e.g. if fundraising total is £115:£88.55 – Contribution for Comic Con£11.45 – Comic Book Sale Fundraiser £15 – Emergency Buffer Total = £115

MONTHLY GRANT FUNDING APPLICATION FORM

Please thoroughly read the guidelines AND example application to increase your chances of a successful application*We would recommend you schedule a meeting with Union Activities before applying for grant funding to ensure you have the strongest possible application going to SET. If you

have any questions or issues, please email su-grantfunds@le.ac.uk *

**COMPLETE THIS FORM ELECTRONICALLY AND EMAIL TO su-grantfunds@le.ac.uk **

Event details: Group name: Name of event: Date (s) of event: Comic Book Society Comic Book Society Dungeons

and Dragons campaign September 2017 onwards

Main Contact Details *PLEASE PROVIDE TWO COMMITTEE MEMBERS’ DETAILS* Name: Committee Position: Email: Courtney Mower President activitiestl@le.ac.uk Jean Grey Treasurer Jg7@student.le.ac.uk

1. Finances: Please tell us more about your existing funds

1. Current Fundraising Figure: £115+ £25 pending from used Comic Cook Sale fundraiser = £160You can obtain this figure from the finance department

2. Fundraising Account Allocation:

£88.55 Comic Con contribution £11.45 Comic Book Sale fundraiser equipment£24.58 toward Dungeons and Dragons equipment £15.42 Emergency Buffer

3. Provide your current membership figure (students signed up for 16/17): 32Obtain this figure from your online sub-site and personal records

4. Provide your current membership fee (the fee you plan to charge in 17/18): £3If you have more than one type of membership please list them all Regular membership - £3

Alumni membership - £5Non-Student membership - £10

5. What is your target membership figure for 2017 – 2018?Please tell us how many members you plan to have

40

Checklist

Fundraising account balance provided, including paid in membership fees. Current membership numbers provided Full breakdown provided of fundraising account balance Quotes/evidence provided for all aspects of the expenditure Master Risk Assessment covers event All relevant paperwork also submitted (event notification; food disclaimer email if

applicable; trip registration if applicable; external visitor form if applicable) Sources of funding includes the requested grant funding amount in addition to any other

forms of income, e.g. ticket sales; member contributions; society contribution etc. Event costs total = Sources of funding total

2. Budget:

*Please consult the application guidelines or the example application for assistance with completion*

Expenses:

Items/Equipment/Hire/Promotions/Other cost details Amount (£)Dice set £8.39Players Book £27.29Dungeon Masters Book £27.29Dungeons and Dragons Starter Set £13.59Monsters Book £27.29

Total Event/Item Costs: £103.85

Sources of Funding:

Your contribution/grant/ticket sales/ external sponsors/other income source

Amount (£)

Society Contribution (we recommend you contribute at least 50% from your own fundraising account)

£24.58

Sponsorship (if relevant) -Ticket costs/member contributions (contribution from members should be realistic) £5 * 6 players for the entire 30 week campaign paid upfront alongside membership fees.

£30

Grant funding request (The amount of money you are requesting £49.27

from the grant funding pot)

Total Incoming Funds: £103.85

Total Costs: £103.85Total Incoming Funds (including grant funding applied for): £103.85Please ensure these two figures are equal to one another.

3. Funding Request Details

Amount you are applying for:

This figure should match the grant funding request figure in the table above

£49.27

Date the funding is required:

If you need to pay any providers prior to your event please let us know the date you need the money.

September 2017 to allow us to purchase the sets before the new fresher’s intake in October. We aim to start the campaign the first week of term and play once a week until the end of the final semester in June 2018.

Is this a collaboration between student groups, if yes which ones:

If this is a collaboration, both groups should list their fundraising figure, breakdown and contribution to event

No

What is the funding required for:

Outline why you need the funding here, this should be reflected in the expenditure also

Dungeons and Dragons starter equipment including three core rule books, dice, and starter set with character sheets and a story arc.

Grant funding will be used to purchase the Player rule book, the dice, and the starter kit. We will fund the monsters guide and dungeons masters guide ourselves.

How does this event meet the aims and objectives of your group?

Provide us with details on how this event is relevant to your group

As a society dedicated to celebrating and promoting comic books and comic culture, we want to branch out into gaming and allow members to socialise and enjoy a collaborative game over the course of the entire year.

As a new society, we are keen to begin organising trips and more large scale events to attract more members and improve relationships between current members. Dungeons and Dragons is a collaborate game which will be played for between four and eight hours a week for the entire academic year, which will foster fantastic relations between the players.

How will this benefit the students and/or wider communities?

Detail what specific benefits the students will

Dungeons and Dragons is a fantasy role-playing game during which players assume the role of a character with specific powers, abilities, and personality.

haveIt teaches cooperation, team work, logic, critical thinking, and communication. The players will be led through the world by the Dungeon Master who designs the campaign and the terrain, hazards, and battles the players will face.

Approximately how many students would this benefit?

List how many members and students combined you expect to come to this event – We do not need a list of names.

7

(6 players and a dungeon master)

How does this event meet the Development Quality Outcomes? Innovative events – new ideas Aimed at developing or promoting

employability skills or opportunities Enhancing the leadership of the group for

the benefit of their members and wider student population

Making a positive impact on students, university and the wider community

This is the first long-term project that the Comic Book society have attempted. As a society that have been in operation for less than a year, we want to foster a tradition of socialisation and friendship between our members.

We believe having an outlet for our members to relax and participate in Dungeons and Dragons week-in week-out will be invaluable to the development of our society. The books, dice, and starter set will belong to the society and be passed down for future years to use and enjoy.

The game gives a wide range of skills, such as team work and communication, and the Dungeon Master will develop leadership skills as they guide the players through the game.

Unfortunately, it’s not a game that can be played with many more than six participants or the experience of playing will be diminished.

How does this event meet the Participation Quality Outcomes? Non-alcohol focused events Events that promote widening

participation agenda (positive representation of University experience to perspective students who normally would not consider it)

Collaborative events with other students groups

Educational opportunities for members, wider student body and community

Dungeons and Dragons is a non-alcohol focused game what will allow everyone to participate.

We aim to promote the campaign on social media to demonstrate that there is a space for comic book and fantasy culture at Leicester University, which will hopefully demonstrate to prospective students that their interests are catered for by an active and engaging society.

How does this event meet the Engagement Quality Outcomes? Activities that enable minority groups to

participate Engagement with Mature Students (23+

years)

Several members in attendance are disabled, fall under the LGBT+ umbrella, or are BAME. Although comics are not always diverse, inclusive, or representative as a society we strive to recognise and celebrate diversity and operate as a welcoming space for minority members.

Engagement with Postgraduate Students Developing links (and fundraising

opportunities) with alumni (past members)

Our Treasurer is a mature student and two other mature students are likely to attend this event, with it being open to other mature students who are members of our own society or another society.

Our President and Welfare Officers are Postgraduate students, as are several of our members.

How are you planning to market your event?Please include details regarding how you plan to generate interest around your event.If you would like Union Activities to help you with this, please tell us here.

If this does not apply, please put n/a.

We plan to include the existence of a weekly Dungeons and Dragons campaign in our first monthly newsletter going out on Friday October 6th (a week after Freshers’ Fair) and have information about it on our stall at Freshers’ Fair.

We will also be making a members-only event on Union Cloud which we will share on our public social media and post in our private Facebook group.

This event is relatively small scale and members only so we do not need Union Activities help promoting it.

What is the frequency of your event?

e.g. One Off / Once a Week / Fortnightly / Monthly / Termly

Once a week

Application Process

The application will be pre-screened to check for any errors or further information needed. During the Grant Funding process you may be asked for more information, and you must

continuously check your emails due to tight deadlines. If a key piece of information is missing and you do not get back to us this may impact your application.

The application will then be passed on to the Student Group Executive Team (SET) committee who will make the final decision.

The outcome of your application will generally be communicated to you within two weeks of the application deadline.

Evidence: You must include evidence of all detailed costs

Please either attach your evidence to the email alongside this form, or list screenshots, website links etc. below: