executive summary - amazon web services · web viewwhere relevant, please outline how the project...

Western Parkland CityLiveability Program

Application Form[COUNCIL][INSERT VERSION][INSERT DATE]

30297915

KEY PROJECT DETAILSPROJECT INFORMATION

Project name

Lead Council

Lead Council ABN

Project partners If project is to be a joint venture with another council or councils

LEAD CONTACT

Name

Position

Phone

Email

Fax

Address

PROJECT SCOPE

Project summary for publication on website and use in Ministerial announcementsPlease provide 150 words or less

PROJECT LOCATION

Project address

Local government area

SUPPORTING INFORMATION

AttachmentsPlease list all supporting information provided

2Western Parkland City Liveability Program Application Form

DOCUMENT INFORMATIONDocument Summary Information

Version

Version Release Date

Document Security

Document History

Version Amendment Amendment Date Amended by


CONTENTS

1 EXECUTIVE SUMMARY..........................................................................................................................62 PROJECT OUTLINE................................................................................................................................7

2.1 BACKGROUND.................................................................................................................................7

2.2 EXPECTED OUTCOMES.................................................................................................................7

2.3 OBJECTIVES & INDICATORS.........................................................................................................7

2.4 THE BASE CASE..............................................................................................................................8

2.5 OTHER OPTIONS CONSIDERED....................................................................................................8

2.6 SCOPE OF WORKS.........................................................................................................................8

3 PROGRAM CRITERIA.............................................................................................................................93.1 THE PROJECT WILL IMPROVE THE LIVEABILITY OF THE WESTERN PARKLAND CITY.........9

3.2 THE PROJECT WILL BE NEW OR A SEPARATE STAGE OF AN EXISTING PROJECT..............9

3.3 THE PROJECT WILL DELIVER VALUE FOR MONEY....................................................................9

3.4 THE PROJECT WILL BE ALIGNED WITH COUNCIL AND OTHER STRATEGIC PLANS...........12

3.5 COUNCIL HAS THE CAPABILITY AND CAPACITY TO DELIVER THE PROJECT......................12

3.6 LEGISLATIVE, REGULATORY ISSUES & APPROVALS..............................................................13

4 IMPLEMENTATION...............................................................................................................................144.1 MILESTONES*................................................................................................................................14

4.2 GOVERNANCE...............................................................................................................................15

4.3 RISK AND PROPOSED MANAGEMENT ACTIVITIES...................................................................15


HOW TO USE THIS APPLICATION FORMThis template provides instructions in italics and in colour to help Councils prepare their applications.

Instructions in red italics need to be adhered to by all Councils.

Instructions in light blue italics are recommendations to Councils. These instructions provide guidance on better practice approaches to populating a given section of the application.

Please delete all instructions prior to submission.


1 EXECUTIVE SUMMARY


2 PROJECT OUTLINE 2.1 BACKGROUNDPlease provide a description of the project. Please outline the nature of the project, including how it will contribute to new or existing infrastructure.

Types of information that are relevant to this section include:

objectives of a project, and project description and outputs.

Table 2.1: Project cost summary

Item Amount ($)

Total Project Cost

Total amount of funding sought

2.2 EXPECTED OUTCOMESPlease outline the expected outcomes arising from the project, identifying direct and indirect beneficiaries.

Beneficiaries of the outcomes may be Council, users/recipients, the community, businesses and other organisations. (For example, the outcome from a new sporting facility may be improved community health.) Councils should demonstrate that the public benefits exceed the public costs of the project. If there are significant private benefits, an appropriate contribution from the private beneficiary is expected.

Outcomes should be outlined in quantitative terms where possible. Outcomes may be described in qualitative terms if quantification is difficult. This section should show the linkage between the project activity and outcomes, and link these to the program outcomes. This could be in the form of a logic diagram.

Councils should consider how the project will enable and complement new housing supply.

2.3 OBJECTIVES & INDICATORSPlease outline what the project is seeking to achieve and how each desired outcome will be measured.

In defining the objectives of the project, Councils should consider how the project may be evaluated as part of a program evaluation and how the success of the project will be measured.


Table 2.2: Project objectives

Key problem/issue Key project objective Key success indicator

2.4 THE BASE CASEPlease summarise what is the ‘base case’ to be used to assess the merits of the project.

2.5 OTHER OPTIONS CONSIDEREDPlease summarise how the project was selected.

What alternative options were considered that would address the identified need.

Alternative options that Councils could consider include:

A do-nothing option

A do-minimum option

A do-later option

2.6 SCOPE OF WORKS Please provide a description of the works proposed. The scope of works should include what the key elements of the project are and why each element is needed.

The scope of works should also include costs for planning and management including project management (including allowances for cost, benefit, risk, asset, stakeholder, change management), consultation, design, preliminaries and procurement activities.

This description may include:

Location of the project

Quantifiable details including area/length, capacity etc.

Relevant design standards

Utility adjustments or property acquisitions

Concept diagrams and sketches

Photos8Western Parkland City Liveability Program Application Form

3 PROGRAM CRITERIA3.1 THE PROJECT WILL IMPROVE THE LIVEABILITY OF THE

WESTERN PARKLAND CITY Please outline how the project will deliver social, economic or environmental benefits to a broad section of the community, to enable and complement new housing, in one or more of the following areas:

o community infrastructure

o enhanced urban amenity

o enhanced local liveability

Please outline how the project will address an existing or future community need.

3.2 THE PROJECT WILL BE NEW OR A SEPARATE STAGE OF AN EXISTING PROJECT

Projects must be either new or a separate stage of an existing project. If there is an existing project please outline the how the separate stage of the project links with the existing project.

3.3 THE PROJECT WILL DELIVER VALUE FOR MONEYPlease outline how the project will deliver value for money.

This section can provide a qualitative discussion of how the project will achieve value for money. Councils should consider the costs of the project, the beneficiaries, the size of community which benefits from the project, level of risk of the project, likelihood of achieving outcomes and the time over which benefits will be realised.

3.3.1 PROPOSED FUNDING ARRANGEMENTS

Please outline how the project’s capital costs are to be funded. Where projects include funding from other Australian or NSW government contributions, please outline the nature and source of these contributions.

Councils will be expected to be able to provide for the funding of ongoing costs (maintenance and operations).

Provide a breakdown by financial year if these costs will span multiple financial years.

Ensure that total funding covers the total capital costs outlined in Section 3.3.2.


Table 3.2: Proposed capital funding contributions ($000s)

Stage

2018

-19

2019

-20

2020

-21

2021

-22

Rem

aini

ng

Year

s

Tota

l

Project capital costs

Funding sourcesAustralian and NSW Governments (subject of this request under the Liveability Program) Council contributions

Industry contributions

Community contributionsOther Australian or NSW government contributions – please specifyOther funding sources (please detail)

Sub-total

3.3.2 PROJECTED CAPITAL COSTS

Please outline the projected capital cost of the project.

Cost estimates should include:

Base costs

Contractor margins

Project management margins

Contingency.

Councils should provide cost information through the Project Budget Template. Councils should also attach a Cost Plan or Quotes to explain how cost estimates were reached.

Councils should report capital costs:

On an unescalated basis (ie without allowance for inflation) to inform the cost-benefit analysis, where required

With escalation (i.e. with inflation) to inform funding and affordability assessment.

The assumed inflation rate and its basis should be reported.

All cost estimates should be exclusive of GST.


Table 3.3: Projected capital costs inclusive of contingency ($000s)

Stage

2018

-19

2019

-20

2020

-21

2021

-22

Futu

re

Year

s

Tota

l

Base cost estimate

Contingency

Escalation

Nominal cost

3.3.3 PROJECTED ONGOING COSTS

Please outline the ongoing costs that would arise with the project. These costs may include operating, maintenance, repair, renewal and replacement costs.

These costs should be estimates for all financial years until the project reaches a steady state.

Note: Australian and NSW Government funding under the Liveability Program may not be used to fund ongoing costs.

In some instances, cost savings and revenues may be realised. These cashflows should be identified separately.

Table 3.4: Projected ongoing costs ($000s)

Year

2018

-19

2019

-20

2020

-21

2021

-22

Stea

dy S

tate

/La

st Y

ear

Tota

l

Item 1

Item 2

Item 3

Item 4

Item 5

…

Item n

3.3.4 COST-BENEFIT ANALYSIS

Please identify all material benefits and costs that are expected to arise and identify the beneficiaries, distinguishing between public and private benefits.


3.3.5 FINANCIAL APPRAISAL

Please outline the budget impact of the project from the Council’s perspective.

Council should provide cashflow projections of the following:

Capital expenditure

Ongoing operating and maintenance expenditure

Renewals or major repairs.

Councils should provide costs from the start of the project (planning) through to the steady state. Councils should attach a completed costs spreadsheet to the application.

In some instances, cost savings and revenues may be realised. These cashflows should be identified separately.

3.4 THE PROJECT WILL BE ALIGNED WITH COUNCIL AND OTHER STRATEGIC PLANS

Please outline how the project’s outcomes align with Council’s policies, such as the Community Strategic Plan, Cultural Plan or Tourism Strategy, long term financial plans or other specific strategic plans, including known community support for the project.

Please outline how the project is consistent with the objectives and directions of the Western Sydney City Deal, and other Australian or NSW Government strategic policies or plans. This includes delivering improved community facilities and enhanced urban amenity and liveability to complement and enable the delivery of the housing supply targets in the Western City District Plan.

3.5 COUNCIL HAS THE CAPABILITY AND CAPACITY TO DELIVER THE PROJECT

3.5.1 SKILLS AND EXPERIENCE

Please provide details about Council’s capability and capacity to deliver the project. Councils should demonstrate that there are no other regulatory or other significant impediments to delivering the project.

Council should demonstrate that it has or can contract the project management and other appropriate expertise required to successfully deliver the project.

Provide clear, concise details of your relevant abilities to deliver what you have proposed.

3.6 LEGISLATIVE, REGULATORY ISSUES & APPROVALSPlease outline any legislative/regulatory issues that the project needs to adhere to/manage/resolve as well as the approvals that are expected to be required. Please also outline how Council will obtain any necessary approvals and resolve any legislative or regulatory issues in order to complete the project in a timely manner.


Where relevant, please outline how the project is compliant with the Australian Government Building and Construction Work Health and Safety Accreditation Scheme (the Scheme).

Where relevant, please outline how the project is compliant with the Code for the Tendering and Performance of Building Work 2016 (Building Code 2016).

For more information on the Scheme and Building Code 2016 requirements a Factsheet is available for download at www.greater.sydney/liveability-program.

3.6.1 INSURANCE AND INDEMNITY

Please certify that Council has all the necessary insurances and indemnifies the State of NSW and the Commonwealth against any claims arising from the project.


4 IMPLEMENTATION 4.1 MILESTONES*Please outline the key events and decision points associated with the project. A project timeline or GANNT Chart should be attachment to the application.

Key events to consider for incorporation into the program:

Review period

Planning and detailed design

Approvals

Procurement

Development/construction

Commissioning.

* Please note: Milestone payments under the program will be made following progress claims

Table 4.5: Key events

Event Start Finish


4.2 GOVERNANCEPlease outline the project team that will oversee the management (during delivery and operations) of the project. Outline the way the project will be organised, including:

Key decision makers and responsibilities (e.g. project sponsor, Councillors)

Governance bodies (e.g. steering committees, advisory groups)

Arrangements for probity assurance and cost containment

Project personnel

Key stakeholders (e.g. stakeholder groups, liaison/communications officers)

Interfaces with Government agencies (e.g. Planning, DPC, Treasury, INSW, etc.)

Interfaces with contractors

If the project involves more than one council, interactions between the lead council and each council involved.

Please outline key responsibilities and roles of key personnel.

4.3 RISK AND PROPOSED MANAGEMENT ACTIVITIES4.3.1 RISK MANAGEMENT

Councils should prepare a Risk Management Plan and risk register as an attachment to their application.

This plan should outline:

• The identification of risks

• The assessment of risk exposure based on the consequence and likelihood of occurrence

• The monitoring and management of risks

• The strategies for mitigation of risks

• The processes involved to review the risk register and plan

• Risk reporting.

Key risk areas to consider include: Scope Construction Financing Planning and approvals Legal Property acquisitions Utility relocation Procurement Change Sustainability.


4.3.2 ASSET MANAGEMENT & OPERATIONS

Who will be responsible for the maintenance, operation and ownership of any new assets created by the project? What contractual arrangements, if any, are in place or will be negotiated?


executive summary - amazon web services · web viewwhere relevant, please outline how the project...

Documents