Evidence Based Collection DevelopmentPamela Jacobs, Collections Assessment Librarian, Brock University

Ontario Library Association Super ConferenceFebruary 3, 2012

Context

0academic library 0data-driven 0 specific examples0 sharing my practice

© Alpha six

making a connection

patrons resources

© Alexandre Dulaunoy

whose perspective?

library collection

selectors

library staff

students

faculty

library admin

university admin

who chooses?

resource

patrons

vendorslibrarians

books

© CCAC North Library

inputs

0 Internal0 Curriculum0 Research0 Patron requests0 Internal workflows0 Budget

inputs

0External0 Reviews0 Publishing

statistics0 Vendor features 0 Cost0 Packaged content

wasted words?

0Foundation0Living document0Accountability0Transparency0Succession planning

Slide title in reference to: Snow, R. (1996). Wasted words: The written collection development policy and the academic library. Journal Of Academic Librarianship, 22(3), 191.

interlibrary loan requests

make data more usable

interlibrary loan requests

outputs

0Circulation statistics

0Usage statistics

© Gypsy999

circulation statistics

Circulation report for items ordered during 2008-2011 sorted by LC subclass with highest percentage of items circulating

LC CLASSIFICATION# ITEMS

PURCHASED

# ITEMS WITH CIRC

TOT CIRC 2008-2011 CIRC/ITEM

% ITEMS WITH CIRC

HA Theory of soc. sci. statistics 38 33 147 3.9 86.8%

RD Surgery 14 12 49 3.5 85.7%PE 1128 Readers, etc., for foreign students 56 46 363 6.5 82.1%

MT Music instruction and study 80 61 200 20.1 76.3%

RJ Pediatrics 154 116 553 18.2 75.3%

KZ Law of nations 20 15 104 5.2 75.0%

DL History of Scandinavia 23 17 194 8.4 73.9%

G 155-156 Travel. Tourism. 134 97 642 10.5 72.4%JL Pol. institutions & public admin. (Canada, Latin Am.) 42 30 229 6.2 71.4%

finding collection gaps

Circulation Statistics by LC Classification: May 2008 - April 2011DK - History of History of Russia. Soviet Union. Former Soviet

Republics

Publication Year No. Titles Tot CircNo. Circ/No.

Titles Percent Circ

pre-1960 99 3886 39.3 13%

1960-1969 238 9381 39.4 31%

1970-1979 131 6269 47.9 21%

1980-1989 119 4210 35.4 14%

1990-1999 140 4727 33.8 15%

2000-2009 142 2054 14.5 7%

2010- 3 4 1.3 0%

…but wait…

0Ebook package includes titles in Russian history0 27 titles with at least 1 download request, 16 of these

published in 2000s0 Total downloads = 7970 Collection gaps being filled by consortial ebook

purchases?

use by format

Usage in 2009-2010 by format of selected UTP and MQUP titles at Brock in the Canadian Publishers Collection

Electronic Print Both Neither

# Titles used 81 138 55 137

renewal decision: ebook package

COUNTER USAGE DATA ANALYSIS

Total full text requests 4163

Total number of titles in collection 131

Average requests/title 31.8

Total titles with at least one request 39

Percent titles with at least one request 30%

COST/USE DATA

Cost of package $407

Cost/Title Used $10.85

Cost/Full text request

$0.10

use by readership levelUsage by Readership Level 

Readership Level (source: Coutts OASIS)% Titles

Used

Graduate - Research 73.5%

General - Academic 0.3%

Upper Undergraduate Graduate - Research 16.3%

General - Popular 1.7%

Upper Undergraduate 11.6%

Upper Undergraduate General - Popular 0.6%

Blank 0.6%

journals

© Spinstah

inputs

0 Internal0 Curriculum0 Research0 Patron requests0 Internal workflows0 Budget0 Faculty publications0 Citation analyses

search faculty publications

narrow by subject

analyze by source

faculty publicationsSource Titles Record Count Brock Holdings

PERSONALITY AND INDIVIDUAL DIFFERENCES 14 1980-

JOURNAL OF RESEARCH IN PERSONALITY 12 1973-

JOURNAL OF YOUTH AND ADOLESCENCE 9 1972-

BEHAVIOURAL BRAIN RESEARCH 7 1980-

BIOLOGICAL PSYCHOLOGY 7 1973-

PERCEPTION 7 1999-

CHILD DEVELOPMENT 6 1930-

DEVELOPMENTAL PSYCHOLOGY 6 1969-

GAIT POSTURE 6 1995-

JOURNAL OF SPORT EXERCISE PSYCHOLOGY 6 1979-

NEUROSCIENCE LETTERS 6 1975-

PSYCHOPHYSIOLOGY 6 1964-

inputs

0External0 Bibliometrics0 Packaged content0 Mergers and

Acquisitions0 Cost0 Open Access

outputs

0Usage statistics (COUNTER)

0Link resolver statistics0Libguides statistics0Web analytics

aggregated journal stats

identify collection gaps

GAPS AS IDENTIFIED VIA SFX QUERY 12: ' ITEMS REQUESTED WITH NO FULL TEXT'

ISSN & Journal Title 2009 2010 Total Brock Holdings

1056-4993 Child and adolescent psychiatric clinics of North America 560 241 801 RJ 499 A1 C415 v.16 no.2 2007

0006-4971 Blood 388 388 776 12 month embargo

0306-3674 British Journal of Sports Medicine 354 273 627 1964-2006

1050-642X Clinical journal of sport medicine 373 200 573 print 1991-1997

1054-8408 Journal of travel & tourism marketing 371 194 565 print 1992-1993

0966-0461 British journal of nursing 381 182 563 1999-2005

0161-4681 Teachers College record 348 170 518 1999-2006

follow up

subscribe to dropped title?

0Tools:

0 SFX query 120 Faculty publications0 ILL requests0 JCR Impact factor0 Decision not to subscribe – note to revisit in 12 months

databases

0 Inputs – internal & external

0Outputs - usage data0Complications

0 Aggregator drop & adds0 Mergers & acquisitions0 Overlapping content

© dfulmer

CHADWYCK HEALEY

PROQUESTEBSCO

WILEY BACKFILE SOLD SEPARATELY

WILEY

US @ OCUL!

PRINT!!

what a librarian sees…

what a student sees…

what an administrator sees…

overlap analysis

0 Compare packages of titles 0 Look at unique titles0 Also look at unique holdings0 Tools: Scholars Portal SCOT,

Gold Rush0 What gives a database

value?0 Publisher-based0 Subject-based0 Unique titles0 Unique indexing

future case study

0What is the future of A&I’s in the age of discovery layers and Google Scholar?

0Chen, X. (2010). The Declining Value of Subscription-based Abstracting and Indexing Services in the New Knowledge Dissemination Era. Serials Review, 36(2), 79-85. doi:10.1016/j.serrev.2010.02.010

putting it all together

0Renewal time – yearly review of resources0Budget-driven adjustments needed0QAF (Quality assurance framework) self-study0New liaison librarians0New faculty0New courses0New funding

conclusions

0evidence helps make and defend decisions0evidence reveals access & discovery issues0 local context is important0 continually reprioritize rather than maintain a static

collection0data already harvested and analyzed will aid decision

making for both anticipated & unanticipated situations

0make data meaningful and share it

…we’ll get there…

0Thank you for listening0Your ideas?

0Contact me:

0 pjacobs@brocku.ca0 905-688-5550 x3961