evolution of the project management office · the project management office (pmo) encourages a new...
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Evolution of the Project Management Office
A Guide to Helping the PMO Thrive
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2Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
The Project Management Office (PMO) encourages a new way of thinking about project management and is key to driving enhanced efficiencies and
productivity within an organization.
By focusing on the PMO as a productivity and profit center and creating a clear career path for talented professionals, companies have a new, internal
solution that can generate enormous efficiency and financial returns.
What is the Project Management Office?
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3Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
• PMO leadership status• C-level support• Clear goals and metrics• Alignment with organizational goals• Rigorous measurement and documentation of ROI
Elements of the Successful PMO
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4Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Successful implementation of the PMO drives results:• Greater efficiency• Increased productivity• Improved profits• Cost stability
P + M = O: People + Motivation = Opportunity
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5Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Where do you start? You start with your people. These are the traditional roles in the PMO. Consider creating new ones, too.• Project Associate • Project Coordinator • Project Manager • Senior Project Manager • Project Director
Roles in a Traditional PMO
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Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
CHIEF PROJECT OFFICER
PMO Organizational Chart of the Future
CEO
BUSINESS ANALYST
PROJECT ASSOCIATE
PROJECT COORDINATOR
SENIOR PROJECT MANAGER
PROJECT EXECUTIVE
PRACTICE LEADER
PROJECT MANAGER
RESOURCE MANAGER
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7Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Organizing the PMO
Resource Manager Practice Leaders
Add these new roles into your org chart:
Chief Project Officer
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8Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
• No direct reports • Acts as traffic manager• Manages resources for greater ROI and profitability • Makes decisions about allocation of people, resources and funding• Provides administrative support
Organizing the Project Management Office: Resource Manager
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9Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
• Industry-specific leaders of project manager• Manages resources for greater ROI and profitability• Facilitates training to maximize worker effectiveness• Typically focuses on training and education related to domain expertise
and industry knowledge, not just project management training
Organizing the Project Management Office: Practice Leaders
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10Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
• Has leadership at the executive or C-level: Chief Project Officer• Visibility into project prioritization, risk management, performance metrics
and alignment to achievement of organizational objectives• Makes decisions about allocation of people, resources and funding• Manages resources for greater ROI and profitability• There may be multiple PMOs depending on the size of the company
Organizing the Project Management Office: Chief Project Officer
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11Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Move from measuring what people are doing to how they are doing it.
The Link Between Project Management and Productivity
Now that we understand who is doing the work, let’s understand how to make them more productive.
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12Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Elevate status
Develop team members’ skills
Establish metrics
Plan pilot projects
Improve systems (possibly establish more than one PMO)
Reap rewards
Now that we understand that we need to be productive, let’s explore how we’re going to get there.
Steps to Success
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13Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
• Show opportunity in PM• Create excitement about PM career opportunities• Find the right path—PM leadership or support• “Upskill” existing talent with training appropriate to the individual
Fill the Talent Pipeline and Train Them
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14Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.
Choose the right skills training for the individual’s goals:
• Project Management (including certification)
• Program / Portfolio Management• Business Analysis• Business Skills
• Team Development• Contract Management• Vendor Management• Leadership• Communication
Upskill for Success
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Learn how to prepare your organization for upcoming PMO trends by contacting
Strategy Execution.
+1 888.374.8884 strategyex.com
Copyright 2019 TwentyEighty Strategy Execution, Inc. All Rights Reserved. “Strategy Execution” refers to TwentyEighty Strategy Execution, Inc., a Virginia, USA, corporation, or an affiliate thereof.