EuroCRIS Action Plan Organizational Flavor Leadership Structure Membership

Getting the Job Done Decision Time

The key to our success rests with us, one step at a time.

EuroCRIS Action Plan –Organizational Flavor We can have our cake

and eat it too.– Structured

Organization– Professional

Association– Informal Group of

CRIS Professionals– Network of

Excellences

Towards a European Information Space.

EuroCRIS Action Plan – Leadership

EuroCRIS Work Group (EWG)– Election

– Term(s) of Tenure

– Start of Tenure• Chair

• Secretary

• Treasurer

EuroCRIS Action Plan – Structure Organizational Planning Task Group

– Structure• Charter (Constitution)

• Mission Statement

• Modus Operandi

• Legal Framework of EuroCRIS

• Financial Mechanism

EuroCRIS Action Plan – Membership Membership

– Drive to Increase EuroCRIS Ranks – Dues Collection

• Individual– Professionals

– Advanced Students

• Institutional

EuroCRIS Action Plan – Getting the Job Done

EuroCRIS Action Plan –Putting One Step Forward EuroCRIS Work Group (EWG) will serve

as the “executive” arm of the group. A Planning Group will investigate issues of

“identity” and “structure”. Task Groups might be charged, in the

future, with service-oriented responsibilities.

Our ranks should be bolstered.

EuroCRIS Work Group (EWG)

EuroCRIS Work Group– Financial Management

• Financing of Service Provision

• Costs of EuroCRIS WG and Task Groups Activities (no salaries or honoraria)

– Organizational Development– Professional Development– Public Relations / Communication– Events

EWG EuroCRIS Work Group (EWG)

– Permanent– 3 members

• Chair– Sets strategy, offers guidance, inspires motivation, engages

in PR and marketing, represents EuroCRIS at appropriate meetings, fosters relationships with global CRIS actors, seeks support for activities, and organizes events for the membership, monitors Task Groups

• Secretary– Oversees membership issues, maintains documentation,

tracks action items, maintains website and organizational databases (internal and publicly-accessible)

• Treasurer– Sets out a sound financial plan, maintains bookkeeping, and

prepares necessary documentation for fundraising and reporting functions

EWG – Potential Duties

Professional Development / Membership– Permanent

– EuroCRIS WG

• Membership Drive

• Members Database

• Encourage Involvement of Membership

• Staff Exchanges

EWG – Potential Duties

Public Relations/Communication– Permanent– EuroCRIS WG

• Logo (Branding)• Web Site

– Portal– Databases

• Best Practices/Solutions

• Organizational Brochure• Fortnightly e-Newsletter (Web-Archived)

• E-Journal (after sustained EuroCRIS recognition)

EWG – Potential Duties

Events– Permanent

– EuroCRIS WG

• EuroCRIS Meetings– Frequency

– Locations

– Schedule (One year in advance)

• CRIS Conferences– Kassel2002

– Pick next venue/dates

EWG – Potential Duties Events

• Workshops and Seminars– Dedicated Event

• During Non-Conference Year

– At EuroCRIS Meeting

• Training/Professional Enhancement Session(s)

Planning Group

Organizational Development (Planning)– Ad-hoc

– EuroCRIS WG, University Rep, National Body Rep., etc…

– Recommendations due no later than two weeks prior to next EuroCRIS meeting

• Work Plan

• Charter (Constitution)

• Mission Statement

• Modus Operandi

• Legal Framework of EuroCRIS

– Registration

• Financial Mechanism

Task Groups Pursuant to the recommendations of the

planning group, assuming we have one, we might wish to delegate responsibilities to Task Groups.

Some tasks would be done with the EWG, some by their nature could not.

Task Groups

Auditing / Internal Review Nominating / Leadership Cultivation Research and Projects Technical Management

Task Groups

Auditing / Internal Review– Permanent

– 1 member, non EuroCRIS WG

• Keeps EWG honest

Task Groups

Nominating and Leadership Cultivation– Permanent

– 3 members, incl. 2 non EuroCRIS WG

• Prepares next generation of EuroCRIS leaders

Task Groups

Research & Projects– Permanent– EuroCRIS WG + 2 members

• Possible CRIS Activities (Integrated Projects and/or Networks of Excellence)

– CERIF Management (& Revision)• CERIF Data Exchange Working Model Design• Thesaurus/Classification Scheme

– CGP: Code of Good Practice (Re-Visit)– Best Practices/Solutions Database

• Applications, marketing strategies, training ideas, data modeling, etc…

– “ERGO” or “CERIS”: Comprehensive (Current) European Research Information System

Task Groups

Research & Projects• Potential Research Projects

– Benchmarking

– Metrics

– Networking

– Standards

• Self-Help – EuroCRIS could serve as a test bed for new

local CRIS applications

Task Groups

Technical Management– Permanent

– EuroCRIS WG + 1 member

• Website Oversight

• BBS Administration

• Database of Best Practices/Solutions

Decisions To Be Taken Here & Now1. EuroCRIS WG

– Who (?)– Duration (Two years?)– Start (Staged end of term, for

continuity’s sake)

• Chair

• Secretary

• Treasurer

Decisions To Be Taken Here & Now3. Nominating and Leadership Cultivation

– Two members (in addition to EWG)

4. Planning Group1. Organizational/Identity Issues

1. As a reminder, please see the following slide

Task Groups

Organizational Development (Planning)– Ad-hoc

– EuroCRIS WG, University Rep, National Body Rep., etc…

– Recommendations due no later than two weeks prior to next EuroCRIS meeting

• Work Plan

• Charter (Constitution)

• Mission Statement

• Modus Operandi

• Legal Framework of EuroCRIS

– Registration

• Financial Mechanism

Decisions To Be Taken Here & Now

5. Do we need a budget?1. If we will be providing services, we need at

least a modest one.1. Domain name

2. Newsletter

3. Etc…

6. If so, Should we charge for membership?1. Yes, for reasons said during these two days of

discussions.

Decisions To Be Taken Here & Now

7. If so, what should the membership dues amount to?

– High enough to signal importance and self-esteem, low enough to attract many (Why are not all CRIS2000 attendees members of EuroCRIS?)

• Individual membership at 100 Euro• Full-Time Ph.D. Student at 50 Euro• Institutional membership at 300 Euro

8. Next EuroCRIS Meeting Date Venue

And at the Next Meeting…

1. StructureRecommendations of Planning Group are Debated

– Charter/Constitution Draft• Mission Statement

– One paragraph to be used to describe the organization

– Legal Structure Draft

– Bank Account

– Work Plan Draft

– Annual Budget Draft

And at the Next Meeting…

2. Membership Drive Started– On our way to target of 100 dues-paying

members by CRIS2002

And at the Next Meeting…

3. Task Groups – Chairs – Memberships– Plans of Action– Communication

• BBS established for membership and committees (CORDIS-like)

And at the Next Meeting…

4. Domain Name Registration– www.EuroCRIS.org

5. Website and BBS– Location(s)– Website Re-Design

• Portal onto European Research Information– ERIC: European Research Information Collection

• Laugh………..

And Good Luck to Us All

Discussion Highlights

Adamczak

Website needed Best Practice DB nice idea EWG decision

Alfreda

What is critical to address today?

Marga

Staged approach to a professional association

Planning group needed www.eurocris.org / portal Need “ERGO” Enlarge membership

– Charge a fee

KGJ Disappointed with slow route for change CRIS2002 and ERGO and CERIF point to

urgency Today: Install committee of 5-7 members Five task forces to run in parallel

– ERGO– CERIF– CRIS2002– CGP– Charter / Mission

EZ

Membership must be involved– Or else we must remain in same position as

today

Jostein

Decisions Today– Chair– One year for planning committee

• How to implement change from SIG: Special Interest Group to PA: Professional Association

– Website at Bergen for one year– Next meeting

Soeren

Step by step “ERIC” portal Do we need a large association? Not

necessarily.

Jens

We should make as many decisions today as possible.

We should not wait one year. Change comes from “pressure” and

momentum. We have that now.

Vigdis

Staged evolutionary approach There are many implications to our actions

– Institutional approval for participation in organization and on task groups

Today’s Decisions? EWG

– SecretaryMarga

Mission Statement drafting for ratification at next meetingIn interim, each of us should confer with home

institutions Planning group

Mandate to return recommendations of constitutional and structural nature to this forum by November 2001, BEFORE next meeting?

• Marga, Eric, Keith, Vigdis

Today’s Decisions? Need for a budget? Y/N (Membership fee? Y?N)

– These two points serve as guidelines to planning group

Leadership cultivation and nominating group– For future task-group memberships– Must work with planning group, in due course

Next meetingVenue: UK, RutherfordDate: TBD (October?)

Mission Statement – Draft!!!

EuroCRIS is established in Europe to be the internationally recognized point of reference for all matters relating to CRIS: Current Research Information Systems.

EuroCRIS serves its membership and the global research community, and advances the field of CRIS through life-long professional development, the sharing of knowledge, and by fostering a sense of true community.– (Research Information: From data to insight)

Objectives Apply and maintain internationally accepted

standards and guidelines, and develop where necessary– CERIF

Build and maintain an RTD thesaurus Establish a “one-stop shop” portal/gateway

to global CRIS Set up a European database of RTD

endeavors

Objectives Adhere to principles of best practice

– Include the management of the Code of Good Practice (CGP)

Provide a forum for exploring and exploiting new and emerging concepts and technologies (incl. data quality, standards, etc…)

Nurture a community of CRIS practitioners and users

Addressing the needs of the CRIS user groups