC

(International Press Telecommunications Council

- Provide the software requirements and specifications of the EURO-Photo Interoperability

Framework to support interoperability with Europeana and among News Agencies

OBJECTIVES

� T.3.1 Press Agencies adopted Standards & Technologies survey� T.3.2 Europeana & EDL (European Digital Library) adopted standards survey and

compliance� T.3.3 Design of EURO-Photo interoperable architecture� T.3.4 EURO-Photo Interoperability Framework Specification� T.3.5 Integration Software Specification for each Agency Site

WORK

DESCRIPTION

D3.1 Press Agencies adopted Standards & Technologies survey

D3.2 Europeana & EDL (European Digital Library) adopted standards survey and

compliance

D3.3 Design of EURO-Photo interoperable architecture

D3.4 EURO-Photo Interoperability Framework Specification

D3.5 Integration Software Specification for each Agency Site

DELIVERABLES


Interoperability architecture and specificationsTITLE

Work Package 4


� Selection of pictures of partner’s historical archives according to the list of

“European Themes of Interest”. In this stage the quality of pictures will be considered

as well.

� Digitalisation of pictures that will be available for WP5 Pictures to be digitised will be

selected through a thematic approach and NOT a “massive” one.

OBJECTIVES

� T.4.1 Selection of images

� T.4.2: Targeted digitalisation

WORK

DESCRIPTION

D4.1 Report 1 on selection and digitalisation of images (M15)



DELIVERABLES


Content Selection and targeted digitalizationTITLE

Work Package 5


Catalogue and improve the quality and quantity of metadata of pictures digitalised, according

to technical specifications and standards established in WP3 (title, caption, category, date,

place….). OBJECTIVES

T.5.1: Cataloguing and metadata enrichment

With reference to pictures selected in WP4, metadata will be added, according to standard and technical

specifications fixed in WP3 and to the state-of-the-art of historical knowledge as well. This activity is

obviously important in order to satisfy end users’ needs and reach a fully interoperability with

Europeana.

Metadata enrichment activities will be carried out by each agency according to its actual skills and

technical framework. Each agency has crucial experience in managing these kinds of activities and will

follow its own organisation and workflow scheme to reach project goals.

According to this past experience, also these activities are heavily time-consuming because journalists and

historians have to reconstruct historical events.

WORK

DESCRIPTION

D5.1 Report 1 on Cataloguing and metadata enrichment activities

D5.2 Report 2 on Cataloguing and metadata enrichment activities (M18)

D5.3 Report 3 on Cataloguing and metadata enrichment activities (M24)

DELIVERABLES


Cataloguing and metadata enrichmentTITLE

Work Packages 6


Implementation of the EURO-Photo interoperability framework

Implementation of interoperability support component from participating news agency .

Stand alone testing of the single components; testing of components in the EURO-Photo

interoperability framework ; functional testing of interoperability with Europeana .

OBJECTIVES

� T.6.1 Implementation of the EURO-Photo Interoperability Framework

� T.6.2 Implementation of local modules to support interoperability from each

participating news agency

� T.6.3 EURO-Photo interoperability framework and news agency module testing

WORK

DESCRIPTION

D 6.1 EURO-Photo Interoperability Framework (M12)

D 6.2 EURO-Photo interoperability framework and news agency module testing report

(M18)DELIVERABLES


Interoperability implementation and testingCONTENT

Work Package 7


WP7 aims to develop the activities needed to guarantee the sustainability of the

EURO-Photo initiative after the completion of the project and disseminate the

awareness and knowledge about the project and Europeana.

OBJECTIVES

T.7.1. Exploitation and business plan

T.7.2. EURO-Photo pilot service

T7.3 Dissemination activities toward European citizens and professional users (in

collaboration with Europeana and through Press Agencies)

WORK

DESCRIPTION

D 7.1 Project web site (M3)

D 7.2 Dissemination Plan and communications tools (M18)

D 7.3 Exploitation and Business Plan (M28)

D 7.4 EURO-Photo pilot service validation (M28)

D 7.5 Report on dissemination activities carried out (M30)

DELIVERABLES


Sustainability and disseminationTITLE

THANK YOU FOR

YOUR KIND

ATTENTION

Name, address, Role in the project

Place - date

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