ewisacwis financials may 8 th, 2013. service category & type maintenance (june 2013) provide the...
TRANSCRIPT
eWiSACWIS FinancialsMay 8th, 2013
Service Category & Type Maintenance(June 2013)
• Provide the State with an online process to create bulk Service Categories and Types.
• Provide the Counties with an online process to mass update Service Type characterisics.
GH & RCC Rates Maintained By Counties
Changes For June 2013
• Some rates fall under Rate Reg.
• Some rates are controlled by the counties.
• How do we identify these for you?
• Naming?– Northwest Passage: 30 Day Clinical Assess
(RCC)– Northwest Passage: Intensive Needs Res Tx
(RCC)
New Basic Rates Are Coming
(January 2014)• Implementing a modification to the
UFCR batch.
• Implementing a modification to the Admin batch process.
Timely EntryPlacement, CANS, and FCR
Changes For February 2014
• Birthday Batch Update
• Adjust Begin and End Dates of OHCs or Services– even after final approval– as long as Pay Gen hasn’t processed
• Message when CANS is ended or created.
• Override OHC or Service end dates and reasons– Without “Making in error”
Foster Care Rate Changes
Changes For February 2014
• Exceptional Rate Justification Update.
• Create FCRs on closed placements.
• Adjust Begin and End dates of FCR.– Even after final approval.– As long as Pay Gen has not processed.
• Message when FCR is ended or created.
Payment Request Change
Changes For February 2014
• Lock down Payment Request– Placement payments controlled by OHC, CANS,
FCR, and dates.
• Provide a method to pay Parent Agency directly.
Trust Accounts
Creating
• Two types of Trust Accounts– Dedicated – No reimbursement against these.– General – This is where all the magic happens.
• General Accounts are auto-created when a paid placement is documented.– These can also be manually created if
necessary.
• Dedicated Accounts must be manually created.
Benefit Record Tab
• Document the Benefits received on behalf of a child to offset their cost-of-care.
• A benefit must be established before an entry of that type can be made in the ledger.
• Child Support is auto-created with the Trust Account.
Ledger Tab
• Tracks all Deposits.
• Tracks all Withdrawals (reimbursements).
• Provides tools to analyze the balance of – Deposits– Payments
KIDS Comparison Reports
• FM0708a Monthly KIDS Exception Report.– Identifies those Child Support benefits that
failed to interface with the child’s Trust Account.
– This is a “one and done” process.– If it fails, you must manually enter the Deposit.
• FM0708b Monthly KIDS Verification Report.– Identifies those Child Support benefits that
successfully interfaced with the child’s Trust Account.
– Verify that what you see on paper matches the amount you actually received from Child Support.
Analyze This!
• The Analysis option provides a picture of:– The Deposits and their relationship with
Payments– The Payments and their “reimbursable cost-of-
care”.
• The Options drop-down also allows you to:– Export your Ledger to Excel
Here come the reimbursement batches!
Ready To Muddy The Waters?
And the reimbursement batches run again!
The SSA was not used, why?
• Look at the Effective Date of the Benefit Type.
• Look at what the Benefit is available to reimburse.
• Look at the date of the deposit.
• Look at the date of the payments.
Let’s Walk This Through Again
(after another month has gone by)
And . . . The batches run again.
Put It All Together
• Notice the Payment IDs.
• Use the “View By Drop-down”.
• Use the Analysis Option.
• Look at the Reimbursement Detail.
Trust Account Maintenance
• View Trust Accounts from different perspectives.– By “Type”– By “Hold Status”– By “Spending Limit Status”– By “Last Name”– By “Person ID”– By “SSN”– By “Case”
The End
• Or is it . . . .