Excel for Beginners

Class 3

Creating formulas, Formatting Cells, Columns, Rows

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Lab: Starting Excel

Two ways to start Excel1. Double Click on the

Excel icon (see picture to the top left)

OR(See picture to the bottom

left)1. Click Start2. Roll mouse to Programs3. Roll mouse to Microsoft

Office4. Click Microsoft Excel

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Inserting a Row

Sometimes you will want to insert a row in between already existing rows, if you need to put in more data or if you forgot something.

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Lab: Inserting a row

Entering the data1. Click cell A1

2. Type: Names

3. Move to cell A2

4. Type: Adam

5. Move to cell A3

6. Type: Charlie

7. Move to cell A4

8. Type: Jennifer

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Lab: Inserting a row cont.Inserting a row1. Click on row 3 (in the gray

area, right on the number 3)2. Row should be gray3. On the top toward the left

click Insert 4. Click Rows off the menu5. REMEMBER: The row is

always inserted above the row you click. In this case, we click on row 3, the row we add will go ABOVE row 3.

6. Click cell A37. Type: BradNote: If you want to insert multiple

rows, keep clicking Insert then Rows off the Insert menu

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Deleting a RowSometimes you realize

you need

to delete a row or multiple rows.

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Lab: Deleting a RowTwo Ways to Delete a Row

First Way1. Click on row 42. Click Edit3. Click Delete off the menuDon’t forget about the Undo button, if

you feel you’ve made a mistake.(see picture to the bottom left)

Second Way1 Click on row 42 Right Click3 Click Delete off the menu

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Inserting a Column

Sometimes you need to insert a column in between columns after you have already entered the data.

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Lab: Inserting a Column

Two Ways to Insert a ColumnFirst Way1. Click on Column B (in the gray

area on the letter B itself)2. Click Insert3. Click Columns off the menuNote: The column will always be

inserted to the left. 4. Click in cell B15. Type: Addresses

Second Way1. Click on column B 2. Right Click3. Click Insert

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Deleting a Column

Sometimes you need to delete a column in between columns after you have already entered the data.

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Lab: Deleting a Column

Deleting a columnFirst Way1. Click on column B (on the letter

B itself in the gray area)

2. Click Edit

3. Click Delete

Note: the column you clicked on will be deleted.

Second Way1. Click on column B

2. Right Click

3. Click Delete

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Copying One CellYou can copy one cell or multiple cells.Start a new worksheet by clicking the little

piece of paper in the top left hand corner

1. Click cell A12. Type: 453. Move to cell B14. Type: 575. Move to cell A26. Type: 787. Click on cell A18. Click the word Edit at the top left of

the screen, then click CopyNotice cell A1 has a flashing box

around it.9. Click cell B210. Click the word Edit at the top left of

the screen, then click Paste.

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Copying and Pasting in ExcelThree ways to copy and paste1. Click on the cell you to copy2. Click the word Edit at the top

left of the screen3. Click Copy off the menu4. Click in the cell you want to

paste the copied cell5. Click Edit, and click PasteSecond Way1. Click on the cell you want to

copy2. On the keyboard, hold down

CTRL key and tap the C key3. Move to the cell you want to

paste the copied cell4. On the keyboard, hold down

the CTRL key and tap the V key

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Copying and Pasting in Excel

Third Way to copy and paste1. Click on the cell you want to

copy2. Click on the copy button(underneath Format, looks like two

tiny pieces of paper)(see picture to the top left)

3. Click the cell you want to paste the cell into.

4. Click on the paste button(just to the right of the copy button

looks like a clipboard with paper on it.) (see picture to the bottom left)

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Copying Multiple cells

You can copy as many cells as you need. The cells must be highlighted.

1. Click on cell A1

2. Hold down the left mouse button and drag the mouse to cell B2

(2nd cell should be gray)

3. Now the cells are highlighted

4. Copy the cells using Edit, Copy shortcut button or CTRL C or the copy button (as we discussed previously)

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Pasting the multiple cells

To paste the cells

1. Click on the cell you want the copied cells to go

2. You can just click one cell and all the cells you copied will be pasted.

3. Paste the cells by clicking Edit Paste, CTRL V or the paste button

As we discussed previously

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Simple MathYou can do addition,

subtraction, multiplication, division

Symbols for function:Add +Subtract - Multiply * Divide /The = sign signifies the beginning

of math, you can use cell coordinates or numbers.

For example:=A1+A3=4*4/2

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Simple to more complex mathFor example:=3*(4+4/2)=3*4+4/2( )Parenthesis are necessary if

you need to do multiple steps that don’t follow the order of operations.

Review: Order of Operations1. First do all operations that lie

inside parentheses. 2. Next, do any work with exponents

or radicals3. Working from left to right, do all

multiplication and division. 4. Finally, working from left to right,

do all addition and subtraction.

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Lab: AdditionTwo Ways to do Simple Addition1. Click the little icon on the top left corner that looks

like a piece of paper to start a new worksheet. (see picture to the top left)

2. Click cell A13. Type: =3+34. Press EnterSecond Way1. Click on cell B12. Type: 33. Move to cell B24. Type: 35. Move to cell B36. Type: =7. Click on cell B18. Type: +9. Click on B210. Press Enter11. Click on cell B312. You can see the formula is

=B1+B2You can see there are two ways to get the same answer.

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Lab: Math with parenthesisMath with parenthesis

1. Click in cell C1

2. Type:=3*(3+4*2)

3. Press Enter

Now you can do this by clicking the cells

1. Click in cell D1

2. Type: 3

3. Move to cell D2

4. Type: 4

5. Move to cell D3

6. Type: =3*(

7. Click cell D1

8. Type: +

9. Click D2

10. Type *2)

11. Press Enter

12. Click on another cell

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Lab: Copying the formula

Once you have the formula the way you like it, you can copy it.

1. Click in cell E12. Type: 53. Move to cell E24. Type: 75. Click cell D36. Click the word Edit at the top

left side of the screen, then click copy (see picture to the left)

7. Click cell E38. Click Edit, then click Paste

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Excel can do Math

Excel can do simple to complex math.

Some of the functions are already preset, like AutoSum (we learned this one last week)

We will learn another well used function.

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Lab: Creating the Headings

Creating data to play with1. Click little piece of paper in the top

left hand corner (New)2. Click cell A13. Type: Retail4. Move to cell B15. Type: Sale Price6. Move to cell C17. Type: # of Purchases8. Adjust the column widths

Review: Adjusting column widths:Put your mouse next to the line between column A & Column B until you see a plus sign with arrow tips on either side (see picture to the bottom left) now double click your mouse. Do the same for columns B & C and C & D.

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Entering in the numbers1. Move to cell A22. Type: 34.563. Move to cell A34. Type: 45.675. Move to cell A46. Type: 12.897. Move to cell B28. Type: 29.999. Move to cell B310. Type: 39.9811. Move to cell B412. Type: 9.99

Lab: Entering the Numbers

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Lab: Entering the Numbers cont.

Entering the numbers1. Move to cell C2

2. Type: 15

3. Move to C3

4. Type: 29

5. Move to C4

6. Type: 104

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Average Function

The Average Function adds all the numbers of the specified cells and then divides the total by the number of entries. All of this is built into the Average function.

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Lab: Using the Average Function

Using the Average Function1. Click in cell C5

2. On top toward the left side, Put your mouse arrow on the fx (see picture at the top left)

You should see a yellow pop-up window that says Insert Function

3. Click on fx

4. Click on AVERAGE

5. Read the description of Average at the bottom of the Insert Function window

6. Click OK at the bottom of the Insert Function pop-up window

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Lab: Using the Average Function Cont.Using the Average Function

cont.1. Look at the pop-up window,

notice C2:C4 is in black in the first box. These are the cells that Excel thinks you want to Average. It is correct this time. Had you wanted to change this you could have given the function new range.

2. Look at the formula bar (just to the right of fx, the formula is =AVERAGE(C2:C4)

3. Click OK on the bottom of the pop-up window

4. Should look like the picture on the bottom left

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Lab: Decreasing the numbers after the Decimal point

Decreasing the numbers after the Decimal point

1. Click on cell C52. See picture to the top left, Click

the tiny down arrow just to the left of where it says Arial

3. Click on Show Buttons on Two Rows

4. Place your mouse arrow on the .00 icons. (see picture to bottom left) A yellow pop-up.00 should say Increase Decimal or Decrease Decimal.

5. Click on Decrease Decimal until you have just two numbers past the decimal point.

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Questions?

Next week is the last class.

We will be learning how to manipulate worksheets, saving, and printing