EVACUATION LIAISON TEAMEVACUATION LIAISON TEAM

THE MISSION OF THE THE MISSION OF THE

EVACUATION LIAISON TEAM (ELT) EVACUATION LIAISON TEAM (ELT)

IS TO SUPPORT REGIONAL HURRICANE IS TO SUPPORT REGIONAL HURRICANE

RESPONSE EFFORTS BY FACILITATING THE RESPONSE EFFORTS BY FACILITATING THE

RAPID, EFFICIENT AND SAFE EVACUATION RAPID, EFFICIENT AND SAFE EVACUATION OF OF

THREATENED POPULATIONSTHREATENED POPULATIONS..

•LOCATION - ELTLOCATION - ELT

SERVERSERVER

•HARDWAREHARDWARE

•SOFTWARESOFTWARE

•CONNECTIVITYCONNECTIVITY

•ESF - 1 (TRANSPORTATION)ESF - 1 (TRANSPORTATION)

•LEAD: DOT

•SUPPORT: FEMA

USACE

•REPORTING: OPERATIONS SUPPORT

BRANCH CHIEF

THE PRIMARY ROLE OF THE ELT IS TO PROVIDE FEDERAL AND STATE

EMERGENCY MANAGEMENT OFFICIALS WITH TIMELYAND ACCURATE

TRAFFIC/EVACUATION RELATED INFORMATION DURING MULTI-STATE

HURRICANE THREATS.

PROVIDE AN OVERALL LIAISON FUNCTION, CLEARINGHOUSE AND CENTRALIZED COMMUNICATION LINK BETWEEN THE STATES, REGION (S), FEMA HQ (EST) AND AS APPROPRIATE OTHER AGENCIES AND THE MEDIA

1.

RECEIVE, COMPILE AND ANALYZE VITAL INFORMATION, SUCH AS:

2.

• STATUS OF EVACUATIONS (LOCAL, STATE, INTER- STATE)

• TRAFFIC FLOWS/COUNTS/SPEEDS/ETC.

• PROBLEM AREAS (EXISTING AND ANTICIPATED)

• AVAILABILITY OF SHELTERS/ROADWAY ASSISTANCE

• EMERGENCY MESSAGES/INSTRUCTIONS/PSA’S

DISSEMINATE THE APPROPRIATE INFORMATION VIA:

3.

• WEBSITEWEBSITE

• VIDEO CONFERENCEVIDEO CONFERENCE

• TELEPHONE/TELECONFERENCETELEPHONE/TELECONFERENCE

• E-MAILE-MAIL

• FACSIMILEFACSIMILE

UTILIZING• COMPUTER FORECASTING/MODELINGCOMPUTER FORECASTING/MODELING

• GIS GRAPHICS/MAPPINGGIS GRAPHICS/MAPPING

• TEXT PRODUCTSTEXT PRODUCTS

ASSIST IN PROVIDING THE NECESSARY ASSIST IN PROVIDING THE NECESSARY DATA, ANALYSIS, INTELLIGENCE, ETC., DATA, ANALYSIS, INTELLIGENCE, ETC., TO FACILITATE EVACUATION, TO FACILITATE EVACUATION, PREPOSITIONING, STAGING AND PREPOSITIONING, STAGING AND REENTRY PLANNING, DECISION MAKING REENTRY PLANNING, DECISION MAKING AND PROBLEM SOLVING.AND PROBLEM SOLVING.

4.

THE ELT WILL CONSIST OF NO LESS THE ELT WILL CONSIST OF NO LESS THAN THREE MEMBERS ON DUTY, THAN THREE MEMBERS ON DUTY, ASSIGNED AS FOLLOWS:ASSIGNED AS FOLLOWS:

1. D.O.T. SPECIALIST: DOT/ESF-1 PERSONNEL

2. I.T. SPECIALIST: USACE IT/GIS OPERATOR

3. E.M. SPECIALIST: HLT MEMBER

1.1. ESTABLISH/ MAINTAIN CONTACT ESTABLISH/ MAINTAIN CONTACT

WITH EOC’S (DOT)WITH EOC’S (DOT)

2.2. ANALYZE TRAFFIC PROJECTIONS/ ANALYZE TRAFFIC PROJECTIONS/

INPUTS, AS REQUESTED BY THE INPUTS, AS REQUESTED BY THE

STATESTATE

3.3. PROVIDE ANALYSES FOR STATUS PROVIDE ANALYSES FOR STATUS

REPORTSREPORTS

4.4. CONTACT EOC’S (DOT) TO IDENTIFY CONTACT EOC’S (DOT) TO IDENTIFY

TRENDS/ PROBLEMSTRENDS/ PROBLEMS

5.5. ASSIST THE STATE ON FOLLOW-UP ASSIST THE STATE ON FOLLOW-UP IN REPORTING LAPSES/ FAILURESIN REPORTING LAPSES/ FAILURES

6.6. ASSIST IN VERBAL BRIEFINGSASSIST IN VERBAL BRIEFINGS

7.7. COORDINATE ESF-1 RESPONSES COORDINATE ESF-1 RESPONSES

TO NEEDSTO NEEDS

1. ESTABLISH/MAINTAIN CONTACT WITH 1. ESTABLISH/MAINTAIN CONTACT WITH

E.O.C.’S (EM)E.O.C.’S (EM)

2. RESPOND TO INQUIRES2. RESPOND TO INQUIRES

3. UPDATE ROC STAFF3. UPDATE ROC STAFF

4. PROVIDE VERBAL BRIEFINGS4. PROVIDE VERBAL BRIEFINGS

5. MAINTAIN DUTY LOG5. MAINTAIN DUTY LOG

6. MAINTAIN HARD COPY FILES6. MAINTAIN HARD COPY FILES

7. PRODUCE STATUS REPORTS7. PRODUCE STATUS REPORTS

1. MAINTAIN HARDWARE/SOFTWARE1. MAINTAIN HARDWARE/SOFTWARE

2. GENERATE MODEL RUNS2. GENERATE MODEL RUNS

3. MONITOR/ ANALYZE STATE INPUTS3. MONITOR/ ANALYZE STATE INPUTS

4. REPORT TRENDS/ LAPSES/ FAILURES4. REPORT TRENDS/ LAPSES/ FAILURES

5. MANUALLY INPUT INFORMATION5. MANUALLY INPUT INFORMATION

6. APPLY GIS LAYERS TO MAPS6. APPLY GIS LAYERS TO MAPS

7. PRINT MAPS/ GRAPHICS/ 7. PRINT MAPS/ GRAPHICS/

OVERLAYS/ TABLESOVERLAYS/ TABLES

8. PREPARE PRESENTATIONS8. PREPARE PRESENTATIONS

9. SAVE/ ARCHIVE INFORMATION9. SAVE/ ARCHIVE INFORMATION

1. CRITERIA:1. CRITERIA:

• HLT AND ROC ACTIVATEDHLT AND ROC ACTIVATED• STORM HAS POTENTIAL TO BECOMESTORM HAS POTENTIAL TO BECOME INTENSE (CAT 3-5)INTENSE (CAT 3-5)• STORM POSES THREAT TO MULTI-STORM POSES THREAT TO MULTI- STATE AREASSTATE AREAS• POSSIBLE EVACUATION REQUIREDPOSSIBLE EVACUATION REQUIRED WITHIN 24-36 HOURSWITHIN 24-36 HOURS• HLT/ROC ASSESSES NEED FORHLT/ROC ASSESSES NEED FOR ACTIVATION, ACTIVATION, OROR• STATE (S) REQUEST ACTIVATION STATE (S) REQUEST ACTIVATION

2. PROCEDURE:2. PROCEDURE:• HLT/ROC /STATE (S) CONSIDER ACTIVATIONHLT/ROC /STATE (S) CONSIDER ACTIVATION• COORDINATION CONFERENCE HELD AMONG COORDINATION CONFERENCE HELD AMONG HLT/ROC/STATE (S)HLT/ROC/STATE (S)• ROC DIRECTOR APPROVES ACTIVATIONROC DIRECTOR APPROVES ACTIVATION• ROC OPERATIONS CHIEF: ROC OPERATIONS CHIEF: SETS 24 HOUR SCHEDULE SETS 24 HOUR SCHEDULE NOTIFIES ELT MEMBERSNOTIFIES ELT MEMBERS• ELT REPORTS, SETS UP, AND COMMENCESELT REPORTS, SETS UP, AND COMMENCES OPERATIONSOPERATIONS

•EOC “CELLS”EOC “CELLS”

•STAFFINGSTAFFING

•STATE - LOCAL COORDINATIONSTATE - LOCAL COORDINATION

1. EVACUATIONS:1. EVACUATIONS:

• JURISDICTION

• DATE/TIME

• CATEGORY OF STORM

• STATUS (VOLUNTARY, MANDATORY)

2. ROUTES UTILIZED2. ROUTES UTILIZED

3. PREDICTED TRAFFIC FLOWS:3. PREDICTED TRAFFIC FLOWS:

• PARTICIPATION RATESPARTICIPATION RATES

• TOURIST OCCUPANCIESTOURIST OCCUPANCIES

• DESTINATION PERCENTAGESDESTINATION PERCENTAGES

• CLEARANCE TIMESCLEARANCE TIMES

4. ACTUAL TRAFFIC FLOWS:4. ACTUAL TRAFFIC FLOWS:• COUNTSCOUNTS

• SPEEDSSPEEDS

5. TRAFFIC CONGESTION/BOTTLENECKS:5. TRAFFIC CONGESTION/BOTTLENECKS:

• INTERSECTIONSINTERSECTIONS

• EXITS/ENTRANCESEXITS/ENTRANCES

• LANE REDUCTIONSLANE REDUCTIONS

• BRIDGESBRIDGES

• ACCIDENTSACCIDENTS

6. CONSTRUCTION AREAS6. CONSTRUCTION AREAS

7. ROAD CLOSURES7. ROAD CLOSURES

8. SPECIAL EVENTS CONSIDERATIONS8. SPECIAL EVENTS CONSIDERATIONS

9. LANE REVERSALS9. LANE REVERSALS

10. REROUTING DECISIONS/LOCATIONS10. REROUTING DECISIONS/LOCATIONS

11. SHELTERS11. SHELTERS::• LOCATIONSLOCATIONS

• STATUSSTATUS

• PROBLEMSPROBLEMS

• DIRECTIONSDIRECTIONS12. COMFORT STATIONS/REST AREAS/VISITOR12. COMFORT STATIONS/REST AREAS/VISITOR CENTERS/WEIGH STATIONS:CENTERS/WEIGH STATIONS:

• LOCATIONSLOCATIONS

• STATUSSTATUS

• PROBLEMSPROBLEMS

• DIRECTIONSDIRECTIONS

13. SPECIAL NEEDS/CRITICAL FACILITY 13. SPECIAL NEEDS/CRITICAL FACILITY

EVACUATIONSEVACUATIONS

14. EVACUATION TERMINATIONS:14. EVACUATION TERMINATIONS:

• JURISDICTIONJURISDICTION

• DATE/TIMEDATE/TIME

15. WEATHER CONDITIONS ALONG ROUTES15. WEATHER CONDITIONS ALONG ROUTES

16. EMERGENCY ROADWAY 16. EMERGENCY ROADWAY

INFORMATION/INSTRUCTIONS/PSA’S/ETC.INFORMATION/INSTRUCTIONS/PSA’S/ETC.

1. ELT RESPONSIBILITY:1. ELT RESPONSIBILITY:

• FORMAL WRITTEN SITUATION REPORTS TWICE A DAY

• 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 6:00 9:00

12:00 3:00

• PERIODIC STATUS REPORTS FOR VIDEO/TELECONFERENCES• IMMEDIATE UPDATES TO POTENTIALLY IMPACTED STATES

AS RELEVANT INFORMATION IS RECEIVED

2. STATE RESPONSIBILITY:2. STATE RESPONSIBILITY:

• 3 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 5:003 HOUR UPDATES (ONCE EVACUATIONS BEGIN) AT: 5:008:008:00

11:0011:002:002:00

• IMMEDIATE UPDATES TO ELT AS RELEVANT INFORMATIONIMMEDIATE UPDATES TO ELT AS RELEVANT INFORMATION IS RECEIVEDIS RECEIVED

No o k

Forecast Model

Travel Demand

Web Based Graphical User Interface