Events Budget Worksheet: Draft 1

CIVIL WAR BUDGETS

Price per Day Price Setup Fee Qty Total

PLACES AND SPACES

FIELD SPACE FOR EVENTS

Front Lawn $500.00 3 $1,500.00

Hopkins Hall Lawn $400.00 3 $1,200.00

Devereux Beach $350.00 3 $1,050.00

PAGEANT COMPETITION

Rigas Theater $600.00 1 $600.00

Garret Theatre $300.00 1 $300.00

BALL/GALA DINNER

Butler Gymnasium $300.00 1 $300.00

MEMORIAL SERVICE

Reilly Center Quad $250.00 1 $250.00

BBQ LUNCH

Hickey Dining Hall Lawn $50.00 1 $50.00

RAIN LOCATIONS

Reilly Center Arena $5,000.00 1 $5,000.00

Classroom Spaces $50.00 Various

Hickey Dining Hall $850.00 1 $850.00

EQUIPMENT

TABLES

5 ft. Round Table $8.50 $0.70 40 $368.00

CHAIRS

Folding Chair $1.05 $0.35 320 $448.00

White Padded Chair $1.50 $0.35 150 $277.50

TENTS

40x40 White Traditional Pole Tent $580.00 1 $580.00

LIGHTING AND SOUND

Sound System $150.00 1 $150.00

Microphone $25.00 1 $25.00

Tech Operater $50.00 1 $50.00

Decorations (estimate) $1,000.00 1 $1,000.00

Music Compilation $50.00 1 $50.00

Events Budget Worksheet: Draft 1

CATERING SERVICES

HICKEY DINING HALL

Breakfast through the line $6.20

Lunch through the line $7.50

Dinner through the line $9.20

A DAY IN THE LIFE

Pork $7.00 60 $420.00

Corn Meal $4.00 60 $240.00

Berries $5.00 60 $300.00

Ice Water (per gallon) $0.99 2 $1.98

Bottled Water (per person) $1.59 60 $95.40

COOKIES AND REFRESHMENTS

Assorted Gourmet Cookies (per dozen) $8.99 7 $62.93

Ice Water (per gallon) $0.99 3 $2.97

Infused Water (per gallon) $7.99

Bottled Water (per person) $1.59

Assorted Sodas (cans, per person) $1.59

Assorted Individual Fruit Juices (per person) $1.79

PERIOD THEMED BALL

Harvest Bounty (per person) $16.99 150 $2,548.50

Traditional American (per person) $14.99 150 $2,248.50

Open Bar (approximately) $110.00

Assorted Sodas (cans, per person) $1.59

BBQ LUNCH

BBQ Picnic (per person) $10.99 320 $3,516.80

Lazy Summer BBQ (per person) $12.99 320 $4,156.80

Backyard BBQ Buffet $14.99 320 $4,796.80

Assorted Sodas (cans, per person) $1.59 200 $318.00

Assorted Individual Fruit Juices (per person) $1.79 200 $358.00

EXHIBITS

GALLERIES IN QUICK CENTER FOR THE ARTS

Exhibit Room $50.00 $25.00 2 $150.00

FIREWORKS

FIREWORKS DISPLAY

Captain Boom $3,000.00 1 $3,000.00

FIREWORKS PERMIT

New York State $150.00 1 $150.00

Events Budget Worksheet: Draft 1

MARKETING MATERIALS

SOCIAL MEDIA

Facebook, Twitter, Instagram --

SIGNAGE

24x36 Color Sign $18.00

24x36 Black and White Sign $15.00

8x11 Photocopy Color $1.00

8x11 Photocopy Black and White $0.50

Menu Cards/Place Cards $2.00 $50.00 hourly rate

HOUSING ACCOMODATIONS

TOWNHOUSE APARTMENTS

Per person, per night $50.00

For families of reenactors $25.00

EVENT MANAGEMENT FEE 1,000.00

$16,503.08TOTAL (BASED ON MY RECOMMENDATIONS):

*Bold denotes my recommendations