ASA’s General Event Calendar

STAGE 1

§ Development recruitment of Planning Committee (sub-committee) tasks. § Facility and Space research: Details, inquiry, contracts. § Development and monitoring of a Critical Path Analysis system in collaboration with your Planning

Committee § Budget Development and overview of realistic fundraising, sponsorship necessities. § Development of Volunteer amount, logistics, conference scripts and individual responsibilities. § Confirmed Quotes referenced for with Budget and work orders completed, i.e. audio-visual, Tabling plan,

Chairs, table clothes, space availability… etc. § Development of Posters, Promo Video’s etc… § Communication opened with initial network for Volunteer coordinator, Keynote Speakers, Sponsorship,

Sketched marketing plan. § Quarterly Assessment. § Introduction of New Team, Volunteer Training, Artist Recruitment and Location Transformation.

STAGE 2

Location Confirmed. Keynotes Chosen. Special Invites Listed.

§ Development/ Practice of event Flow and presentation dynamics. § Contacting invitees (Presenters, Performers, etc) § Registration Opened § Input, redesign of Finished Subcommittee task. (Title of event, special topics, research etc.) § Package Design\Development. § Budget updated and required, (Ticket Allocation… Income analysis) § on-site visit and volunteer role presentation. § Sponsorship package confirmation, Artist Confirmation, Event Flow Filling and “ Mass Postering

Sessions" § Event packages Developed and Sent.

 

Stage 3 Confirmed Honoraries, Volunteer roles, Artist Schedules, Takedown Team Roles and Responsibilities Assorted and Accounted.

§ Name Confirmation of Attendees § Pick up of necessary equipment and Delivery route. § Preparation of Conference Packages, Volunteer Packages, Gift Baskets, Pens, Pencils.. etc… § Printing of name badges, Seating of Welcome plan § Conference sign in table and Volunteer/Location § Sound Check and Rehearsal. § Take Down Crew/Final Report.

|| BY: KAYODE FATOBA VICE PRESIDENT AFRICAN STUDENT ASSOCIATION ||