event organisation, coorporation & project management
DESCRIPTION
Rlabs - Events ManagementTRANSCRIPT
![Page 1: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/1.jpg)
Event Organisation, Coordination &
Project Management
![Page 2: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/2.jpg)
Three Key Elements
Planning
Coordination
Project Manage
ment
![Page 3: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/3.jpg)
Definition•Planning: event takes shape & is designed
•Coordination: day-to-day running of the event
•Project Management: process by which the implementation of a plan & the development are managed
![Page 4: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/4.jpg)
Planning & Coordination Tools
Technology
![Page 5: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/5.jpg)
Planning & Coordination Tools
Mind Mapping
![Page 6: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/6.jpg)
Planning & Coordination Tools
Traditional way
![Page 7: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/7.jpg)
Key Factors in effective planning
•Clear & detailed planning brief, systematic & effective
•Local community participation & thorough consultation
•Experienced organising committee with an effective leader
![Page 8: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/8.jpg)
Key Factors in effective planning
•Multidisciplinary planning team with a Principal Manager
•Well-balanced event program
![Page 9: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/9.jpg)
Event Project Management5 step process
Initiating
Planning
Executing
Monitoring & controlling
Closing down
![Page 10: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/10.jpg)
Characteristics of an event•Start & end date
•A time frame
•A unique operating time
•Involvement of several groups
•Prescribed set of resources
•Scheduled number of activities
![Page 11: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/11.jpg)
Activities – Project Management•Establish a clear project goal
•Determine project objectives
•Establish milestones & tasks
•Prepare a diagram of the project plan
•Direct people individually & as part of the team
![Page 12: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/12.jpg)
Activities – Project Management•Support the commitment & enthusiasm
of the team
•Distribute information to all role players
•Motivate & build up the team
•Empower the team to perform effectively
•Manage the risks & encourage creativity
![Page 13: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/13.jpg)
Summary•Established the key elements
•Definition of planning, coordination & project management
•Key factors to effective planning
•Identified planning & coordination tools
•Characteristics of project management
•Activities of project management
![Page 14: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/14.jpg)
ReferencesMind mapping: www.mind-mapping.co.uk/make-mind-map.htm
Henley Royal Regatta:www.hrr.co.uk/index.php
Google Earth:www.google.com/earth
![Page 15: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/15.jpg)
PracticalGroup 1
Alison SteenveldEdwinah van WykJeanette CupidoMelissa JohnsonNadine KoopmanRobyn Carstens
Rushdah AbrahamsLizanne Kruser
![Page 16: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/16.jpg)
PracticalGroup 2
Anneesa JacobsBrent Roberts
Chandré KruserCollette AnthonyDonita AbrahamsFelicity Seragie
Shariefa SamsodienMandy Moses
![Page 17: Event Organisation, Coorporation & Project Management](https://reader036.vdocument.in/reader036/viewer/2022082804/5482e0e2b4af9f640d8b48c4/html5/thumbnails/17.jpg)
PracticalGroup 3
Charné NaikerKaasifah Fortuin
Liesl JenekerNavelle Abrahams
Nazli JedaarNicolette Paulse
Ramonde ElyTracey Seragie