event management plan template
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Event Management Plan Tempate
Event Details
Name of Event:
Venue Address:
Venue Contact: Phone:
Venue Type:
Venue Capacity:
Number of Staff: Number of Volunteers:
Date of Event: Time of Event:
Required setup time:
Required pack-up time:
Event Manager:
Organisation:
Address:
Phone: Mobile:
Email:
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Describe the main purpose of the event:
Describe the types of activities which will be conducted at the event:
Who is the target audience:
Expected number ofparticipants:e.g. players, coaches
Expect number ofattendees:e.g. spectators, visitors
Approvals and PermitsRequired:e.g event approvals, liquor andgaming licences, council permits
Access (includingemergency vehicles)
Amenitiese.g. toilets, canteen, seating, shade
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Name Contact Details Roles Reports to
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Event Budget
List all of your anticipated income and expenditure from the event to ensure that the event will be nancially viable
Income Estimated Actual
TOTAL INCOME
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Event Budget
Expenditure Estimated Actual
TOTAL EXPENDITURE
TOTAL PROFIT/LOSS
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DATE:
EVENT:
EVENT CONTACT:
VENUE:
VENUE CONTACT:
TIME TASK RESPONSIBLE
EVENT FOLLOW-UP
NOTES
Event Running Sheet
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IssueChecklistReference (ifapplicable)
Actions Timeframe Lead Ro
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IssueChecklistReference (ifapplicable)
Actions Timeframe Lead Ro
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IssueChecklistReference (ifapplicable)
Actions Timeframe Lead R
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IssueChecklistReference (ifapplicable)
Actions Timeframe Lead R
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Details of Suppliers
Name Contact Number DeliveryTimeframes
Notes
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How will you evaluate the success of your event?
E.g. surveys or feedback forms, SWOT analysis
Suite 6 Primary Central
63 Primary School Court
Maroochydore Qld 4558
PO Box 2092
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P07 5443 6247
F07 5443 6429