Evaluation as a Tool for Leadership

Bertha M. Gorham, Ph.D., EvaluatorJeremiah 33:3

LEADERSHIP CONFERENCE - JULY 2010

PHASE 1 – PILOTCompleted survey in April 2011Results presented in June 2011

PHASE 2 – IMPLEMENTATIONFebruary 2013 – May 2014

TIMELINE:    We propose that ministries will begin to be contacted in February and that there will be quarterly updates as follows:  BEGIN SURVEY     STATUS   RESULTS

  February 2013             March  2013                       May 2013 June 2013 July 2013 September 2013 October 2013                 November 2013 January 2014

February 2014           March  2014                       May 2014

 

 

COMMISSION ON CHURCH LIFE:  Bridges, Parking, Transportation, Debutante & Master's, Nursery Volunteers, Sponsor a Child, Welcome Committee, Sports

COMMISSION ON YOUTH:  Boys to Men, Teen Temple  

COMMISSION ON WORSHIP & LITURGY :  Prayer Ministry (PUSH), Youth & Young Adult Choir, RTAMEC Temple Choir, Dance Ministry, Senior. Usher Board, Mighty Men of Reid Choir

COMMISSION ON CHRISTIAN EDUCATION: Church School, Pathways to Life: HIV/AIDS Ministry, New Members Orientation, Foundations of Faith, Marriage God's Way, Tutorial Ministry 

Ministries Surveyed

  

Ministries SurveyedCOMMISSION ON MISSIONS & WELFARE:   Young People's Division of the Missionary Society, Masters Touch, Deliverance Ministry  COMMISSION ON STEWARDSHIP & FINANCE:  Pastor's Agape Society, Stewardess Board, Fishes & Loaves, Employment Assistance 

COMMISSION ON EVANGELISM & OUTREACH:   College Outreach, Global Outreach, Harvest Warriors, Prison Ministry, Nursing Home Ministry

Ministries Surveyed

10 Commissions

33 Ministries

326 Leaders and Workers

Ministries Surveyed

• Relevance of Mission Statement

• Ministry Function and Operations

• Administrative Effectiveness• Ministry Accomplishments• Need for Improvements

Survey Topics

91% of respondents believe their ministry is still relevant

Survey Results

84% of respondents believe their ministry is making good or excellent progress

Survey Results

95% think the ministry mission statement is accurate or somewhat to mostly accurate.

Survey Results

How ministries select leaders

Voted In Pastor

Appoints

Leaders Appoint

MembersVolunteer

29%18%

5%

32%

11% Don’t Know

Should all members be aware of how

leaders are elected or appointed?

Effectiveness of the Ministry in Applying Administrative Procedures

Applying and navigating ministry policies and procedures

Survey Results

Effectiveness of the Ministry in Applying Administrative Procedures

Submitting vouchers in the specified timeframe

Survey Results

Effectiveness of the Ministry in Applying Administrative Procedures

Submitting timely requests for meeting space

Survey Results

Effectiveness of the Ministry in Applying Administrative Procedures

Building a sense of teamwork among ministry workers

Survey Results

Effectiveness of the Ministry in Applying Administrative Procedures

Sharing information about the ministry among ministry workers

Survey Results

Effectiveness of the Ministry in Applying Administrative Procedures

Orienting volunteers to ministry operations

× Keeping ministry workers updated on the budget

Survey Results

Role 1-10 Hours

More than 10 Hours

Leaders 33% 67%

Workers 65% 35%

Time Spent Performing Ministry Work, Past 30 Days

Average Years in This Ministry

Leaders: 5 Years (1-23)Workers: 7 Years (<1-49)

Survey Results

Does the ministry have sufficient volunteers to accomplish its mission?

Yes No 67.9% 32.1%

Survey Results

How often does your ministry evaluate activities?

• 28% After each event/activity

• 25% Occasionally • 16% Not at all• 10% Quarterly or Semi-

Annually

Survey Results

What are examples of ministry accomplishments?

Survey Results

Ministry was asked to serve for TD JAKES at JERICO

Celebrated two years of service at

Allen House Fine dining with youth and their fathers or male role models

Visit to the White House after second Inauguration of the first African American president… It was important for the young people to realize that the White House is right here in our back yard and accessible to us.

Awesome Assistive Technology Fair

Prayer and Worship Habitat for Humanity build project.

Ministry meeting- the active members and commissioner met to share our testimonies and ongoing focus for the ministry

Fed homeless at two lots and women's shelter - 4th Saturday

3rd Annual Lee P. Washington Day of Service & Pastor Agape Sunday

Pastor's 30th Anniversary Celebration

Reid Temple Job Fair/ Summer youth employment program

In what ways can the ministry grow to minister and better accomplish its mission?

Survey Results

Recruit more members Depends on strong leaders Foster unity and cooperation Increase visibility Pray and stay the course Reach out beyond

church walls Encourage bible study Improve flow of communications Provide more

training and mentors for members Don’t know It’s doing fine as is.

Survey Results

“Funding. As the ministry continues to grow and new ideas are birthed for youth to provide community service, and enhance their spiritual growth the ministry is faced with providing the opportunities needed to attract and maintain youth interest.”

What support is needed to sustain effective ministry?

Survey Results

“Support from ministry Leaders to train or have an orientation for new members along with expectations clearly defined.”

What support is needed to sustain effective ministry?

Survey Results

“A ministry is most effective when everyone is involved and committed. Not just the executive committee but every member. Support for our ministry starts within the ministry.”

What support is needed to sustain effective ministry?

Survey Results

Conclusions/Recommendations Consider informing members how

leaders are selected

Support efforts to recruit and retain volunteers in ministries

Improve communications among ministry volunteers and across ministries

Conclusions/RecommendationsProvide a brief handbook (one

document) where ministries can find support within the church to advertise and promote their service to members and the community

Provide support and training for ministry leaders and workers on evaluating their ministries

Next StepsImpact EvaluationLogic Model Development

Strategic Planning for Ministry

Reid Temple Ministry Evaluation Tool Kit

Final Phase of Implementation

TIMELINE:    We propose that ministries will begin to be contacted in February and that there will be quarterly updates as follows:  BEGIN SURVEY     STATUS   RESULTS

  February 2013             March  2013                       May 2013 June 2013 July 2013 September 2013 October 2013                 November 2013 January 2014

February 2014           March  2014                       May 2014