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Events by Sue By Suzzette Mur Certified Wedding and Event Planner
Project 2
Bio
Suzzette Mur is an accomplished event planner and entrepreneur who has built a name of herself and her company ‘Events by Sue’ in the United States Event industry. Suzzette resides in Miami, FL with her husband , son and two dogs. She has over a decade of experience in hospitality. Through the years she has worked in all aspects of the industry for Hotels and many restaurants in and around Miami, as well as a number of private employers. She has numerous years of restaurant management and customer service experience. She earned many recognitions and knowledge in all aspects of the hotels and restaurant environment. Suzzette would often take on new roles and a actions or spend weeks in various departments and positions to learn how the entire structure of the business is operated. Suzzette has assisted and planned many social occasions and events for the companies she has worked for as well as friends and family events such as baby showers, bridal showers, adults and kids birthdays, and baptisms with tremendous success while building an even more powerful reputation which led her to become a certified wedding and event planner and founder of ‘Events by Sue’. As a certified wedding and event planner Suzzette can provide wedding and anniversary consulting services to brides, grooms and other family members. Events by Sue is a full-service bridal and party consulting group and their goal is to put the “fun” back into planning an event. Suzzette is experienced and professional and will use her expertise to help create memorable and stress free events. Her goal is to make every client dream event come true creating a day full of memories that will last forever. Suzzette’s gifts of organization, attention to detail, creative imagination, concept design and contagious enthusiasm have earned her reputation for unparalleled excellence as an event planner and designer.
Suzzette Mur Founder & CEO
Contact us:
o Email: [email protected] o Phone: 305-965-6682
Follow us + Like us:
o Facebook: www.facebook.com/Events-by-Sue-539246576249652/?fref=ts o Instagram: @eventsbysue
Initial Client Contact The initial client contact will be made by phone or email discussing what services the client needs. Based on this information, I will call them back personally to schedule a time to meet in person. This meeting will be held at a local Panera or other similar café (the cost will be covered by me). I would encourage the bride to invite her fiancé, friends or family that may be involved in the decision making. For clients that are not able to meet face to face there is the option of using Skype or face time. I will have the bridal questionnaire on hand for the client to complete and from there we will touch on subjects such as: budget, number of guests, expectations, themes, likes and dislikes. I will also provide the bride with a folder which will include: • Business card • Service package incl. additional services • Marriage License Requirement for Miami, FL • Seasonal wedding ideas • Preferred Vendors • List Engagement • Bridal Shower Party Themes • Bridal Party checklist
Packages and Pricing Silver Package: “Day Of” Coordination - starts at $500.00 The silver Package is a basic package that still covers all the bases. It includes many upgrades that you would have to pay and additional fee for from other planners. I wanted to make sure that even my basic package works perfect for any bride on budget! • 2 meetings – Initial and Final Planning Appointments -Initial Meeting is about 30 days out and Final Meeting is about 1 week from the weeding date. • On call help by email or text. Questions or concerns related to your wedding, vendors or details starting 60 days prior to wedding date. • 1.5 hours for Rehearsal with family and bridal party. • Custom detailed wedding day timeline, seating chart for ceremony, inventory lists and vendor timeline. • Set-up assistance on wedding day of personal items and details. • Eight hours of coordination on your wedding day. • Wedding day emergency kit containing back up items. • Guest count to 100.
Gold Package: “Day Of” Coordination - starts at $700.00 For the Brides that still have a plan it herself attitude but would like a little extra help holding and guidance. The Gold Package has a few keys extras that make the planning process less overwhelming. • Includes everything in the Silver Package • FULL SET UP OF ALL ITEMS on Wedding Day of personal items and details including favor display, cake table, guest book, gift table, and more. Please have all items ready to
deliver to Suzzette on Rehearsal Day. • Ten hours of coordination on Wedding Day. • Liaison for family, bridal party, Band/DJ, Florist, and other vendors. • Guest count of 150
Platinum Package: “Day Of” Coordination - starts at $1,200.00 The Ultimate Package for Brides that what a hands off approach and would rather leave the details to a professional. The Platinum Package has it all! • Includes everything in Silver and Gold package. • 3 meetings – Preliminary, Initial and Final planning appointments. -Preliminary meeting happen soon after the date is hire to discuss goals, ideas, and your vision -Initial meeting is about 30 days out and Final meeting is 1 about weeks from the wedding day. • 14 Hrs. of coordination on your Wedding Day. • Guest count to 250. • Assistant to help execute your day
Ceremony Only - $200.00 Reception Only - $350.00
Event Planning We also provide a tailored package for your corporate event. Charity event, Birthday, Anniversary, Bridal/Baby Shower, Gender reveals, Graduation, baptism, first communion, bar mitzvah, or any social event. Services include: • Design Boards • Decorating Setup/breakdown • Vendor coordination and more. We can create the perfect package to fit your needs and budget.
Bridal Profile Questionnaire 1. Name of Bride-to-be: __________________________________________________________________________________________________________________________________________________________________________________ Date of birth:__________ 2. Name of Groom-to-be: _________________________________________________________________________________________________________________________________________________________________________________ Date of birth: __________ 3. Current Address:________________________________________________________________________________________________________________________________________________________________________________________ 4. Future Address: ________________________________________________________________________________________________________________________________________________________________________________________ 5. Age: • 18-24 • 25-30 • 31-35 • 36-45 • Over 45 6. City of Wedding: _______________________________________________________________________________________________________________________________________________________________________________________ 7. Wedding Date:___________ 8. Time of Ceremony: ___________________ 9. Time of Reception: ____________________ 10. Bride’s heritage (optional):__________________________ 11. Groom’s heritage (optional): _________________________
12. Wedding Budget: • Under $10,000 • $10,001-$15,000 • $15,001-$20,000 • $20,001-$25,000 • Over $25,000
13. Number of guests: ___________________________________________________________________________________________________________________________________________________________________________________ 14. How many hotel rooms needed: ____________________________________________ 15. What type of wedding is planned: • Very formal • Black Tie • Semi-Formal • Formal • Informal • Other
16. Select two words from the following list that best describes your wedding day vision: • Elegant • Simple • Traditional • Romantic • Sophisticated • Glamorous • Contemporary • Funky • Vintage • BOHO • Magical
17. How many bridesmaids, including Maid/Matron of Honor? • 1-3 • 4-6 • 7-10 • 10 or more
18. How many groomsmen/ushers, including Best Man? • 1-3 • 4-6 • 7-10 • 10 or more 19. Will you have a ring bearer? _____________________ 20. Will you have a Flower girl? _______________ if yes, how many? ___________________ 21. Your favorite color pallet is? ___________________________________________________________________________________________________ 22. Reception: • Indoor • Outdoor • Both 23. Catering: • Seated/plated dinner • Buffet • Appetizers only 24. Cake style: • Contemporary • Fun • Traditional • Simple • Elegant 25. Flowers: _____________________________________________________________________________________________________________________________________________________________________________________________ 26. Photography style: • Traditional • Photojournalistic • Storybook • Combination
26. Ceremony Location: • Religious facility • Hall • Special venue • Garden • Backyard • Beach 27. Ceremony Music: • Live singer/soloist • String Quartet • Classical CD • Other 28. Reception Music: • Live band • Disc Jockey • String Quartet 29. Transportation: • Car • Limousine • Mini Bus • Trolley • Rolls Royce • Excalibur • Horse Carriage • Boat 30. Videographer Budget: ______________________________________________________________Style: ________________________________________________________________________________________________________
31. Wedding Planner: • Planner • Coordinator • Director • All services
“Day of” Services Contract
Events by Sue Suzzette Mur
Certified Wedding and Event Planner 9039 SW 133 Ct. Miami, FL 33186
305-965-6682 [email protected]
This agreement is made this _____________day of_________________________________________________________, 20______. Bride’s Name: ____________________________________________________________ Groom’s Name: __________________________________________________________ Address: __________________________________________________________________ City:__________________________________________State:_______________________ Phone: ___________________________________ Date of Event: ___________________________ Package: “Day of” Service Name and Location of Event: ____________________________________________________________________________________________. Number of guests: ______________________________________
Services provides: • Consultation with bride and groom - $30.00 per hr. • Preparation of wedding day itinerary - $230.00 • Confirmation of arrangements with vendors - $68.00 • Attendance at and overseeing and directing the ceremony and reception (up to 10 hrs.) - $500.00 • Additional Time $20.00 per ½ hr.
Cancellation Policy In the event the services of the wedding planner are no longer required (cancellation of the wedding, etc.); a percentage of the deposit will be forfeited. • 0% of deposit if the event is cancelled within 3 days of the signing contract. • 33% of deposit if the event is cancelled between 4-15 days of the signing contract. • 67% of deposit if the event is cancelled between 16-25 days of the signing contract. • 100% of deposit if the event is cancelled after 25-30 days of the signing contract.
Total The client agreed to the total fee as outlined above and to a payment schedule as follows: $_______________. Payment Schedule • 10% of total fee as deposit upon booking • 50% of outstanding balance due: ______/______/______ • Outstanding balance due two weeks prior to event date: ______/______/______ I/We agree to the terms and conditions as set out above ___________________________________________________
WEDDING BUDGET SHEET
Target Budget: $ _____________
Category Budget Percentage Aprox. Budget Target Actual
Attire 5-15% $ $
Ceremony 4-8% $ $
Decorations 2-3% $ $
Flowers 10-12% $ $
Gifts 2-3% $ $
Honeymoon 5-15% $ $
Marriage Prep 2-3% $ $
Misc. 8-15% $ $
Parties 4-5% $ $
Photographer 7-10% $ $
Reception 40-60% $ $
Rentals 3-5% $ $
Stationary 4-5% $ $
Transportation 2-5% $ $
Videographer 5-7% $ $
Wedding Rings 2-5% $ $
Certified Wedding Planner 10-15% $ $
PREFERED VENDORS
Catering • Nara’s appetites (305)342-2497 • Fevife Catering (786)314-0023
Florist • Cypress gardens florist (305)595-2993
Bridal Shop • Bridals by Natalie (305)274-3304 • Alfred Angelo Bridal (305)529-5822
Cakes • Tea time cakes (305)523-9779 • MDQ Sweet Creations (786)261-6986
DJ • SPINFANTASTIC (305)322-4425 • Promo DJs (786)333-6757
Photographer • Julio Colon Photography (786)724-5130
WEDDING COUNTDOWN
12 months or more before the Wedding • Announce your engagement • Determine the style and theme of your wedding whether this be (formal, semi formal, informal) • Discuss the wedding budget and who will pay for what • Decide on a wedding date and start searching for wedding venues • Find a wedding officiant
9 to 11 months before the wedding Begin your search for vendors: • Bridal Gown • Formal suit hire • Photographer • Videographer • Live music or bands • Caterer • Transportation • Hair and Beauty stylist • Shoes and accessories • Lingerie • Venue decor *Recommendation: If vendor is available on your chosen date book them immediately!
4 to 8 months before the wedding • Contact your florist and finalize arrangement • Order wedding stationary(invitations, envelopes, etc) • Sign up for your gift registry/honeymoon donation • Purchase your wedding gown • Choose your wedding cake
2-3 months before the wedding • Order your wedding cake • Finalize your guest list • Meet with your wedding officiant to discuss details of the ceremony • Choose gifts for attendants and favors • Confirm honeymoon arrangements • Start writing your vows • Send out invitations • Schedule a hair and makeup trial • Start making/buying favors • If changing your name, complete the proper documents • Reserve room for wedding night
1 month before de wedding • Meet with your photographer • Start working on your seating plan (if you will have one) • Confirm all final payments amounts with your vendors as well dates, times, etc. • Collect marriage license • Arrange for a final wedding dress fitting
1-2 weeks before wedding • Contact any guests you have not received confirmation from • Collect wedding dress • Reconfirm everything
1 day before wedding • Attend rehearsal • Have a manicure/pedicure • Confirm all appointments • Try to get an early night and relax! Your Wedding Day • Try to eat breakfast • Have your hair and makeup done • Begin dressing two hours before ceremony
BRIDAL PARTY CHECKLIST AND RESPONSABILITIES
Maid/Matron of Honor -Helps address invitations and place cards Attends as many prenuptial events as possible -Organizes bridesmaids’ gift to the bride. Usually gives an individual gift to the couple -Makes sure that all the bridesmaids, the
flower girl, and the ring bearer are at fittings, the rehearsal, and the ceremony on time
-Is expected to attend the rehearsal and is included at the rehearsal dinner Walks in processional and recessional
-Holds the groom’s wedding ring -Helps with the bride’s gown -Arranges the bride’s veil and train before
the processional and recessional -Makes sure the bride’s gown is “picture
perfect” throughout the day -Holds the bride’s bouquet during the
ceremony -Witnesses the signing of the marriage
certificate -Stands in the receiving line -Keeps the bride on schedule -Helps the bride change into her going
away clothes -Takes care of the bride’s gown and
accessories after the reception -Pays for own wedding attire and
transportation to the wedding
Best Man -Organizes a pre-wedding party for the groom Coordinates the ushers’ gift to the groom. -Usually gives an individual gift to the couple -Is expected to attend the rehearsal and is
included in the rehearsal dinner -Gets the groom dressed and to the ceremony on
time -Makes sure the groom’s wedding related
expenses are prepared (Officiant fee, tips, etc.) -Makes sure the groom has the marriage license
with him -Delivers any payment toe Officiant. -Enters the sanctuary with the groom -Takes care of and holds the bride’s wedding
ring -Makes sure all ushers and properly attired and
in place on time -Walks in the recessional -Witnesses the signing of the marriage certificate -Drives the bride and groom to reception, if no
driver is hired -Helps welcome guests at reception -Offers first toast to bride and groom at
reception -Dances with the bride, maid of honor, mothers,
and single female guests -Helps the groom get ready for the honeymoon -Gathers up and takes care of groom’s wedding
clothes after he changes -Has a car ready for the bride and groom to leave
the reception or perhaps drives them to their next destination
GROOMSMEN & USHER'S CHECKLIST
Groomsmen & Ushers -Participate in party for the groom, if there is one -Contribute to the ushers’ gift to the groom. Usually gives an individual gift
to the couple -Expected to attend the rehearsal and the rehearsal dinner -Review any special seating situations with the head usher before the
ceremony begins -Greets guests as they arrive -Seat the eldest women first if a group of guests arrive simultaneously -Ask guests whether they are to be seated on the bride’s side or the groom’s
side -Offer their right arm to female guests (with the guest’s escort walking
behind) or ask couples to follow behind (leading couple to their seat) -Walk to the left side of a male guest -Hand each guest a program when they are seated -Put the aisle runner in place after guests are seated and before the
processional begins -Know the order of seating per tradition such as special guests,
grandmothers of the bride and groom, and bride’s mother last -Remove pew ribbons, one row at a time, after the ceremony -Close windows and check pews for programs or articles left behind after
the ceremony -Are prepared to direct guests to the reception site (having extra maps
available, if used) -Dance with bridesmaids and other guests at the reception -Look after elderly relatives or friends -Participate in garter ceremony, if there is one, and encourage other single
men to participate -Coordinate return of rented apparel with head usher or best man -Pay for own wedding attire and transportation to the wedding
Bridesmaids’ -Assist the Maid of Honor as
requested. -Attend as many prenuptial events
as possible. -Possibly host or co-host a party or
shower (optional). -Assist the bride with errands. -Contribute to bridesmaids’ gift to
the bride. Usually gives an individual
gift to the couple. -Are expected to attend the
rehearsal and are included at the rehearsal dinner. -Arrive at dressing site promptly. -Walk in processional and
recessional. -Possibly participate in receiving
line. -Dance with ushers and single male
guests. -Help gather guests for the first
dance, cake cutting, and bouquet toss.
-Participate in bouquet toss, if single.
-Look after the couple’s elderly relatives or friends.
-Pays for own wedding attire and
transportation to the wedding.
Mother of the Bride -Hosts an engagement party (the bride’s
family traditionally gets the first opportunity). -Helps couple to decide on sites or assists
in making other big planning decisions. -Usually contributes to the wedding
budget. -Assists the bride in putting together the
family’s guest list. -Offers suggestions for special family or
ethnic ceremony traditions. -May help bride to shop for wedding
gown and accessories. -Chooses own wedding day outfit (may
consult with mother of the groom about formality). -Along with the maid of honor and
bridesmaids, may plan and host bridal shower. -On wedding day help bride to get ready. -May accompany daughter and husband
to ceremony. -Walk in recessional with husband
following wedding party. -Greet guests in receiving line. -May be announced along with husband. -Sits in an honored place at parent’s
table. -May assist with coordinating vendors. -May host a post-wedding brunch.
Father of the Bride -Hosts an engagement party (the bride’s
family traditionally gets the first opportunity). -Helps couple to decide on sites or assists in
making other big planning decisions. -Usually contributes to the wedding budget. -May select hotel for out of town guests and
reserve a block of reduced rate rooms. -Rents own formalwear (work with couple to
coordinate with wedding party). -Helps pick up out-of-town guests from
airport. May also arrange transportation to and from the wedding. -Typically travels to ceremony with the bride. -Walks daughter down the aisle. -Gives the bride away during the ceremony. -Escorts the mother of the bride out
following the wedding party. -Greets guests in the receiving line. -May be announced with wife at reception. -May make a welcoming speech. -Sits in an honored place at the parent’s
table. -Toasts the newlyweds after the best man
makes his speech and the groom responds. -Dances with the bride. -May take care of vendor balances at the end
of the reception.
Mother of the Groom’ -Contacts the mother of the
bride if the families are not acquainted (or
plans a celebration if you have met). -Attends (first) engagement
party if the bride’s family hosts one.
-Along with husband, may host an additional engagement party for the
groom’s side of the family. -Usually contributes to wedding
budget. -May help couple decide on
sites and/or make other big planning
decisions. -Helps group to put together
family’s guest list. -Offers suggestions for special
family or ethnic ceremony traditions
-May help bride shop for her wedding gown
Marriage License Information
What is the process to obtain a marriage license? Download the Marriage License Application, complete it and bring it with you to apply If the parties applying for a license have children together that were born in Florida, they must fill out the Affirmation of Children Born in Florida form (DH743A). This form
requires notarization, which can be done at the Clerk’s Office for a fee of $7.00 Both parties must apply together in person Each party must show a valid driver's license, a valid state identification card, a valid passport or valid military identification Both parties must provide their Social Security numbers If either party has been previously married, the party must provide the date his or her last marriage ended Couples are required by law to read the Family Law Handbook supplied by the clerk and sign a statement acknowledging that they have done so before applying for the license.
What is the fee for a marriage license? $93.50. That fee is reduced by $32.50 if proof is provided of a premarital preparation course (applies to FL residents only).
What is the cost of a marriage ceremony at the Clerk's Office? A ceremony at the Clerk's Office is $30.
How can I pay for my marriage license? Cash, money order, cashier's check (payable to the Orange County Clerk of Courts) MasterCard, Visa, Discover or American Express Personal checks are not accepted *There is a $3.99 surcharge added to all credit card transactions. Office hours and locations 9:00am-4:00pm
Wedding Ceremony Data Sheet
Engagement & Bridal Shower Ideas/Themes
Engagement Party Themes Wine tasting Engagement party Honor the oenophiles and have each guest bring a bottle of wine to share for the party. You can even provide the wine for the party and host a swap, where each person takes home someone else's favorite vino. Have plenty of wine glasses on hand (at least enough to have a red and white for each guest), along with ample food options for pairing. Fill out the table with a spread of great cheeses (fresh, aged, soft and hard) and baguettes. A few extras: an olive bar, hummus and pita bread, and even grapes, strawberries and sliced apples. Go the extra mile and hire a sommelier to guide the tasting, or rent out the back room of a local wine bar or winery for a private tasting session.
Chocolate & Champagne Engagement party What better way to celebrate the newly engaged than with glasses of champagne and something sweet? Set up a table full of chocolate-chip cookies, truffles, flourless chocolate cakes, a chocolate fondue station and more. Or, if it better suits the couple's tastes, feel free to switch up the flavor theme or add a variety of other desserts, like petites fours and mini fruit tarts. Along with bubbly for all the toasts, you might want to include a few extra dessert-time drink options—a coffee, espresso or even a tea bar is a fun idea. At the end of the night, have favor bags and scoops ready so guests can take home any leftover treats.
Brunch Engagement party Dream up the couple's favorite brunch menu. Maybe it's French-inspired with mini bottles of champagne, macarons and quiche. Or go more rustic with homemade granola and blueberry pancakes. Another option: Host a cocktail brunch and offer up smaller bites, like scrambled egg tartlets and mini French toast, so guests can mingle and nosh with ease. As for drinks, stick with the staples—coffee, juice, mimosas and Bellinis are all fair game. And while you can certainly celebrate at a family home or cozy restaurant, consider going all out with a tented, garden-set affair.
Bridal Shower Party Themes
Cooking party A fun way to celebrate your nuptials is with a cooking or baking class in place of your shower, hire a Chef and let the fun begin!. After you cook up a storm, devour your creations on a table that showcases your brand new KitchenAid mixer filled with flowers. By the way, this is a super creative centerpiece idea for any bridal shower.
Beauty & Spa This theme is a good choice for a distressing opportunity for the bride and her guests. It can be a spa or hire a masseuse or manicurist to pamper guest during the party at the hostess home. Decorate the home to look like a spa. Put out fluffy white towels, turn on relaxing music, serve light bites that are easy to nibble with one hand while getting a manicure. Guest can bring gifts that help the bride and groom relax.
Favorite Memory Life is all about the memories. So why not give the bride and your shower guests memories to last a lifetime? Ask each guest to bring a gift or memento representing a favorite moment shared with the bride. Or, for a trendy twist, ask each guest to create a scrapbook page in advance of the shower. Assemble each page in a scrapbook for the bride and present it the day of the shower. Since guests will be in the mood for memory-making, provide disposable cameras and give glass photo coasters or personalized photo albums as favors.
Pajama Party A girl's night just isn't complete without a Pajama Party bridal shower! Everyone arrives in their cutest pajamas bearing gifts to pamper the bride. Enjoy manicures, pedicures, facials and massages with your guests as you sip pink martinis and giggle far into the evening. Indulge in fun party favors for the girls such as personalized spa slippers, personalized toiletry bags, or monogrammed cosmetic cases. All you'll need is Pretty in Pink playing in the background to top off an already perfect pajama party!
Tea Party Whether you are planning a white-gloved affair or channeling Alice in Wonderland, a tea party is a timeless theme. Serve tea along with finger foods such as scones, mini sandwiches, and petite fours. For a touch of fun, have each guest wear a fancy hat and gloves – and decorate one especially for the bride! Less involved than a dinner party, this theme is perfect for a mid-afternoon celebration. Even better with Beau-coup's selection of fabulous tea party favors and tasty edible favors
Yoga Yoga: A unique and totally zen way to spend time with your bridesmaids is with a relaxing yoga class. Top off the class with some DIY smoothies or relaxing by the pool
Ways to make your groom feel special
Send the groom along with his groomsmen to get pampered (haircuts, massages), so they can relax before the big day. Have a Groom’s shower themed after his favorite team and invite his friends and male family. Serve chips, beer, pizza and
Buffalo wings. The gifts are exclusively for the groom. Incorporate the Groom’s favorite color into the reception. Poker or game night with the Groom’s friends. Let the groom be completely in charge of an aspect of the wedding like the music or the photography. Groomsmen and ushers create a surprise Groom’s Dance for reception. Send him sweet text just moments before the ceremony. Include the Groom’s interests in reception activities and décor. Bride writes a letter expressing how much the wedding day means to her and delivers to the Groom that morning. Groom’s parents write a letter sharing their feelings with the Groom on his special day. Preparation and serving of Groom’s favorite food by Mother-in law before wedding day. Have the Bride select a special group gift (engraved items, etc.) for the Groom and his Groomsmen. Have the Groom enter the ceremony site to an instrumental version of his favorite music. Have the Groom control one complete aspect of the wedding such as photography or catering.