event notes - ragley · find one that’s got room and sit 2 metres from others to your left or...

Event guidance for attendees2020

RAGLEY HALL

Event date: 26/09/2020

Please read carefully beforeleaving home

Park and Walk Entrance - Google Link:https://goo.gl/maps/ma4Agcy6uMt7wzb28

Drive In Entrance - Google Link:https://goo.gl/maps/Cds527ipGmPekL8X8

Track and Trace

Recent regulation means we need to capture the details forevery one who is attending for track and trace reasons.

Children can be listed as a parent for contact reasons, pleasespecify an email or phone number (or both).

Most tickets were sold prior to this when it waspermissible to capture just the lead booker.

You must register contact details against all tickets on the following website:

www.mlepyro.co.uk/covid

On doing so this will activate them for entry.

Please note this information is used purely for track and traceand is not sold, marketed or copied in any form. It is kept

for 21 days only as required.

Remember do not attend if you have symptoms of covid-19we will roll your tickets over to the next event.

Event entry is by acceptance of terms and conditions on: www.fireworkchampions.co.uk

Park & WalkParking

Drive In

FireworksRagley Hall

R

DRIVEIN

DRIVE-IN ENTRANCE(MAIN GATE)

PARK & WALKENTRANCE

Food / Bar

Toile

ts

B49 5NJ

B49 5NN

Walk inarena

DRIVE IN ENTRY GATE

PARK & WALK ENTRY GATE

B49 5NJ

B49 5NNFor those parking up,walking in as per previousevents. Also Gazebo permit holders

For those parking in a marked space and staying in or next to their cars.

Drive In Permit Holder

Read if you purchased a £10DRIVEIN ticket. Otherwise pleaseread the fourth page onwards.

Please switch off your car including the lights and make yourself comfortable in your bay. You can leave this bay to visit the facili�es like toilets and concessions, but please keep this to a minimum and do not go in groups where possible. The toilets will be located in the middle of the field. No gazebos allowed in the drive in area.

Bring hand sani�ser, use hand sani�ser, do not touch your face, stay 2 metres away from others, do not come if you have symptoms (cough, loss of smell, temperature) or have been in contact with someone with covid-19.

Walking from your car to the toilets/food: We have allowed 3 metres between the front of your car and the boot of the next. Because this will usually be an free of people this is the designated walking route if you wish to go anywhere. Always walk from your car to the edge nearest le� or right. Do not walk towards the front or rear of the site through the cars.

New Drive In permit holders

For our 'drive in' guests please follow signs to the next available marked out bay.

You will parked up in order as you arrive. If you have a high vehicle please park on the back row or on the le� hand side as facing the audience. Stewards will guide you.

Please print your �ckets where possible as they scan quicker. It is also helpful if you can supply them all the same way up for ease of finding the barcodes.

Please remember its your responsibility to remain 2 metres apart from people outside your family / bubble at all �mes. You must not gather in groups of more than 6 people.

A�er the 4th and final firework display you may leave but we ask you not to start your engines un�l it’s your turn to leave. We will leave by columns/rows to try and stop everyone rushing to the exit at the same �me, so please follow instruc�ons given out by our steward. We have an exit dedicated to 'drive in' guests and with limited numbers it won't take long. Please be pa�ent and respect the stewards.

Event Postcode: B49 5NJ

Middle GAP = 6 metres wide

FIR

EW

OR

KS

TH

IS W

AY

6.8 metres

5.9 metres1.0

metr

e g

ap

Walkway to use

Seating areato side of car DRIVE-IN

PARK AND WALK

Read if you only have entry ticketsAdults or Children, Gazebos.(The previous way of doing things)

Park and walk �ckets (how it's always been)

Toilets/disabled toilets and concessions will be located at either side of the field and 1st aid will be in the middle you will probably see these roaming about the field too. Please keep these trips to a minimum and don't move around in big groups where possible.

A�er the last show please make your way back to your car, keeping your distance to others. We have made walkways wide enough to socially distance but we need your help making sure this happens. Please take your �me, if it looks busy relax as it wont take long for everyone to leave. We have mul�ple exits and with limited numbers this shouldn't take long.

For all 'walk in' guests you will be directed to a general car park area to park up and walk to the audience area. If you are disabled please tell a steward and they will direct you to the disabled car park. Please remember to have your �ckets ready in the car as these will be checked before you park up.

Make your way to the audience area along the walkways, you will find marked out bays which hold roughly 147 people all keeping 2metres away. If you are in a family / bubble you can sit closer which will increase that number, but please remember to keep 2metres from anyone outside your family / bubble. If the bay looks full please choose another, we have plenty of room for everyone don't worry.

Bring hand sani�ser, use hand sani�ser, do not touch your face, stay 2 metres away from others, do not come if you have symptoms (cough, loss of smell, temperature) or have been in contact with someone with covid-19. Avoid crowds - do not rush to leave, let others clear first - allow more �me to exit. Remember it is your responsibility to socially distance.

Gazebo �cket holders please head to the 'walk in' entrance and park up next to the disabled car park. The walk to the audience area isn't very far and you will be asked to pitch your gazebo at the back. If you have any ques�ons on where this is please see a member of staff. Remember to keep your distance to the gazebo next to you. We have a large field so please spread out.

GAZEBO PERMITS

Event Postcode: B49 5NN

Always use the walkways around each zone. Findyour way to the outside ofyour zone and then walkalong the wide walkwaysbetween each zone.

ToiletsFood + Bar

Each zone is marked on the ground with white line paint.

Find one that’s got roomand sit 2 metres from others to your left or right.

Sit 4 metres from othersin front or behind.

Room for 147 people or moreif group sizes are above 3.

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etre in all directions spacing

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ide (1 metre per person)

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Inside each zone you will needto stand/sit 4 metres away fromthe group in front of you.

This allows space for peopleto walk around inside the zoneto get to the walkways.

Always walk to the outside alongthese gaps left to right.

Walking in / out of a zone

Walking to/from a zone

What is a zone

PARK AND WALK

Each green box is 3 people

Note you are not restricted to sitting in 3's but 6 is the maximum group sizeallowed under current regulations. If 4 people from the same family sit together it means more space is available for your group.

GENERAL INSTRUCTIONS

Please stand 2 metres away from others when visi�ng the toilets. You will find hand gel in the toilets but you MUST use hand sani�ser a�er leaving the toilet. If you do not have any then there will be several sta�ons on site to use including around the toilet areas.

With respect – please come with the mind set that whilst we have planned and planned, and invested significantly in trying to make the event covid-secure it is your responsibility to socially distance and act properly when in the presence of others. This includes leaving site or isola�ng if you feel you have covid and of course keeping 2 metres away from others outside your group at all �mes. If you cough or sneeze then cover your face with your elbow or similar and please, please take any rubbish home with you. You MUST not gather in groups above 6 - we will be monitoring this and reserve the right to ask people to leave site without refund if they do not comply with the requirements set out by our PM recently.

Our li�er picking team will have to collect rubbish you leave so please ensure you don't leave any. Bring a waste bag – pop it in and take it back home with you. You'll be doing us a massive favour and it will put a smile on the li�er picking team who work so hard to clean up a�er each event.

We recommend you bring your own hand sani�ser. If you would like to wear a face mask then we encourage that also but only if you choose to.

Please bring sanitiser and a torchMany sanitiser stations on site for you to use

PLEASE TAKE HOME YOUR RUBBISHPLEASE BRING A BIN BAG

2 metres 2 metres

Please read very carefullyand plan your visit to the eventand whilst at the event

Strictly - NO BBQ’s or fires allowed in the audience area

From the MD...

Mat Lawrence

MLE Pyrotechnics LimitedManaging Director

I would like to thank my produc�on team and staff, the contractors, Ragley Hall, the local authori�es and of course you – for trus�ng in us and con�nuing to support this event.

We are gu�ed that the CAA couldn't grant permission in �me for Aerosparx, we wanted to offer camping, we know some of you will have wanted the fair. The big screen won't be here this year because we don't think it's the thing to do to interact as much with you due to covid. Please be assured none of these decisions are financial ones. They are all about safety. We also know most of you didn't want the firework demo and of course that was to be replaced with Aerosparx.

We hope you enjoy the event and if you can maintain social distancing for us – we will all be able to celebrate (you included) the success of one of the UK's largest outdoor events since lockdown. We also know this will be the way things are for a while and so inves�ng in these changes will give good ground for the next event. Please have extra pa�ence during exi�ng - we are limited with the number of exits from this field. Please follow the instruc�ons from stewards and don’t jump the queue - you’ll get home more efficiently.

We have spent many hundreds of hours working on this event, many many days of late nights un�l midnight, 1am… from mee�ngs with the local council and emergency services through to detailed event plans, risk assessments and procedures. Designing and marking the site, inves�ng in sound, sani�sa�on, more signage, more staff, more toilets and much more. We want you to know this event is not about us making a profit (although it would be good given the state of the events industry currently).

Thank you, enjoy, and take care.

On a more personal note

Gates open 4pm, close 7:45pm

Social distance marking for events

www.eventmarking.co.uk

event notes - ragley · find one that’s got room and sit 2 metres from others to your left or...

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