executive committee owdc executive committee meeting...55. 5 vertical lines in right margin depict...

OLYMPIC WORKFORCE DEVELOPMENT COUNCIL Serving Clallam, Jefferson, and Kitsap Counties

EXECUTIVE COMMITTEE

FELIX VICINO, Human Resources Mgr. Port Townsend Paper Corporation

VICE CHAIR ASCHLEE DRESCHER, Human Resources Haselwood Auto Group

MONICA BLACKWOOD, Dir. Of Administration West Sound Workforce

MARGARET HESS, Kitsap Administrator Washington State Employment Security Dept.

DAVID MCMAHAN, Secretary/Treasurer Olympic Labor Council

ALLISON PLUTE, HR Director Jamestown S’Klallam Tribe and 7 Cedars Resort

JOHN POWERS, Executive Director Kitsap Economic Development Alliance

COUNCIL MEMBERS

JEFF CARTWRIGHT, Director of Human Services Kitsap Transit

KRISTI CARY, Human Resources Manager Red Lion Hotel

RANDY COLSON, Manager General Dynamics

KELLY FOX, President Angeles Millwork

KEVIN GALLACCI, General Manager Clallam Transit Systems

ROBIN HAKE, HR Director City of Port Townsend

LEANNE RAINES, Supervisor Division of Vocational Rehabilitation

JULIE HATCH, Branch Manager Sound Community Bank

LISA HEAMAN, Principal West Hills S.T.E.M. Academy

MARILYN HOPPEN, SVP Human Resources Kitsap Bank

BRIAN KUH, Deputy Director Team Jefferson

HEIDI LAMPRECHT, Scholarship Advisor and Job Training Coordinator

GINA LINDAL, Administrator CSO, DSHS

GREG LYNCH, Superintendent Olympic Edu. Service Dist. #114 Clallam, Jefferson and Kitsap Counties

CHUCK MOE, Field Rep Laborers Union

ANNA REYES POTTS, General Manager of Business Development TMF Inc.

LUKE ROBINS, PhD, President Peninsula College


MATT WHEELUS, Chief Operating Officer Harrison Hospital

ANNA WINNEY, Director of Human Resources and Organizational Design Martha and Mary

IRMGARD DAVID, Acting Executive Director Kitsap Community Resources

BOB ZINDEL, President Olympic Labor Council

OWDC Executive Committee Meeting

Tuesday, January 8, 2019 10:00 a.m. – 12:00 p.m. Location: Via Go-to-Meeting1 (872) 240-3311 Access Code: 245-126-893

______________________________________

A G E N D A

1. Call to Order2. Approval of Agenda3. Approval of Meeting Minutes from October 17, 2018 (Attachment 3.1) pg. 2

Action Items and Updates

4. HR Conference- Port Gamble Pavilion Recruiting and Retaining TopTalent – Nov. 15

5. Reentry Work6. Sector Work Updates - Healthcare7. EO Monitoring Final Report8. Performance Report (Attachment 8.1) pg.59. Quarterly Data on System Performance (Attachment 9.1) pg.610. WorkSource Location and Moves

Discussion and Input Requested

11. Agenda Items for Feb 12, 2019, OWDC Meeting – The Point - Kingston12. Updated Roster (Attachment 12.1) pg. 10

Next Meeting – Tuesday, 9 April 2019, Port Townsend WA

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tel:+18722403311,,245126893

tel:+18722403311,,245126893

OLYMPIC WORKFORCE DEVELOPMENT COUNCIL (OWDC) EXECUTIVE COMMITTEE SUMMARY

October 17, 2018

ATTENDANCE: Felix Vicino, Monica Blackwood, Margaret Hess, David McMahan, Aschlee Drescher via phone Staff: Elizabeth Court, Sarah Oliver, Hannah Shockley

The Olympic Workforce Development Council’s (OWDC) Executive Committee meeting was held on Wednesday, October 17, 2018 at the Jefferson county Chamber of Commerce.

APPROVAL OF SUMMARY

The Executive Committee’s Meeting Agenda was approved as follows:

ACTION: David McMahan moved to approve the Agenda as presented. Motion was seconded by Margaret Hess. Motion carried unanimously.

The Executive Committee’s Meeting Minutes were approved as follows:

ACTION: David McMahan moved to approve the July 18, 2018 Executive Committee Minutes as presented. Motion was seconded by Margaret Hess. Motion carried unanimously.

UPDATES

Retail Hiring Events, Reverse Job Fair

Mike Robinson, One Stop Operator will be supporting the Reverse Job fair,

happening today.

Reentry Work

Sarah discussed the Port Gamble S’Klallam Tribe simulation event that she

attended. The exercise, although frustrating, was meant to illustrate the

difficulty experienced by those trying to reenter society after being released

from incarceration.

Margaret Hess discussed reentry grant funds allocated for

o .6 FTE designed to assist in connecting individuals to services prior /

post release.

o Fresh Start Workshops.

o Training for staff

Reentry Coordinator background

o Trained staff are needed to reach out to this population

Attachment 3.1

2

o Mini grant started the program, through efforts of a Tribal member

o Not enough tribal members to implement the program as it grows

o Reaching out to expand the program using the successful model

o Human trafficking will be implemented, slow movement

Sector Work Updates

Public Sector - Sarah will be hosting a Recruit and Retain Top Talent event in

Port Gamble November 15th with funding from the Rapid Response grant.

The funding is designed to strengthen local businesses

Healthcare – They are focusing on the meeting to be held with the

representatives from the tri-counties to review needs and next steps.

Maritime – Grant is still unresolved

Construction – Sarah discussed the efforts of Jeff Allen to bring the non-union

apprenticeship model here from Spokane. The Housing Associations were

looking to bring younger kids on to attend a combination of classes and

apprenticeship opportunities

David McMahan – mentioned Maria Cantwell’s interest in giving tax breaks to

apprenticeship programs

Elizabeth discussed Building Controls Technology

o L&I will vote

o Smart building, HVAC, lights, water

o Classes at Bates and Olympic Community Colleges for both adult and

youth

EO Monitoring

Sarah is the EO Officer and was tasked with report summaries on Worksource’s

facilities and services.

The review showed highly knowledgeable staff

There are plans for continued staff training in October

Performance Report

Review and discussion

Department of Labor, Matrix

Looking at how our region compares

Quarterly Data

State requirement for integrated service delivery

Reviewing how reports are double counted; registered as an eligible adult for

services yet didn’t receive services

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Worksource Location and Moves

A facility hasn’t been secured for Jefferson yet

Approved for 5,000 sq. ft.

Kitsap Mall was considered

DISCUSSION AND INPUT

Executive Committee Roles

David suggested a change in meeting day, accommodating so the entire

committee can show up to meetings

Recommendations for vacancies; Heidi Lamprecht and Robin Hake

Agenda Items for November 13, OWDC Meeting

Future of work

o Student debt

o Veterans award

o Julie Tappero’s award

o DSHS Pathways Pilot Program

o Labor statistics

Updated Roster

Edits made

ADJOURN

There being no further business to come before the committee, the meeting was adjourned at 11:40 a.m. Next Meeting: TBD with day/date changes in January 2019

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Kitsap County Youth Actual 2nd Qtr Plan % Plan Year Plan

Participants 72 74 97.3% 90 Kitsap County Adult Actual 2nd Qtr Plan % Plan Year Plan

Exits 10 8 125.0% 24 Participants 82 74 110.8% 95

Placed in a Job 8 4 200.0% 13 Exits 37 44 84.1% 59Placement Rate 80% 50% 160.0% 54% Placed in a Job 35 38 92.1% 51

Expenditures* 196,806$ 0.0% 393,612$ Placement Rate 95% 86% 109.5% 86%

Clallam County Youth Expenditures* 130,036$ 0.0% 260,059$ Participants 37 41 90.2% 58 Clallam County Adult


Placed in a Job 5 3 166.7% 9 Exits 30 35 85.7% 51

Placement Rate 83% 50% 166.7% 56% Placed in a Job 27 29 93.1% 43Expenditures* 98,706$ 0.0% 197,411$ Placement Rate 90% 83% 108.6% 84%

Jefferson County Youth Expenditures* 93,873$ 0.0% 187,754$

Participants 13 14 92.9% 17 Jefferson County Adult



Placement Rate 100% 50% 200.0% 60% Placed in a Job 4 7 57.1% 14

Expenditures* 34,828$ 0.0% 63,628$ Placement Rate 67% 78% 85.7% 88%

Expenditures* 42,835$ 0.0% 85,654$

Kitsap County DW Actual 2nd Qtr Plan % Plan Year PlanParticipants 82 75 109.3% 105Exits 16 25 64.0% 66

Placed in a Job 16 21 76.2% 56Placement Rate 100% 84% 119.0% 85%

Kitsap County Adult Actual 2nd Qtr Plan % Plan Year Plan Expenditures* 142,861$ 0.0% 285,701$ Participants 51 50 102.0% 80 Clallam County DW



Placement Rate 80.0% 77.8% 102.9% 79.5% Placed in a Job 13 34 38.2% 45Expenditures* 96,432$ 0.0% 184,698$ Placement Rate 100% 85% 117.6% 83%

Expenditures* 126,455$ 0.0% 252,906$

Kitsap County Dislocated Worker Actual 2nd Qtr Plan % Plan Year Plan Jefferson County DW

Participants 22 32 68.8% 54 Participants 9 16 56.3% 32

Exits 12 18 66.7% 33 Exits 5 9 55.6% 19Placed in a Job 10 14 71.4% 26 Placed in a Job 5 7 71.4% 16Placement Rate 83.3% 77.8% 107.1% 78.8% Placement Rate 100% 78% 128.6% 84%Expenditures* 58,742$ 0.0% 113,309$ Expenditures* 52,335$ 0.0% 104,651$

*Expenditures will be included for the full council meeting on February 12, 2019

Kitsap Community Resources

WIOA Performance Report - PY 18 Q2 (July 1, 2018 to December 31, 2018)

Olympic Educational Services District Wash State Employment Security Department

WIOA Formula Programs

Adults

Dislocated Workers

Attachment 8.1

5

WashingtonStateWorkSourceSystemPerformanceDashboard

Seekersserved Employersserved Exits&Wages Definitions

Adult

Dislocated

Worker

Youth

TradeAd

jus

tment..

Sector

Partnership

435

111

281

500

560

1,2861,130

Totalseekers=SelfservedonlyBothtypesofserviceStaffassistedonly

Self-servicecustomersStaff-assistedcustomers 1,690

1,846

Allseekersserved

SelfservedonlyBothtypesofserviceStaffassistedonly 1,130

5601,286

2,976

MSFWWorkFirstVeteransRESEA

Non-targeted 1,339388

228516

Staffassistedseekersbycohort

New 35.82%Returning 64.18%

1,0661,910

NewtoWorkSource?

ServiceLocationWDA01-Olympic

SupportTraining

IndividualizedInformationonly

Basic 1,27813

374220

114

Staffassistedseekersservedbyservicetype*

*Informationonlyandsupportservicesdonottriggerorextendparticipation.

Seekerswithjobapplications 654

WorkSourceWAjobapplicants

37.97%18.82%43.21%

TimeFrameSingle-quarter

PY2018Q1(Jul-Sep2018)

DatapriortothebeginningofPY16Q1(July1,2016)isnotreflectedinthisdashboard.Therefore,thefirstquarterwithcompleterolling4-quarterdataisPY2016Q4(thequarterendingonJune30,2017).

Datalastrefreshed:12/6/201843058PM

EmploymentSecurityDepartmentisanequalopportunityemployer/program.Auxiliaryaidsandservicesareavailableuponrequesttoindividualswithdisabilities.LanguageassistanceservicesforlimitedEnglishproficientindividualsareavailablefreeofcharge.WashingtonRelayService:711.

SeekersservedbyprogramenrollmentStaff-assistedseekercountsbyservicelocation,regardlessofenrollmentlocation

Attachment 9.1

6



Employersreceivingstaff-assistedservices 2,341

EmployersJoborders 57,050

4,331

EmployersusingWorkSource

Numberofjobpostingsby3-digitONET

ComputerOccupations

BusinessOperationsSpecialists

OtherManagementOccupations

Engineers

MaterialRecording,Scheduling,.. 1,8522,149

3,2494,969

7,398

14,084

Top5jobsindemand

LocationState

Numberofjobpostingsby2-digitNAICS

Information

ProfessionalandTechnicalServi..AdministrativeandWasteServi..

HealthCareandSocialAssistanceManufacturing 4,173

6,0596,404

7,25614,084

Top5industrysectorspostingjobs

PY2018Q1(Jul-Sep2018)



7



2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3

0K

2K

4K

6K

8K

Exit

ers

1,218Exits 1,377Exits2,084Exits

6,200Exits5,473Exits 5,644Exits

7,296Exits 7,031Exits

Exits(byCalendarYear)WAstate:AllTitleIparticipants

2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4

Exitquarter

0

1,000

2,000

3,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed

3,574employments

3,702employments

4,240employments

1,458employments

972employments

824employments

68.78%employed

71.89%employed

70.85%employed

68.73%employed

67.70%employed

63.37%employed

$6,206 $6,436$6,998

$7,968 $7,844$8,430

Minimum

*Lowexiterandemploymentcountsaresuppressedtoprotectconfidentiality.Ifthenumberofexitersoremploymentsmeetssuppressionconditions,thevaluewillappearas"0".

LocationState

ProgramAllTitleIparticipantsWIOAAdultWIOADislocatedWorkerWIOAYouthWagnerPeyserAllWorkSourcecustomers

TheseexitproxiesareintendedtohelptrackpotentialWorkSourceoutcomes,arenotintendedtoreplaceofficialfederaloutcomes,andmaynotaccuratelyreproduceofficialfederaloutcomes.

Employmentsdataaredelayed.Employmentsarebasedonwagesreceivedthesecondquarterafterapersonexits(finalservicedatewithnomoreservicesplanned).Wagedatacomeinabout45daysafterthequarterends.

Example:IfthefinalserviceisonJanuary3(exitdate),exitisthequarterofJan-Mar,andthequartertocheckforwagesisJul-Sept.WagesforthisquarterwouldbereportedbyNovember15(approximately11.5monthsfromExitdate).

Employments(byCalendarYear):selectanoutcomemeasure*Allexitquarters,2Qafterexit



8



WorkSourceServicesCatalog:http://media.wpc.wa.gov/media/WPC/wswa/support/WorkSource%20Ser-vices%20Catalog%20v3.xlsx

Totaljobseekers

Theunduplicatedtotalcountforallselfservedandstaffassistedjobseekersfortheselectedareaandtimeframe.

DashboardPageSeekersServedEmployerIndicatorsExits&Wages

DashboardSectionTotaljobseekers


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EXECUTIVE COMMITTEE

CHAIR FELIX VICINO, Human Resources Mgr. Port Townsend Paper Corporation

VICE CHAIR ASCHLEE DRESCHER, Human Resources Dir. Haselwood Auto Group



DAVID MCMAHAN, President Olympic Labor Council


COUNCIL MEMBERS

JEFF CARTWRIGHT, Human Services Dir. Kitsap Transit

MARTIN CAVALLUZI, President Olympic College














CHUCK MOE, Field Representative Laborers Union


ANNA REYES-POTTS, General Manager of Business Development TMF Inc.

LUKE ROBINS, President Peninsula College




JEFF ALEVY, Executive Director Kitsap Community Resources



Tuesday, April 9, 2019 10:00 a.m. – 12:00 noon Location: Jefferson County Commissioners Conference Rm 1820 Jefferson Street, Port Townsend

______________________________________

A G E N D A

1. Call to Order2. Approval of Agenda3. Approval of Meeting Minutes from January 8, 2019 (Attachment 3.a) pg. 2

Action Items

4. Policy Edits, Review, and Approval (Attachment 4.a, 4.b, 4.c) pg. 5, 26, 41

Updates

5. ESD WIOA Monitoring Visit6. Reentry Work Update7. Sectors Work Updates8. Small Business Liaisons Outreach9. Performance Report (Handout)10. Quarterly Data on System Performance (Attachment 10.a and 10.b) pg. 60, 6411. WorkSource Location and Moves (82 Days)


12. Economic Security for All Grant opportunity13. Agenda Items for May 14, OWDC Meeting – Cedars at Dungeness

Next Meeting – Tuesday, 9 July 2019 Via Go To Meeting

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OLYMPIC WORKFORCE DEVELOPMENT COUNCIL (OWDC)EXECUTIVE COMMITTEE SUMMARY

January 8, 2019

ATTENDANCE: Felix Vicino, John Powers, Margaret Hess, David McMahan, AschleeDrescher via phoneStaff: Elizabeth Court, Sarah Oliver, Hannah Shockley

The Olympic Workforce Development Council’s (OWDC) Executive Committee meetingwas held on Tuesday, January 8, 2019 via Go-to-Meetings.

APPROVAL OF SUMMARY

The Executive Committee’s Meeting Agenda was approved as follows:

ACTION: David McMahan moved to approve the Agenda as presented.Motion was seconded by John Powers. Motion carried unanimously.

The Executive Committee’s Meeting Minutes were approved as follows:

ACTION: David McMahan moved to approve the October 17, 2018Executive Committee Minutes as presented. Motion was seconded by JohnPowers. Motion carried unanimously.

UPDATES

HR Conference

Sarah Oliver gave a recap of the HR conference for retaining top talent. The

conference was held in Port Gamble on November 15th. Topics covered;

• Building value

• Engaging employees

• Promoting your workforce and retaining them

• Understanding your target population

• Meeting needs of employees is not always monetary

Reentry Work

Elizabeth gave an overview of the work from the Port Gamble, S’Klallam’s Second

Chance grant which is both state and federally recognized.

• Success coaches

• Moving the model out into the community to support non-tribal members

• Data to back up reducing recidivism by 75%

• Based on the Bangkok rules; support after treatment

• The program has the potential to be adopted both state and nationally

Attachment 3.a

2

Sector Work Updates

• Maritime Blue initiative kickoff, for coastal employers

o Cargo

o Fishing

o Recreational

o Environmental

o Boat manufacturing

• Youth Build – successful first year. Two cohorts were held where youth

assisted in building low income housing for Habitat for Humanity.

EO Monitoring

Sarah, EO Officer gave an update on the state-wide monitoring that took place in

September.

• Waiting on the final report, should be received by February

• Good feedback, no findings

• Issues; example was door pressure. These items are being addressed

Performance Report


• November’s OWDC meeting, voted to move money from the Dislocated

Worker Program to the Adult Program

• Based on current data of individuals served

• Once the money is moved, the goal is to meet and exceed expectations

Quarterly Data

State requirement for integrated service delivery vs. local


• Plan to move the summer of 2019

• FYE building has been secured

• Design for the office is underway


Agenda Items for February 12, 2019, OWDC Meeting

• Future of work

o Economic forecast, local, regional, state and national

o Apprenticeship models that are successful

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Updated Roster

• Edits made

ADJOURN

There being no further business to come before the committee, the meeting was adjourned at 10:52 a.m. Next Meeting: Tuesday, April 9, 2019, Port Townsend

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1 Vertical lines in right margin depict revisions (R) or additions (A)

WIOA-POL 12 Youth Program Eligibility

The purpose of this revision is to communicate the eligibility guidelines and documentation requirements for the Workforce Innovation and Opportunity Act (WIOA) Title I Youth program.

The policy of the Olympic Consortium regarding youth eligibility is to follow all federal and state requirements in determining eligibility as well as registering youth into Workforce Innovation and Opportunity Act (WIOA) youth program. These requirements are prescribed in the Act, appropriate federal regulations, state provisions, and Consortium plans and contracts. The general youth program framework:

• Every service provider has the capacity to make access to all fourteen required servicesavailable to youth (see the list of the required services in Attachment B);

• All youth receive an objective assessment and an individual service strategy (ISS) thatmeets the requirements of WIOA Sec.129(c)(1)(A), which includes:

Perform an objective assessment by reviewing the academic andoccupational skill levels, as well as the service needs, of each youthparticipant for the purpose of identifying appropriate services and careerpathways for the participants (and which will inform the individual servicestrategy);

o Per TEGL 21-16, assessments must also consider a youth’s strengthsrather than just focusing on areas that need improvement; and

o Per TEGL 33-12, assessments should be an ongoing process thatinvolves continuous review of participant interests, abilities, etc., andthat allows the case manager to evaluate how effective services are inmeeting particular needs and ensuring flexibility in adapting servicedelivery strategies to youth’s needs and employment goals;

Develop and update as needed an individual service strategy for each youthparticipant that is directly linked to one or more performance indicators asdescribed in WIOA sec. 116(b)(2)(A)(ii), that identifies appropriate careerpathways that include education and employment goals, considers career

Effective Date: March 27, 2019

WIOA POLICY

OLYMPIC CONSORTIUM

Cancels policy dated March 16, 2018

A

R

A

Attachment 4.a

5


planning and the results of the objective assessment, and that prescribes achievement objectives and services for the participant; and

Provide case management of youth participants, including follow-up services.

Youth Eligibility Requirements Per 20 CFR 681.310, every individual receiving services under WIOA youth must meet In-School Youth (ISY) or Out-of-School Youth (OSY) eligibility criteria and formally enroll in the program. The state’s Management Information System (MIS) is the designated record keeping system that will be used to ensure documentary evidence confirms the individual’s eligibility. Documentary evidence must include a completed application for each applicant. Staff is required to maintain copies of acceptable source documentation in the client’s file as described in Attachment A for all eligibility and program data elements.

Additionally, per WIOA Section 134(c)(3)(A)(iii), and 20 CFR 680.220, although there is no requirement that career services first be provided as a condition of receiving training services, if career services are not provided prior to training, the WDC requires the service provider to document the circumstances justifying their course of action. Important! Per the Data Integrity and Performance Policy Handbook (Attachment A of ESD’s WorkSource System Policy 1020), a WIOA participant who has not received a qualifying service for 90 consecutive calendar days is considered exited from the WIOA effective the date of the most recent qualifying* service. *See column F of the WorkSource Services Catalog (located in the User support section of the Workforce Professionals Center, https://wpc.wa.gov/wswa/support ) for the qualifying services that trigger/extend Wagner Peyser and WIOA participation.

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https://wpc.wa.gov/wswa/support


In-School Youth Eligibility: Per the Eligibility Policy Handbook (Attachment A of WorkSource System Policy 1019, Revision 4): Individuals must meet the following eligibility guidelines to be In-School youth:

• U.S. citizen or otherwise legally entitled to work in the U.S.; • Attending school as defined by state law1; • Age 14 through 21; • Selective Service registration (males who are 18 or older and born after December 31, 1959),

unless an exception is justified (see local policy WIOA-POL 16 – Selective Service for guidance on Selective Service registration);

• Low income individual2,3 and • One or more of the following Basic skills deficient4 An English language learner An offender5 A homeless individual (as defined in Section 41403(6) of the Violence Against Women Act

of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in Section 725(2) of the McKinney-Vento Homeless Act (42 U.S.C. 11434a(2)), a runaway, in foster care or has aged out of the foster care system, a child eligible for assistance under Section 477 of the Social Security Act (42 U.S.C. 677), or in an out of home placement

Pregnant or parenting6 A youth who is an individual with a disability An individual who requires additional assistance to complete an educational program or

to secure of hold employment7

1 Per 20 CFR Section 681.230, the term “school” refers to both secondary and post-secondary school as defined by state law. For the purposes of Title I of WIOA, the Department of Labor (DOL) does not consider providers of adult education under Title II of WIOA, YouthBuild programs, or Job Corps program, high school equivalency programs, and drop-out re-engagement programs are not considered to be schools for the purposes of determining school status (DOL considers individuals in those programs as OSY for the purposes of title I of WIOA youth program eligibility). However, youth attending high school equivalency (HSE) programs, including those considered to be dropout re-engagement programs, funded by the public K-12 school system that are classified by the school system as still enrolled in school are an exception; they are considered ISY. Also, per Section 4 of TEGL 21-16, the designation of home-schooled individuals as ISY or OSY based on state and/or local education agency policies. Per the Eligibility Policy Handbook of WorkSource System Policy 1019, Revision 4 – Eligibility Guidelines and

A

R

A

A

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In-School Youth Eligibility: continued Documentation Requirements: “In Washington, state statutes for the Office of Superintendent of Public Instruction (RCW 28A.200, 28A.225.010(4)) articulate the requirements for being recognized as home-schooled individuals. Individuals whose home-schooling activity meets those requirements can seek eligibility as ISY; if not, they need to meet OSY eligibility criteria.”

2 The designation of “low income individual” must be based on the WIOA definition for “low income” provided in Attachment A pages 1 and 2 (an income table is provided in Attachment C).

• See local policies WIOA-POL 13 and WIOA-POL 14 for the definitions required to determine family size; and see WIOA-POL 15 for the definition of includable and excludable income for determining family income.

• If the job seeker is identified as “low income”, the “low income” field in the MIS must be recorded as “Yes”.

3 The Consortium allows for a five percent “window” of non low-income individual registrations. Five percent (5%) of youth who meet all the other eligibility requirements need not be low-income. The 5% is calculated based on all youth served in the WIOA local youth program during a given program year (PY).

4 Basic Skills Deficient as defined in WIOA sec. 3(5)(B) is a youth or adult who is unable to compute or solve problems, or read, write, or speak English, at a level necessary to function on the job, in the individual’s family, or in society. The Consortium further defines basic skills deficiency as: (1) computes or solves problems, read, writes, or speaks English at or below grade levels 8.9 on the Comprehensive Adult Student Assessment Systems (CASAS); or (2) unable to compute or solve problems or read, write, or speak English at a level necessary to function on the job, in the individual’s family, or in society.” Not more than five (5) percent of in-school youth newly enrolled in a program year may be eligible based solely on the following criteria of needs ‘additional assistance to complete an educational program or to secure and hold employment.’ 5 Offender status for ISY and OSY is addressed in Section 4 of TEGL 21-16. Per that TEGL, youth who have been charged with an offense, but subsequently directed to community-based diversion programs rather than the formal court system, meet the definition of having been “subject to any stage of the criminal justice process” due to

A

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In-School Youth Eligibility: continued having been charged with an offense, even though they have not been remanded to the court system. 6 Pregnant or parenting. Per Section 4 of TEGL 21-16, an individual who is parenting can be a mother or father, custodial or non-custodial, and that the age the youth becomes a parent does not factor into this definition as long as the youth is within the WIOA youth age eligibility. One important distinction is that the father does not attain parenting status under WIOA until the child is born; that status does not convey to the father during pregnancy. To be clear, only the expectant mother can be a pregnant individual. 7 The Consortium defines an in-school youth* as an individual who requires additional assistance to complete an educational program or to secure and hold employment when:

1) An individual who is at risk of dropping out of school as identified by school staff. 2) An individual who is at risk of dropping out of school as identified by program staff

based on one of the following barriers: living in a household where one member has substance use issues, living in a household where one member is affected by domestic violence, living in a household that has exhausted TANF.

3) The individual is attending a post-secondary school, vocational school, but needs assistance meeting the prerequisites (e.g. pre-college math) for the vocational program. The individual would benefit from additional temporary services to secure and hold employment due to a disability. Additional temporary services would include extra tutoring and remedial education that is more than that is required to achieve basic literacy. Additional temporary services to secure and hold employment such as more intensive work habits education experience that require temporary one-on-one job coaching or assessment of skills and needs.

*note that only 5% of the total in-school youth can qualify using this barrier

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Out-of-School Youth Eligibility: Per the Eligibility Policy Handbook (Attachment A of WorkSource System Policy 1019, Revision 4): Individuals must meet the following eligibility guidelines to be Out-of-School youth:

• U.S. citizen or otherwise legally entitled to work in the U.S.; • Not attending school as defined by state law1; • Age 16 through 24; • Selective Service registration (males who are 18 or older and born after December 31, 1959),

unless an exception is justified (see local policy WIOA-POL 16 – Selective Service for guidance on Selective Service registration); and

• One or more of the following A school dropout2 A youth who is within the age of compulsory school attendance3, but has not attended

school for at least the most recent complete school year calendar quarter A recipient of a secondary school diploma or its recognized equivalent who is a low-

income4,5 individual and is basic skills deficient or an English language learner An individual who is subject to the juvenile or adult justice system6 A homeless individual (as defined in Section 41403(6) of the Violence Against Women Act

of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in Section 725(2) of the McKinney-Vento Homeless Act (42 U.S.C. 11434a(2)), a runaway, in foster care or has aged out of the foster care system, a child eligible for assistance under Section 477 of the Social Security Act (42 U.S.C. 677), or in an out of home placement

Pregnant or parenting7 A youth who is an individual with a disability A low-income4,5 individual who requires additional assistance to enter or complete an

educational program or to secure or hold employment8

1 The state’s dropout reengagement program authorized under RCW 28A.175.100 provides educational opportunities and access to services to older youth ages 16 to 21 who have dropped out of high school or are not accumulating sufficient credits to reasonably complete a high school diploma in a public school before the age of 21 and are unlikely to re-engage in education by re-enrolling in a traditional or even alternative high school. RCW 28A.175.110 states that youth in this program are regularly enrolled students of the school district in which they are enrolled.

Section 4 of TEGL 21-16 on high school equivalency programs and dropout re-engagement programs states that “Youth attending high school equivalency (HSE) programs, including those considered to be dropout re-engagement programs, funded by the public K–12 school system that are classified by the school system as still enrolled in school are considered ISY.” Because Washington’s Open Doors program, which is

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Out-of-School Youth Eligibility: continued cited in state RCW and WAC, recognizes a range of models or approaches with varying degrees of school or school district engagement, DOL acknowledges that Washington’s In-School Youth (ISY) and Out-of-School Youth (OSY) determination is situational and depends on the degree to which schools and school districts are service providers and funders in dropout re-engagement programs. If schools or school districts, despite having enrolled the youth into school, largely cede service provision to other entities (e.g., WIOA Title I youth providers, community-based organizations, non-profits), have minimal financial investment, and require little or no district-based accountability of participants, youth in those programs can be designated OSY. Conversely, if schools or school districts are substantially directive, invested, and accountable (e.g., WIOA Title I Youth program only provides supportive services to participants), those youth should be designated ISY. This also applies to dropout re-engagement programs not connected to Open Doors. Based on these guidelines, local areas must thoroughly document OSY designation when youth participants in dropout re-engagement programs are enrolled in school.

2 Per WIOA Section 3(54), the term “School Dropout” means an individual who is no longer attending any school and who has not received a secondary school diploma or its recognized equivalent.

3 Per RCW 28A.225.010, the age of compulsory school attendance in Washington is eight (8) years of age to under 18 years of age. For the purpose of WIOA Out- of-School Youth, that encompasses 16-17 year olds. 4 The designation of “low income individual” must be based on the WIOA definition for “low income” provided in Attachment A, pages 1 and 2 (an income table is provided in Attachment B).

• See local policies WIOA-POL 13 and WIOA-POL 14 for the definitions required to determine family size; and see WIOA-POL 15 for the definition of includable and excludable income for determining family income.

• If the job seeker is identified as “low income”, the “low income” field in the MIS must be recorded as “Yes”.

5 The Consortium allows for a five percent “window” of non low-income individual registrations. Five percent (5%) of youth who meet all the other eligibility requirements need not be low-income. The 5% is calculated based on all youth served in the WIOA local youth program during a given program year (PY).

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Out-of-School Youth Eligibility: continued

6 Offender status for ISY and OSY is addressed in Section 4 of TEGL 21-16. Per that TEGL, youth who have been charged with an offense, but subsequently directed to community-based diversion programs rather than the formal court system, meet the definition of having been “subject to any stage of the criminal justice process” due to having been charged with an offense, even though they have not been remanded to the court system.

7 Pregnant or parenting. Per Section 4 of TEGL 21-16, an individual who is parenting can be a mother or father, custodial or non-custodial, and that the age the youth becomes a parent does not factor into this definition as long as the youth is within the WIOA youth age eligibility. One important distinction is that the father does not attain parenting status under WIOA until the child is born; that status does not convey to the father during pregnancy. To be clear, only the expectant mother can be a pregnant individual.

8 The Consortium defines an out-of-school youth as an individual who requires additional assistance to complete an educational program or to secure and hold employment when:

1) The individual has no work history or an insignificant work history. Insignificant work history is defined as the individual has not held a job for more than three (3) months or the individual has recently been fired from a job.

2) The individual needs the prerequisites to enter an appropriate occupational training program.

3) The individual would benefit from additional temporary services to secure and hold employment due to a disability. Additional temporary services would include extra tutoring and remedial education that is more than that is required to achieve basic literacy. Additional temporary services to secure and hold employment such as more intensive work habits education experience that require temporary one-on-one job coaching or assessment of skills and needs.

Priority of Service for Veterans and Eligible Spouses All WIOA programs and service delivery must align with federal law, regulations, and guidance on Priority of Service. Priority of service entitles eligible veterans or spouses to enrollment and services before eligible non-covered persons. See local policy WS-POL 01 for pertinent information. Additionally, all WorkSource staff is required to follow local procedure WS-PRO 01 to ensure that qualified veterans and eligible spouses are identified at the point of entry into the WorkSource system (notified of their priority status and given a “menu of services and

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programs” no matter if they physically or virtually access services). Staff must also provide the applicants with information pertaining to applicable eligibility requirements for those programs or services. Assisting victims of Human Trafficking Per the Eligibility Policy Handbook (WorkSource System Policy 1019, Revision 4): U.S. citizens or lawful residents who are victims of trafficking can receive the same services that are provided to the general public under WIOA. In addition, under the Traffic Victims Protection Act, certain foreign nationals are also eligible for WIOA Title I services. This includes victims of both a severe form of trafficking in persons and individuals granted a nonimmigrant “T” (trafficking) visa. To be eligible for WIOA Title I services as a victim of a severe form of trafficking:

• Individuals 18 years of age or older must have been subjected to an act or practice described in the definition of “severe forms of trafficking in persons” and have received a letter of certification issued by the U.S. Department of Health and Human Services (HHS).

• Children under 18 years old who have been subjected to a severe form of trafficking need not be certified by HHS to be eligible for services; instead, HHS issues Letters of Eligibility to minor victims of trafficking. As with any participant, they must meet all applicable program eligibility requirements to receive WIOA Title I services.

Individuals who are granted “T” visas by the U.S. Department of Homeland Security (DHS) are also eligible for WIOA Title I services. The “T” nonimmigrant status (T visa) is available to individuals who are or have been victims of human trafficking and protects these individuals by allowing them to remain in the United States to assist in an investigation or prosecution of human trafficking. Employment and training services should be provided to victims of trafficking to the same extent as and following the same procedures and case management processes for other one-stop customers. However, services to victims of trafficking may need to be tailored and adapted to meet the particular needs of this population. For instance, victims of trafficking may have Limited English Proficiency (LEP), criminal records (including from being forced into prostitution), or limited resumes. Please see Section 5.4 of the Eligibility Policy Handbook for detailed information and available resources for assisting victims of human trafficking.

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Address Confidentiality Program Per WorkSource Information Notice (WIN) 0041: The Address Confidentiality Program (ACP) helps individuals attempting to escape from actual or threatened domestic violence, sexual assault, human trafficking, or stalking to interact with state and local government agencies without disclosing their address in order to prevent their assailant or probable assailants from finding them. It also allows individuals to register to vote or apply for a marriage license without creating public records. ACP participants must provide a home address for voter registration purposes. The difference is that the information is not available to the public. Minor children are covered only if the parent included them on the application. The Office of the Secretary of State governs this program and allows individuals to use an address designated by the Secretary of State as a substitute mailing address. ACP participants designate the Secretary of State as their agent for receipt of mail and legal documents. The ACP receives mail on behalf of program participants, repackages it, and forwards it to the participant’s real address. The Office of the Secretary of the State confirmed that nothing in the ACP Law (RCW 40.24) exempts or excuses an individual from providing phone numbers, emergency contact information, email addresses, or any other information required by clients. The laws governing the ACP apply only to state and local government agencies and only to a person’s home, work and/or school address. The intent of the ACP is to ensure that victims enrolled in the ACP can access government services like everyone else but without having to place their addresses in the view of the public. A trained advocate must screen individuals before they can be accepted into the ACP. The advocate assists with threat assessment and safety planning and, together with the victim, determines if the ACP is right for the individual's circumstances and enrolls the individual in the program. For a current list of advocates trained in your community to sign people up for the ACP, go to http://www.secstate.wa.gov/acp/ and click on the map for your location. Procedure: The WIOA youth program will accept the substitute address of an individual enrolled in the ACP and enter this address into the MIS. Never record the actual street address for work or home of an ACP participant in the MIS. If someone is participating in the ACP, do not require them to disclose their actual work or home address. Every ACP participant is issued a laminated ACP authorization card, containing the participant’s signature, ACP expiration date, and complete ACP substitute address. If the individual does not have hers/his authorization card, staff may call the ACP office (360-753-2972) to verify that the individual is an active ACP participant.

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If an individual is enrolled in the ACP, use the ACP address as the home address in the MIS. Enter the address as it is printed on the authorization complete with the participant’s unique authorization code, or PMB number:

PMB# #### PO Box 257 Olympia, WA 98507 Use of UI Claimant Website in Place of WIA001 Report Per State WorkSource Information Notice WIN-0027, Change 3, the WIA001 report has been discontinued. Wage records and basic information about unemployment benefit claims must now be obtained by the customer in the Unemployment Insurance (UI) claimant portal/website via their Secure Access Washington (SAW) account. Washington’s Marriage Equality Act Per State WorkSource System Policy 1019, Revision 4, Attachment A (Eligibility Handbook): Washington’s Marriage Equality Act (RCW 26.60) expands the definition of a “married couple” beyond that of a male and female. Furthermore, in June 2013, the U.S. Supreme Court ruled unconstitutional Section 3 of the federal Defense of Marriage Act. Accordingly, with respect to this policy, the State’s definition of a married couple extends beyond that of a male and female. This expanded definition applies to all WIOA policy guidance and specifically impacts: family size, eligible spouses (Priority of Service), military spouses (Dislocated Worker eligibility), and displaced homemakers (Dislocated Worker eligibility). Self-Attestation The Consortium’s collection and maintenance of adequate documentation is necessary to ensure the credibility of WIOA Youth eligibility determinations and to minimize the risk of disallowed costs. Therefore, the Consortium will allow self-attestation* only for the following data elements when source documentation is otherwise unavailable:

• Homeless individual and/or runaway youth • Offender • Pregnant or parenting youth • School dropout

*Please use Attachment D (WIOA Title I Youth Self-Attestation Form) for documenting self-attestation.

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http://apps.leg.wa.gov/rcw/default.aspx?cite=26.60&full=true


References: Employment Security Department (ESD) WorkSource System Policy 1019, Revision

4 – Eligibility Guidelines and Documentation Requirements & Attachment A (Eligibility Policy Handbook)

Department of Labor Employment and Training Administration (DOL ETA) 20 CFR Parts 603, 651, 652, 653, 654,658, 675, 679, 680, 681, 682, 683, 684, 685, 686, 687, and 688 Workforce Innovation and Opportunity Act; Final Rule

Employment Security Department (ESD) WorkSource System Policy 1003, Revision 1 – Data Element Validation

Employment Security Department (ESD) WorkSource System Policy 1020 – Data Integrity and Performance Policy and Handbook

State WorkSource Information Notice WIN-0041– Address Confidentiality Program

Employment Security Department (ESD) WorkSource Information Notice WIN-0027, Change 3 – Use of UI Claimant Website in Place of WIA001 Report

State WorkSource Information Notice WIN-0056, Change 5 – Lower Living Standard Income Level by Family Size

WIOA-POL 13 – Definition of Dependent for Determining Family Size for WIOA Title 1-B Youth and Adult Program Eligibility

WIOA-POL 14 – Definition of Family for Determining Family Size for

WIOA Title I Youth and Adult Program Eligibility

WIOA-POL 15 – Definition of Includable and Excludable Income for Determining Family Income for WIOA Title I Youth and Adult Program Eligibility

WIOA-POL 16, Selective Service

WS-POL 01, Priority of Services for Veterans and Eligible Spouses

WS-PRO 01, Veteran and Eligible Spouse Priority

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Data Validation Source Document Requirements As recipients of WIOA Title I funds the local Workforce Development Councils (WDCs) are required to collect and report accurate program information. The U.S. Department of Labor, Employment and Training Administration (U.S. DOL/ETA) mandates annual data element validation (DEV) to maintain and demonstrate system integrity, assess the accuracy of submitted participant data, and identify and correct problems associated with reporting processes. Data element validation should not be confused with the WIOA program eligibility verification requirements. Although data element validation may verify the existence of source documentation for some WIOA eligibility criteria, the process does not validate participant eligibility. Data Element Validation is an annual activity conducted by Employment Security Department central office staff. The process involves reviewing selected samples of participant data reported on the most current annual Workforce Investment Act Standardized Record Data (WIASRD) and fiscal year Trade Act Participant Report (TAPR) against source documentation in exiter records for compliance with federal definitions. All Olympic Consortium contractors and subcontractors must retain source documentation required to validate the DOL/ETA data validation data elements and/or provide case notes in the client’s files as described in Attachment A. Staff must retain acceptable source documentation and/or provide case notes in the client’s files as described in Attachment A to support the following data validation data elements:

• Date of Birth • Veteran’s Status (if applicable) • Employment Status at Participation • Low Income • Public Assistance Recipient • Homeless Individual and/or Runaway Youth • Offender • Pregnant or Parenting Youth • Youth who needs Additional Assistance • School Status at Participation • Basic Literacy Skills Deficient • Foster Care Youth (Younger Youth only) • Date of Exit • Date of First Youth Service • Other Reasons for Exit

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• Enrolled in Education • Received Educational Achievement Services • Received Employment Services • Received Summer Employment Opportunities • Received Additional Support for Youth Services • Received Leadership Development Opportunities • Received Follow-up Services • Type of Recognized Credential • Attained Diploma, GED, or Certificate • Date Attained Degree or Certificate • School Status at Exit • Youth Placement Information • Youth Retention Information

See Department of Labor Training and Employment Guidance Letter No. 22-15 (Data Validation and Performance Reporting Requirements and Associated Timelines for additional information.

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Attachment A

Data Element Acceptable Source Documentation for

WIOA Eligibility, Program, and DOL/ETA Data Element Validation Requirements

Citizen/Legally Entitled to Work in the U.S.

Social Security card, birth certificate, any form of documentation defined by Immigration and Naturalization Service (INS work eligibility), or other documents or procedures as established by WDC policy (US passport).

Age (14 through 24 at date of enrollment)

Birth certificate; hospital record of birth; driver’s license; federal, state or local ID card; baptismal record; DD-214; Report of Transfer or Discharge paper; school records or ID cards; work permit; public assistance/social service records; US passport, or Native American tribal records.

Selective Service Registration Selective Service Acknowledgement letter; DD214 “Report of Separation”; screen printout of the Selective Service Verification site: www.sss.gov/RegVer/wfVerification/aspx; Selective Service Registration Card; Selective Service Verification Form (Form 3A); or Stamped Post Office Receipt of Registration. Note: for males 26 years of age or older not registered for Selective Service, see Olympic WIOA-POL 16 Selective Service policy.

Veteran’s Status DD-214 Family Income and Family Size Pay Stubs; employer records; public assistance award letters;

or child support records. Employment Status at Participation

Pay stub, or thorough case notes showing information collected from the participant.

Low Income Individual Washington’s Marriage Equality Act (RCW 26.60) expands the definition of a “married couple” beyond that of a male and female couple.

Alimony agreement; award letter from veteran’s administration; bank statements; compensation award letter; court award letter; pension statement; employer statement/contact; family or business financial records; housing authority verification; pay stubs; public assistance records (DSHS award letter); quarterly estimated tax for self-employed persons; social security benefits, or UI documents that support the client meets the WIOA “low income individual” definition:

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http://www.sss.gov/RegVer/wfVerification/aspx




Low Income Individual (cont’d) Per WIOA Section 3(36) the term “low income individual” means an individual who--

(i) receives, or in the past 6 months has received, or is a member of a family that is receiving or in the past 6 months has received, assistance through the supplemental nutrition assistance program established under the Food and Nutrition Act of 2008 (7 U.S.C. 2011 et seq.), the program of block grants to States for temporary assistance for needy families program under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.), or the supplemental security income program established under title XVI of the Social Security Act (42 U.S.C. 1381 et seq.), or State of local income-based public assistance;

(ii) is in a family with total family income that does not exceed the higher of—

(I) the poverty line; or (II) 70 percent of the lower living standard

income level; (iii) is a homeless individual (as defined in section

41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in section 725(2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2)));

(iv) receives or is eligible to receive a free or reduced lunch under the Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.);

(v) is a foster child on behalf of whom State or local government payments are made; or

(vi) is an individual with a disability whose own income meets the income requirement of clause (ii), but who is a member of a family whose income does not meet this requirement.

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http://api.fdsys.gov/link?collection=uscode&title=42&year=mostrecent&section=1751&type=usc&link-type=html




Public Assistance Recipient

Individual with a Disability: The term ‘‘individual with a disability’’ means an individual with a disability as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Copy of authorization to receive cash public assistance (public award letter); copy of public assistance check; medical card showing cash grant status; public assistance records; or refugee assistance records.

Homeless Individual and/or Runaway Youth

Written statements from individual providing residence, shelter or social service agency; WIOA intake or registration form; or self-attestation (if source documents unavailable). Note: please use Attachment D if documenting by self-attestation.

Offender Documentation from juvenile or adult criminal justice system; documented phone call with court or probation representatives; WIOA intake or registration form; or self-attestation (if source documents unavailable). Note: please use Attachment D if documenting by self-attestation.

Pregnant or Parenting Youth Copy of child’s birth certificate or baptismal record; observation of pregnancy status or doctor’s note confirming pregnancy; or self-attestation (if source documents unavailable). Note: please use Attachment D if documenting by self-attestation.

Youth who needs Additional Assistance

Individual service strategy; case notes; WIOA intake or registration form; or the MIS.

School Status at Participation Applicable records from education institution (GED certificate, diploma, attendance record, transcripts, drop out letter, school documentation); WIOA intake or registration form (accompanied by a clear case note); or the MIS.

Basic literacy skills deficient CASAS assessment test; school records; or case notes. An English language learner Same source documents as “School Status at Participation” Foster Care Written confirmation from social services agency or case notes. Date of Exit WIOA status/exit forms; MIS; or case notes. Note: WIOA

Enrollment End Date in the MIS Seeker Programs screen must match date of exit recorded in case notes.

Other Reasons for Exit Reasons for WIOA exit other than “Unsubsidized Employment” must be clearly stated in case notes.

Date of Youth Service MIS or case notes. Note: the Actual Start Date of first intensive service recorded in the MIS must match the date of the first intensive service recorded in case notes.

Enrolled in Education Applicable records from education institution certifying enrollment or case notes with verification from education institution or training provider that they are enrolled in education.

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Received Educational Achievement Services

Activity sheets, sign-in sheets, attendance record, vendor contract, MIS, case notes, WIOA status form noting receipt of educational services and type of services received. Note: WIOA Educational Achievement Services Actual Start Date in the MIS must match the date of that service recorded in case notes.

Received Employment Services Activity sheets, vendor contract, attendance record or roster, MIS, case notes. Note: WIOA Received Employment Services Actual Start Date in the MIS must match the date of that service recorded in case notes.

Received Summer Employment Opportunities

Activity sheets, work agreement, sign-in sheets, attendance record or roster, MIS, case notes. Note: WIOA Received Summer Employment Opportunities Service Actual Start Date in the MIS screen must match the date of that service recorded in case notes.

Received Additional Support for Youth Services

Activity sheets, pay stub, sign-in sheets, attendance record or roster, the MIS, vendor contract, case notes: Note: WIOA Received Additional Support for Youth Service Actual Start Date in the MIS must match the date of that service recorded in case notes.

Received Follow-up Services Activity sheets, vendor contract, attendance record or roster, MIS, case notes. Note: WIOA Service Actual Start Date of Follow-up Service in the MIS Follow-up Plan must match the date of that service recorded in case notes.

Type of Recognized Credential Transcripts, certificates, diploma, surveys, case notes. Note: the type of recognized credential shown on the vendor transcript, certificate, diploma, or survey must match the type of recognized credential recorded as the Actual Outcome for the training service recorded in the MIS and case notes.

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Attachment B


WIOA Youth 14 Program Elements1

WIOA Youth Program Element Section 129(c)(2)

1. Tutoring, study skills training, instruction, and dropout prevention 2. Alternative secondary school services or dropout recovery services 3. Paid and unpaid work experience 4. Occupational skills training 5. Education offered concurrently with workforce preparation and training for a specific occupation 6. Leadership development opportunities 7. Supportive services 8. Adult mentoring 9. Follow-up services 10. Comprehensive guidance and counseling 11. Financial literacy education 12. Entrepreneurial skills training 13. Services that provide labor market information 14. Postsecondary preparation and transition activities

Is the element further described in Final Rule? If so, applicable citations No No Yes, 681.600, 681.590, 681.480 Yes, 681.540, 681.550 Yes, 681.630 Yes, 681.520, 681.530 Yes, 681.510 Yes, 681.490 Yes, 681.580 Yes, 681.510 Yes, 681.500 Yes, 681.560 Yes, 651.10 No

1 See Section 7 of TEGL 21-16 (pages 14-22) for program element definitions, https://wdr.doleta.gov/directives/attach/TEGL/TEGL_21-16.pdf

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https://wdr.doleta.gov/directives/attach/TEGL/TEGL_21-16.pdf

Attachment C


NOTE: Add the difference between a family of six and family of five for each family member beyond six (e.g., $45,824 - $39,185 = $6,639, totaling $52,463 for a family of seven, $59,102 for family of eight).

* The 2018 HHS poverty level for a family of one is $12,140. Staff must use this standard for families of one as it is a higher standard than 70 percent of the 2018 LLSIL for a family of 1. References: • WorkSource Information Notice 0056 Change 5, June 20, 2018 • Federal Register, Volume 83, No. 103, Tuesday, May 29, 2018/Notices • 2018 HHS Poverty Guidelines • Public Law 113-128, Workforce Innovation and Opportunity Act of 2014, Section 3(36) • WorkSource System Policy 1019, Revision 4 (Eligibility Guidelines and Documentation Requirements and Handbook)

70% of 2018 Lower Living Standard Income Level (LLSIL) Effective June 20, 2018

Family Size

70% LLSIL

1* 11,961 2 19,592 3 26,899 4 33,204 5 39,185 6 45,824

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Attachment D


WIOA Title I Youth Self-Attestation Form

Applicant Information:

Last Name: First Name: Middle Initial:

Address: City: State: Zip:

Individuals entering WIOA services may self-attest to the information below:

1. Are you homeless or did you run away from home?

Yes No

2. Are you pregnant or currently parenting a child?

Yes No

3. Are you an offender?

Yes No

4. Are you a school dropout?

Yes No

Self-Attestation Statement:

I certify that the information provided on this document is true and accurate to the best of my knowledge and belief. I understand that such information is subject to verification and further understand that the above information, if misrepresented or incomplete, may be grounds for immediate termination from any WIOA program and/or penalties as specified by law.

SIGNATURE OF PARTICIPANT X

DATE

Witness Corroborating “Runaway” or “Homeless” Status Statement:

I certify that the information provided on this document is true and accurate to the best of my knowledge and belief. I understand that such information is subject to verification and further understand that the above information, if misrepresented or incomplete, may be grounds for immediate termination from any WIOA program and/or penalties as specified by law. SIGNATURE OF CORROBORATING WITNESS DATE

X

Staff Verification Statement:

I certify that the individual whose signature appears above provided the information recorded on this form. SIGNATURE OF STAFF

X

DATE

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WIOA-POL 10 Adult Program Eligibility

The purpose of this revision is to communicate the eligibility guidelines and documentation requirements for the Workforce Innovation and Opportunity Act (WIOA) Title I Adult program.

This Adult Eligibility policy applies to all Workforce Innovation and Opportunity Act (WIOA) Title I Adult program applicants. All providers will follow Workforce Innovation and Opportunity Act, State WorkSource System Policies (see References), and this policy in determining eligibility for WIOA Adults.

Adult Eligibility Requirements

The state’s Management Information System (MIS) is the designated record keeping system that will be used to ensure documentary evidence confirms the individual’s eligibility. Documentary evidence must include a completed application for each applicant.

Staff is required to maintain copies of acceptable source documentation in the client’s file as described in Attachment A for all eligibility and program data elements.

Adult Program Requirements:

Adult eligibility is based on age (18 or over), U.S. citizen or otherwise legally entitled to work in the U.S., and where applicable, selective service registration.

Staff is required to verify age and citizenship eligibility as described in Attachment A.

Selective Service registration will be verified via the Selective Service Online Registration Verification website, and the Selective Service Number will be recorded in the state’s Management Information System (MIS).


WIOA POLICY

OLYMPIC CONSORTIUM

Cancels policy dated March 16, 2018

Attachment 4.b

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Per WIOA section 134(c)(3)(E), a statutory priority was provided for public assistance recipients, other low-income individuals, and individuals who are basic skills deficient to receive WIOA title I adult individualized career services and training services. Therefore, priority and the policies and procedures for determining priority are statutory requirements for the WIOA Title I adult program. Please see “WIOA-POL 8 - Adult Priority of Service” for specific priority group classifications and definitions. Priority group designation (and veteran status, if applicable) will be recorded in the job seeker’s Case Notes. Additionally, all WorkSource staff is required to follow local procedure WS-PRO 01 to ensure that qualified veterans and eligible spouses are identified at the point of entry into the WorkSource system (notified of their priority status and given a “menu of services and programs” no matter if they physically or virtually access services). Staff must also provide the applicants with information pertaining to applicable eligibility requirements for those programs or services. *Note that the designation of “low income” must be based on the WIOA definition for “low income” provided in Attachment A, pages 1 and 2 (an income table is provided on page 2 of Attachment B). If the job seeker is identified as “low income”, the “low income” field in the MIS must be recorded as “Yes”. Career Services Overview: There are three types of career services: basic, individualized, and follow-up. There is no sequence requirement for basic and individualized which can be provided in any order to provide flexibility in targeting services to the needs of the customer. Follow-up, however, can only be provided after exit. Section 4 of TEGL 19-16 identifies the services that fall under the basic, individualized, and follow-up categories.

Basic career services must be made available to all individuals seeking services in the one-stop delivery system (examples include self-service or informational services such as job listings, labor market information, labor exchange services or information about other services). Per the Eligibility Policy Handbook (WorkSource System Policy 1019, Revision 4): “Wagner-Peyser labor exchange services fall under the category of Basic Career Services. Labor Exchange services are available through self-services, facilitated self-help services, and staff-assisted services to ensure universal access. Although Labor Exchange services are available to all individuals, only individuals who are legally entitled to work in the U.S. can obtain employment. To ensure that individuals who apply or are referred are legally entitled to work in the U.S., the MIS registration requires customer attestation to legal entitlement to work in the U.S.

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In addition to universal access under Labor Exchange, certain career services (e.g., self-service or informational activities) can be provided universally with WIOA Title I funding. Individuals must be determined eligible and enrolled to receive WIOA Title I funded career services beyond self-service or informational activities. These services are offered under WIOA Title I (in addition to Wagner- Peyser) to ensure seamless service delivery in the One-Stop Center to minimize referrals and to ensure leveraging of resources between programs. As noted above, self-service and informational activities are types of career services made available and accessible to the general public that are designed to inform and educate individuals about the labor market and their employment strengths, weaknesses, and the range of services appropriate to their situation, and that do not require significant staff involvement with the individual in terms of resources or time. Both can be provided after registration, but do not constitute enrollment as neither is a staff-assisted WIOA service.”

Individualized career services are provided for a WIOA Title I eligible individual who need services that are more comprehensive and tailored to their individual needs to obtain or retain employment if determined appropriate by service provider. Examples include comprehensive and specialized assessments of skill levels and service needs of adults and dislocated workers, development of an individual employment plan, group and/or individual counseling and mentoring, career planning, etc.). The service provider may use recent previous assessments by partner programs to determine if individualized career services would be appropriate. Follow-up services must be made available to a WIOA participant placed in unsubsidized employment for a minimum of 12 months following the participant’s first date of employment. Staff can provide workplace information and tips for success in a workplace environment, as well as assistance with employer benefits, health insurance, and financial literacy and budgeting assistance.

Eligibility for Individualized Career Services: An individual who is determined by the service provider to need individualized career services to obtain or retain employment. Eligibility for Training Services: To receive training services funded by WIOA Title I Adult the service provider must, after providing the individual with an interview, evaluation, or assessment, and career planning*:

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1) Determine if the individual is unlikely or unable, by only receiving career services, to obtain

or retain employment that leads to economic self-sufficiency1 or wages comparable to or higher than wages from previous employment;

2) The service provider must determine if the individual is in need of training services to obtain or retain employment that leads to economic self-sufficiency1 or wages comparable to or higher than wages from previous employment;

3) The service provider must determine if the individual has the skills and qualifications to successfully participate in and complete the training;

4) Determine that the training the individual receives would result in employment leading to economic self-sufficiency1 or wages comparable to or higher than wages from previous employment;

5) The training program selected by the individual must be directly linked to employment opportunities in the local area or the planning region, or in another area to which the individual is willing to commute or relocate;

6) The individual is unable to obtain grant assistance from other sources to pay for the costs of the training (such as State-funded training funds, Trade Adjustment Assistance, and Federal Pell Grants), or require WIOA assistance in addition to other grant assistance, including Federal Pell Grants; and

7) The individual is determined to be eligible in accordance with the WIOA Adult Priority of Service local policy WIOA-POL 8.

1The Olympic WDC has defined “self-sufficiency” for WIOA Adult as earning at least 100% of Lower Living Standard Income Level (please table on page 1 of Attachment B). See local WIOA-POL 6, Individual Training Accounts, for Eligible Training Provider (ETP) requirements for training funded by WIOA Title I. Examples of training services include occupational skills training, on-the-job training (OJT), registered apprenticeship which incorporates both OJT and classroom training, incumbent worker training, pre-apprenticeship training, workplace training with related instruction, training programs operated by the public sector, skill upgrading and retraining, entrepreneurial training, and transitional jobs. *Note that per proposed 20 CFR 680.220(b) the case files for individuals must document the participant eligibility for training services and explain how this determination was made—by interview, evaluation or assessment, career planning, or other career service, such as an individual employment plan1. It’s very important that the service provider gathers enough information to justify the need for training services. Additionally, per WIOA Section 134(c)(3)(A)(iii) and 20 CFR 680.220, although there is no requirement that career services first be provided as a condition of receiving training services, if career services are not provided prior to training, the WDC requires the service provider to document the circumstances justifying their course of action.

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1Examples of comprehensive and specialized assessments of the skill levels and service needs of adults may include:

1. Diagnostic testing and use of other assessment tools and in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals;

2. Development of an individual employment plan to identify the employment goals, appropriate achievement objectives, and appropriate combination of services for the participant to achieve the employment goals, including providing information on eligible providers of training services and career pathways to attain career objectives;

3. Group and/or individual counseling and mentoring; or 4. Career planning (e.g., case management).

The service provider staff may use recent previous assessments by partner programs to determine if training services would be appropriate. Assisting victims of Human Trafficking Per the Eligibility Policy Handbook (State WIOA Policy 1019, Revision 4): U.S. citizens or lawful residents who are victims of trafficking can receive the same services that are provided to the general public under WIOA. In addition, under the Traffic Victims Protection Act, certain foreign nationals are also eligible for WIOA Title1 services. This includes victims of a severe form of trafficking in persons and individuals granted a nonimmigrant “T” (trafficking) visa. Please see Section 5.4 of the Eligibility Policy Handbook for detailed information and available resources for assisting victims of human trafficking. Address Confidentiality Program The Address Confidentiality Program (ACP) helps individuals attempting to escape from actual or threatened domestic violence, sexual assault, human trafficking, or stalking to interact with state and local government agencies without disclosing their address in order to prevent their assailant or probably assailants from finding them. The Office of the Secretary of the State confirms that nothing in the ACP Law (RCW 40.24) exempts or excuses an individual from providing phone numbers, emergency contact information, email addresses, or any other information required by clients. The laws governing the ACP apply only to state and local government agencies and only to a person’s home, work and/or school addresses. The intent of the ACP is to ensure that victims enrolled in the ACP can access government services like everyone else but without having to place their addresses in the view of the public.

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The WIOA adult program will accept the substitute address of an individual enrolled in the ACP and enter this address into the MIS. Never record the actual street address for work or home of an ACP participant in the MIS. If someone is participating in the ACP, do not require them to disclose their actual worker home address.

If an individual is enrolled in the ACP, use the ACP address as the home address in the MIS. Enter the address as it is printed on the authorization complete with the participation unique authorization code, or PMB number:

PMB# #### PO Box 257 Olympia, WA 98507 Use of UI Claimant Website in Place of WIA001 Report Per State WorkSource Information Notice WIN-0027, Change 3, the WIA001 report has been discontinued. Wage records and basic information about unemployment benefit claims must now be obtained by the customer in the Unemployment Insurance (UI) claimant portal/website via their Secure Access Washington (SAW) account. Washington’s Marriage Equality Act Per State WIOA Policy 1019, Revision 4 , Attachment A (Eligibility Handbook): Washington’s Marriage Equality Act (RCW 26.60) expands the definition of a “married couple” beyond that of a male and female. Furthermore, in June 2013, the U.S. Supreme Court ruled unconstitutional Section 3 of the federal Defense of Marriage Act. Accordingly, with respect to this policy, the State’s definition of a married couple extends beyond that of a male and female. This expanded definition applies to all WIOA policy guidance and specifically impacts: family size, eligible spouses (Priority of Service), military spouses (Dislocated Worker eligibility), and displaced homemakers (Dislocated Worker eligibility). Self-Attestation The OWDC’s collection and maintenance of adequate documentation is necessary to ensure the credibility of WIOA Adult eligibility determinations and to minimize the risk of disallowed costs. Therefore, the Olympic WDC does not allow self-attestation for any WIOA Adult eligibility data elements.

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Data Validation Source Document Requirements As recipients of WIOA Title I funds the local Workforce Development Councils (WDCs) are required to collect and report accurate program information. The U.S. Department of Labor, Employment and Training Administration (U.S. DOL/ETA) mandates annual data element validation to maintain and demonstrate system integrity, assess the accuracy of submitted participant data, and identify and correct problems associated with reporting processes. Data element validation should not be confused with the WIOA program eligibility verification requirements. Although data element validation may verify the existence of source documentation for some WIOA eligibility criteria, the process does not validate participant eligibility. Data Element Validation is an annual activity conducted by Employment Security Department central office staff. The process involves reviewing selected samples of participant data reported on the most current annual Workforce Investment Act Standardized Record Data (WIASRD) and fiscal year Trade Act Participant Report (TAPR) against source documentation in exiter records for compliance with federal definitions. All Olympic Consortium contractors and subcontractors must retain source documentation required to validate the DOL/ETA data validation data elements and/or provide case notes in the client’s files as described in Attachment A. Staff must retain acceptable source documentation and/or provide case notes in the client’s files as described in Attachment A to support the following data validation data elements:

• Veteran’s Status • Employment Status at Participation • TANF (Needy Family Status) • Other Public Assistance Recipient • Displaced Homemaker • Date of Actual Qualifying Dislocation • Date of Exit • Other Reasons for Exit • Date of First Intensive Service • Date Entered Training • Date Completed or Withdrew from Training • Type of Training Service • Type of Recognized Credential

See WIA and TAA Data Element Validation Policy 1003, Revision 1, for additional information.

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References: State Workforce Innovation and Opportunity Act (WIOA) Policy 1019, Revision 4 – Eligibility Guidelines and Documentation Requirement & Attachment A (Eligibility Policy Handbook)

Training and Employment Guidance Letter (TEGL) WIOA No. 19-16 – Operating

Guidance for the Workforce Innovation and Opportunity Act

State WorkSource System Policy 1003, Revision 1 – Data Element Validation


WIOA-POL 8, Adult Priority of Service

WIOA-POL 6, Individual Training Accounts




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Attachment A



Age (18 years or older) Birth certificate or hospital of birth, driver’s license or identification, baptismal certificate, voter registration card, DD-214, alien registration card, food stamp records or medical coupons, school enrollment documents, naturalization certificate, public assistance records, US passport, or Native American tribal document(s).

Citizenship or eligible non-citizen


Veteran’s Status Eligible Spouse

DD-214 Spouse’s DD-214 or spouse’s transfer notice.

Selective Service Registration Selective Service Acknowledgement letter; DD214 “Report of Separation”; screen printout of the Selective Service Verification site: www.sss.gov/RegVer/wfVerification/aspx; Selective Service Registration Card; Selective Service Verification Form (Form 3A); Stamped Post Office Receipt of Registration Note: for males 26 years of age or older not registered for Selective Service, see Olympic WIOA-POL 16 Selective Service policy.

Employment Status at Participation


Low Income Individual Alimony agreement, award letter from veteran’s administration, bank statements, compensation award letter, court award letter, pension statement, employer statement/contact, family or business financial records, housing authority verification, pay stubs, pension statement, public assistance records (DSHS award letter), quarterly estimated tax for self-employed persons, social security benefits, or UI documents that support the client meets the WIOA Section 3(36) “low income individual” definition:

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Low Income Individual (cont’d) the term “low income individual” means an individual who-- (i) receives, or in the past 6 months has received, or is a

member of a family that is receiving or in the past 6 months has received, assistance through the supplemental nutrition Per WIOA Section 3(36) the term “low income individual” means an individual who--

(i) receives, or in the past 6 months has received, or is a member of a family that is receiving or in the past 6 months has received, assistance through the supplemental nutrition assistance program established under the Food and Nutrition Act of 2008 (7 U.S.C. 2011 et seq.), the program of block grants to States for temporary assistance for needy families program under part A of title IV of the Social Security Act (42 U.S.C. 601 et seq.), or the supplemental security income program established under title XVI of the Social Security Act (42 U.S.C. 1381 et seq.), or State of local income-based public assistance;

(ii) is in a family with total family income that does not exceed the higher of—

(I) the poverty line; or (II) 70 percent of the lower living standard

income level; (iii) is a homeless individual (as defined in section 41403(6)

of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in section 725(2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2)));

(iv) receives or is eligible to receive a free or reduced lunch under the Richard B. Russell National School Lunch Act (42 U.S.C. 1751 et seq.);

(v) is a foster child on behalf of whom State or local government payments are made; or

(vi) is an individual with a disability whose own income meets the income requirement of clause (ii), but who is a member of a family whose income does not meet this requirement.

Individual with a Disability: The term ‘‘individual with a disability’’ means an individual with a disability as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102).

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http://api.fdsys.gov/link?collection=uscode&title=42&year=mostrecent&section=1751&type=usc&link-type=html




Public Assistance Recipient

Copy of authorization to receive cash public assistance (public award letter), copy of public assistance check, medical card showing cash grant status, public assistance records, or refugee assistance records.

Date of Exit WIOA status/exit forms, State MIS, case notes. Note: WIOA Enrollment End Date in the MIS Seeker Programs screen must match date of exit recorded in case notes.


Date of First Individualized Career Service

State MIS, case notes. Note: the Actual Start Date of first intensive service recorded in the MIS must match the date of the first intensive service recorded in case notes.

Date Entered Training Cross-match between dates of service and vendor training information, vendor training documentation, State MIS, case notes. Note: the Actual Start Date of first intensive service recorded in the MIS must match the date of the first individualized career service recorded in case notes.

Date Completed or Withdrew from Training

Cross-match between dates of service and vendor training information, vendor training documentation, State MIS, case notes. Note: the date the client completed or withdrew from training according to the vendor training records documentation must match the Activity End Date of the training service recorded in the MIS and case notes.

Type of Training Service Vendor training documentation, certificate, State MIS, case notes. Note: the type of training according to the vendor training records documentation must match the type of training service recorded in the MIS and case notes.

Type of Recognized Credential Transcripts, certificates, diploma, surveys, case notes. Note: the type of recognized credential shown on the vendor transcript, certificate, diploma, or survey must match the type of recognized credential recorded as the Actual Outcome for the training service recorded in the MIS and case notes.

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Attachment B


Self-Sufficient for WIOA Adult is earning at least 100% of Lower Living Standard Income

Level (LLSIL) (effective May 23, 2017)

Family Size

100% LLSIL

1 16,573 2 27,148 3 37,272 4 46,008 5 54,295 6 63,495 7 72,695 8 81,895 9 91,095

10 100,295 11 109,495 12 118,695

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Attachment B


Adult Priority of Service

First Priority Group First priority: shall be given to program-eligible Covered persons (veterans and eligible spouses) who are low-income, recipients of public assistance, or basic skills deficient (see WIA-POL X - Adult Priority of Service). Veterans and eligible spouses, low-income and basic skills deficient definitions are provided on page 3.

Family LLSIL

Size 70%

1* 11,601

2 19,003

3 26,091

4 32,206

5 38,007

6 44,446

7 50,885

8 57,324

9 63,763

10 70,202

11 76,641

12 83,080

(effective March 23, 2017)

* Poverty guideline is higher than LLSIL for Family of One, use

Poverty for Family Size of 1: $12,060

Second Priority Group Second priority shall be given to other low-income individuals, recipients of public assistance, or basic skills deficient who are eligible for individualized career or training services based on eligibility criteria.

Third Priority Group Third priority shall be given to program-eligible Covered persons (veterans and eligible spouses) who are not low-income, are not recipients of public Assistance, and not basic skills deficient (see state WorkSource System Policy 1009, Revision 3 - Priority of Service for Veterans and Eligible Spouses).

Fourth Priority Group Fourth priority shall be given to any other program-eligible unemployed or employed individuals in need of individualized career or training services to obtain or retain employment that leads to self-sufficiency.

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Attachment B


DEFINITIONS: (from State Policy 1009, Revision 2 - Priority of Service for Veterans and Eligible Spouses and WIOA Section 3) Qualified Job Training Program means any program or service for workforce preparation, development, or delivery that is directly funded, in whole or in part, by the Department of Labor. Covered Persons means veterans or their eligible spouses. Covered Entrants are covered persons at point of entry into a program to receive services. Veteran means a person who was in active military service, and who was discharged or released under conditions other than dishonorable, as specified in 38 U.S.C. 101(2). Active service also includes full-time duty in the National Guard or a Reserve component, other than full time duty for training purposes. Eligible Spouse as defined in section 2(a) of JVA (38 U.S.C. 4215(a)) means the spouse of any of the following:

(1) Any veteran who died of a service-connected disability; (2) Any member of the Armed Forces serving on active duty who, at the time of application for the priority, is listed in one or more of the

following categories and has been so listed for a total of more than 90 days: (i) Missing in action; (ii) Captured in line of duty by a hostile force; or (iii) Forcibly detained or interned in line of duty by a foreign government or power;

(3) Any veteran who has a total disability resulting from a service connected disability, as evaluated by the Department of Veteran Affairs; (4) Any veteran who died while a disability, as indicated in paragraph (3) of this section, was in existence.

Low Income Individual as defined in WIOA sec. 3(36)(A)—see page 2 of Attachment A. Basic Skills Deficient as defined in WIOA sec. 3(5)(B) is a youth or adult who is unable to compute or solve problems, or read, write, or speak English, at a level necessary to function on the job, in the individual’s family, or in society.

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Attachment B


2017 HHS Poverty Guidelines Adapted for SCSEP

Size of Family Unit Poverty Guideline 1 $ 12,060 2 $ 16,240 3 $ 20,420 4 $ 24,600 5 $ 28,780 6 $ 32,960 7 $ 37,140 8 $ 41,320 For each additional person, add: $ 4,180 (effective January 26, 2017)

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WIOA-POL 11 Dislocated Worker Eligibility

The purpose of this revision is to communicate the eligibility guidelines and documentation requirements for the Workforce Innovation and Opportunity Act (WIOA) Title I Dislocated Worker program.

This Dislocated Worker Eligibility policy applies to all WIOA Title I Dislocated Worker program applicants. All providers will follow Workforce Innovation and Opportunity Act, State WorkSource System Policies (see References), and this policy in determining eligibility for Dislocated Workers.

Dislocated Worker Eligibility Requirements

The state’s Management Information System (MIS) is the designated record keeping system that will be used to ensure documentary evidence confirms the individual’s eligibility. Documentary evidence must include a completed application for each applicant.

Staff is required to maintain copies of acceptable source documentation in the client’s file as described in Attachment A for all eligibility and program data elements.

Dislocated Worker Eligibility:

Individuals must meet the following eligibility guidelines in order to qualify for enrollment into the Dislocated Worker Program:

• U.S. citizen or otherwise legally entitled to work in the U.S.;• Selective Service Registration (males who are 18 or older and born on or after January 1,

1960), unless an exception is justified (see WIOA-POL 16, Selective Service); and• One of the Dislocated Worker categories.

Staff is required to verify age and citizenship eligibility as described in Attachment A.


WIOA POLICY

OLYMPIC CONSORTIUM

Cancels WIA-POL 26

Attachment 4.c

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Selective Service registration will be verified via the Selective Service Online Registration Verification website, and the Selective Service Number will be recorded in MIS. In addition to the basic eligibility criteria, clients must meet one of the following dislocated worker status categories (see Attachment A, pages 3-5 for category definitions):

1) General Dislocation 2) Dislocation from Facility Closure/Substantial Layoff 3) Self-Employed Dislocation 4) Displaced Homemaker 5) Dislocated/Separating Military Service Members 6) Spouses of Military Service Members

See Attachment A for additional clarification under WIOA and required source documentation.

Documentary evidence of a person's dislocated worker status category will be contained in the case manager's file system and recorded in case notes. Please see pages 3-6 of Attachment A for a list of the acceptable source WIOA eligibility or program requirements documentation. Dislocated Worker Eligibility Definitions: A worker who is “unlikely to return to a previous industry or occupation” is evidenced by the status of an unemployed worker as having limited opportunities for employment or re-employment. This could include personal and/or confidential information and needs to be determined on a case-by-case basis.

Examples include but are not limited to: (1) The industry and/or occupation is in decline based on local labor market information

or the job has become obsolete. (2) The individual’s wage from their job of dislocation is significantly higher than local

labor market information indicates. (3) The individual is considered long-term unemployed, defined as 27 or more

consecutive weeks of being unemployed. (4) The individual is not able to work in another capacity in the occupation or industry

from which s/he was dislocated because of physical or mental limitations. An individual may have started out in an industry performing physically or mentally demanding jobs but is no longer capable of performing the essential requirements of the job or is no longer able to report to work due to the environment of the industry.

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(5) The individual is not able to work in another capacity in the occupation or industry from which he or she was dislocated because of a legal issue that creates a barrier to employment specifically in that occupation or industry.

(6) When the individual learned their occupation, a college degree or specialized certification was not required and they learned on the job. However, in the current labor market, employers recruit for individuals who have a specific degree or certification in addition to experience.

Note: Dislocated Worker Category 6 (Spouses of Military Service Members) is “unlikely to return to previous industry or occupation” is met if:

• The spouse of a military service member voluntarily quits because he/she is relocating with the service member to a new duty location;

• The spouse of a military service member is no longer eligible to work on the base as a result of the (military service member’s) discharge.

A substantial layoff is a layoff of 50 or more workers.

A “general announcement” of plant closing is one that is made in a general or specialty publication such as a newspaper or magazine or press release. Unemployed as a result of general economic conditions in the community in which the individual resides or because of natural disasters for self-employed individuals, including family members and farm or ranch hands is where economic conditions worsen over time. Indicators are unemployment rates, sales tax collection rates, etc. Self-sufficiency: Stop-gap employment is temporary work an individual accepts only because they have been laid off or terminated from the customary work for which their training, experience, and/or work history qualifies them. Stop-gap employment must be temporary in nature with the intent to end employment upon completion of training, obtaining self-sufficient employment, or as specified in the individual employment plan (IEP).

Typically, stop-gap employment will pay less than the individual’s wage of self-sufficiency. Self-sufficiency for Dislocated Workers is defined by the OWDC as employment which provides the worker a wage that is equal to or greater than 80% of his/her wage at the time of separation. However, there may be specific circumstances where stop-gap employment does provide a self-sufficient wage but is not considered permanent employment that leads to self-sufficiency, e.g. contract employment or employment obtained through a temporary employment services agency. Additionally, the special needs of individuals with disabilities or other barriers to employment should be taken into account when determining if employment leads to self-sufficiency. These circumstances should be looked at on a case-by-case basis.

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An otherwise eligible dislocated worker remains eligible if either prior to or during DW participation, stop-gap employment is obtained for the purpose of income maintenance. If dislocation from a stop-gap position occurs, the job of dislocation remains the original job that established the self-sufficient income. If, at any time, an individual obtains employment that meets the OWDC’s definition of self-sufficiency, including a scenario where the employment period exceeds OWDC-established criteria for temporary employment, then that position would be considered the self-sufficient job of dislocation in the event of a future dislocation. Underemployed for a dislocated worker is defined as an individual who is working part-time but desires full-time employment, or who is working in employment not commensurate with the individual’s demonstrated level of educational and/or skill achievement. Designated time frame (prior to planned separation) during which service members can receive Dislocated Worker services is within 90 days of planned separation (career basic services only). Also, the transitioning military members would not be considered “veterans” for the purposes of DOL reporting. Note that any military member at any time can receive any services provided at the WorkSource at the Wagner-Peyser level. Per local policy “WS-POL 01, Revision 2 – Priority of Service for Veterans and Eligible Spouses” all Olympic Consortium service providers will comply with federal law, regulations, and guidance on priority of service. Priority of service entitles veterans and spouses precedence over eligible non-covered persons in accessing service. The veteran or spouse is given enrollment or services earlier in time than others who are waiting for the same assistance. If program and service resources are limited, then the veteran or spouse is given access instead of others. See Olympic Consortium WS-POL 1, Revision 2 for Veteran and Eligible Spouse definitions and further guidance. As stated in the Eligibility Policy Handbook (Attachment A of WorkSource System Policy 1019, Revision 4 - Eligibility Guidelines and Documentation Requirements), “for the purpose of providing Priority of Service (using the broad definition) and Dislocated Worker eligibility, veteran means a person who has served at least one day in the active military, naval, or air service, and who was discharged or released under conditions other than dishonorable, as specified in 38 U.S.C. 101(2). Active service also includes full-time duty in the National Guard or a Reserve component, other than full time duty for training purposes.” Additionally, all WorkSource staff is required to follow local procedure WS-PRO 01 to ensure that qualified veterans and eligible spouses are identified at the point of entry into the WorkSource system (notified of their priority status and given a “menu of services and programs” no matter if they physically or virtually access services). Staff must also provide the applicants with information pertaining to applicable eligibility requirements for those programs or services. Use of UI Claimant Website in Place of WIA001 Report

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Per State WorkSource Information Notice WIN-0027, Change 3, the WIA001 report has been discontinued. Wage records and basic information about unemployment benefit claims must now be obtained by the customer in the Unemployment Insurance (UI) claimant portal/website via their Secure Access Washington (SAW) account. Eligibility for Individualized Career Services: An individual who is determined by the service provider to need individualized career services to obtain or retain employment. Eligibility for Training Services: To receive training services funded by WIOA Title I Dislocated Worker the service provider must, after providing the individual with an interview, evaluation, or assessment, and career planning1:

1) Determine if the individual is unlikely or unable, by only receiving career services, to obtain or retain employment that leads to economic self-sufficiency or wages comparable to or higher than wages from previous employment;

2) The service provider must determine if the individual is in need of training services to obtain or retain employment that leads to economic self-sufficiency or wages comparable to or higher than wages from previous employment;

3) The service provider must determine if the individual has the skills and qualifications to successfully participate in and complete the training;

4) Determine that the training the individual receives would result in employment leading to economic self-sufficiency or wages comparable to or higher than wages from previous employment;

5) The training program selected by the individual must be directly linked to employment opportunities in the local area or the planning region, or in another area to which the individual is willing to commute or relocate; and

6) The individual is unable to obtain grant assistance from other sources to pay for the costs of the training (such as State-funded training funds, Trade Adjustment Assistance, and Federal Pell Grants), or require WIOA assistance in addition to other grant assistance, including Federal Pell Grants.

See local policy WIOA-POL 6, Individual Training Accounts, for Eligible Training Provider (ETP) requirements for training funded by WIOA Title I. Examples of training services include occupational skills training, on-the-job training (OJT), registered apprenticeship which incorporates both OJT and classroom training, incumbent worker training2, pre-apprenticeship training, workplace training with related instruction, training programs operated by the public sector, skill upgrading and retraining, entrepreneurial training, and transitional jobs.

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1Note that per 20 CFR 680.220(b) the case files for individuals must document the participant eligibility for training services and explain how this determination was made—by interview, evaluation or assessment, career planning, or other career service, such as an individual employment plan3. It’s very important that the service provider gathers enough information to justify the need for training services. Additionally, per WIOA Section 134(c)(3)(A)(iii) and 20 CFR 680.220, although there is no requirement that career services first be provided as a condition of receiving training services, if career services are not provided prior to training, the WDC requires the service provider to document the circumstances justifying their course of action. 2 See local policy WIOA-POL 19, Incumbent Workers, for definitions and guidance to determine which workers, or groups of workers, are eligible for incumbent worker services. 3Examples of comprehensive and specialized assessments of the skill levels and service needs of dislocated workers may include:

1. Diagnostic testing and use of other assessment tools and in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals;

2. Development of an individual employment plan to identify the employment goals, appropriate achievement objectives, and appropriate combination of services for the participant to achieve the employment goals, including providing information on eligible providers of training services and career pathways to attain career objectives;

3. Group and/or individual counseling and mentoring; or 4. Career planning (e.g., case management).

The service provider staff may use recent previous assessments by partner programs to determine if training services would be appropriate. Career Services Overview: There are three types of career services: basic, individualized, and follow-up. There is no sequence requirement for basic and individualized which can be provided in any order to provide flexibility in targeting services to the needs of the customer. Follow-up, however, can only be provided after exit. Section 4 of TEGL 19-16 identifies the services that fall under the basic, individualized, and follow-up categories.

Basic career services must be made available to all individuals seeking services in the one-stop delivery system (examples include self-service or informational services such as job listings, labor market information, labor exchange services or information about other services). Per the Eligibility Policy Handbook (WorkSource System Policy 1019, Revision 4):

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“Wagner-Peyser Labor Exchange services fall under the category of Basic Career Services. Labor Exchange services are available through self-services, facilitated self-help services, and staff-assisted services to ensure universal access. Although Labor Exchange services are available to all individuals, only individuals who are legally entitled to work in the U.S. can obtain employment. To ensure that individuals who apply or are referred are legally entitled to work in the U.S., MIS and SSMS registration both require customer attestation to legal entitlement to work in the U.S. In addition to universal access under Labor Exchange, certain career services (e.g., self-service or informational activities) can be provided universally with WIOA Title I funding. Individuals must be determined eligible and enrolled to receive WIOA Title I funded career services beyond self-service or informational activities. These services are offered under WIOA Title I (in addition to Wagner- Peyser) to ensure seamless service delivery in the One-Stop Center to minimize referrals and to ensure leveraging of resources between programs. As noted above and per 20 CFR 680.110, self-service and informational activities are types of career services made available and accessible to the general public that are designed to inform and educate individuals about the labor market and their employment strengths, weaknesses, and the range of services appropriate to their situation, and that do not require significant staff involvement with the individual in terms of resources or time. Both can be provided after registration, but do not constitute enrollment as neither is a staff-assisted WIOA service.”

Individualized career services are provided for a WIOA Title I eligible individual who need services that are more comprehensive and tailored to their individual needs to obtain or retain employment if determined appropriate by the service provider. Examples include comprehensive and specialized assessments of skill levels and service needs of adults and dislocated workers, development of an individual employment plan, group and/or individual counseling and mentoring, career planning, etc.). The service provider staff may use recent previous assessments by partner programs to determine if individualized career services would be appropriate. Follow-up services must be made available to a participant placed in unsubsidized employment for a minimum of 12 months following the participant’s first date of employment. Staff can provide workplace information and tips for success in a workplace environment, as well as assistance with employer benefits, health insurance, and financial literacy and budgeting assistance.

Important! Per the Data Integrity and Performance Policy Handbook (Attachment A of ESD’s WorkSource System Policy 1020), a WIOA participant who has not received a

47


qualifying service for 90 consecutive calendar days is considered exited from the WIOA effective the date of the most recent qualifying* service. See column F of the WorkSource Services Catalog (located in the User support section of the Workforce Professionals Center, https://wpc.wa.gov/wswa/support ) for the qualifying services that trigger/extend Wagner Peyser and WIOA participation. Assisting victims of Human Trafficking

Per the Eligibility Policy Handbook (WorkSource System Policy 1019, Revision 4): U.S. citizens or lawful residents who are victims of trafficking can receive the same services that are provided to the general public under WIOA. In addition, under the Traffic Victims Protection Act, certain foreign nationals are also eligible for WIOA Title1 services. This includes victims of a severe form of trafficking in persons and individuals granted a nonimmigrant “T” (trafficking) visa. Please see Section 5.4 of the Eligibility Policy Handbook for detailed information and available resources for assisting victims of human trafficking. Address Confidentiality Program The Address Confidentiality Program (ACP) helps individuals attempting to escape from actual or threatened domestic violence, sexual assault, human trafficking, or stalking to interact with state and local government agencies without disclosing their address in order to prevent their assailant or probably assailants from finding them. The Office of the Secretary of the State confirms that nothing in the ACP Law (RCW 40.24) exempts or excuses an individual from providing phone numbers, emergency contact information, email addresses, or any other information required by clients. The laws governing the ACP apply only to state and local government agencies and only to a person’s home, work and/or school addresses. The intent of the ACP is to ensure that victims enrolled in the ACP can access government services like everyone else but without having to place their addresses in the view of the public. The WIOA dislocated worker program will accept the substitute address of an individual enrolled in the ACP and enter this address into the MIS system. Never record the actual street address for work or home of an ACP participant in MIS. If someone is participating in the ACP, do not require them to disclose their actual worker home address. If an individual is enrolled in the ACP, use the ACP address as the home address in MIS. Enter the address as it is printed on the authorization complete with the participation unique authorization code, or PMB number:

PMB# ####

48

https://wpc.wa.gov/wswa/support


PO Box 257 Olympia, WA 98507 Washington’s Marriage Equality Act Per State WorkSource System Policy 1019, Revision 4, Attachment A (Eligibility Handbook): Washington’s Marriage Equality Act (RCW 26.60) expands the definition of a “married couple” beyond that of a male and female. Furthermore, in June 2013, the U.S. Supreme Court ruled unconstitutional Section 3 of the federal Defense of Marriage Act. Accordingly, with respect to this policy, the State’s definition of a married couple extends beyond that of a male and female. This expanded definition applies to all WIOA policy guidance and specifically impacts: family size, eligible spouses (Priority of Service), military spouses (Dislocated Worker eligibility), and displaced homemakers (Dislocated Worker eligibility). Self-Attestation The OWDC’s collection and maintenance of adequate documentation is necessary to ensure the credibility of WIOA Dislocated Worker eligibility determinations and to minimize the risk of disallowed costs. Therefore, the Olympic WDC will allow self-attestation* only for the following data elements when source documentation is otherwise unavailable:

• Self-employment • Displaced homemaker

*Please use Attachment B (WIOA Title I Dislocated Worker Self-Attestation Form) for documenting self-attestation.

49



Data Validation Source Document Requirements As recipients of WIOA Title I funds the local Workforce Development Councils (WDCs) are required to collect and report accurate program information. The U.S. Department of Labor, Employment and Training Administration (U.S. DOL/ETA) mandates annual data element validation to maintain and demonstrate system integrity, assess the accuracy of submitted participant data, and identify and correct problems associated with reporting processes. Data element validation should not be confused with the WIOA program eligibility verification requirements. Although data element validation may verify the existence of source documentation for some WIOA eligibility criteria, the process does not validate participant eligibility. Data Element Validation is an annual activity conducted by Employment Security Department central office staff. The process involves reviewing selected samples of participant data reported on the most current annual Workforce Investment Act Standardized Record Data (WIASRD) and fiscal year Trade Act Participant Report (TAPR) against source documentation in exiter records for compliance with federal definitions. All Olympic Consortium contractors and subcontractors must retain source documentation required to validate the DOL/ETA data validation data elements and/or provide case notes in the client’s files as described in Attachment A. Staff must retain acceptable source documentation and provide case notes in the client’s files as described in Attachment A to support the following data validation data elements:

• Veteran’s Status • Employment Status at Participation • TANF (Needy Family Status) • Other Public Assistance Recipient • Displaced Homemaker • Date of Actual Qualifying Dislocation • Date of Exit • Other Reasons for Exit • Date of First Intensive Service • Date Entered Training • Date Completed or Withdrew from Training • Type of Training Service • Type of Recognized Credential

See WIA and TAA Data Element Validation Policy 1003, Revision 1, for additional information.

50


References: Employment Security Department (ESD) WorkSource System Policy 1019, Revision 4 – Eligibility Guidelines and Documentation Requirements & Attachment A (Eligibility Policy Handbook)

Employment Security Department (ESD) WorkSource System Policy 1003, Revision 1 – Data Element Validation

Employment Security Department (ESD) WorkSource System Policy 1020 – Data Integrity and Performance Policy and Handbook


WIOA-POL 6, Individual Training Accounts



Employment Security Department (ESD) WorkSource Information Notice WIN-0041– Address Confidentiality Program

Employment Security Department (ESD) WorkSource Information Notice WIN-0027, Change 3 – Use of UI Claimant Website in Place of WIA001 Report


51


Attachment A



Age (18 years or older) Birth certificate or hospital of birth, driver’s license or identification, baptismal certificate, voter registration card, DD-214, alien registration card, food stamp records or medical coupons, school enrollment documents, naturalization certificate, public assistance records, US passport, or Native American tribal document(s). Note: Age is documented for data validation purposes only; being 18 years or older is not an eligibility requirement.

Citizenship or eligible non-citizen


Veteran’s Status Eligible Spouse

DD-214 Spouse’s DD-214 or spouse’s transfer notice.

Selective Service Registration Selective Service Acknowledgement letter; DD214 “Report of Separation”; screen printout of the Selective Service Verification site: www.sss.gov/RegVer/wfVerification/aspx; Selective Service Registration Card; Selective Service Verification Form (Form 3A); Stamped Post Office Receipt of Registration Note: for males 26 years of age or older not registered for Selective Service, see Olympic WIOA-POL X Selective Service policy.

Employment Status at Participation


Public Assistance Recipient (TANF and other public assistance recipient)

Copy of authorization to receive cash public assistance (DSHS award letter), copy of public assistance check, medical card showing cash grant status, public assistance records, or refugee assistance records.

Date of Exit WIOA status/exit forms, State MIS, case notes. Note: WIOA Enrollment End Date in MIS Seeker Programs screen must match date of exit recorded in case notes.

52






Date of First Intensive Service State MIS, case notes. Note: the Actual Start Date of first intensive service recorded in the MIS Service(s) Plan must match the date of the first intensive service recorded in case notes.

Date Entered Training Cross-match between dates of service and vendor training information, vendor training documentation, State MIS, case notes. Note: the Actual Start Date of first intensive service recorded in the MIS Service(s) Plan must match the date of the first intensive service recorded in case notes.

Date Completed or Withdrew from Training

Cross-match between dates of service and vendor training information, vendor training documentation, State MIS, case notes. Note: the date the client completed or withdrew from training according to the vendor training records documentation must match the Activity End Date of the training service recorded in the MIS Service(s) Plan and case notes.

Type of Training Service Vendor training documentation, certificate, State MIS, case notes. Note: the type of training according to the vendor training records documentation must match the type of training service recorded in the MIS Service(s) Plan and case notes.

Type of Recognized Credential Transcripts, certificates, diploma, surveys, case notes. Note: the type of recognized credential shown on the vendor transcript, certificate, diploma, or survey must match the type of recognized credential recorded as the Actual Outcome for the training service recorded in the MIS Service(s) Plan and case notes.

Date of Actual Qualifying Dislocation

Verification from employer, rapid response list, notice of layoff, public announcement with follow-up cross-match with UI.

53




Dislocated Worker eligibility categories: 1. General Dislocation

1.1 An individual who was terminated, laid off, or received a notice of termination or layoff. AND

1.2 Is determined unlikely to return to previous industry or occupation as defined in local WDC policy; AND 1.3.1 Is eligible for or has exhausted entitlement to unemployment compensation; OR 1.3.2 Is not eligible for unemployment compensation but can show attachment to the workforce of sufficient duration.

2. Dislocation from

Facility Closure/ Substantial Layoff 2.1 An individual who

was terminated, laid off, or received a notice of layoff from employment at a plant, facility, or

Case notes and:

• Verification from employer • Notice of layoff • Rapid response list • Public announcement with Letter of Unemployment

Insurance (UI) entitlement (preliminary determination of eligibility); or public announcement with follow-up cross-match1 with UI (e.g., wage records and basic information about unemployment benefit claims obtained by the customer in the Unemployment Insurance claimant portal/website2).

1 Cross-match refers to a cross-match with a state generated document from a state management information system or electronic database within the associated state agency or department. 2 See ESD WorkSource Information Notice (WIN) 0027 Change 3—Use of UI Claimant Website in Place of WIA001 Report.

(same as for General Dislocation)

54




enterprise as a result of:

• Permanent closure; or

• Substantial layoff; OR

2.2 An individual employed at a facility at which the employer has made a general announcement that such facility will close within 180 days.

3. Self-employed Dislocation

3.1 An individual who was self-employed (including employment as a farmer, rancher or a fisherman), but is unemployed as a result of general economic conditions in the WDC in which the individual resides or because of natural disasters.

4. Displaced Homemaker*

4.1 An individual who was dependent on the income of another family member and is no longer supported by the income of that family member;

OR

• Tax returns • Business license • Document that disaster caused going out of business • Self-attestation (must complete and sign Attachment B

– WIOA Title I DW Self-Attestation Form).

• Public assistance records • Court records • Divorce papers • Tax returns • Bank records • Spouse’s layoff notice • Spouse’s death record • Self-attestation (must complete and sign Attachment B

– WIOA Title I DW Self-Attestation Form).

55




Is the dependent spouse of a member of the armed forces on active duty and whose family income is significantly reduced because of a deployment, a call or order to active duty, or a service connected death or disability of the member AND

4.2 Is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

* Per TEGL 26-13, individuals cannot cite long-term partners to whom they were not married as family members. Individuals can cite adult children upon whom they were financially dependent as family members so long as it is appropriately documented. Note: Dislocated Worker categories 5 and 6 fall under the “General Dislocation category 1”, but were listed separately for specificity.

56




5. Dislocated/Separating Military Service Members 5.1 A military service

member (non-retiree)* who was discharged or released from service under other than dishonorable, or has received a notice of military separation** automatically qualify as unlikely to return to a previous industry or occupation and as eligible for or exhausted entitlement to Unemployment Insurance.

* TEGL 22-04 excludes military retirees from the military service members eligible to be enrolled in the DW program (retirement orders do not qualify as “terminated” or “laid off”). ** Military members within 90 days of planned separation can receive Dislocated Worker career basic services only. Note that any military member at any time can receive any services provided at the WorkSource at the Wagner-Peyser level.

(see Veteran’s Status data element for source document requirements for veterans discharged or released from service under other than dishonorable; for separating military members, in order to qualify as the “notice of termination or layoff” please provide the following source documentation:)

• Notice of separation • DD-214 • Other appropriate documentation that shows a

separation or imminent separation from the Armed Forces

57


Data Element Acceptable Source Documentation for WIOA Eligibility, Program, and DOL/ETA Data Element

Validation Requirements Note: Dislocated military service members, veterans and other covered persons are eligible for Priority of Service (POS) as described in state POS Policy 1009, Revision 2 (also see page 2 of this policy for POS information) 6. Spouses of Military Service

Members 6.1 The spouse of a

member of the armed forces on active duty, and who has experienced a loss of employment as a direct result of relocation to accommodate a permanent change in duty station of such member; OR

6.2 The spouse of a member of the armed forces on active duty and who is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

Note: a military spouse may also qualify as a displaced homemaker (Category 4).

(see Eligible Spouse data element for source document requirements)

58

Attachment B


WIOA Title I Dislocated Worker Self-Attestation Form

Applicant Information:

Last Name: First Name: Middle Initial:

Address: City: State: Zip:

Individuals entering WIOA services may self-attest to the information below:

1.

Were you self-employed, but are unemployed as a result of general economic conditions in the community in which you reside or because of natural disasters? (DW Category 3)

Yes No

2.

Are you a displaced homemaker? (DW Category 4) Note: A displaced homemaker is an individual who was dependent on the income of another family member and is no longer supported by the income of another family member. OR is the dependent spouse of a member of the armed forces on active duty and whose family income is significantly reduced because of a deployment, a call or order to active duty, or a service connected death or disability of the member AND is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.

Yes No

Dislocation Information Current Employment Information

Date Separation Date (if known): Start Date:

Job Title Business Name

Address

City, State, Zip

Self-Attestation Statement:

I certify that the information provided on this document is true and accurate to the best of my knowledge and belief. I understand that such information is subject to verification and further understand that the above information, if misrepresented or incomplete, may be grounds for immediate termination from any WIOA program and/or penalties as specified by law.

SIGNATURE OF PARTICIPANT X

DATE

Staff Verification Statement:

I certify that the individual whose signature appears above provided the information recorded on this form. SIGNATURE OF STAFF

X

DATE

59



Adult

Dislocated

Worker

Youth

TradeAd

jus

tment..

Sector

Partnership

203

1,294

2,6072,908

9,269

13,160

23,94525,888



37,105

Allseekersserved


13,16023,945

62,993


Non-targeted 29,35711,111

3,1171,8541,901



22,95640,037

NewtoWorkSource?

ServiceLocationState

SupportTraining


Basic 30,1926,8255,8364,906

2,917



Seekerswithjobapplications 14,582


41.10%20.89%38.01%


PY2018Q2(Oct-Dec2018)





Attachment 10.a

60





3,647



ComputerOccupations



Engineers

HealthDiagnosingandTreating.. 1,9392,198

3,2355,200

8,073

15,544

Top5jobsindemand

LocationState


Information

HealthCareandSocialAssistanceProfessionalandTechnicalServi..

AdministrativeandWasteServi..Manufacturing 3,559

5,5376,511

8,10115,544





61



2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3

0K

2K

4K

6K

8K

Exit

ers



7,303Exits 7,020Exits 6,701Exits


2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2

Exitquarter

0

1,000

2,000

3,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed

4,662employments

3,768employments

3,702employments

4,239employments

1,458employments

973employments

820employments

68.33%employed

71.86%employed

70.81%employed

68.69%employed

67.65%employed

66.75%employed

63.87%employed

$6,233 $6,430$7,013

$7,971 $7,848$8,490 $8,496

MinimumMinimumMinimum


LocationState








62




Totaljobseekers





63



Adult

Dislocated

Worker

Youth

TradeAd

jus

tment..

Sector

Partnership

333

114

285

537

674

1,5201,040



2,194

Allseekersserved


6741,520

3,234



235475



1,3461,888

NewtoWorkSource?


SupportTraining


Basic 1,2859

323223

103





32.16%20.84%47.00%







Attachment 4.b

64





3,647



ComputerOccupations



Engineers


3,2355,200

8,073

15,544

Top5jobsindemand

LocationWDA01-Olympic


Information



5,5376,511

8,10115,544





65



2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3

0K

2K

4K

6K

8K

Exit

ers



7,303Exits 7,020Exits 6,701Exits


2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2

Exitquarter

0

1,000

2,000

3,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed

4,662employments

3,768employments

3,702employments

4,239employments

1,458employments

973employments

820employments

68.33%employed

71.86%employed

70.81%employed

68.69%employed

67.65%employed

66.75%employed

63.87%employed

$6,233 $6,430$7,013

$7,971 $7,848$8,490 $8,496



LocationState








66




Totaljobseekers





67

EXECUTIVE COMMITTEE


VICE CHAIR ASCHLEE DRESCHER, Human Resources Dir. Haselwood Auto Group





COUNCIL MEMBERS

JEFF CARTWRIGHT, Human Services Dir. Kitsap Transit

MARTIN CAVALLUZI, President Olympic College












CHUCK MOE, Field Representative Laborers Union


ANNA REYES-POTTS, General Manager of Business Development TMF Inc.

LUKE ROBINS, President Peninsula College



TBA, Executive Director Kitsap Community Resources



Tuesday, 9 July 2019 10:00 a.m. – 12:00 noon Location: Go To Meeting (Call in: (872) 240-3311/Access Code: 483 361 237)

______________________________________

A G E N D A

1. Call to Order2. Approval of Agenda3. Approval of Meeting Minutes from 9 April 2019 (Attachment 3.a)

Action Items

4. Agenda Items for 10 September 2019 OWDC Meeting – The Point Hotel,Kingston, WA

Updates

5. PY19/FY20 WIOA Formula Funding Update6. Career Connect WA Update7. One Stop Certification Update8. IFA Budget Update9. Equal Opportunity Internal Monitoring visits10. Washington Construction Center of Excellence – Dashboards

(Attachments 10.a and 10.b)11. Performance Report (Handout)12. Quarterly Data on System Performance (Attachments 12.a and 12.b)13. WorkSource Location Moves (Port Townsend and Silverdale)


14. Disaster Preparedness – Business and Workforce15. Updated Roster and Calendar (Attachments 15.a and 15.b)

Next Meeting – Tuesday, 8 October 2019, Jefferson County Commissioners Conference Room

Page 1


OLYMPIC WORKFORCE DEVELOPEMENT COUNCIL Serving Clallam, Jefferson, and Kitsap Counties

tel:+18722403311,,483361237


April 9, 2019

ATTENDANCE: Felix Vicino, John Powers, Margaret Hess, Aschlee Drescher, Robin Hake, Monica Blackwood, Jessica Barr Staff: Doug Washburn, Elizabeth Court, Hannah Shockley The Olympic Workforce Development Council’s (OWDC) Executive Committee meeting was held on Tuesday, April 9, 2019 at the Jefferson County Commissioners Conference Room. APPROVAL OF SUMMARY The Executive Committee’s Meeting Agenda was approved as follows: ACTION: John Powers moved to approve the Agenda as presented.

Motion was seconded by Monica Blackwood. Motion carried unanimously. The Executive Committee’s Meeting Minutes were approved as follows: ACTION: John Powers moved to approve the January 8, 2019 Executive

Committee Minutes as presented. Motion was seconded by Margaret Hess. Motion carried unanimously.

ACTION

Policy edits, Review and Approval

Elizabeth discussed the policies for carrying out process in this region. There were three

reference changes with regards to Dislocated Worker, Youth, and Adult programs. The

changes are minor and the overall monitoring review by Employment Security

Department regarding Department of Labor funding went well.

ACTION: Monica Blackwood moved to approve the Policy edits as

presented. Motion was seconded by Aschlee Drescher. Motion carried

unanimously.

UPDATES

ESD WIOA Monitoring Visit

Margaret Hess gave a recap on the recent monitoring visit. The observations for

correction were minimal. Small corrections included not keeping medical information

in employee charts. Overall, they passed with smoothly with only very minor issues.

Attachment 3.a

Page 2

Reentry Work

Elizabeth and Jessica gave an overview of the Employment Security Department

April 1, 2019 Labor Market Information Symposium they attended.

• Life situations and the employment impact were discussed

• Filling bankruptcy, can affect no longer qualifying for employment in Finance

• Collections, can lead to losing your license

• Shipyard, difficulty finding individuals who can pass security clearance

Sector Work Updates

Aschlee gave a review of the National Association of Workforce Boards -NAWB

conference in Washington DC held in March. She attended with Commissioner

Dean and Elizabeth. Topics included;

• Balancing Resources Metro vs. Rural

• Best Practices for Co-Worker Space Sharing

• Transportation, Housing and Childcare Challenges

• Non-Degree Credentialing

• Showcasing Wages

Discussion was held on the Tacoma apprenticeship model that Workforce was

looking to implement in this region.

• Model was not supported by Labor and

Industries-LNI

• Framework didn’t transfer well

• Very vague

Further discussion included:

• Maritime Blue didn’t get the grant but we will support the next application

• Homebuilders Associations – Workforce is continuing to work with them

despite not being members

• Kitsap Connect will be introducing law enforcement into schools to spark

interest in the field

• Meeting will be held on April 25th with Kitsap Emergency Management to

discuss services after an emergency

Small Business Liaison

Networking and outreach phone calls are going well. A positive outcome as a result

of the networking efforts have connected WorkSource and the Department of Natural

Resources for purposes of promoting approximately 20 jobs possibly growing to 200.

Page 3

Performance Report


• Olympic Educational Services District -OESD performance is good

• Kitsap Community Resources is struggling with their Dislocated Worker

program

• Jefferson has staff issues that are being addressed

• Clallam and Kitsap are performing well

Quarterly Data

New software project --Phoenix, is being implemented for tracking Efforts to Outcomes-

ETO at WorkSource.

Discussion was held on Applicant Tracking Systems -ATS and identifiable gaps.


• Port Townsend continues to experience challenges with finding appropriate

space. They have leased the old O’Reilly building with some of the desired

needs; ADA accessible, close to bus line, 36,000 sq. ft.

• Bremerton will move to Silverdale in 82 days

• Port Angeles space is leased until December 2020


Economic Security for all Grant Opportunity

Elizabeth discussed funding streams and mandated partnerships outside of DSHS.

• 6 separate partners

• Must be on SNAP benefits

• More time is needed for creative grants

• One year is needed to create a plan and model that includes sufficient

guidance and leadership

Agenda Items for May 14, 2019, OWDC Meeting

Areas of interest;

• Applicant Pool

• State Budget

• Stackable Credentials, who is doing this

Updated Roster

• Edits made

Page 4

ADJOURN

There being no further business to come before the committee, the meeting was adjourned at 12:00 p.m.

Next Meeting: Tuesday, July 9, 2019, Go-to-Meeting

Page 5

Occupation Table InstructionsIn the table below you can change the view between number of occupations and projected openings. Filteryour results by adjusting the scale for median wages. Select occupations and occupation groups to see adetailed breakdown by occupation. This information appears in a bar chart below the main table. Occupationsmay be excluded as filtered settings change.

CONSTRUCTION JOBS FORECA..

Sources: Washington State Department of Labor and Industries, 2018; Washington Career Bridge, 2018; US Bureau of Labor Statistics, 2018; Washington StateEmployment Security Department, 2018; Community Attributes, 2018

This dashboard contains data for construction occupations only. The definition of construction occupations used by the Washington State Department of Labor & Industries isbased on occupations under Standard Occupational Classification (SOC) 47. In addition to SOC 47, one occupation under SOC 51 (“Stationary Engineers and BoilerOperators”) was also included as a construction related occupation.

This workforce product was funded by a grant awarded by the U.S. Department of Labor’s Employment and Training Administration. The product was created by the recipient and does not necessarily reflect theofficial position of the U.S. Department of Labor. The Department of Labor makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including anyinformation on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This product is copyrighted by theinstitution that created it.

Current EmploymentProjected Openings

0 to 109210and Null values

High school diploma or equivalentNo formal educational credential

Select Occupation Group

To filter by occupation group in the table, select one of thehighlighted building shapes. To filter by WorkforceDevelopment Region, use the map on the right. You can alsouse the lists below the building image to filter by occupationgroup or location.

Click the button below to download the data from this page.

Select Occupation Group

Filter by Workforce Development Area

Training Education

Change View Median Wage(US Dollars)

Videos of the Trade Workforce Development Areas

To view education requirements and training necessary for differentoccupations, please click on an occupation category below.

Additional Inform..

Olympic Consortium WDA. Click the region again to clear selection

Masonry workers

Pipelayers, Plumbers, Pipefitters, and Steamfitters

Insulation Workers

Glaziers

Supervisors, Construction Trades

Stationary Engineers and Boiler Operators

Drywall Installers, Ceiling Tile Installers, and Tapers

Roofers

Painters, Paperhangers and Plasterers

Sheet Metal and Iron Workers

Operating Engineers and Other Construction EquipmentOperators

Construction Laborers

Other Construction Workers

Carpet, Floor, and Tile Installers and Finishers

Electricians

Carpenters

0 500 1,000 1,500 2,000 2,500

Current Employment

Carpenters




Electricians

Glaziers

Insulation Workers

Masonry workers





Roofers




2,658

2,250

1,301

2,503

1,381

675

199

257

187

435

331

334

294

972

29

20

SW Washington

Spokane

South Central

Snohomish County

Seattle-King County

Pierce County

Pacific Mountain

Olympic Consortium

Northwest

North Central Washington

Eastern Washington

Benton-Franklin

Washington State

Glaziers Residential & Commercial, Careersearch.com, 2009

Data Year: 2018Q2

College ProgramsPre-ApprenticeshipRegistered ApprenticeshipEducationConstruction Jobs ForecastI'm Here to Learn About

Attachment 10.a

Page 6

Table InteractionSome apprenticeship programs serve multipleoccupations. Select a program at the occupation levelto best view program information. Mouse over theselected program information to view requirements.

What to Expect- Business Involvement- Structured On-the-Job Training- Related Supplemental Instruction (RSI)- Salary increases related to skill gains- Nationally-recognized Credentials

About RegisteredApprenticeshipsA registered apprenticeship program is a type of paidemployment providing a combination of on-the-jobtraining (OJT) and related classroom instruction.Under the supervision of a journey-level craft personor trade professional, apprentices learn the practicaland theoretical aspects of a highly skilledoccupation. Apprenticeship programs listed beloware for construction related occupations and are reg..

Registered Apprenticeship Educa..

Sources: Washington State Department of Labor and Industries, 2018; Washington Career Bridge, 2018; US Bureau of Labor Statistics, 2018; Washington StateEmployment Security Department, 2018; Community Attributes, 2018

This dashboard contains data for construction occupations only. The definition of construction occupations used by the Washington State Department of Labor & Industries isbased on occupations under Standard Occupational Classification (SOC) 47. In addition to SOC 47, one occupation under SOC 51 (“Stationary Engineers and BoilerOperators”) was also included as a construction related occupation.

This workforce product was funded by a grant awarded by the U.S. Department of Labor’s Employment and Training Administration. The product was created by the recipient and does not necessarily reflect theofficial position of the U.S. Department of Labor. The Department of Labor makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including anyinformation on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This product is copyrighted by theinstitution that created it.

City Apprenticeship Program Occupation Name RequirementsWashingtonState No Data Available

City Apprenticeship Program Occupation Name RequirementsAuburn W WA Stationary Engineers Stationary Engineer Minimum 18 years of age at time of

application. Must have high school or G..

Bellevue CITC of WA - Carpenter Carpenter Must be at least 18 years of age (proof ofage required). Must be a high school gra..

CITC of WA - Const Equip Operator Construction Equipment Operator At least 18 years. Applicant must have ahigh school diploma or GED at the time ..

CITC of WA - Construction Electrician Construction Electrician Must be at least 18 years of age (proof ofage required). Must be a high school gra..

CITC of WA - Laborer Laborer Must be at least 18 years of age (proof ofage required). Must be a high school gra..

CITC of WA - Painter Painter and Decorator Must be at least 18 years of age (proof ofage required). Must be a high school gra..

CITC of WA - Plumber Plumber Must be at least 18 years of age (proof ofage required). Must be a high school gra..

CITC of WA - ResidentialWireman/LESCT Residential Wireman Must be at least 18 years of age (proof of

age required). Must be a high school gra..

CITC of WA - Sheet Metal Sheet Metal Worker Must be at least 18 years of age (proof ofage required). Must be a high school gra..

Bremerton West Sound Pipe Trades Apprenticeship Maintenance Plumber/Steamfitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Marine Pipefitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Plumber Must be at least 18 years of age. Must bea high school graduate or have a State ..

Residential Plumber Must be at least 18 years of age. Must bea high school graduate or have a State ..

Steamfitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Burlington NW WA Pipe Trades Apprenticeship Maintenance Plumber/Steamfitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Marine Pipefitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Plumber Must be at least 18 years of age. Must bea high school graduate or have a State ..

Residential Plumber Must be at least 18 years of age. Must bea high school graduate or have a State ..

Steamfitter Must be at least 18 years of age. Must bea high school graduate or have a State ..

Camas Georgia Pacific & AWPPW Local #5 Industrial Maintenance Electrician Must be at least 18 years of age. Allapplicants must have a High School Dipl..

Industrial Pipefitter/Welder (Maintenance) Must be at least 18 years of age. Allapplicants must have a High School Dipl..

Industrial Sheet Metal Worker/Welder (Maint) Must be at least 18 years of age. Allapplicants must have a High School Dipl..

DuPont W WA Sheet Metal JATC HVAC Service Technician Must be at least 18 years of age. Must bea high school graduate or State Equivale..

HVAC Test, Adjust and Balance Technician Must be at least 18 years of age. Must bea high school graduate or State Equivale..

Select Requirements

REGISTERED APPRENTICESHIPEDUCATION

Videos of the Trade Program Locations

Select Trade Group

To filter by occupation group in the table, select atradesperson icon, or from the list below. Use the map atthe right to filter by program location, or use the sortingtools within the table.

Click the button below to download the data from this page.

Map shows all program locations until filtered by trade group or applicationrequirements, or when a single program is selected

All RequirementsAge RequirementsGED or High School DiplomaDriving or License RequirementsSome Physical Requirements


Insulation Workers

Glaziers


Masonry workers

Carpenters



Roofers







Electricians

College ProgramsPre-ApprenticeshipRegistered ApprenticeshipEducationConstruction Jobs ForecastI'm Here to Learn About

Apprenticeship Nova Scotia, FullJourney, 2009

Select Trade Group

Attachment 10.b

Page 7



Adult

Dislocated

Worker

Youth

TradeAd

jus

tment..

Sector

Partnership

143

1,087

2,6282,903

9,885

14,776

28,16527,749



42,941

Allseekersserved


14,77628,165

70,690


Non-targeted 30,47614,169

3,0912,3322,498



25,58345,107

NewtoWorkSource?

ServiceLocationState

SupportTraining


Basic 33,6776,7025,6845,063

2,518



Seekerswithjobapplications 16,971


39.25%20.90%39.84%


PY2018Q3(Jan-Mar2019)





Attachment 12.a

Page 8





3,949



ComputerOccupations



Engineers


3,3604,734

7,117

11,682

Top5jobsindemand

LocationState


Information



6,6377,496

8,32611,682





Page 9



2016Q4 2017Q2 2017Q4 2018Q2 2018Q4

0K

2K

4K

6K

8K

Exit

ers

1,230Exits2,083Exits




2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3

Exitquarter

0

2,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed

4,532employments

5,135employments

3,800employments

3,715employments

4,249employments

1,458employments

970employments

836employments

68.58%employed

71.64%employed

70.88%employed

68.75%employed

67.72%employed

67.00%employed

70.01%employed 64.20%

employed

$6,181 $6,478$7,013

$7,969 $7,846$8,460 $8,710

$8,166



LocationState








Page 10




Totaljobseekers





Page 11



Adult

Dislocated

Worker

Youth

TradeAd

jus

tment..

Sector

Partnership

228

120

250

477

758

1,7811,123



2,539

Allseekersserved


7581,781

3,662



272532



1,4712,191

NewtoWorkSource?


SupportTraining


Basic 1,4679

342226

109





30.67%20.70%48.63%







Attachment 12.b

Page 12





3,949



ComputerOccupations



Engineers


3,3604,734

7,117

11,682

Top5jobsindemand

LocationState


Information



6,6377,496

8,32611,682





Page 13



2016Q4 2017Q2 2017Q4 2018Q2 2018Q4

0K

2K

4K

6K

8K

Exit

ers





2016Q3 2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3

Exitquarter

0

2,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed

4,532employments

5,135employments

3,800employments

3,715employments

4,249employments

1,458employments

970employments

836employments

68.58%employed

71.64%employed

70.88%employed

68.75%employed

67.72%employed

67.00%employed

70.01%employed 64.20%

employed

$6,181 $6,478$7,013

$7,969 $7,846$8,460 $8,710

$8,166



LocationState








Page 14




Totaljobseekers





Page 15

Attachment 15.a

Oympic Workforce Development Council Roster May 2019

Name / Title /OrganizationBUSINESS (51 percent of OWDC Members)

Monica BlackwoodPresident and CEO West Sound Workforce5790 Soundview Dr. Ste A103Gig Harbor, WA. 98335

AlternateVacant

Randy ColsonProgram ManagerGeneral Dynamics NASSCO423 Pacific Ave, Suite 200Bremerton, WA 98337

AlternateVacant

Aschlee DrescherHuman Resource DirectorHaselwood Auto Group501 West Hills BoulevardBremerton, WA 98312

AlternateVacant

Kelly FoxChief Executive OfficerLumber Trades, Inc.3111 Highway 101 EastPort Angeles, WA 98362

AlternateVacant

Kevin GallacciGeneral ManagerClallam Transit System830 West Lauridsen BoulevardPort Angeles, WA 98363

AlternateGina Monger, SPHRAdministrative Service Manager

Julie HatchVP Business Development OfficerSound Community Bank226 Motor AvenuePort Angeles, WA 98362

AlternateVacant

Marilyn HoppenSVP Human ResourcesKitsap BankP.O. Box 9Port Orchard, WA 98366

AlternateJenny ElliottVP Employee Relations

Page 16

Attachment 15.a

Heidi LamprechtScholarship Advisor and Job Training CoordinatorJamestown S'Klallam Tribe1033 Old Blyn HighwaySequim, WA 98382

AlternateVacant

Allison PluteHuman Resources DirectorJamestown S'Klallam Tribe and7 Cedars Resort270756 Highway 101Sequim, WA 98382

AlternateVacant

Anna Reyes PottsGeneral Manager and Business DevelopmentTMF, Inc.26273 12 Trees Lane NWPoulsbo, WA 98370

AlternateVacant

Kelly Fox, Chief Executive OfficerLumber Trades Inc3111 Highway 101 EPort Angeles, WA 98362

AlternateVacant

Felix VicinoHR ManagerPort Townsend Paper Corporation100 Mill RoadPort Townsend, WA 98368

AlternateCordi Fitzpatrick

Matthew WheelusChief Operating OfficerHarrison Medical Center2520 Cherry StreetBremerton, WA 98310

AlternateVacant

Vacant

Alternate

ECONOMIC DEVELOPMENT (1 Member Required - 3 Members)

John PowersExecutive DirectorKitsap Economic Development Alliance2021 NW Myhre Road #100Silverdale, WA 98383

Alternate

Page 17

Attachment 15.a

Kathy Cocus

Brian KuhExecutive DirectorTeam Jefferson2409 Jefferson Street APort Townsend, WA 98368

AlternateVacant

EDUCATION K - 12 (2 Members Required - 2 Members)

Greg LynchSuperintendentOlympic Educational Service District #114105 National Avenue NorthBremerton, WA 98312

AlternateJeff Allen

Lisa HeamanPrincipalWest Hills S.T.E.M. AcademyBremerton School District520 South National AvenueBremerton, WA 98312

AlternateVacant

EDUCATION POSTSECONDARY (2 Members Required - 2 Members)

Dr. Luke RobinsPresidentPeninsula College1502 E. Lauridsen BoulevardPort Angeles, WA 98362

AlternateLaura BrogdenAssociate Dean for Basic Education

Dr. Marty CavalluzziPresidentOlympic College1600 Chester AvenueBremerton, WA 98337

AlternateAmy HatfieldDean for Workforce

LABOR (3 Members Required - 3 Members)

David A. McMahanVice PresidentOlympic Labor CouncilP.O. Box 688Port Angeles, WA 98362

AlternateVacant

Chuck MoeField RepNorthwest Laborers-Employers Training

Page 18

Attachment 15.a

11871 Silverdale Way NW, Suite 111Silverdale, WA 98383

AlternateVacant

Bob ZindelTrusteeOlympic Labor Council508 South H StreetPort Angeles, WA 98363

AlternateVacant

PUBLIC EMPLOYMENT SERVICE (1 Member Required - 3 Members)Name / Title /Organization

Jeff CartwrightDirector of Human ResourcesKitsap Transit60 Washington Avenue, Suite 200Bremerton, WA 98337

AlternateVacant

Robin HakeHuman Resources DirectorCity of Port Townsend250 Madison StreetPort Townsend, WA 98368

AlternateKelly Wheeler

Margaret HessAdministratorWashington State Employment Security Dept1300 Sylvan WayBremerton, WA 98310

AlternateJessica BarrInterim Regional Director

STATE VOCATIONAL REHABILITATION (1 Member Required - 1 Member)

LeAnne Raines, M.M.SupervisorDepartment of Vocational Rehabilitation3888 NW Randall Way, Suite 201Silverdale, WA 98383

AlternateDiane Warwick

PUBLIC ASSISTANCE (1 Member Required - 1 Member)

Gina LindalAdministratorBremerton Community Services OfficeDepartment of Social and Health Services4710 Auto Center BoulevardBremerton, WA 98528

AlternateJim Weatherl, Administrator

Page 19

Attachment 15.a

COMMUNITY BASED ORGANIZATIONS (1 Member Required - 1 Member)

Irmgard Davis - InterimChief Financial OfficerKitsap Community Resources845 - 8th StreetBremerton, WA 98337

AlternateTrish Tierney

At-Large Members

Janel McfeatPort Gamble S’Klallam Tribe

Jim McKennaRetired, One Stop Operator

Sara HatfieldCTE Director, South Kitsap School District

Laura RyserWashington State University Extension

David HankinsonDivision of Vocational Rehabilitation

Leigh Ann WinterowdKitsap Regional Library

Committees

TBA

Page 20

Attachment 15.a

STAFF

Doug WashburnDirector Kitsap County Human ServicesKitsap County Human Services Dept.

Elizabeth CourtDirector, Olympic Workforce Development CouncilKitsap County Human Services Dept. Luci BenchProgram AnalystKitsap County Human Services Dept.

Sarah OliverPrograms SupervisorKitsap County Human Services Dept.

Mike RobinsonOne Stop OperatorEmployment Security Department

Hannah ShockleySupervisorKitsap County Human Services Dept.

Page 21

Olympic Consortium Board Meeting 10 a.m. to 12:00 p.m.

Olympic Consortium Board Meeting Go-to-Meeting 10 a.m. to 12:00 p.m.

Exec Olympic Workforce Development Council Meeting 10 a.m. to 12:00 p.m. jan and july go to meeting

Olympic Workforce Development Council Meeting 9:00 a.m. to 1:30 p.m.

Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa

1 2 3 4 5 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5

6 7 8 9 10 11 12 7 8 9 10 11 12 13 7 8 9 10 11 12 13 6 7 8 9 10 11 12

13 14 15 16 17 18 19 14 15 16 17 18 19 20 14 15 16 17 18 19 20 13 14 15 16 17 18 19

20 21 22 23 24 25 26 21 22 23 24 25 26 27 21 22 23 24 25 26 27 20 21 22 23 24 25 26

27 28 29 30 31 28 29 30 28 29 30 31 27 28 29 30 31


1 2 1 2 3 4 1 2 3 1 2

3 4 5 6 7 8 9 5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9

10 11 12 13 14 15 16 12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16

17 18 19 20 21 22 23 19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23

24 25 26 27 28 26 27 28 29 30 31 25 26 27 28 29 30 31 24 25 26 27 28 29 30


1 2 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7

3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14 8 9 10 11 12 13 14

10 11 12 13 14 15 16 9 10 11 12 13 14 15 15 16 17 18 19 20 21 15 16 17 18 19 20 21

17 18 19 20 21 22 23 16 17 18 19 20 21 22 22 23 24 25 26 27 28 22 23 24 25 26 27 28

24 25 26 27 28 29 30 23 24 25 26 27 28 29 29 30 29 30 31

31 30

2019January

February

March

April

May

June

July

August

September

October

November

December

Attachment 15.b

Page 22


EXECUTIVE COMMITTEE


VICE CHAIR ASCHLEE DRESCHER, Human Resources The Veterans Administration

JESSICA BARR, Regional Director Washington State Employment Security Dept.

MONICA BLACKWOOD, President WestSound Workforce


DAVID MCMAHAN, Vice President Olympic Labor Council


COUNCIL MEMBERS

NICOLE BRICKMAN, HR Manager Skookum Contract Services

JEFF CARTWRIGHT, Director HR Kitsap Transit

Dr. MARTY CAVALLUZZI, President Olympic College


GREG DRONKERT, President Pacific Mobility Group, Inc.

KEVIN GALLACCI, General Systems Manager Clallam Transit Systems


MARGARET HESS, Regional Administrator Washington State Employment Security Dept.



HEIDI LAMPRECHT, Job Training Coordinator Jamestown S’Klallam Tribe


GREG LYNCH, Superintendent Olympic Edu. Service Dist. #114

COLLEEN MCALEER, Director Clallam Economic Development Corp.

CHUCK MOE, Field Representative Laborers Local 252

ANNA REYES POTTS, General Manager TMF Inc.

LEANNE RAINES, Supervisor Dept. of Vocational Rehabilitation

JEFF RANDAL, Board of Commissioners Jefferson County Public Utility District

Dr. LUKE ROBINS, President Peninsula College



Tuesday, October 8, 2019 10:00 a.m. – 12:00 noon Location: Jefferson County 1st/floor Conference Rm 1820 Jefferson Street, Port Townsend

______________________________________

A G E N D A

1. Call to Order2. Approval of Agenda

3. Approval of Meeting Minutes from July 9, 2019 (Attachment 3.a)

Action Items

4. Nomination Committee for New Vice Chair5. November 12, 2019 OWDC Meeting

Updates

6. EO Monitoring7. EO Training8. One Stop Certification Letter (Handout)9. Sector Work Updates10. Council Members, New and Resignations11. Q1 July – Sept 2019 Performance Report (Handout)12. Quarterly Data on System Performance (Attachment 12.a)13. WorkSource Location and Moves


14. Updated Roster (Handout)15. Calendars (Attachment 15.a)

Next Meeting – Tuesday, January 14, 2020 Via Go‐To‐Meeting

1/12


July 9, 2019

ATTENDANCE: Felix Vicino, John Powers, Jessica Barr, Margaret Hess, Aschlee Drescher, Dave McMahan, Robin Hake Staff: Elizabeth Court, Ashlee DeMoss

The Olympic Workforce Development Council’s (OWDC) Executive Committee meeting was held on Tuesday, July 9, 2019 at 10:05 a.m. via Go-to-Meeting.

APPROVAL OF SUMMARY

The Executive Committee’s meeting agenda was approved as follows:

ACTION: Dave McMahan moved to approve the agenda as presented. Motion was seconded by Margaret Hess. Motion carried unanimously.

The Executive Committee’s meeting minutes were approved as follows:

ACTION: John Powers moved to approve the April 9, 2019 Executive Committee minutes as presented. Motion was seconded by Margaret Hess. Motion carried unanimously.

ACTION ITEMS Agenda Items for September 10, 2019 OWDC Meeting - The Point Hotel, Kingston, WA On the September 10, 2019 agenda, the Commissioners have nominated new individuals to join the OWDC. In addition three at-large members have been appointed. The voting members include the Executive of the Clallam Economic Development Council, an individual from Jefferson Public Utility District, the HR Director from Skookum, and the new KCR Executive. The at-large members include representatives from Washington State University Extension, Easter Seals, and Trillium.

Scheduled speakers are Maud Daudon from Career Connect Washington and an oceanographer from the University of Washington. Dove House, located in Port Townsend, is also scheduled to present. Dove House serves people who are recovering from substance abuse. The presentation is a good chance to learn about services offered, who they are and what their mission is, funding sources, and what their intended pathway is.

Also, on the agenda, an update on the search for a new venue in Jefferson County. The Jefferson meetings have been moved to The Point Hotel for the rest of 2019. The Maritime Center is an option; however, the billing is different in the fact that normally the charge is for catering and the venue is included. At the Center, catering is not provided and the venue must be paid for. Payment among other things must be considered.

Attachment 3.a 2/12

When building the agendas, the goal is cohesion between each one and for all updates and information to be consistent. Items that could be regularly included are: Re-entry work, legislative updates, Career Connect, WIOA updates, new/updated technology and work of the future, and Veteran’s update/info (included on the November 2019 agenda).

UPDATES

****Added Item**** The Program Supervisor has resigned as of June 26, 2019. The position has been posted and closes Friday, July 12, 2019. Cordi Fitzpatrick, who works with Felix Vicino, will sit in on the interviews.

PY19/FY20 WIOA Formula Funding Update The contracts have been routed. Everything is status quo. There has been a slight increase in the Youth and Adult contracts and a decrease in Dislocated Worker. All info will be shared in a spreadsheet. The Employment Security Department is a sub-contractor and is currently working with less funding compared to last year. It does appear that some Rapid Response funds will be added. This will possibly increase the services provided to customers, add to the number of customers served, and supplement training. March 2020 will be the 5-year mark and a new RFP will be completed for contracts.

Career Connect WA Update The two rounds of funding with the SK School District and OESD were successful. There will be a third round of funding that will not go through the WDA. The RFP will be released sometime next week, and many entities can apply.

One Stop Certification Update Sarah and Margaret worked closely on setting things up to gather the info needed. The surveys were completed by four partners and community leaders. Mike Robinson will be included in the review process. The results will be shared at the September 10, 2019 meeting. The two sites that were toured were the Clallam and Kitsap offices. The Bremerton site is moving to Silverdale in December 2019. The One Stop in Port Townsend is currently housed by DSHS and an agreement has been signed to begin negotiations in securing a spot at the old O’Reilly Building in Port Townsend.

IFA Budget Update The Infrastructure Funding Agreement Budget update is tabled. An update will be sent out in a few weeks.

Equal Opportunity Internal Monitoring Visits The report has been sent to ESD and was graded as a pass. Staff must be trained every two years so EO training will be conducted Friday, July 12, 2019. Training will be arranged during the regularly scheduled staff meetings on Fridays at all three offices. Elizabeth, Luci, and Mike will be taking the two-day EO training at the end of August. Everyone will be crossed train including the new Program Supervisor.

Washington Construction Center of Excellence – Dashboards

3/12

Attachments 10.a and 10.b, although static, show a lot of data available on the WACCE website through the dashboard. For more up to date data, please visit the Construction Center’s website https://www.constructioncenterofexcellence.com/construction-data-dashboards .

Performance Report The report is a draft. A new format is being worked out and will be shared at the September meeting for input. Across the board, the numbers prove to be on track. One issue seems to be the Dislocated Worker numbers. The issues with Jefferson County adults could be a result of staff changes. The OWCD is working with the Employment Security staff to figure out the steps to take to firm up the numbers. Fluctuation will be considered.

Quarterly Data on System Performance Reports for January through March 2019 are now available and the reports for April through June 2019 will be available in a few weeks. The report shows that Olympic continues to be a top performer across the state.

WorkSource Location Moves (Port Townsend and Silverdale) Once the site is moved and an open house is held, the Committee Meeting can be moved to the O’Reilly space. As of now, the meeting is scheduled at the Jefferson County Courthouse at 10 a.m.


Disaster Preparedness – Business and Workforce The plan is to research and provide services to those effected by disasters. An example would be the info/services provided to those effected by the tornado in Port Orchard. The Business Service Team is working with Kitsap and Clallam County on disaster preparedness. The Emergency Operation Leader for Clallam County will be putting on a presentation on Business Resiliency planning. The goal is to get the message out and network with disaster preparedness programs.

Updated Roster and Calendar The format/template for the roster is being updated. July’s roster will be reviewed to see that Committee Members and guests are accurately captured. The 2019 calendar is unchanged, and the 2020 calendar is being worked on.

Next Meeting: Unless the O’Reilly Building is available, the meeting will be held Tuesday, September 10, 2019, at the Jefferson County Commissioner’s Conference Room at 10:00 a.m.

FOR THE GOOD OF THE ORDER Dave will not be attending the September 10, 2019 meeting.

ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:47 a.m.

4/12



Adul

t

Dis

loca

ted

Wor

ker

Yout

h

Trad

eAd

jus

tmen

t..

Sect

orPa

rtne

rshi

p

223

127

251

515

526

1,3561,043



1,882

Allseekersserved


5261,356

2,925

MSFWWorkFirstVeterans

RESEANon-targeted 1,244

391198

493



1,0691,856

NewtoWorkSource?


SupportTraining


Basic 1,14012

322208

98





35.66%17.98%46.36%


PY2018Q4(Apr-Jun2019)



Employment Security Department is an equal opportunity employer/program. Auxiliary aids and services are available upon request to individuals withdisabilities. Language assistance services for limited English proficient individuals are available free of charge. Washington Relay Service: 711.


Attachment 12.a

5/12





4,450



ComputerOccupations



Engineers

InformationandRecordClerks 2,0932,093

3,4394,628

6,579

9,920

Top5jobsindemand

LocationWDA01-Olympic


Information



8,7089,127

9,4479,920


PY2018Q4(Apr-Jun2019)



6/12



2016Q4 2017Q2 2017Q4 2018Q2 2018Q4 2019Q2

0K

2K

4K

6K

8K

Exit

ers

1,23

0Ex

its

1,37

9Ex

its

2,08

7Ex

its

6,22

8Ex

its

5,49

7Ex

its

5,69

2Ex

its

7,35

7Ex

its

7,08

2Ex

its

6,77

6Ex

its

6,44

1Ex

its

7,21

0Ex

its

6,51

7Ex

its


2016Q4 2017Q1 2017Q2 2017Q3 2017Q4 2018Q1 2018Q2 2018Q3 2018Q4

Exitquarter

0

2,000

4,000

Num

bero

fexi

ters

em

ploy

ed

$1K

$3K

$5K

$7K

$9K

Med

ian

Wag

es

0%

50%

100%

Perc

ento

fexi

ters

em

ploy

ed4,046

employments4,459

employments4,813

employments5,166

employments3,842

employments3,744

employments4,288

employments1,482

employments994

employments850

employments

69.22%employed

72.82%employed

71.77%employed

69.19%employed

68.17%employed

67.55%employed

70.30%employed

68.00%employed

65.84%employed

62.87%employed

$6,206 $6,422$7,021

$7,966 $7,814$8,412 $8,720

$8,177 $8,038 $8,173



LocationState








7/12

Olympic Consortium Board Meeting (3rd Fridays) 10 a.m. to 12:00 p.m.

Olympic Consortium Board Meeting (3rd Fridays) 10 a.m. to 12:00 p.m. Go-to-Meeting

Exec OWDC Meeting (2nd Tuesdays) 10 a.m. to 12:00 p.m. Jan and July go to meeting

OWDC Full Meeting (2nd Tuesdays) 9:00 a.m. to 1:30 p.m.


1 2 3 4 1 2 3 4 1 2 3 4 1 2 3

5 6 7 8 9 10 11 5 6 7 8 9 10 11 5 6 7 8 9 10 11 4 5 6 7 8 9 10

12 13 14 15 16 17 18 12 13 14 15 16 17 18 12 13 14 15 16 17 18 11 12 13 14 15 16 17

19 20 21 22 23 24 25 19 20 21 22 23 24 25 19 20 21 22 23 24 25 18 19 20 21 22 23 24

26 27 28 29 30 31 26 27 28 29 30 26 27 28 29 30 31 25 26 27 28 29 30 31


1 1 2 1 1 2 3 4 5 6 7

2 3 4 5 6 7 8 3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14

9 10 11 12 13 14 15 10 11 12 13 14 15 16 9 10 11 12 13 14 15 15 16 17 18 19 20 21

16 17 18 19 20 21 22 17 18 19 20 21 22 23 16 17 18 19 20 21 22 22 23 24 25 26 27 28

23 24 25 26 27 28 29 24 25 26 27 28 29 30 23 24 25 26 27 28 29 29 30

31 30 31


1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 5

8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12 6 7 8 9 10 11 12

15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19 13 14 15 16 17 18 19

22 23 24 25 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26 20 21 22 23 24 25 26

29 30 31 28 29 30 27 28 29 30 27 28 29 30 31

2020January

February

March

April

May

June

July

August

September

October

November

December

Attachment 15.a8/12






1 2 1 2 3 1 2 3 1 2

3 4 5 6 7 8 9 4 5 6 7 8 9 10 4 5 6 7 8 9 10 3 4 5 6 7 8 9

10 11 12 13 14 15 16 11 12 13 14 15 16 17 11 12 13 14 15 16 17 10 11 12 13 14 15 16

17 18 19 20 21 22 23 18 19 20 21 22 23 24 18 19 20 21 22 23 24 17 18 19 20 21 22 23

24 25 26 27 28 29 30 25 26 27 28 29 30 25 26 27 28 29 30 31 24 25 26 27 28 29 30

31 31


1 2 3 4 5 6 1 1 2 3 4 5 6 7 1 2 3 4 5 6

7 8 9 10 11 12 13 2 3 4 5 6 7 8 8 9 10 11 12 13 14 7 8 9 10 11 12 13

14 15 16 17 18 19 20 9 10 11 12 13 14 15 15 16 17 18 19 20 21 14 15 16 17 18 19 20

21 22 23 24 25 26 27 16 17 18 19 20 21 22 22 23 24 25 26 27 28 21 22 23 24 25 26 27

28 23 24 25 26 27 28 29 29 30 31 28 29 30

30 31


1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 1 2 3 4

7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11 5 6 7 8 9 10 11

14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 18 12 13 14 15 16 17 18

21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25 19 20 21 22 23 24 25

28 29 30 31 27 28 29 30 26 27 28 29 30 26 27 28 29 30 31

2021January

February

March

April

May

June

July

August

September

October

November

December

9/12






1 1 2 1 2 1

2 3 4 5 6 7 8 3 4 5 6 7 8 9 3 4 5 6 7 8 9 2 3 4 5 6 7 8

9 10 11 12 13 14 15 10 11 12 13 14 15 16 10 11 12 13 14 15 16 9 10 11 12 13 14 15

16 17 18 19 20 21 22 17 18 19 20 21 22 23 17 18 19 20 21 22 23 16 17 18 19 20 21 22

23 24 25 26 27 28 29 24 25 26 27 28 29 30 24 25 26 27 28 29 30 23 24 25 26 27 28 29

30 31 31 30 31


1 2 3 4 5 1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5

6 7 8 9 10 11 12 8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12

13 14 15 16 17 18 19 15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19

20 21 22 23 24 25 26 22 23 24 25 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26

27 28 29 30 31 28 29 30 31 27 28 29 30


1 2 3 4 5 1 2 3 4 1 2 3 1 2 3

6 7 8 9 10 11 12 5 6 7 8 9 10 11 4 5 6 7 8 9 10 4 5 6 7 8 9 10

13 14 15 16 17 18 19 12 13 14 15 16 17 18 11 12 13 14 15 16 17 11 12 13 14 15 16 17

20 21 22 23 24 25 26 19 20 21 22 23 24 25 18 19 20 21 22 23 24 18 19 20 21 22 23 24

27 28 29 30 31 26 27 28 29 30 25 26 27 28 29 30 25 26 27 28 29 30 31

2022January

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10/12






1 2 3 4 5 6 7 1 1 1 2 3 4 5 6 7

8 9 10 11 12 13 14 2 3 4 5 6 7 8 2 3 4 5 6 7 8 8 9 10 11 12 13 14

15 16 17 18 19 20 21 9 10 11 12 13 14 15 9 10 11 12 13 14 15 15 16 17 18 19 20 21

22 23 24 25 26 27 28 16 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 24 25 26 27 28

29 30 31 23 24 25 26 27 28 29 23 24 25 26 27 28 29 29 30 31

30 30 31


1 2 3 4 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4

5 6 7 8 9 10 11 7 8 9 10 11 12 13 6 7 8 9 10 11 12 5 6 7 8 9 10 11

12 13 14 15 16 17 18 14 15 16 17 18 19 20 13 14 15 16 17 18 19 12 13 14 15 16 17 18

19 20 21 22 23 24 25 21 22 23 24 25 26 27 20 21 22 23 24 25 26 19 20 21 22 23 24 25

26 27 28 28 29 30 31 27 28 29 30 31 26 27 28 29 30


1 2 3 4 1 2 3 1 2 1 2

5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 3 4 5 6 7 8 9

12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16 10 11 12 13 14 15 16

19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 17 18 19 20 21 22 23

26 27 28 29 30 31 25 26 27 28 29 30 24 25 26 27 28 29 30 24 25 26 27 28 29 30

31

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1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5 6 1 2 3 4 5

7 8 9 10 11 12 13 7 8 9 10 11 12 13 7 8 9 10 11 12 13 6 7 8 9 10 11 12

14 15 16 17 18 19 20 14 15 16 17 18 19 20 14 15 16 17 18 19 20 13 14 15 16 17 18 19

21 22 23 24 25 26 27 21 22 23 24 25 26 27 21 22 23 24 25 26 27 20 21 22 23 24 25 26

28 29 30 31 28 29 30 28 29 30 31 27 28 29 30 31


1 2 3 1 2 3 4 1 2 3 1 2

4 5 6 7 8 9 10 5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9

11 12 13 14 15 16 17 12 13 14 15 16 17 18 11 12 13 14 15 16 17 10 11 12 13 14 15 16

18 19 20 21 22 23 24 19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23

25 26 27 28 29 26 27 28 29 30 31 25 26 27 28 29 30 31 24 25 26 27 28 29 30


1 2 1 1 2 3 4 5 6 7 1 2 3 4 5 6 7

3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14 8 9 10 11 12 13 14

10 11 12 13 14 15 16 9 10 11 12 13 14 15 15 16 17 18 19 20 21 15 16 17 18 19 20 21

17 18 19 20 21 22 23 16 17 18 19 20 21 22 22 23 24 25 26 27 28 22 23 24 25 26 27 28

24 25 26 27 28 29 30 23 24 25 26 27 28 29 29 30 29 30 31

31 30

2024January

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