Event Safety

Chris Hall

CFIOSH, GIFireE

About Me

Chartered Safety Practitioner

Graduate member of the Institution of

Fire Engineers

Vice Chair of the IOSH Specialist

Group committee for Sports Grounds

& Events

17 years working in the events sector

Director of Event Safety Planning Ltd

Group Safety Manager for the NEC

Former Principle Event Safety

Consultant for the Capita Group

Experienced Equestrian Coach &

Course Builder

Events

• NEC Group

• Virgin Sport

• London Marathon

• Olympics 2012

• Formula E

• Wembley Stadium

• Battersea Fireworks

• Abu Dhabi New Years

Fireworks

• NFL

• Royal Windsor Horse

Show

• British Heart Foundation

• British Horse Society

The Value of Britain’s

Events Sector

Direct spend by sector: • Conferences and meetings – £19.9 billion

• Exhibitions and trade fairs – £11.0 billion

• Incentive travel and performance improvement – £1.2 billion

• Corporate hospitality and corporate events – £1.2 billion

• Outdoor events – £1.1 billion

• Festivals and cultural events – £1.1 billion

• Music events – £1.3 billion

• Sporting events – £2.3 billion

As of August 2016, it was worth

£42.3 billion to the UK economy

Planning

Planning for large high profile events

What’s required?

Things to consider

• Nature of the event

• Artist profile / nature of the activity / purpose

• Audience / visitor profile

• Location

• Site layout and infrastructure

Guidance

• HSE

• Green Guide

• Purple Guide

• Yellow Guide

• E-Guide

• A-Guide

• BS9999

Phases of the Event

• Pre Event (Planning)

• Build

• Live event

• Breakdown / De-rig

Safety File

Organisers

• Event Management Plan

• Contractor / Suppliers List

• Production Schedule

• Insurances

• Licenses / Licensing

Conditions

• Venue / Route Surveys

• Crisis Communications Plan

• Business Continuity

Safety Advisor / Consultant

• Event Safety Management

Plan

• Construction Phase Plan

• Event Risk Assessment

• Fire Safety Plan

• Fire Risk Assessment

• Emergency Plan

• Evacuation Plan

• Capacity Plans

• Crowd Management Plan

• Wind Action Plan

Safety File

Organiser Safety Contractors Others

Event

Management Plan

Contractor /

Supplier List

Production

Schedule

Licensing /

Conditions

Insurances

Route Survey

(where applicable)

Crisis

Communications

Plan

Business

Continuity (if

relevant)

Event Safety Plan

o Construction

Phase H&S

Plan

Risk Assessment

Fire Safety Plan

Fire Risk

Assessment

Emergency Plan

Evacuation

Capacity Plan

Crowd

Management Plan

(in conjunction

with Security)

Wind Action Plan

Security Plan

o Security

Threat

Assessment

Stewarding Plan

Medical Plan

Traffic

Management Plan

Temporary and

Demountable

Structures

Noise

Management Plan

Sales / Ticketing

Plan

Waste &

Sustainability

Media / Broadcast

Plan

Rigging Plots and

production plan

Contractor RAMS

reviews

Structural sign

offs

Handover plan

(Site & or

structures)

Think of your event as a journey

exploring each phase

from start to finish

Some Things to Consider

• Access to venue – vehicles and

pedestrian

• Car/lorry parking

• Onsite traffic movement

• Camping

• Manual handling

• Working at height

• Fire Safety

• Movement around site (slips trips

and falls, restricted areas)

• Electricity (fixed & Portable)

• Gas and LPG

• Hazardous substances

• Work equipment (Tractors, quads,

teleporters, chainsaws)

• Food safety

• Medical/first aid

• Traders/Exhibitors

• Contractors

• Noise

• TDS

• Emergency plans

• Toilets

• Waste management

• Young people (Safeguarding)

Who is at Risk

Patterns and frequency of exposure

Who is at Risk

• Employees

• Volunteers

• Contractors

• Traders and Exhibitors

• Visitors

• Members of the public

Visitor Migration

Six stages of migration:

1. Arrival

2. Ingress

3. Circulation

4. Stasis

5. Egress

6. Dispersal

RAMP Analysis

• Routes - Ingress Circulation and Egress

• Area - available space

• Movement - flow rates

• Profile - demographics profile of the

audience

Capacity

2 Questions

1 Thing to remember

1. How many can you fit in

2. How many can you get out

3. Never put in more than you can get out

Competency

Skill

Knowledge

Ability Aptitude

Training

Experience

Recognising your limitations

SKATER

Toilet Paper & Safety

Budget or Premium brand?

Proportionality Low

Risk

Medium

Risk

High

Risk

V. High

Risk

Level o

f R

isk

Chapter &

verse

Chapter &

verse with

bells on!

Level of Response

Risk Aware not

Risk Averse

The New Norm?

• Paris Nov 2015

• Nice July 2016

• Berlin Dec 2016

• London March 2017

• Manchester Arena May 2017

• London June 2017

• Barcelona Aug 2017

Questions???