excel keyboard shortcuts
TRANSCRIPT
Excel keyboard shortcuts
Excel shortcuts
Shortcut key Action Menu equivalent comments
version
1) Ctrl+A Select All None All
2) Ctrl+B Bold Format,
Cells,
Font, Font
Style,
Bold
All
3) Ctrl+C Copy Edit, Copy All
4) Ctrl+D Fill Down Edit, Fill,
Down
All
5) Ctrl+F Find Edit, Find All
6) Ctrl+G Goto Edit, Goto All
7) Ctrl+H Replace Edit,
Replace
All
8) Ctrl+I Italic Format,
Cells,
Font, Font
Style,
Italic
All
9) Ctrl+K Insert Hyperlink Insert,
Hyperlink
Excel
97/20
00 +
10) Ctrl+N New Workbook File, New All
11) Ctrl+O Open File, Open All
12) Ctrl+P Print File, Print All
13) Ctrl+R Fill Right Edit, Fill
Right
All
14) Ctrl+S Save File, Save All
15) Ctrl+U Underline Format,
Cells,
Font,
Underline,
Single
All
16) Ctrl+V Paste Edit,
Paste
All
17) Ctrl W Close File, Close Excel
97/20
00 +
18) Ctrl+X Cut Edit, Cut All
19) Ctrl+Y Repeat Edit, All
1
Repeat
20) Ctrl+Z Undo Edit, Undo All
21) F1 Help Help,
Contents
and Index
All
22) F2 Edit None All
23) F3 Paste Name Insert,
Name,
Paste
All
24) F4 Repeat last action Edit,
Repeat.
Works
while not
in Edit
mode.
All
25) F4 While typing a
formula, switch
between
absolute/relative
refs
None All
26) F5 Goto Edit, Goto All
27) F6 Next Pane None All
28) F7 Spell check Tools,
Spelling
All
29) F8 Extend mode None All
30) F9 Recalculate all
workbooks
Tools,
Options,
Calculatio
n, Calc
Now
All
31) F10 Activate Menubar N/A All
32) F11 New Chart Insert,
Chart
All
33) F12 Save As File, Save
As
All
34) Ctrl+: Insert Current
Time
None All
35) Ctrl+; Insert Current
Date
None All
36) Ctrl+" Copy Value from
Cell Above
Edit,
Paste
Special,
Value
All
37) Ctrl+’ Copy Formula
from Cell Above
Edit, Copy All
38) Shift Hold down shift for
additional
functions in
none Excel
97/20
00 +
2
Excel’s menu
39) Shift+F1 What’s This? Help,
What’s
This?
All
40) Shift+F2 Edit cell comment Insert,
Edit
Comment
s
All
41) Shift+F3 Paste function into
formula
Insert,
Function
All
42) Shift+F4 Find Next Edit, Find,
Find Next
All
43) Shift+F5 Find Edit, Find,
Find Next
All
44) Shift+F6 Previous Pane None All
45) Shift+F8 Add to selection None All
46) Shift+F9 Calculate active
worksheet
Tools,
Options,
Calculatio
n, Calc
Sheet
All
47) Ctrl+Alt+F9 Calculate all
worksheets in all
open workbooks,
None Excel
97/20
00 +
regardless of
whether they have
changed since the
last calculation.
48) Ctrl+Alt+Shift+F
9
Rechecks
dependent
formulas and then
calculates all cells
in all open
workbooks,
including cells not
marked as
needing to be
calculated.
None Excel
97/20
00 +
49) Shift+F10 Display shortcut
menu
None All
50) Shift+F11 New worksheet Insert,
Workshee
t
All
51) Shift+F12 Save File, Save All
52) Ctrl+F3 Define name Insert,
Names,
Define
All
53) Ctrl+F4 Close File, Close All
54) Ctrl+F5 XL, Restore
window size
Restore All
3
55) Ctrl+F6 Next workbook
window
Window, .
..
All
56) Shift+Ctrl+F6 Previous workbook
window
Window, .
..
All
57) Ctrl+F7 Move window XL, Move All
58) Ctrl+F8 Resize window XL, Size All
59) Ctrl+F9 Minimize
workbook
XL,
Minimize
All
60) Ctrl+F10 Maximize or
restore window
XL,
Maximize
All
61) Ctrl+F11 Inset 4.0 Macro
sheet
None in
Excel 97.
In
versions
prior to
97 -
Insert,
Macro,
4.0 Macro
All
62) Ctrl+F12 File Open File, Open All
63) Alt+F1 Insert Chart Insert,
Chart...
All
64) Alt+F2 Save As File, Save
As
All
65) Alt+F4 Exit File, Exit All
66) Alt+F8 Macro dialog box Tools,
Macro,
Macros in
Excel 97
Tools,Mac
ros - in
earlier
versions
Excel
97/20
00 +
67) Alt+F11 Visual Basic Editor Tools,
Macro,
Visual
Basic
Editor
Excel
97/20
00 +
68) Ctrl+Shift+F3 Create name by
using names of
row and column
labels
Insert,
Name,
Create
All
69) Ctrl+Shift+F6 Previous Window Window, .
..
All
70) Ctrl+Shift+F12 Print File, Print All
71) Alt+Shift+F1 New worksheet Insert,
Workshee
t
All
72) Alt+Shift+F2 Save File, Save All
73) Alt+= AutoSum No direct All
4
equivalen
t
74) Ctrl+` Toggle
Value/Formula
display
Tools,
Options,
View,
Formulas
All
75) Ctrl+Shift+A Insert argument
names into
formula
No direct
equivalen
t
All
76) Alt+Down arrow Display
AutoComplete list
None Excel
95
77) Alt+’ Format Style
dialog box
Format,
Style
All
78) Ctrl+Shift+~ General format Format,
Cells,
Number,
Category,
General
All
79) Ctrl+Shift+! Comma format Format,
Cells,
Number,
Category,
Number
All
80) Ctrl+Shift+@ Time format Format,
Cells,
Number,
Category,
All
Time
81) Ctrl+Shift+# Date format Format,
Cells,
Number,
Category,
Date
All
82) Ctrl+Shift+$ Currency format Format,
Cells,
Number,
Category,
Currency
All
83) Ctrl+Shift+% Percent format Format,
Cells,
Number,
Category,
Percentag
e
All
84) Ctrl+Shift+^ Exponential
format
Format,
Cells,
Number,
Category,
All
85) Ctrl+Shift+& Place outline
border around
selected cells
Format,
Cells,
Border
All
86) Ctrl+Shift+_ Remove outline
border
Format,
Cells,
Border
All
87) Ctrl+Shift+* Select the current Edit, All
5
region around the
active cell. In a
PivotTable report,
select the entire
PivotTable report.
Goto,
Special,
Current
Region
88) Ctrl++ Insert Insert,
(Rows,
Columns,
or Cells)
Depends
on
selection
All
89) Ctrl+- Delete Delete,
(Rows,
Columns,
or Cells)
Depends
on
selection
All
90) Ctrl+1 Format cells
dialog box
Format,
Cells
All
91) Ctrl+2 Bold Format,
Cells,
Font, Font
Style,
Bold
All
92) Ctrl+3 Italic Format,
Cells,
Font, Font
Style,
Italic
All
93) Ctrl+4 Underline Format,
Cells,
Font, Font
Style,
Underline
All
94) Ctrl+5 Strikethrough Format,
Cells,
Font,
Effects,
Strikethro
ugh
All
95) Ctrl+6 Show/Hide objects Tools,
Options,
View,
Objects,
Show
All/Hide
All
96) Ctrl+7 Show/Hide
Standard toolbar
View,
Toolbars,
Stardard
All
97) Ctrl+8 Toggle Outline
symbols
None All
98) Ctrl+9 Hide rows Format,
Row, Hide
All
99) Ctrl+0 Hide columns Format,
Column,
Hide
All
100) Ctrl+Shift+( Unhide rows Format, All
6
Row,
Unhide
101) Ctrl+Shift+) Unhide columns Format,
Column,
Unhide
All
102) Alt or F10 Activate the menu None All
103) Ctrl+Tab In toolbar: next
toolbar
In a workbook:
activate next
workbook
None Excel
97/20
00 +
104) Shift+Ctrl+Tab In toolbar:
previous toolbar
In a workbook:
activate previous
workbook
None Excel
97/20
00 +
105) Tab Next tool None Excel
97/20
00 +
106) Shift+Tab Previous tool None Excel
97/20
00 +
107) Enter Do the command None Excel
97/20
00 +
108) Alt+Enter Start a new line in None Excel
the same cell. 97/20
00 +
109) Ctrl+Enter Fill the selected
cell range with the
current entry.
None Excel
97/20
00 +
110) Shift+Ctrl+F Font Drop Down
List
Format,
Cells,
Font
All
111) Shift+Ctrl+F+F Font tab of Format
Cell Dialog box
Format,
Cells,
Font
Befor
e
97/20
00
112) Shift+Ctrl+P Point size Drop
Down List
Format,
Cells,
Font
All
113) Ctrl+Spacebar Select the entire
column
None Excel
97/20
00 +
114) Shift+Spacebar Select the entire
row
None Excel
97/20
00 +
115) CTRL+/ Select the array
containing the
active cell.
116) CTRL+SHIFT+O Select all cells that
contain
7
comments.
117) CTRL+\ In a selected row,
select the cells
that don’t match
the formula or
static value in the
active cell.
118) CTRL+SHIFT+| In a selected
column, select the
cells that don’t
match the formula
or static value in
the active cell.
119) CTRL+[ Select all cells
directly
referenced by
formulas in the
selection.
120) CTRL+SHIFT+{ Select all cells
directly or
indirectly
referenced by
formulas in the
selection.
121) CTRL+] Select cells that
contain formulas
that directly
reference the
active cell.
122) CTRL+SHIFT+} Select cells that
contain formulas
that directly or
indirectly
reference the
active cell.
123) ALT+; Select the visible
cells in the current
selection.
124) SHIFT+BACKSPA
CE
With multiple cells
selected, select
only the active
cell.
125) CTRL+SHIFT+SP
ACEBAR
Selects the entire
worksheet. If the
worksheet
contains data,
CTRL+SHIFT+SPA
CEBAR selects the
current region.
Pressing
CTRL+SHIFT+SPA
CEBAR a second
time selects the
entire worksheet.
When an object is
selected,
CTRL+SHIFT+SPA
CEBAR selects all
objects on a
worksheet
8
Shortcut key Action Menu equivalent comments
Version
1) Ctrl+A Select All None All
2) Ctrl+B Bold Format,
Cells, Font,
Font Style,
Bold
All
3) Ctrl+C Copy Edit, Copy All
4) Ctrl+D Fill Down Edit, Fill,
Down
All
5) Ctrl+F Find Edit, Find All
6) Ctrl+G Goto Edit, Goto All
7) Ctrl+H Replace Edit,
Replace
All
8) Ctrl+I Italic Format,
Cells, Font,
Font Style,
Italic
All
9) Ctrl+K Insert
Hyperlink
Insert,
Hyperlink
Excel
97/2000 +
10) Ctrl+N New File, New All
Workbook
11) Ctrl+O Open File, Open All
12) Ctrl+P Print File, Print All
13) Ctrl+R Fill Right Edit, Fill
Right
All
14) Ctrl+S Save File, Save All
15) Ctrl+U Underline Format,
Cells, Font,
Underline,
Single
All
16) Ctrl+V Paste Edit, Paste All
17) Ctrl W Close File, Close Excel
97/2000 +
18) Ctrl+X Cut Edit, Cut All
19) Ctrl+Y Repeat Edit,
Repeat
All
20) Ctrl+Z Undo Edit, Undo All
21) F1 Help Help,
Contents
and Index
All
9
22) F2 Edit None All
23) F3 Paste Name Insert,
Name,
Paste
All
24) F4 Repeat last
action
Edit,
Repeat.
Works
while not
in Edit
mode.
All
25) F4 While typing
a formula,
switch
between
absolute/relat
ive refs
None All
26) F5 Goto Edit, Goto All
27) F6 Next Pane None All
28) F7 Spell check Tools,
Spelling
All
29) F8 Extend mode None All
30) F9 Recalculate
all workbooks
Tools,
Options,
Calculation
, Calc Now
All
31) F10 Activate
Menubar
N/A All
32) F11 New Chart Insert,
Chart
All
33) F12 Save As File, Save
As
All
34) Ctrl+: Insert Current
Time
None All
35) Ctrl+; Insert Current
Date
None All
36) Ctrl+" Copy Value
from Cell
Above
Edit, Paste
Special,
Value
All
37) Ctrl+' Copy Formula
from Cell
Above
Edit, Copy All
38) Shift Hold down
shift for
additional
functions in
Excel's menu
none Excel
97/2000 +
39) Shift+F1 What's This? Help,
What's
This?
All
10
40) Shift+F2 Edit cell
comment
Insert, Edit
Comments
All
41) Shift+F3 Paste
function into
formula
Insert,
Function
All
42) Shift+F4 Find Next Edit, Find,
Find Next
All
43) Shift+F5 Find Edit, Find,
Find Next
All
44) Shift+F6 Previous
Pane
None All
45) Shift+F8 Add to
selection
None All
46) Shift+F9 Calculate
active
worksheet
Tools,
Options,
Calculation
, Calc
Sheet
All
47) Ctrl+Alt+F9 Calculate all
worksheets in
all open
workbooks,
regardless of
whether they
have
changed
since the last
None Excel
97/2000 +
calculation.
48) Ctrl+Alt+Shift
+F9
Rechecks
dependent
formulas and
then
calculates all
cells in all
open
workbooks,
including
cells not
marked as
needing to be
calculated.
None Excel
97/2000 +
49) Shift+F10 Display
shortcut
menu
None All
50) Shift+F11 New
worksheet
Insert,
Worksheet
All
51) Shift+F12 Save File, Save All
52) Ctrl+F3 Define name Insert,
Names,
Define
All
53) Ctrl+F4 Close File, Close All
54) Ctrl+F5 XL, Restore
window size
Restore All
11
55) Ctrl+F6 Next
workbook
window
Window, ... All
56) Shift+Ctrl+F6 Previous
workbook
window
Window, ... All
57) Ctrl+F7 Move window XL, Move All
58) Ctrl+F8 Resize
window
XL, Size All
59) Ctrl+F9 Minimize
workbook
XL,
Minimize
All
60) Ctrl+F10 Maximize or
restore
window
XL,
Maximize
All
61) Ctrl+F11 Inset 4.0
Macro sheet
None in
Excel 97.
In versions
prior to 97
- Insert,
Macro, 4.0
Macro
All
62) Ctrl+F12 File Open File, Open All
63) Alt+F1 Insert Chart Insert,
Chart...
All
64) Alt+F2 Save As File, Save
As
All
65) Alt+F4 Exit File, Exit All
66) Alt+F8 Macro dialog
box
Tools,
Macro,
Macros in
Excel 97
Tools,Macr
os - in
earlier
versions
Excel
97/2000 +
67) Alt+F11 Visual Basic
Editor
Tools,
Macro,
Visual
Basic
Editor
Excel
97/2000 +
68) Ctrl+Shift+F3 Create name
by using
names of row
and column
labels
Insert,
Name,
Create
All
69) Ctrl+Shift+F6 Previous
Window
Window, ... All
70) Ctrl+Shift+F1
2
Print File, Print All
71) Alt+Shift+F1 New
worksheet
Insert,
Worksheet
All
12
72) Alt+Shift+F2 Save File, Save All
73) Alt+= AutoSum No direct
equivalent
All
74) Ctrl+` Toggle
Value/Formul
a display
Tools,
Options,
View,
Formulas
All
75) Ctrl+Shift+A Insert
argument
names into
formula
No direct
equivalent
All
76) Alt+Down
arrow
Display
AutoComplet
e list
None Excel 95
77) Alt+' Format Style
dialog box
Format,
Style
All
78) Ctrl+Shift+~ General
format
Format,
Cells,
Number,
Category,
General
All
79) Ctrl+Shift+! Comma
format
Format,
Cells,
Number,
Category,
Number
All
80) Ctrl+Shift+@ Time format Format,
Cells,
Number,
Category,
Time
All
81) Ctrl+Shift+# Date format Format,
Cells,
Number,
Category,
Date
All
82) Ctrl+Shift+$ Currency
format
Format,
Cells,
Number,
Category,
Currency
All
83) Ctrl+Shift+% Percent
format
Format,
Cells,
Number,
Category,
Percentage
All
84) Ctrl+Shift+^ Exponential
format
Format,
Cells,
Number,
Category,
All
85) Ctrl+Shift+& Place outline
border
around
selected cells
Format,
Cells,
Border
All
86) Ctrl+Shift+_ Remove
outline
Format,
Cells,
All
13
border Border
87) Ctrl+Shift+* Select
current
region
Edit, Goto,
Special,
Current
Region
All
88) Ctrl++ Insert Insert,
(Rows,
Columns,
or Cells)
Depends
on
selection
All
89) Ctrl+- Delete Delete,
(Rows,
Columns,
or Cells)
Depends
on
selection
All
90) Ctrl+1 Format cells
dialog box
Format,
Cells
All
91) Ctrl+2 Bold Format,
Cells, Font,
Font Style,
Bold
All
92) Ctrl+3 Italic Format,
Cells, Font,
Font Style,
Italic
All
93) Ctrl+4 Underline Format,
Cells, Font,
Font Style,
Underline
All
94) Ctrl+5 Strikethrough Format,
Cells, Font,
Effects,
Strikethrou
gh
All
95) Ctrl+6 Show/Hide
objects
Tools,
Options,
View,
Objects,
Show
All/Hide
All
96) Ctrl+7 Show/Hide
Standard
toolbar
View,
Toolbars,
Stardard
All
97) Ctrl+8 Toggle
Outline
symbols
None All
98) Ctrl+9 Hide rows Format,
Row, Hide
All
99) Ctrl+0 Hide columns Format,
Column,
Hide
All
100) Ctrl+Shift+( Unhide rows Format,
Row,
All
14
Unhide
101) Ctrl+Shift+) Unhide
columns
Format,
Column,
Unhide
All
102) Alt or F10 Activate the
menu
None All
103) Ctrl+Tab In toolbar:
next toolbar
None Excel
97/2000 +
104) Shift+Ctrl+Ta
b
In toolbar:
previous
toolbar
None Excel
97/2000 +
105) Ctrl+Tab In a
workbook:
activate next
workbook
None Excel
97/2000 +
106) Shift+Ctrl+Ta
b
In a
workbook:
activate
previous
workbook
None Excel
97/2000 +
107) Tab Next tool None Excel
97/2000 +
108) Shift+Tab Previous tool None Excel
97/2000 +
109) Enter Do the
command
None Excel
97/2000 +
110) Alt+Enter Start a new
line in the
same cell.
None Excel
97/2000 +
111) Ctrl+Enter Fill the
selected cell
range with
the current
entry.
None Excel
97/2000 +
112) Shift+Ctrl+F Font Drop
Down List
Format,
Cells, Font
All
113) Shift+Ctrl+F+
F
Font tab of
Format Cell
Dialog box
Format,
Cells, Font
Before
97/2000
114) Shift+Ctrl+P Point size
Drop Down
List
Format,
Cells, Font
All
Shortcuts for the Visual Basic Editor
Shortcut key
Action Menu equivalent comments
F1 Help Help
F2 View Object Browser View, Object Browser
F3 Find Next
15
F4 Properies Window View, Properties Window
F5 Run Sub/Form or Run
Macro
Run, Run Macro
F6 Switch Split Windows
F7 View Code Window View, Code
F8 Step Into Debug, Step Into
F9 Toggle Breakpoint Debug, Toggle Breakpoint
F10 Activate Menu Bar
Shift+F2 View definition View, Definition
Shift+F3 Find Previous
Shift+F7 View Object View, Object
Shift+F8 Step Over Debug, Step Over
Shift+F9 Quick Watch Debug, Quick Watch
Shift+F10 Show Right Click Menu
Ctrl+F2 Focus To Object Box
Ctrl+F4 Close Window
Ctrl+F8 Run To Cursor Debug, Run To Cursor
Ctrl+F10 Activate Menu Bar
Alt+F4 Close VBE File, Close and Return to
Microsoft Excel
Alt+F6 Switch Between Last 2
Windows
Alt+F11 Return To Application
Ctrl+Shift+
F2
Go to last position View, Last Position
Ctrl+Shift+
F8
Step Out Debug, Step Out
Ctrl+Shift+
F9
Clear All Breakpoints Debug, Clear All Breakpoints
Insert Toggle Insert Mode
Delete Delete Edit, Clear
Home Move to beginning of
16
line
End Move to end of line
Page Up Page Up
Page Down Page Down
Left Arrow Left
Right
Arrow
Right
Up Arrow Up
Down
Arrow
Down
Tab Indent Edit, Indent
Enter New Line
BackSpace Delete Prev Char
Shift+Inser
t
Paste Edit, Paste
Shift+Hom
e
Select To Start Of Line
Shift+End Select To End Of Line
Shift+Page
Up
Select To Top Of
Module
Shift+Page
Down
Select To End Of
Module
Shift+Left
Arrow
Extend Selection Left 1
Char
Shift+Right
Arrow
Extend Selection Right
1 Char
Shift+Up
Arrow
Extend Selection Up
Shift+Dow
n Arrow
Extend Selection Down
Shift+Tab Outdent Edit, Outdent
Alt+Spaceb
ar
System Menu
Alt+Tab Cycle Applications
Alt+BackSp
ace
Undo
Ctrl+A Select All Edit, Select All
17
Ctrl+C Copy Edit, Copy
Ctrl+E Export Module File, Export File
Ctrl+F Find Edit, Find…
Ctrl+G Immediate Window View, Immediate Window
Ctrl+H Replace Edit, Replace…
Ctrl+I Turn On Quick Info Edit, Quikc Info
Ctrl+J List Properties/Methods Edit, List Properties/Methods
Ctrl+L Show Call Stack
Ctrl+M Import File File, Import File
Ctrl+N New Line
Ctrl+P Print File, Print
Ctrl+R Project Explorer View, Project Explorer
Ctrl+S Save File, Save
Ctrl+T Show Available
Components
Insert, Components...
Ctrl+V Paste Edit, Paste
Ctrl+X Cut Edit, Cut
Ctrl+Y Cut Entire Line
Ctrl+Z Undo Edit, Undo
Ctrl+Insert Copy Edit, Copy
Ctrl+Delete Delete To End Of Word
Ctrl+Home Top Of Module
Ctrl+End End Of Module
Ctrl+Page
Up
Top Of Current
Procedure
Ctrl+Page
Down
End Of Current
Procedure
Ctrl+Left
Arrow
Move one word to left
Ctrl+Right
Arrow
Move one word to right
Ctrl+Up
Arrow
Previous Procedure
18
Ctrl+Down
Arrow
Next Procedure
Ctrl+Space
bar
Complete Word Edit, Complete Word
Ctrl+Tab Cycle Windows
Ctrl+BackS
pace
Delete To Start Of
Word
Ctrl+Shift+
I
Parameter Info Edit, Parameter Info
Ctrl+Shift+
J
List Constants Edit, List Constants
19