executive board meeting minutes asq … did get 10 students in the cssgb course and 6 students in...

Vision: To be the Austin area’s leader, advocate, and visionary source of quality and progress towards excellence

Mission: To sustain and contribute our resources to the membership and community by promoting and providing professional learning, mentoring, networking and supporting quality efforts.

To seek supporters and achievers of quality endeavors and recognize their accomplishments.

To demonstrate our beliefs, we practice what we preach through internal quality initiatives aimed at continual improvement.

Attendance

2016 01/11 02/08 03/07 04/11 05/09 07/11 08/08 09/12 10/10 11/07 12/03

Section Chair Jim Johnstone X X X X X X X

Vice Chair Trilochan Das X

Treasurer Pete Courtois X X X X X X X Secretary/Placement Megan Oertel X X X X X X X X Audit Tony Perez Arrangements David Estes X * X * Certification Mike Harkins X X X X X X Chief Proctor Andrew Davidson Community Good Works Curtis Ford X * Education Norma Antunano * X * * X X Examining Chair Forrest Breyfogle Historian Francisco Russi Internet Liaison A.J. Scotka X X X X X X Membership David Wight Membership Maria Vinhias X X X X X Newsletter Kevin Byckovski Nominations Eva Esparza X X X X X X PAR/Vice Chair Todd Minnick X X X X X X X Program Ileana Isern-Flecha * * X X X Publicity/Past Chair Cindi Manning X X * Recertification Rob White * X VOC Scott Berman X X X X X X Visitor Stephanie Lund X

X In Person

* By TelephoneAdditional Attendees (this meeting): None

Meeting Location: 720 Brazos Street, B700, Austin, TX 78701

EXECUTIVE BOARD MEETING MINUTES

ASQ Section 1414, Austin, Texas

Sept 12, 2016

Published Sept 13, 2016

ASQ AUSTIN EXECUTIVE BOARD MEETING Sept 12, 2016

Open and New Action items per this board meeting:

Item

Date Assigned

Owner Description Due Date Status

90 May 9 AJ Add Membership committee to the website Oct 1 Complete

1. Meeting started at 6:18 PM Monday, Sept 12, 2016. Quorum was present.

2. Scott made a motion to approve the minute from the last meeting and Pete seconded. Minutes

approved.

3. Pete reviewed the Treasurer slide (See Appendix A)

4. Todd motioned for $300 for travel expenses for him to be a judge at ASQ International Team

Excellence Awards. No discussion. All in favor. Approved.

5. Eva mentioned that we need to pay the EventBrite invoice for May. Eva will send to Jim and will

pay with Debit card.

6. Maria reviewed the Membership Report (See Appendix B). Adding a new Happy Hour to the Fall

schedule to help attract new members. October 21st at Jack and Ginger’s Irish Pub. Jim

mentioned that is F1 weekend. She is willing to look at other dates. It was decided to move it to

October 20th.

7. Mike reviewed the Certification Committee report. We did get 10 students in the CSSGB course

and 6 students in the CQA course. The CQE course is still an unknown since we only have 2

students. I asked to extend the deadline through Thursday so we can ask for registration at our

monthly membership meeting. (See Appendix C).

8. Norma, the event has been publicized for about a month. We have the brochure as well. There is

a discount until the end of this month. There was a discussion about how to get a good price at

printing more brochures. There was discussion about offering a discount to the board to attract

more members as attendees. As long as we meet our breakeven point. Maybe we will bring it up

again next month. Discussion where speculating why people don’t attend conferences. It was

suggested that it may be because many people prefer webinars.

9. Norma is doing a webinar on October 8th on how to use data on how to get your message across.

10. We reviewed the list of appointed chairs and potential elected chairs. (See Appendix D).

11. Wednesday General Meeting checklist. We are meeting at ACC. Ileana has the presentation for

the speaker. We typically provide the laptop. Scott will not be there but Eva will do survey. He

does not have any gift cards to give to Eva. No reminder email has been sent to the membership

about this Wednesday’s meeting. Todd will send one out. Jim offered to be the backup for Todd

if for whatever reason he isn’t able to send out an email blast. Room number is posted on the

website. David will pick up 2-$10 gift cards for Eva to give out and a $50 gift card for the speaker

could be HEB. Is there someone that can quote the EventBrite total for the meeting? There are 3

pre-paid people signed up right now. Pete will send David an updated total as he can.

12. Have it on the second Wednesday of the month. Suggested Papasito’s as a venue. Would like to

have people to volunteer with various venue thing.

2016 Action Items


13. Discussion about our policy publicizing events not sponsored by our section. (See Appendix E).

Will work on a second draft and will be reviewed again in October. Will review with Cindi as well.

Todd said that there used to be a Consultant’s page.

14. New Business. The trophy shop that we used to do our awards is now out of business. We are

going to have to find a new one when we need a new plaque. Scott is giving kudo’s to the section

for having add postings for open positions.

15. Todd mentioned that the PAR committee met and we have no candidates for the December

meeting. There are no candidates for awards this December.

16. Eva moves to adjourn. AJ seconded. Vote passed. Meeting adjourned at 8:10pm

Submitted by,

Megan Oertel, Secretary, ASQ Austin Section 1414.

Appendix A


Appendix B

Appendix C

Certification Committee Meeting Minutes July 28, 2016

Note: See addendum for update based on 2016 plan input.

Further update in this color is dated Sept. 12, 2016.

Here are my notes from the meeting of July 28, 2016 at 6:00PM:

Attendees:

Phil Flories

Doug Shifflett

Brian Mitchell

Mike Harkins

This meeting was a conference call. I spoke with Scott Berman after the meeting and he said he could

not get through on the meeting line and only heard music. If this should happen to you in the future,

please call my cell phone since I typically use Skype for these meetings. I will try to hook you in if

possible.


Agenda:

1. Course schedule and instructors for Fall, Winter, and Spring courses along with 2017 plans. 2. Publicity for existing courses which have been poorly attended so far this year. 3. Certification Committee make-up for 2017.

We reviewed the following schedule of courses to be held from the beginning of 2016 through Spring

2017. The only courses made so far this year are the highlighted ones and we had only a few students (I

think 4 total). Phil can correct me on CMQ/OE since he taught that course.

1. Upcoming courses and instructors:

CMQ/OE: Course to start August 9. Phil will be the instructor. We have 1 student signed up now but

need at least 3 or 4 more. Phil will notify those he knows who have expressed interest. I will also notify

some contacts I have. If anyone on our certification committee has additional contacts, please let them

know. The registration deadline is August 2. If Maria Coleman wants to close the course that day,

please tell her to wait until the end of the day before doing so for last minute registrations. (Cancelled)

CQA: Course to start Sept. 3. Doug will be the instructor. We have 1 student registered now but need

at least 3 or 4 more for the class to make. Doug will notify several interested parties to register for this

course by the deadline date: August 27, 2016. If anyone on our certification committee has additional

contacts, please let them know. Same note as above about the closing date. (6 students registered)

CSSGB: Course to start Sept. 3. Brian will be the instructor. This is an online course. We have 6

students registered at this point, but if Brian or others are aware of any other candidates for this course,

please tell them to register by August 27. Same note as above on closing date. (10 students registered)

CQE: Course to start Sept. 20. I am listed as instructor but Phil and I are jointly teaching and Maria

asked us to turn in a schedule showing who is teaching what day. I want to keep my instructor status at

ACC current, so if Phil wants to teach most of the course except for 1 or 2 classes, that works for

me. Currently, 1 student is registered for the course. We need at least 3 or 4 more. Phil and Mike will

send out messages to contacts well before the start date informing them that the last day to register is

September 13. Same note as above on closing date. (Only 2 students registered so course might cancel

by Thursday, Sept. 15).

CSQE: We didn't talk about this course, but I just found out it's still active on ACC's course roster. I sent

a note to Norma Antunano, Megan Oertel, and David Wight asking them if they want to teach this

course and can publicize it. Norma is listed as the lead instructor, but there are no students currently

registered. It will start on August 13 if we have this course.


CSSBB: This course is offered in December 2016 and is scheduled to start Dec. 15 with the registration

deadline of Dec. 8. We didn't talk about this yet either, however, we can send out publicity when the

time comes (suggest Oct. / Nov. time frame).

The same courses will be offered in the Spring with no change in instructors. Phil offered to be a fill-in if

one of the instructors can't make a particular class, etc. I will do the same is necessary.

2. Publicity: I mentioned publicity for each course above. We do have an advertising budget, so if any of you has ideas for advertising, let me know.

3. Certification committee makeup for 2017: I will be resigning my position as Certification Chair. We need someone to take over that position on January 1. Phil agreed to do so and I will notify our current chair accordingly. I will give Phil materials I have and help him assume the role when the time comes. The main duties are:

a. Coordinate courses with ACC and assign instructors to each one. Create associated course schedule when required by ACC and work with instructors to develop/modify syllabi if needed.

b. Obtain number of students registered from instructors / ACC coordinator for billing purposes and send information to treasurer for billing.

c. Coordinate rebate program for students who qualify for a rebate of a portion of their education fee upon renewing membership in the section.

d. Congratulate those who have obtained certified status after each exam period by obtaining information from headquarters.

Since there were no other items brought up, we closed the meeting at approximately

6:30. Thank you for participating.

2015-2016 Certification Chair

ASQ Austin Section 1414


Appendix D


Appendix E

1. Purpose: Defines how web and online presence resources may be used to publicize events not

sponsored by our section.

2. Reason: Our online presence and access to our members is a section asset. Setting up and

maintaining these assets take resources from our volunteer organization. We want to use our

assets and our volunteer resources in a way that provides value to our section members

3. Responsibility: It is the responsibility of the internet chairman to carry out this policy. This policy

can be changed with the approval of the section Executive board.

4. Process:

a. Requests must be received at least 28 days prior to the event

b. When a request is received to publicize an event, the internet chairman or his/her

appointee will make the following determinations:

i. Is this an event sponsored by another ASQ organization?

If the answer is yes the event may be posted, if the answer is no, go to

the next question.

ii. Is this an event of interest to our section members?

Events that are of interest are those related to quality tools, techniques

and standards, or quality management and leadership. If it is not clear

then refer the matter to the Section chair.

c. If the answer to either question is yes, the event may be publicized as follows:

i. An announcement or link to the event on a page of the ASQ Austin website but

not the home page.

ii. Optionally, a brief (less than 25 words) post to any of our other social media,

except that no e –mail will be sent to section members.

iii. The requester will be notified by e mail if the notice was posted and where

d. Creation of the post

i. It is the requester’s responsibility to create the material for the posting in the

format as defined by the internet committee. At a minimum this will include:

The name of the event

The primary sponsor

The date and location of the event

Special features such as discount to ASQ members

A link to the event registration page

e. The post shall be made at least 7 days prior to the event

5. Release of liability

a. ASQ Section 1414 is not responsible for errors in the posting nor delays in posting.

b. Location of the posting is at the sole discretion of the internet chairman and his/her

committee

executive board meeting minutes asq … did get 10 students in the cssgb course and 6 students in...

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